Administrative coordinator jobs in Frederick, MD - 731 jobs

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Lead complex/difficult and moderately varied tasks of considerable latitude and impact. Responsibilities Collect, prepare and maintain data for analysis, reports and reference Coordinate and prepare agendas for meetings, events and presentations Coordinate travel arrangements, prepare authorizations and review expense reports Monitor, field and direct phone calls; document as required Order supplies/services and reconcile invoices Partner with leadership to coordinate, execute and maintain programs and initiatives Prepare and submit budget requirements for Annual Financial Plan (AFP) Proofread and edit content for standardization to ensure clarity and accuracy Remain abreast of corporate business plans and marketing efforts Represent the department/division/branch in disaster recovery plans Research and evaluate operational issues, inquiries and/or complaints Review internal studies and surveys to provide summaries to leadership Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units Plan, develop, implement and maintain new and existing programs, campaigns and special offers Recommend and implement technical/electronic enhancements to improve administrative operations Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results Perform other duties as assigned Qualifications Ability to maintain confidentiality and demonstrate integrity Ability to work independently and in a team environment Experience in independently managing or administering a function or project Extensive experience in performing clerical or administrative duties/responsibilities Advanced knowledge of expense tracking, budget preparation and administration Advanced database and presentation software skills Advanced organizational, planning and time management skills Advanced research, analytical, and problem solving skills Advanced skill communicating with all levels within an organization Advanced skill exercising initiative and using good judgment to make sound decisions Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely Advanced verbal and written communication skills Advanced word processing and spreadsheet software skills Expert administrative support skills, methods and procedures Desired Qualifications Working knowledge of Navy Federal products, services, programs, policies and procedures Associate's Degree in Business Administration or in a related field Hours: Monday - Friday, 8:00AM - 4:30PM Location: 820 Follin Lane, Vienna, VA 22180 About Us Navy Federal provides much more than a job. We provide a meaningful career experience, including a culture that is energized, engaged and committed; and fierce appreciation for our teams, who are rewarded with highly competitive pay and generous benefits and perks. Our approach to careers is simple yet powerful: Make our mission your passion.* Fortune 100 Best Companies to Work For 2025* Yello and WayUp Top 100 Internship Programs* Computerworld Best Places to Work in IT* Newsweek Most Loved Workplaces* 2025 PEOPLE Companies That Care* Newsweek Most Trustworthy Companies in America* Military Times 2025 Best for Vets Employers* Best Companies for Latinos to Work for 2024* Forbes 2025 America's Best Large Employers* Forbes 2025 America's Best Employers for New Grads* Forbes 2025 America's Best Employers for Tech Workers* 2025 RippleMatch Campus Forward Award Winner for Overall Excellence* Military.com Top Military Spouse Employers 2025* 2025 Handshake Early Talent AwardFrom Fortune . 2025 Fortune Media IP Limited. All rights reserved. Used under license. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, Navy Federal Credit Union.Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to age, race, sex, color, religion, national origin, disability, veteran status, pregnancy, sexual orientation, genetic information, gender identity or any other basis protected by applicable law.Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position. For additional details regarding compensation and benefits, review the Benefits page of the Navy Federal Career Site.Protect Yourself from Job Scams: Navy Federal Credit Union jobs are posted on our career site, jobs.navyfederal.org and reputable job boards (e.g., LinkedIn, Indeed). We do not post jobs on social media marketplaces, messaging apps or unverified websites. We will never ask candidates for payment, bank details or personal financial information during the hiring process.Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Pilot, Specialist, Operations, Medical, Support, Aviation, Healthcare

*Fleet Operations Coordinator* *Location:* Waldorf, Upper Marlboro, Forestville, MD *Employment Type:* Contract-to-Hire (6-9 months) *Pay Range:* $19.00 - $26.00/hour *Conversion Salary:* $60,000 - $70,000 annually *About the Role* We are looking for an experienced *Fleet Operations Coordinator* to manage a fleet of vehicles for one of our largest clients. This role involves overseeing day-to-day fleet operations, ensuring vehicles are properly maintained, and building strong relationships with clients and vendors. You will play a key role in optimizing fleet productivity and supporting cost-saving initiatives. *Key Responsibilities* * Manage variable fleet units and ensure operational readiness. * Perform detailed pre- and post-service inspections. * Coordinate light detailing, washing, and cleaning of fleet vehicles. * Schedule mechanical and body repairs with third-party vendors. * Ensure refueling of returned units. * Maintain accurate records of all fleet activities. * Collaborate with clients and internal teams to improve processes and efficiency. * Provide exceptional customer support and account management. *Required Qualifications* * High School diploma or equivalent (Bachelor's degree in Business or related field preferred). * 1-2 years of experience managing rental or fleet vehicles, including maintenance and repair knowledge. * 2-5 years of customer service or client account management experience, ideally in a B2B environment. * Proficiency in MS Office (Word, Excel, PowerPoint). * Ability to drive and be on your feet for up to 8 hours. * Availability to work weekends and some holidays. *Preferred Skills* * Fleet management and maintenance experience. * Vehicle rental operations. * Operations/logistics coordination. * Strong Excel and data entry skills. * Client support experience. *Employee Value Proposition* This is an opportunity to join a dynamic team and make a meaningful impact by ensuring fleet operations run smoothly and efficiently. You'll gain hands-on experience in fleet management while working in a collaborative environment that values innovation and client satisfaction. *Job Type & Location*This is a Contract to Hire position based out of Owings Mills, MD. *Pay and Benefits*The pay range for this position is $19.