Administrative coordinator jobs in East Highland Park, VA - 203 jobs

Brooks Real Estate, Inc., established in 1885, has a long-standing history of serving Williamsburg as a family-run business rooted in strong community values. Dedicated to playing a significant role in local services, Brooks Real Estate continues to uphold its commitment to excellence. The company's leadership and owners have been actively involved in local and state REALTORS associations, including serving as Presidents of the Williamsburg Area Association of REALTORS . Role Description This is a full-time on-site role for an Administrative Assistant, located in Williamsburg, VA. Responsibilities include providing administrative assistance, managing phone communication with excellent etiquette, clerical support, and assisting executive staff with day-to-day tasks. The Administrative Assistant will play a key role in maintaining efficient office operations and ensuring effective communication across the organization. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Communication and Phone Etiquette skills Ability to execute Clerical tasks with attention to detail Excellent organizational and time-management abilities Proficiency in office applications and technology Ability to work collaboratively in a team environment Requires at least five years of administrative experience. Provides support and administrative coordination to multi-departments and recurring activities. Some interface with accounting. Must have a full complement of technology skills, i.e.: Word, excel, etc.. Front desk skills are required. Requires minimal supervision. Knowledge of real estate services preferred.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

You answer phones like a pro, juggle details without breaking a sweat, and make people feel instantly welcome. As our Front Desk Administrator, you'll be the heartbeat of the office-supporting leadership, HR, and daily operations while delivering an exceptional experience to everyone who walks through the door. Serves as the face of the company by providing an excellent impression to callers and visitors and directing them appropriately by phone or in person. Support administrative duties in the office and ensure that office is operating smoothly. Provide administrative support to Senior Leadership. Provide general administrative support for Human Resources. Essential Duties and Responsibilities: Administrative Support (75%) Answer telephone, screen, and direct calls Greet and assist visitors to appropriate destination Effectively oversee the front entrance and prioritize daily visitor/vendor schedules and tasks Awareness of employee availability to better assist visitors and callers Maintain responsibility for general office upkeep and “look and feel” Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff. Utilize Corporate Credit Card to purchase supplies, food and items necessary for office, kitchen, daily operations, events and meetings Keep kitchen areas stocked, clean, and functional Assist HR team with maintaining accurate physical filing systems including new hire paperwork, medical clearance documents, and moving terminated employee files Send out mass mailings including required HR disclosure paperwork Facilitate arrangements for sales and marketing conferences including shipping equipment and marketing materials as requested Maintain inventory of marketing materials Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair and anything building & office related Monitor office machines and systems, and problem-solve issues as needed (including copiers, conference room scheduling, etc) Receive deliveries, sort and distribute incoming mail and handle outgoing packages including scheduling pickups Assists with onboarding new employees with workspace set-up and providing corporate apparel Other administrative duties as assigned Event Planning (25%) Assist Executive Assistant arranging event services for monthly and annual planning meetings, company Christmas party, and other events as determined by CEO. Includes logistical research and planning, day-of support, and timely event expense submissions. Coordinate food, beverages and other necessary items for onsite company meetings and events Other event planning duties as assigned Skills and Abilities Required: Excellent verbal and written communication skills Professional presentation and appearance Customer service orientated Positive attitude Strong organizational and planning skills Attention to detail Advanced Microsoft Office Suite computer skills Interpersonal skills in order to deal effectively with a variety of people Ability to relate and communicate with employees at all levels within the organization Ability to multi-task and work in a fast-paced environment Reliable and flexible Contacts: Significant daily contact with both internal and external customers, vendors, etc. Provide occasional administrative support for Richmond based leadership team, HR and visiting Sr. Leaders when needed Daily contact with Richmond based personnel Decision/Judgment: Independent judgment is used regarding day-to-day processes and procedures Guidance from management is provided for matters involving money, or for issues that will have a broad or company-wide impact Decisions are guided by a general understanding of the company's mission, vision, values, standards of operation and mutually determined strategies and objectives Effort/Working Conditions: Job is performed in a typical office environment, with no unusual physical requirements Some flexibility is required including occasional overtime to meet seasonal or other peak workload demands Onsite position Education and Experience Required: Bachelor's degree or equivalent knowledge is preferred but not required Related experience of at least 1 year is required Previous experience in an Administrative Assistant or similar role desired On the job training for a person with the required education and experience will take approximately 3-6 months

