Administrative coordinator jobs in Fairburn, GA - 583 jobs

Office Administrator Abbey Glass | Atlanta, GA | Part-Time Abbey Glass is a luxury fashion brand specializing in special occasion attire for life's most memorable moments. With boutiques in Atlanta's Avalon and Buckhead neighborhoods, a growing wholesale presence, and strategic big box partnerships, we're building something extraordinary in the luxury retail space. We're a lean, ambitious team moving fast-and we need someone who thrives in that environment. The Role We're looking for a sharp, resourceful Office Administrator who can seamlessly handle the behind-the-scenes operations that keep our business running smoothly. This isn't your typical admin role-you'll be the operational glue supporting everything from financial operations to executive scheduling, working directly with leadership in a fast-paced luxury retail environment. This is perfect for someone who wants meaningful responsibility without the grind of a full-time schedule, values variety in their day-to-day, and gets genuine satisfaction from making things work . What You'll Do Financial Operations: Manage accounts payable/receivable, process vendor payments, review transactions in QuickBooks Online, and maintain organized financial records Expense Management: Process and audit expense reports, ensure policy compliance, track spending patterns, and maintain documentation for all business expenses Executive Support: Own calendar management and scheduling for leadership, anticipating conflicts and optimizing time Office Management: Keep our Atlanta office running smoothly-supplies, vendor coordination, mail, and whatever else needs attention Project Support: Jump into ad hoc projects across the business, from event coordination to operational initiatives (no two weeks look the same) Communication Hub: Serve as a reliable point of contact for vendors, partners, and team members What We're Looking For Must-Haves: Proven experience with QuickBooks Online basic functions Strong experience with bill pay -you understand how money flows through a business Experience with expense reporting systems and conducting expense audits Exceptional organizational skills and attention to detail (nothing slips through the cracks) Expert-level calendar management abilities-you can play Tetris with schedules A positive, can-do attitude and genuine pride in supporting others' success Ability to toggle seamlessly between $10 tasks and $10,000 decisions Based in Atlanta and able to work on-site as needed Nice-to-Haves: Experience in retail, fashion, or startup environments Familiarity with e-commerce or multi-location operations Basic knowledge of inventory or merchandising systems Comfort with ambiguity and changing priorities What Makes You Successful Here You don't need to be told twice. You're proactive, resourceful, and figure things out. You communicate clearly and know when to escalate versus when to solve. You treat the business like it's your own-because in a small team, that mindset makes all the difference. You bring energy and optimism, even when things get hectic. The Details Schedule: Part-time, flexible hours (approximately 20-25 hours/week) Location: On-site in Atlanta, at our office on Ottley Drive Compensation: Competitive hourly rate based on experience Start Date: ASAP Why Abbey Glass? Work directly with leadership at a growing luxury brand. Make a real impact in a company where your contributions are visible and valued. Be part of a team that's building something special in Atlanta's fashion scene. Flexibility to balance this role with other commitments. To Apply Send your resume and a brief note (3-4 sentences) telling us why you'd be great at this role to **************************. Bonus points if you share an example of a time you solved a problem nobody asked you to solve. Abbey Glass is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Range from $25-$30/hr

Admin Support Associate II - Property Tax Department The Admin Support Associate II plays a vital role in the Payment Processing Center, supporting the property tax department by managing incoming mail, processing payments, and maintaining accurate records. This position is responsible for collecting property ad valorem taxes, fees, and special assessments, administering homestead exemptions, and providing exceptional support to internal departments and external customers. Key Responsibilities: Receive, review, and distribute mail and payments within the Payment Processing Center. Scan, key, and update payment information and other documents as needed. Collect property taxes, fees, and special assessments; administer homestead exemptions. Respond to inquiries regarding tax issues in person, via email, and over the phone. Maintain daily records of receivables and organize files related to the tax/tag department. Prepare correspondence and reports for internal use and external customers. Monitor inventory of office supplies and ensure adequate stock. Support other administrative tasks and duties as assigned. Minimum Qualifications: High School Diploma or G.E.D. At least two years of data entry or related experience, or an equivalent combination of education and experience. Preferred Qualifications: Experience in property tax administration. Exceptional verbal and written communication skills. Proficiency in Microsoft Excel and Outlook. Skills: Strong computer skills and familiarity with office software applications. Basic math proficiency. Experience using general office equipment. Ability to maintain accurate records and files. Detail-oriented, organized, and able to manage multiple tasks efficiently.