The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD. The Administrative Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU's and VCU Health System's policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD's Office and all internal and external contacts. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level Previous experience with MS Office Suite software applications Experience PREFERRED: Previous work experience in an academic healthcare setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Bachelor's Degree in Business or related field from an accredited program Independent action(s) required: Oversees office management Communicates and interacts with all levels of internal and external contacts Handles appointment calendar and schedules a variety of internal and external meetings and appointments Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.) Plans and handles all travel arrangements and reimbursement Supervisory responsibilities (if applicable): May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office. Additional position requirements: Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD. May need to work extended hours to provide staff support at off hour meetings, etc. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive) Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Job DescriptionAbout the Role Support meaningful employment outcomes behind the scenes. The Administrative Coordinator for Employment Services plays a key role in helping individuals with disabilities successfully navigate employment programs at SOAR365. This part-time position is ideal for a detail-oriented, people-focused professional who enjoys coordination, collaboration, and person-centered work. You'll work closely with participants, families, schools, and community partners to ensure smooth onboarding, accurate documentation, and strong administrative support for employment services. Who We Are: SOAR365 For more than 70 years, SOAR365 has been dedicated to supporting individuals and families living with disabilities. Our innovative programs and compassionate services are thoughtfully designed to meet real-world needs at every stage of life. Today, SOAR365 has a profound impact on more than 2,000 people and their families across the Greater Richmond area. Whether through employment, therapy, respite, or recreation, we're proud to help people of all abilities thrive. We are also proud to be recognized as an Employer of Choice, offering competitive benefits, professional development opportunities, and a supportive environment where employees feel valued, empowered, and connected to meaningful work. Key Responsibilities & Duties In this role, you will be responsible for scheduling and facilitating intake and enrollment meetings, completing required intake documentation and assessments, and developing individualized Employment Plans in collaboration with participants and their support teams. This role coordinates closely with Human Resources to ensure the timely completion of onboarding paperwork for student and adult work experiences, tracks and documents participant progress toward employment goals, and supports individuals and families in navigating available resources. Additional duties include active participation in planning meetings related to Pre-ETS, Customized Employment, and Supported Employment; maintaining accurate records within the electronic health record system; ensuring compliance with federal and state regulations; collaborating across SOAR365 departments; and maintaining up-to-date knowledge of community employment and training resources. Requirements & Qualifications Qualified candidates must hold a bachelor's degree in special education, vocational rehabilitation, or a related human services field. Candidates should demonstrate knowledge of employment services, person-centered planning, and vocational supports, along with strong organizational, communication, and documentation skills. Proficiency with computers and data management systems is required, as is the ability to analyze information accurately and maintain confidentiality in compliance with HIPAA. The ideal candidate is collaborative, detail-oriented, and able to travel between program and community sites as needed to support service delivery. Total Rewards & Benefits Our market-competitive total rewards package includes: Merit increases Comprehensive health, dental, and vision coverage 12 paid holidays Sick and vacation leave Immediate access to your paycheck through ZayZoon Short- and long-term disability benefits Flexible spending accounts (FSA) 403(b) retirement plan with employer match and immediate vesting Life insurance Employee development and training programs Wellness programs Discounted tuition to South University How to Apply To apply for this position, a completed SOAR365 application is required. Equal Opportunity & Workplace Commitment SOAR365 is an EO/AA Employer and welcomes applicants who are Veterans, individuals with disabilities, and those from other protected categories. We are a Drug-Free Workplace. Reasonable Accommodations If you need reasonable accommodation when applying for a position on our website, please contact us at ************** and ask for Human Resources.

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

knowledge of office systems and procedures. answering telephones bookkeeping typing or word processing office machine operation filing

Title: CLRT Admin Support Specialist #W0178 State Role Title: Admin and Office Spec III Hiring Range: $16.27 - $23.34 per hour Pay Band: 3 Agency Website: ******************************* Recruitment Type: General Public - G Job Duties The Virginia Department of Agriculture and Consumer Services, Division of Consumer Protection, is seeking a Certification, Licensing, Registration and Training (CLRT) Admin Support Specialists for the Office of Pesticide Services. This position provides administrative support to the pesticide applicator certification, business license, and product registration programs. Duties include serving as a primary point of contact for incoming calls to the CLRT Unit; providing basic program information regarding certification, licensing, or registration requirements and routing inquiries as appropriate to program staff; data entry and accessing certification, licensing, and registration data in the database. Additional duties include the daily mailing of letters of authorization to test, score letters, certificates, and business licenses; managing returned mail; scanning and indexing data in the electronic document management system; reconciling product registration receipts; and filing product registration related paperwork. This position involves considerable interaction with prospective and certified applicators in Virginia's pesticide industries, pesticide businesses, and the general public to communicate program services and regulatory requirements. Minimum Qualifications Experience with and knowledge of current, basic office processes, equipment and procedures along with effective oral/written communication skills; demonstrated exceptional customer service skills in an office setting; and the ability to work in a fast-paced, high volume office environment. The ability to present a positive image to the public is required both by telephone and in person. Proficiency using computers to include the MS Office Suite, complex databases, and electronic document management systems. Recent experience working in an office environment to include managing calls, processing mail, data entry, filing (both electronic and paper), and explaining regulatory requirements to the public and regulated industry. The ability to present a positive image to the public is required both by telephone and in person. HS Diploma/GED required Additional Considerations A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of business-oriented curriculum and previous work experience within a regulatory agency or direct experience with pesticide-related laws and regulations or similar regulations. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at ************************** VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact ***************************. Final candidate must successfully complete a fingerprint-based criminal background check. If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. Contact Information Name: Human Resources Phone: N/A Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: N/A Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. Creates and edits presentations, documents and reports for the IT leadership team as required. Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. Manages expense reporting process for CTO, CISO and IT leadership team. Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education Bachelor's degree preferred. Work Experience/Skill Set 2+ years' experience in an administrative assistant role. Experience working in an IT organization preferred Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) Experience with M365 Copilot (preferred) Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan Maintain the highest integrity and confidentiality Strong organizational skills, managing and prioritizing multiple assignments with ease Ability to gather and summarize information for reporting purposes. Experience working in a team-oriented, collaborative environment Works under general supervision of senior level management Ability to recognize and problem solve issues with limited/no supervision. Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose ‘Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