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

The Administrative Assistant provides comprehensive administrative and operational support to leaders and teams to ensure efficient day-to-day business operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant serves as a key point of contact, supporting internal stakeholders while maintaining professionalism, confidentiality, and accuracy. Key Responsibilities Provide administrative support to managers and/or departments, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, presentations, reports, and other business documents. Serve as a primary point of contact for internal and external communications, directing inquiries appropriately. Coordinate meetings, including scheduling, agendas, materials, and follow-up actions. Maintain accurate records, files, and documentation in accordance with company policies and retention requirements. Support expense reporting, purchase orders, invoicing, and other administrative processes as needed. Assist with onboarding activities, training coordination, and general office support. Monitor deadlines, track action items, and proactively follow up to ensure timely completion. Support special projects and process improvement initiatives as assigned. Ensure compliance with company policies, confidentiality standards, and applicable regulatory requirements. Qualifications High school diploma or equivalent required; associate's degree or higher preferred. 2+ years of administrative or office support experience in a professional environment. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other office productivity tools. Strong written and verbal communication skills. Excellent organizational, time management, and multitasking abilities. High level of discretion when handling confidential or sensitive information. Ability to work independently and collaboratively with cross-functional teams. Preferred Skills Experience supporting senior leaders or multiple stakeholders. Familiarity with document management systems and collaboration tools. Experience in regulated, manufacturing, or corporate environments. Work Environment May require occasional overtime or schedule flexibility to support business priorities.

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

OCC Administrative Specialist Duties and Responsibilities We are looking for an organized, hardworking, and personable Administrative Assistant with a strong background in administration, subcontracts, or accounting. The Administrative Assistant will assist the Business Manager and team with various administrative tasks, including procurement, accounts payable/receivable, contract management, data entry, and report generation. This role requires an individual who can work independently, manage multiple priorities, and communicate effectively with team members, clients, and vendors. The successful candidate will also be responsible for filing and document retrieval tasks that may require the use of a step ladder and driving a company vehicle for errands or document delivery. Procurement Support: Prepare procurement contractual documents, including work releases, subcontracts, and purchase orders, as required. Accounts Management: Process Accounts Payable and Accounts Receivable in a timely manner, ensuring accuracy and proper documentation. Contract Management: Review and process master agreements, ensuring all necessary documentation is complete and accurate. Data Entry: Enter contracts into JD Edwards (JDE) and PMIS (Access-Based Project System) for tracking and reporting purposes. Spreadsheet Preparation: Create and manage spreadsheets to support the business needs, including financial tracking, contract details, and project statuses. Certified Payroll Review: Review certified payrolls as necessary to ensure compliance with company standards and legal requirements. Archiving & Closeouts: Assist with archiving documents and managing project closeouts, ensuring all files are accurately stored and easily accessible. Report Generation: Run various monthly reports from Hubble and PMIS to provide necessary data for ongoing projects. Team Collaboration: Work closely with the Business Manager and other team members to ensure all administrative functions are completed efficiently. Miscellaneous Tasks: Perform general administrative duties, including filing, preparing correspondence, and assisting with other tasks as needed. Physical Activities: Use a 3-step ladder to file away or retrieve supplies from various storage areas. Driving: Occasionally drive a company pool vehicle to run errands, deliver documents to clients, or transport materials to other offices. Qualifications and Requirements Minimum 5 years of experience in an administrative role, ideally with exposure to procurement, subcontracts, and accounting functions. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Adobe). Experience with JD Edwards (JDE) and PMIS is highly preferred. Strong understanding of procurement processes, accounts payable/receivable, and contract management. Ability to prepare and maintain accurate spreadsheets, financial reports, and contractual documents. Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Ability to work independently with minimal supervision while being a team player. Ability to adapt to physical requirements, including the use of a 3-step ladder and occasional driving duties. A valid driver's license and a clean driving record are required. Ability to maintain confidentiality and handle sensitive information appropriately. Self-starter with a proactive attitude and a high level of initiative. Strong problem-solving and critical thinking abilities. Positive, personable, and professional attitude with a strong commitment to team success. Ability to thrive in a fast-paced and dynamic work environment. Prior experience in construction or industrial services setting is a plus. Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Job Description Executive Assistant & Personal Assistant to the President Travel Required: Yes Industry: Electrical Contracting Employment Type: Full Time About the Company We are a well-established and growing electrical contracting company delivering commercial electrical projects across the US. We are seeking a highly organized, trustworthy, and proactive Executive Assistant & Personal Assistant to work directly with and support the President (Owner) of the business. The Role This is a key support role combining both Executive Assistant (EA) and Personal Assistant (PA) responsibilities. You will act as the President's right hand-managing business and personal priorities, coordinating logistics, and providing day-to-day support to ensure their time and focus are used effectively. This role requires a high level of flexibility, including availability outside standard business hours as required. Occasional early mornings, evenings, weekends, and travel to support business and personal commitments. Key Responsibilities Executive Assistant Responsibilities Provide high-level administrative support to the President (Owner) Manage complex calendars, meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and briefing documents Act as a primary point of contact between the President and internal/external stakeholders Manage follow-ups, reminders, and action items on behalf of the President Handle confidential and sensitive business matters with professionalism and discretion Personal Assistant Responsibilities Provide personal and lifestyle support as required by the President Coordinate personal appointments, travel logistics, and scheduling Assist with ad hoc personal tasks to support work-life balance Anticipate needs and proactively manage priorities Additional / Operational Support Liaise with project teams, clients, and suppliers as required Assist with light project or operational administration when needed Travel with or on behalf of the President to meetings or job sites Flexibility & Availability Availability outside standard business hours are required Flexibility to adjust hours based on the President's schedule Willingness to travel at short notice when necessary This role suits someone comfortable with a dynamic, on-call style of support Skills & Experience Proven experience as an Executive Assistant, Personal Assistant, or similar role Experience in construction, electrical, or trades-based industries is highly regarded Exceptional organizational and time-management skills Strong communication skills and professional presentation High level of discretion, trustworthiness, and reliability Ability to work independently and anticipate needs Proficiency in Microsoft Office What We Offer A trusted and influential role working directly with the company owner Varied and dynamic responsibilities Competitive salary reflective of responsibility and flexibility required Long-term opportunity within a stable and growing business Supportive and professional working environment Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

We are currently looking for Administrative Support Interns to join our team! This position is a part\-time, paid internship with numerous opportunities and room for advancement, as well as extensive hands\-on experience. What You Will Do Our 12\-week paid internship program offers students a unique opportunity to gain hands\-on experience and learn valuable skills with an employer matched to you by skillsets and preferences. Throughout the program, interns will have a chance to work on meaningful projects, collaborate with experienced professionals, and gain applicable skills in their field of study. Highlights of the program: Flexible hours to accommodate student needs Paid Internship One\-on\-one mentorship to guide your professional development Requirements Education, Experience, And Qualifications Pursuing a bachelor's degree in a relevant field Excellent people and communication skills both written and verbal Good analytical skills and excellent organizational skills Other skills may be required depending on the employer. Benefits What you will gain: Paid organizational and interpersonal skills in the professional world Exposure to real\-world business challenges and decision\-making processes Networking opportunities and long\-term connection to the organization "}}],"is Mobile":false,"iframe":"true","job Type":"Part time","apply Name":"Apply Now","zsoid":"677686142","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"LCN_46_REQ"},{"field Label":"Salary","uitype":1,"value":"10.00 \- 20.00"},{"field Label":"Work Experience","uitype":2,"value":"0\-1 year"},{"field Label":"Industry","uitype":2,"value":"Other\/Not Classified"},{"field Label":"Target Date","uitype":24,"value":"08\/15\/2024"},{"field Label":"Number of Positions","uitype":32,"value":"10"},{"field Label":"City","uitype":1,"value":"Atlanta"},{"field Label":"State\/Province","uitype":1,"value":"Georgia"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"30313"}],"header Name":"Administrative Support Intern","widget Id":"4**********0072311","is JobBoard":"false","user Id":"4**********0223003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"4**********3132124","FontSize":"12","google IndexUrl":"https:\/\/lifecyclenetwork.zohorecruit.com\/recruit\/ViewJob.na?digest=HP9LH8simF3LExdA5uhTjDtyMrs71VfNOKo8EeAdCZQ\-&embedsource=Google","location":"Atlanta","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"l9wsub8ce4519930b4467a619745d287a57b9"}

Apply Seasonal Administrative Support Assistant (OA) Department of the Interior National Park Service Chattahoochee River National Recreation Area Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply Summary This position is located in Chattahoochee River National Recreation Area, in the Administration Division. Open to the first 100 applicants or until 01/15/2026 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration. This is a 2026 Summer Seasonal position. Summary This position is located in Chattahoochee River National Recreation Area, in the Administration Division. Open to the first 100 applicants or until 01/15/2026 whichever comes first. All applications submitted by 11:59 (EST) on the closing day will receive consideration. This is a 2026 Summer Seasonal position. Overview Help Accepting applications Open & closing dates 12/31/2025 to 01/15/2026 This job will close when we have received 100 applications which may be sooner than the closing date. Learn more Salary $53,361 to - $69,371 per year Pay scale & grade GS 7 Location 2 vacancies in the following location: Sandy Springs, GA Remote job No Telework eligible No Travel Required Not required Relocation expenses reimbursed No Appointment type Temporary - Not to Exceed: 1039 Hours Work schedule Full-time Service Competitive Promotion potential None Job family (Series) * 0303 Miscellaneous Clerk And Assistant Supervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number SE-1628-CHAT-26-12858105-DE Control number 853411500 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency Open to all U.S. Citizens. ICTAP/CTAP eligibles. Videos Duties Help As an Administrative Support Assistant (OA), you will perform the following duties: * Provides advise on administrative services. * Collects, consolidates, and communicates budget data. * Researches accounting problems such as erroneous payments, object class errors, unobligated commitments, and late payments. * Ensures corrections and/or adjustment documents are entered into the accounting systems. * Advises the unit on procedures for the procurement of goods and services. * Inventories government property. * Provides human resources information and assistance to the unit. * Reviews time and attendance reports for employees. * Uses computers and appropriate software for data collection, analysis and collating. * Prepares reports, forms and tabular materials. * Establishes and maintains office files (electronic or manual). * Creates correspondences, memorandas, reports, work schedules, etc., from drafts or notes using word processing software and computer equipment. * Distributes mail. Requirements Help Conditions of employment * U.S. Citizenship required. * Appointment subject to background investigation and favorable adjudication. * Meet Selective Service Registration Act requirement for males. * Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. * You will be required to operate a government (or private) motor vehicle as part of your official duties; a valid driver's license is required. You will be required to submit a Motor Vehicle Operator's License and Driving Record. You must also submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that disclose all valid driver's licenses, whether current or past, possessed by you. * You will be required to wear a uniform and comply with the National Park Service uniform standards. A uniform allowance will be provided. * You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority. Qualifications All qualifications must be met by the closing date of this announcement-01/15/2026-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. SELECTIVE FACTOR: This position performs typing and must be able to type 40 words per minute (WPM) (required). Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position. (Must document in your resume ability to type at least 40 words per minute.) * AND - To qualify for this position at the GS-07 grade level, you must possess the following minimum qualifications by close of the announcement: EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Examples of specialized experience may include: performing a wide variety of advanced administrative functions such as advising employees on payroll regulations and serving as payroll coordinator; serving as liaison with Human Resources by preparing and entering personnel actions, processing employee paperwork, and coordinating background investigations; serving as the technical advisor for travel processes and regulations; advising on procurement; and performing budget and financial management by collecting data for a budget, making recommendations, tracking expenditures, creating budgetary reports, and reconciling an organization's budget. You must include hours per week worked. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no substitution of education for experience at the grade level(s) of this announcement. Additional information A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay. Non-Competitive Rehire Eligibility: Temporary seasonal employees can only maintain their non-competitive rehire eligibility if they work no more than a combined total of Temporary NTE less than 1040 hours anywhere in the National Park Service (NPS) within their established service year. Accordingly, non-competitive rehire eligibility allows for re-appointment to the same position or another position appropriate for temporary appointment with the same qualification requirements (5 CFR 316.402[b][7]), based on series and grade, anywhere in the major subdivision (NPS). If you have held a temporary seasonal appointment in the past 12 months and have already worked the maximum temporary appointment less than 1040 hours during that period, you are still welcome to apply. However, please be aware that exceeding the limit of 1040 hours in your established service year will result in the loss of your non-competitive rehire eligibility. The limit can be exceeded by working multiple temporary seasonal positions that result in a combined total greater than 1040 hours. The limit also can be exceeded by working a single temporary seasonal appointment that exceeds 1040 hours, unless granted an exception by OPM. Employment may be terminated at any time due to fluctuations in funding levels, project needs, employee performance, or other considerations. Current surplus and current or former displaced Federal individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection. Well qualified means that the applicant meets the following: OPM qualification standards for the position; all selective placement factors, where applicable; special qualifying conditions that OPM has approved for the position, where applicable; is physically qualified with reasonable accommodation, where appropriate to satisfactorily perform the duties of the position upon entry; and is rated by the organization at least at the well qualified level on all competencies. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(2) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating, and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP/ICTAP eligible. If you are selected for Federal employment, you will be required to fill out a Declaration of Federal Employment, OF-306, prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation. Failing to answer all questions truthfully and completely or providing false statements on your application may be grounds for not hiring you, or for firing you after you begin work. Also, you may be punished by fine or imprisonment (U.S. Code, Title 18, section 1001). Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Additional Information Continued - Physical Demands: The work is mostly sedentary. Working Conditions: The work is generally performed in an office setting. ???????This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position. A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score will be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you can lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories: * Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position * Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job * Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job. You will be evaluated on the following competencies: * Administration and Management * Computers and Electronics * Oral Communication * Personnel and Human Resources * Writing In order to be considered for this position, you must complete all required steps in the process. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Additional Information Continued - Physical Demands: The work is mostly sedentary. Working Conditions: The work is generally performed in an office setting. ???????This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help The following documents are required and must be submitted by 11:59 PM (EST) on 01/15/2026: * Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. * Complete All Required Assessments. * Other Supporting Documents, if applicable, such as: * Veterans Preference Documentation: * If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives. * If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation. * If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from ******************** or call ************** to establish proof of disability. * Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc.; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help To apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 01/15/2026. You must provide documentation to support your claim for each eligibility selected. Please review the required documentation listed in the eligibilities language to ensure you submit the appropriate information. Note: You will only be marked eligible for those eligibilities that you selected and provided the appropriate supporting documentation. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES. * Select Apply. If you are not logged in, you will be prompted to login or create an account. * Prompted to Start the Application Process by selecting "Start Application." * Click here for USAJobs Help with "How to create an application" * To PREVIEW the application questionnaire, select the following link: ******************************************************** * Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS. * Select documents you want included in this application. * Review package to acknowledge your documents were reviewed. * Select if you want to include your demographic information. * After reading and certifying the application is true and submitted in good faith, select "Continue to Agency Site." * Follow onscreen prompts and instructions to complete your application. * Add the supporting documents by indexing your documents with the dropdown. * Upload any missing required documents or optional documents. * Review and Submit Application. * While logged in, you can check the status of your application by selecting "+" next to the job title for this position. * You can review or revise your application at any point during the open period of the announcement. * To update an application, you should log into your USAJOBS account and select "+" next to the job title for this position. Select "Update Application" for this job. * Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So, it is important that you select all documents you want to use in the re-application. Agency contact information Deanne Kimball Email deanne_*************** Address Chattahoochee River National Recreation Area 1978 Island Ford Parkway Sandy Springs, GA 30350 US Next steps Once the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help The following documents are required and must be submitted by 11:59 PM (EST) on 01/15/2026: * Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. * Complete All Required Assessments. * Other Supporting Documents, if applicable, such as: * Veterans Preference Documentation: * If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you don't have your DD-214, you may request it after discharge from the National Archives. * If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation. * If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from ******************** or call ************** to establish proof of disability. * Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc.; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position. Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking an Administrative Support Assistant. Administrative Support Assistant Location: Atlanta, GA (On-site at DHS FPS Regional Office) US Federal Solutions is seeking a highly capable Administrative Support Assistant to support the Federal Protective Service (FPS) within the Department of Homeland Security. This role provides direct administrative and operational support to senior leaders and program offices that oversee critical law enforcement, security, and mission support functions across Region 4. This is a full-time, on-site position located at 180 Ted Turner Drive SW, Atlanta, GA 30303. What You'll Do This position is ideal for an experienced administrative professional who is comfortable working independently, managing competing priorities, and supporting senior leadership in a fast-paced federal environment. Key responsibilities include: Provide day-to-day administrative and clerical support to Regional and Deputy Regional Directors, Branch Chiefs, District Commanders, and Program Managers. Manage calendars, schedule meetings, coordinate conference rooms and conference lines, and ensure leadership is fully briefed ahead of meetings. Prepare meeting materials, capture and distribute minutes, and track follow-up action items. Serve as a point of contact for office procedures, routing calls and inquiries to appropriate staff. Coordinate IT service requests and track tickets through completion. Perform timekeeping support using WebTA, including validation, auditing, reporting, and coordination of corrections. Process incoming and outgoing mail, including priority and express shipments. Support SES-level travel by preparing travel authorizations and reviewing expense reports for accuracy. Compile and track data related to budgets, fund allocations, expenditures, and recurring reports. Draft correspondence, special reports, and routine communications for leadership review. Maintain automated tracking systems for program data, suspense items, milestones, and deliverables. Collect, organize, analyze, and consolidate data from multiple systems into standardized reports. Manage SharePoint content and support information-sharing across programs and stakeholders. Assist with facility security assessment document processing, including packaging, tracking, and distribution. Support law enforcement and security program data collection, reporting, and compliance efforts. Provide backup support to the Executive Assistant and assist Mission Support Branch staff as needed. Act as travel coordinator and office supply coordinator for designated leadership and offices. Why US Federal Solutions At US Federal Solutions, we support federal agencies with professionals who know how to keep operations running smoothly behind the scenes. You'll work alongside experienced leaders, contribute to public safety missions, and play a key role in keeping critical programs organized, compliant, and effective. If you thrive in a high-responsibility administrative role and enjoy supporting leadership that protects federal facilities and personnel, this is a role where your work truly matters. Requirements Security Clearance: US Citizenship. Public Trust Preferred DHS Suitability Preferred What We're Looking For Education and Experience Associate's, Bachelor's degree preferred, or Five (5) years of experience as an Administrative Assistant or Secretary supporting senior-level government officials (GS-12/GS-13 equivalent). Qualifications At least five (5) years of experience in general office operations and administrative support. Strong understanding of organizational structures and how offices interact in a federal environment. Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Access, Visio, and related office tools. Typing speed of at least 40 words per minute. Experience establishing and maintaining comprehensive filing systems. Strong written, verbal, and interpersonal communication skills. Proven ability to manage multiple administrative projects at the same time. Detail-oriented, organized, and comfortable conducting independent research. Willingness to complete required annual training, including ethics training. Benefits Employer-provided paid Medical / Dental / Vision insurance. Employer matching 401K plan. PTO 11 Federal Holidays Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

Job Description Topsarge Business Solutions, a Temple Texas-based firm, is seeking an experienced on-site Administrative Support Assistant performs a wide range of secretarial and administrative duties to support DHS Federal Protective Service Region 4's senior managers, branch chiefs, and program offices. The role emphasizes communication, scheduling, data tracking, and logistical coordination to maintain operational efficiency. Key Responsibilities: Serve as office liaison and first point of contact for internal and external inquiries. Maintain calendars, coordinate meetings, prepare minutes, and follow up on action items. Perform administrative support for HR, payroll (WebTA), travel, and procurement. Prepare correspondence, performance plans, reports, and presentations. Collect and organize program data in Excel and SharePoint; perform system queries and reports. Provide backup to the Executive Assistant and coordinate training, office supply management, and records. Qualifications: Associate's or Bachelor's degree preferred; 5 years of executive administrative experience may substitute. Minimum 5 years supporting GS-12/GS-13 level executives or equivalent. Desired Skills: 40+ WPM typing. Advanced Microsoft Office (Word, Excel, PowerPoint, SharePoint, Visio, Access). Strong organizational and multitasking skills. Excellent interpersonal and written communication. Work Location: FPS Region 4, 180 Ted Turner Drive SW, Atlanta, GA 30303 Security Clearance: Public Trust or as required by DHS. Job Posted by ApplicantPro