Job Description The Administrative Specialist serves as the primary support for the front desk, providing exceptional customer service to residents and visitors, managing community amenities rentals and registrations, and supporting the management team. This role involves welcoming new residents, handling community rentals, and assisting with various administrative tasks to ensure smooth operations. If you are a proactive individual who thrives in a fast-paced environment and is committed to providing high-quality customer service and administrative support, we encourage you to apply for this exciting opportunity as an Administrative Specialist. Supervisory Responsibilities: •None Duties/Responsibilities: • Provide above and beyond customer service to homeowners, board members, potential residents and visitors to the clubhouse with prompt, professional and friendly demeanor • Meet with new residents to review community amenities, registration processes and gate access; provide tours of clubhouse areas as needed/requested • Respond promptly to customer needs; meet requests for service and assistance; fulfill commitments. • Provide administrative assistance for Fawn Lake community association; coordinate with maintenance team for rental setup/breakdown to support event planning and coordination event planning and coordination • Answer and screen telephone calls professionally and timely, transfer calls as appropriate, and take accurate messages. • Exercise considerable judgment and discretion in handling requests for appointments and telephone calls. • Compose, type, and distribute professional correspondence and memoranda, e-mails, and faxes. • Coordinate calendars and schedule appointments. • Conduct research; compile and type statistical reports. • Prepare agendas, meeting materials, reserve and prepare facilities, and record and transcribe meeting minutes as requested • Input service requests in Vantaca as needed to support ongoing responsiveness from Maintenance team • Assist in the development and implementation of departmental systems and procedures as needed. • Perform general clerical duties such as filing, photocopying, faxing, mailing, and binding of packages. • Assist in the preparation of the board packet, process violation letters, prepare mass mailings and meeting notices, and perform any other required administrative tasks. • Collect and process registrations for vehicles, golf carts, boats, dry storage, and/or kayaks. • Administer the boat safety test in accordance with Association requirements. • Accept and process payments through Vantaca in compliance with established organizational financial procedures. • Provide security staff with updated event schedules to support operational readiness. • Coordinate the ordering of resale signs and ensures timely delivery. • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues. • Assist with community projects as assigned. • Create and maintain a professional and courteous relationship with coworkers, vendors, contractors, homeowners, and board members. • Performs other related duties as assigned Required Skills/Abilities: • Strong attention to detail and accuracy • Ability to multi-task and provide exceptional customer service • Advanced computer skills and the ability to quickly grasp new software • Valid driver's license, clean driving record, and reliable vehicle • Excellent time management skills with a proven ability to meet deadlines • Ability to function well in a high-paced and at times stressful environment. • Intermediate to advanced computer skills and the ability to learn new software as needed. Education and Experience: • High school diploma or equivalent required. Associate or bachelor's degree in business administration or other related field preferred • At least one to three months related or relevant work experience in administrative function required. Physical Requirements: • Sitting for 6-8 hours per day performing computer and phone tasks • Standing and walking intermittently for 2-3 hours per day to access files, common areas, and community offices • Occasionally lifting, carrying, pushing, or pulling items up to 30 pounds (e.g., file boxes, office supplies) • Bending, stooping, kneeling, and reaching overhead to retrieve files and supplies from shelves or cabinets • Performing repetitive hand and wrist movements for keyboarding, filing, and operating standard office equipment • Using fine motor skills for document handling, data entry, and mail processing • Navigating curb cuts, ramps, gravel lots, and building entrances at community offices • Climbing one- to two-step elevations (e.g., loading dock steps, low staircases) as needed • Visual ability to read computer screens, printed documents, labels, and mail • Mental acuity to concentrate on detailed tasks (data entry, report review) while managing interruptions of walk-in residents or phone calls to the office • Working in a standard office environment (indoor temperature control, fluorescent lighting) and occasionally outdoors for site visits (exposed to weather variations) Benefits offered for full-time employees: Group health, dental, and vision coverage Short Term and Long-Term Disability Company-paid term life insurance Cafeteria 125 flex spending plan (Medical Reimbursement Account & Dependent Care Reimbursement Account) Paid biweekly Ten paid holidays Generous paid time-off (accrual begins 90 days from initial hire date) Company-sponsored industry training and development Growth opportunities Monday - Friday; 8:30am - 5:00pm

Job Description ABOUT US Global Dimensions is a HUBZone certified, service disabled, veteran-owned small business headquartered in Fredericksburg, Virginia. Founded in 2009, the company has grown and established itself as a reputable company known for unwavering commitment to its employees, and customers. Our service capabilities as a government contractor include: Language and Cultural Services Intelligence Instructional Design and Training Information Technology & Cyber Special Operations Logistics The heart of Global Dimensions is focused on making a difference with what we do. We value the opportunity to provide mentorship to students early in their professional careers. In addition, students may be able to obtain college credits for the time spent interning based on their curriculum and college or university attending. We are seeking college students who live in qualifying HUBZone locations to participate in paid internships to support various departments -- HR, IT, International Business, Security, and Recruiting. Candidates must meet HUBZone requirements to be considered. Work can be performed remotely or onsite at the Fredericksburg office. Interested students should apply before January 19, 2026 but applications will be accepted up through February 1, 2026. If you are not a college student but looking for a short-term assignment to support our various departments, you may apply as well. Requirements Able to research assigned topics and provide a written summary of findings Highly effective collaboration skills Work independently and excellent work ethic Possess effective communication skills Highly dependable and trustworthy Work 10 hours per week (flexible work schedule) Ability to provide appropriate documentation to validate HZ status; before applying, visit the HUBZone map to see if you qualify > **************************************** Global Dimensions does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. Equal Opportunity Employer/Veterans/Disabled.

Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices. How you will contribute: Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars. Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures. General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training. Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members. What will make you successful: Ability to communicate effectively orally and in writing. Ability to compile, coordinate and prepare reports. Knowledge of office and business practices and principles. Skill in providing and promoting good customer service to internal and external customers. Skill in the use of computers and software applications to include Microsoft Office. Minimum Qualifications: Ability to handle confidential and sensitive issues appropriately. Ability to interpret and apply standard record retention practices and procedure. Ability to perform under pressure and meet deadlines. Knowledge of applying executive administrative practices. Knowledge of office and business practices and principles. Skill in filing and document management. Additional Considerations: A combination of training, experience, or education in a General Office Environment, or related field desired. Ability to work independently. Experience interpreting and applying policies and procedures. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Prince George County Department of Social Services is currently accepting applications for the position of Administrative Support Specialist II. This front desk position will be involved in a wide spectrum of duties providing clerical support to Benefits Programs, Family Services and Administrative staff. The outlined duties include greeting walk-in customers, answering, and forwarding calls to appropriate staff, processing and scanning daily mail, ensuring accuracy and completeness of applications; scheduling appointments for clients applying for benefits, entering data through Application Registration into VaCMS, preparing reports; typing, word processing and data processing duties; assisting clients. The ability to maintain confidentiality is required. For the complete job description, please click here. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and type accurately at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate standard office equipment; ability to interact positively with difficult members of the public; ability to follow oral and written instructions; ability to establish and maintain effective working relationships with associates, clients and the general public; excellent customer service skill is required. Knowledge of department programs and policies preferred. Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and considerable clerical experience.Work may be required at times, outside of normal business hours to accommodate the needs of the client. To apply online visit our website at ***************************** To be considered for this position, applicants must fill out a County application which can be completed online. For additional information, please call *************. EOE.

Job Description Vacancy Announcement Administrative Support Specialist III Salary Range: $41,872 - $46,059 Job Summary: Join our Sheriff's Office team as an Administrative Support Specialist III, providing essential administrative support under general supervision. This role involves understanding department processes, managing documents and databases, coordinating meetings and events, and handling financial and procurement documents. Key Responsibilities: Provide varied administrative support to department head and staff Compose and prepare reports and correspondence Research and compile data for various needs Schedule and manage meetings, appointments, and calendars Maintain computer record-keeping operations and filing systems Make travel arrangements and respond to routine correspondence Perform general bookkeeping, including payroll and accounts payable assistance Assist in maintaining departmental inventories and vendor communications Deliver high levels of customer service in-person and over the phone Coordinate special events and prepare necessary materials and facilities Enter and retrieve data from computer databases and process documents Complete special projects with planning and data collection Manage photocopying, faxing, scanning, and filing of documents Handle incoming and outgoing mail, including payment processing Operate various office equipment and maintain supply inventories Interact professionally with internal and external stakeholders Serve as backup for supervisors and coworkers as needed Perform other related duties as assigned Minimum Requirements: High school diploma or GED Three (3) years of administrative and clerical experience or equivalent education/experience Special Requirements: Valid state driver's license may be required Certification as a Notary Public or ability to obtain within three (3) months of hire Knowledge, Skills, and Abilities: Strong knowledge of City policies and department procedures Familiarity with clerical duties and relevant laws and regulations Understanding of departmental organization and safety precautions Proficiency in technical and professional terminology Ability to maintain effective relationships with internal and external entities Competence in operating and maintaining office equipment Excellent command of English language, including grammar and spelling Skill in administrative, secretarial, customer service, and organizational functions Ability to learn complex principles, make judgments, and acquire new knowledge Capability to compile, transcribe, and analyze data Aptitude for providing guidance and interpretation of procedures Proficiency in performing routine work and making independent judgments Ability to perform basic arithmetic and carry out instructions If you are a dedicated professional with a knack for administrative excellence, we encourage you to apply. Join our team and contribute to our department's success! Applications must be submitted prior to 4:00 p.m. on Friday, January 23rd, 2026. The City of Fredericksburg is a great place to work. Come join our knowledgeable and energetic team, which is committed to the City's Core Values of Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement, and Unwavering Stewardship. If you're ready to make a positive impact in Fredericksburg, apply today! The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. City of Fredericksburg Human Resources Department 715 Princess Anne Street, Room 209 Fredericksburg, VA 22401 ***************************** Powered by JazzHR xEcHsASXoS

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Spotsylvania County Public Schools is seeking a School Administration Intern to work alongside the School Principal to provide assistance in implementing the total school program in our growing school division. The Administration Intern position is designed to give Education professionals an opportunity to experience and grow in the field of school administration. Essential Job Functions: Assists the principal in the implementation, supervision and evaluation of the total school instructional program. Assists the principal in the selection, assignment, orientation, and evaluation of staff. Assists the principal in the supervision of student teachers and volunteers, coordination of field trips and the textbooks program, coordination and supervision of substitute teachers, coordination of bus duty, supervision of the school's safety program, security, environmental control programs, and monitors student attendance. Assists the principal in the supervision of student conduct and extracurricular activities. Assists the principal in the departmental budgeting process and the acquisition of supplies and supplementary materials for instructional usage. Assists the principal in the coordination of programs and services supplementary to the instructional programs Click here to read the full Job Description for this role. Education and Experience: Master's Degree from an accredited college or university. Currently possesses -OR- ability to possess a Virginia Collegiate Professional or Postgraduate Professional License with an endorsement, or provisional endorsement, as a Principal Three (3) years of successful, full-time, teaching experience; two (2) in the level of education for which considered Employment Terms: Employment may be offered as a 12-Month (243 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually. Additional compensation awarded for credits earned toward advanced degrees. Benefits Eligibility: Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. _____________________________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive. ***APPLICANTS FOR THIS ADMINISTRATIVE INTERN POSITION MAY BE CONSIDERED FOR FUTURE SECONDARY ADMINISTRATIVE INTERN OPENINGS FOR A PERIOD OF SIX MONTHS AFTER THE CLOSING DATE FOR APPLICATIONS.***

About the Role Support meaningful employment outcomes behind the scenes. The Administrative Coordinator for Employment Services plays a key role in helping individuals with disabilities successfully navigate employment programs at SOAR365. This part-time position is ideal for a detail-oriented, people-focused professional who enjoys coordination, collaboration, and person-centered work. You'll work closely with participants, families, schools, and community partners to ensure smooth onboarding, accurate documentation, and strong administrative support for employment services. Who We Are: SOAR365 For more than 70 years, SOAR365 has been dedicated to supporting individuals and families living with disabilities. Our innovative programs and compassionate services are thoughtfully designed to meet real-world needs at every stage of life. Today, SOAR365 has a profound impact on more than 2,000 people and their families across the Greater Richmond area. Whether through employment, therapy, respite, or recreation, we're proud to help people of all abilities thrive. We are also proud to be recognized as an Employer of Choice, offering competitive benefits, professional development opportunities, and a supportive environment where employees feel valued, empowered, and connected to meaningful work. Key Responsibilities & Duties In this role, you will be responsible for scheduling and facilitating intake and enrollment meetings, completing required intake documentation and assessments, and developing individualized Employment Plans in collaboration with participants and their support teams. This role coordinates closely with Human Resources to ensure the timely completion of onboarding paperwork for student and adult work experiences, tracks and documents participant progress toward employment goals, and supports individuals and families in navigating available resources. Additional duties include active participation in planning meetings related to Pre-ETS, Customized Employment, and Supported Employment; maintaining accurate records within the electronic health record system; ensuring compliance with federal and state regulations; collaborating across SOAR365 departments; and maintaining up-to-date knowledge of community employment and training resources. Requirements & Qualifications Qualified candidates must hold a bachelor's degree in special education, vocational rehabilitation, or a related human services field. Candidates should demonstrate knowledge of employment services, person-centered planning, and vocational supports, along with strong organizational, communication, and documentation skills. Proficiency with computers and data management systems is required, as is the ability to analyze information accurately and maintain confidentiality in compliance with HIPAA. The ideal candidate is collaborative, detail-oriented, and able to travel between program and community sites as needed to support service delivery. Total Rewards & Benefits Our market-competitive total rewards package includes: Merit increases Comprehensive health, dental, and vision coverage 12 paid holidays Sick and vacation leave Immediate access to your paycheck through ZayZoon Short- and long-term disability benefits Flexible spending accounts (FSA) 403(b) retirement plan with employer match and immediate vesting Life insurance Employee development and training programs Wellness programs Discounted tuition to South University How to Apply To apply for this position, a completed SOAR365 application is required. Equal Opportunity & Workplace Commitment SOAR365 is an EO/AA Employer and welcomes applicants who are Veterans, individuals with disabilities, and those from other protected categories. We are a Drug-Free Workplace. Reasonable Accommodations If you need reasonable accommodation when applying for a position on our website, please contact us at ************** and ask for Human Resources.