Job Responsibilities Provides general office support and related tasks. Responsible for facilities oversight, various data entry tasks, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as other clerical and administrative duties. Greet visitors and answer incoming phone calls in a friendly, professional, and timely manner. Monitor the phone system for IT issues and report any malfunctions or problems. Maintain a clean and orderly reception area, training rooms, mail rooms, kitchen, and all break rooms. Open, date-stamp, and code administrative invoices for approval. Assist with mass mailings for various departments. Monitor the distribution of all packages delivered to the reception area. Order and distribute customer promotional materials. Monitor and order office supplies as needed. Maintain a monthly utility spreadsheet for gas, water, and electric usage. Update internal and customer phone lists. Retrieve mail from the mailbox and distribute it within the mailroom. Serve as the main point of contact for organizing, preparing, and cleaning up all onsite events. Act as the primary point of contact for building-related issues, including maintenance requests, repair needs, and facility concerns. Receive, log, and triage maintenance and repair requests from staff or tenants, ensuring timely responses and appropriate resolutions. Coordinate with internal maintenance teams and/or external vendors for repair work, inspections, and building services. Maintain detailed records of service requests, work orders, and completion timelines. Communicate clearly with staff regarding the status of repairs and expected timelines. Ensure that common areas, offices, and building systems (HVAC, lighting, plumbing, etc.) function properly and meet safety and cleanliness standards. Assist with space planning and small office moves or setups as needed. Monitor and replenish inventory levels of building supplies (e.g., light bulbs, cleaning products, breakroom, kitchen, and meeting room supplies). Escalate unresolved or high-priority issues to appropriate leadership or property management. Serve as the primary contact with the cleaning crew to ensure timely and proper cleaning. Monitor and replenish inventory levels of breakroom and kitchen supplies (e.g., coffee, plates, utensils). Oversee the distribution and tracking of security access devices such as fobs or key cards and maintain records of issued devices; deactivate lost or returned cards. Ensure the front desk is staffed at all times. Manage and monitor building security, including reviewing Brivo camera footage as needed to ensure the facility remains secure and safe. Maintain and manage centralized office communications and documentation through the PTC Teams site. Perform other duties as assigned. Qualifications High School Diploma or general education diploma (GED) 5 years administrative support or relevant experience. Highly dependable with the ability to work more than normal scheduled hours when needed with minimum notice. Excellent oral and written communication skills. Strong interpersonal skills including ability to work with all levels of employment in all company locations. Good organizational and follow-up skills and ability to handle multiple tasks. Knowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications. Ability to effectively work with, and maintain the confidentiality of, sensitive materials and information. Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.

Administrative Assistant role to cover for a maternity leave. The ideal candidate must be able to commit to 4-8 weeks. They will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Executive Assistant & Personal Assistant to the President Travel Required: Yes Industry: Electrical Contracting Employment Type: Full Time About the Company We are a well-established and growing electrical contracting company delivering commercial electrical projects across the US. We are seeking a highly organized, trustworthy, and proactive Executive Assistant & Personal Assistant to work directly with and support the President (Owner) of the business. The Role This is a key support role combining both Executive Assistant (EA) and Personal Assistant (PA) responsibilities. You will act as the President's right hand-managing business and personal priorities, coordinating logistics, and providing day-to-day support to ensure their time and focus are used effectively. This role requires a high level of flexibility, including availability outside standard business hours as required. Occasional early mornings, evenings, weekends, and travel to support business and personal commitments. Key Responsibilities Executive Assistant Responsibilities Provide high-level administrative support to the President (Owner) Manage complex calendars, meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and briefing documents Act as a primary point of contact between the President and internal/external stakeholders Manage follow-ups, reminders, and action items on behalf of the President Handle confidential and sensitive business matters with professionalism and discretion Personal Assistant Responsibilities Provide personal and lifestyle support as required by the President Coordinate personal appointments, travel logistics, and scheduling Assist with ad hoc personal tasks to support work-life balance Anticipate needs and proactively manage priorities Additional / Operational Support Liaise with project teams, clients, and suppliers as required Assist with light project or operational administration when needed Travel with or on behalf of the President to meetings or job sites Flexibility & Availability Availability outside standard business hours are required Flexibility to adjust hours based on the President's schedule Willingness to travel at short notice when necessary This role suits someone comfortable with a dynamic, on-call style of support Skills & Experience Proven experience as an Executive Assistant, Personal Assistant, or similar role Experience in construction, electrical, or trades-based industries is highly regarded Exceptional organizational and time-management skills Strong communication skills and professional presentation High level of discretion, trustworthiness, and reliability Ability to work independently and anticipate needs Proficiency in Microsoft Office What We Offer A trusted and influential role working directly with the company owner Varied and dynamic responsibilities Competitive salary reflective of responsibility and flexibility required Long-term opportunity within a stable and growing business Supportive and professional working environment Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.