Vacancy Announcement Administrative Support Specialist III Salary Range: $41,872 - $46,059 Job Summary: Join our Sheriff's Office team as an Administrative Support Specialist III, providing essential administrative support under general supervision. This role involves understanding department processes, managing documents and databases, coordinating meetings and events, and handling financial and procurement documents. Key Responsibilities: Provide varied administrative support to department head and staff Compose and prepare reports and correspondence Research and compile data for various needs Schedule and manage meetings, appointments, and calendars Maintain computer record-keeping operations and filing systems Make travel arrangements and respond to routine correspondence Perform general bookkeeping, including payroll and accounts payable assistance Assist in maintaining departmental inventories and vendor communications Deliver high levels of customer service in-person and over the phone Coordinate special events and prepare necessary materials and facilities Enter and retrieve data from computer databases and process documents Complete special projects with planning and data collection Manage photocopying, faxing, scanning, and filing of documents Handle incoming and outgoing mail, including payment processing Operate various office equipment and maintain supply inventories Interact professionally with internal and external stakeholders Serve as backup for supervisors and coworkers as needed Perform other related duties as assigned Minimum Requirements: High school diploma or GED Three (3) years of administrative and clerical experience or equivalent education/experience Special Requirements: Valid state driver's license may be required Certification as a Notary Public or ability to obtain within three (3) months of hire Knowledge, Skills, and Abilities: Strong knowledge of City policies and department procedures Familiarity with clerical duties and relevant laws and regulations Understanding of departmental organization and safety precautions Proficiency in technical and professional terminology Ability to maintain effective relationships with internal and external entities Competence in operating and maintaining office equipment Excellent command of English language, including grammar and spelling Skill in administrative, secretarial, customer service, and organizational functions Ability to learn complex principles, make judgments, and acquire new knowledge Capability to compile, transcribe, and analyze data Aptitude for providing guidance and interpretation of procedures Proficiency in performing routine work and making independent judgments Ability to perform basic arithmetic and carry out instructions If you are a dedicated professional with a knack for administrative excellence, we encourage you to apply. Join our team and contribute to our department's success! Applications must be submitted prior to 4:00 p.m. on Friday, January 23 rd , 2026. The City of Fredericksburg is a great place to work. Come join our knowledgeable and energetic team, which is committed to the City's Core Values of Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement, and Unwavering Stewardship. If you're ready to make a positive impact in Fredericksburg, apply today! The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. City of Fredericksburg Human Resources Department 715 Princess Anne Street, Room 209 Fredericksburg, VA 22401 [email protected]