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Owings Mills,MD. *Application Deadline*This position is anticipated to close on Jan 17, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction The Loudoun County Department of Family Services (DFS) delivers a comprehensive continuum of public assistance, safety-net services, and community support to one of the fastest-growing and most diverse counties in the Commonwealth. Within DFS, the Public Assistance & Supports Division (PAS) oversees an integrated portfolio of programs including Public Benefits, Information & Referral, Community Support Services, the Workforce Resource Center, and Homeless Services-including vendor-operated shelter programs and street-level outreach. The Homeless Assistance Team (HAT) plays a critical role in the County's homelessness response system by providing diversion, outreach, housing navigation, case management, and coordinated entry functions aligned with the Department of Housing and Urban Development (HUD) and Virginia Department of Housing & Community Development (DHCD) guidelines, the Loudoun Continuum of Care (CoC) Policies and Procedures, and the County's commitment to evidence-based, trauma-informed, Housing First practices. Job Summary Program & Operations Leadership Program & Operations Leadership Lead and support staff in delivering Housing First, person-centered, and trauma-informed services. Ensure appropriate referral routing, caseload distribution, documentation quality, and workflow efficiency. Coordinate closely with vendor-operated shelter programs (e.g., LHSC, Hypothermia Shelter, Eastern Drop-In Center) to support seamless client access and service continuity. Supervision & Workforce Development Provide direct supervision, coaching, performance management, and professional development to HAT staff. Establish systems for quality assurance, including regular case reviews, documentation audits, and fidelity to VHSP and CoC requirements. Support staff through high-volume caseloads, challenging fieldwork, and complex client needs using structured supervision practices. Grant, Fiscal, and Contract Management Manage the Virginia Homeless Solutions Program (VHSP) Targeted Prevention grant, including allowable activities, budget tracking, outcome reporting, and corrective actions when required. Ensure compliance with County financial policies, procurement requirements, and vendor performance expectations (e.g., Shelter House contracts). Collaborate with Finance, Contracts, and Procurement staff to ensure oversight of program expenditures, service invoices, and contract deliverables. Systems Coordination & Community Partnerships Collaborate with County departments (DHCD, MHSADS, Health Department, DGS, Sheriff's Office), community-based organizations, and regional partners to coordinate services. Participate in CoC committees, regional homelessness workgroups, performance monitoring activities, and by-name list reviews. Support interdepartmental planning for housing stabilization, including high-acuity cases requiring coordination with Adult & Aging, Behavioral Health, or Code Enforcement. Policy, Data, and Quality Assurance Implement program policies and ensure staff adherence to CoC, HUD, and DHCD regulations. Monitor HMIS data quality, performance measures, and compliance with documentation standards. Lead continuous improvement initiatives to strengthen prevention strategies, outreach engagement, diversion outcomes, and housing navigation practices. Minimum Qualifications Bachelor's degree in social work or a related human services field; four (4) years related work experience including one (1) year of supervisory or team lead experience; or equivalent combination of education and experience. Preferred Qualifications: Master's degree. Demonstrated experience in homelessness services, including knowledge of structural causes of homelessness, outreach, prevention, and Housing First practices. Experience with grant or contract management in a human services or local government setting. Strong oral and written communication skills and experience working with diverse populations. Crisis & Emergency Response Participate in emergency response protocols, including severe weather operations, hypothermia shelter coordination, and after-hours duties as required. Provide leadership and logistical support during community emergencies impacting vulnerable populations. Hiring salary commensurate with experience. Job Contingencies and Special Requirements Special Requirements Ability to work beyond standard hours and at alternate work sites as required for operational needs. Must maintain availability to support emergency response operations and after-hours duties. Job Contingencies Valid driver's license and good driving record (subject to annual review). Successful completion of background checks, including criminal, credit, and DMV.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in Arlington, VA on a contract basis. The ideal candidate will provide essential administrative support, manage office operations, and assist with various tasks to ensure the smooth functioning of the office. This role requires strong organizational skills, excellent communication abilities, and the flexibility to handle a wide range of responsibilities. Key Responsibilities: Office Management: Manage day-to-day office operations, including scheduling meetings, maintaining office supplies, and coordinating with vendors. Calendar Management: Assist with scheduling appointments, meetings, and travel arrangements for team members, ensuring all commitments are met. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and accurate responses. Document Preparation: Prepare and edit documents, presentations, and reports. Maintain organized records and filing systems. Event Coordination: Assist in planning and coordinating events, meetings, and conferences, both on-site and off-site. Data Entry: Enter and update information in databases, spreadsheets, and other systems with a high level of accuracy. Support to Management: Provide administrative support to senior management, including handling confidential information and tasks. Task Management: Prioritize and manage multiple tasks and projects, ensuring deadlines are met. Financial Assistance: Assist with basic bookkeeping tasks, including processing invoices, expense reports, and tracking budgets. Qualifications: Experience: Minimum of 2 years of administrative experience, preferably in a professional office environment. Education: High school diploma or equivalent required; associate's or bachelor's degree preferred. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts. Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously. Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to challenges as they arise. Professionalism: High level of integrity and discretion in handling sensitive and confidential information. Pay: $21-$24hr Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Job Announcement This position works within the Assessment Services Unit. Under administrative supervision, serves as the only staff assistant to support Probation Supervisor II (Unit Director), Probation Counselor III (Assistant Unit Director), eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators and performs related program support work. Responsible for office management, confidential case record management, and acts as a liaison between unit staff and other units and the public. On a daily basis, this position acts as a liaison on behalf of the Probation Supervisor II, Probation Counselor III, eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators to interpret established court related policies and procedures to provide resolution of problems, when staff is not present. Designs, creates and maintains multiple spreadsheets and databases to be able to track statistical records for delinquency cases, Child in Need of Supervision (IDT) cases, and diversion cases. Develops forms and templates for staff to ensure accurate collection of data and tracks functional information by maintaining computerized records to provide Probation Supervisor II and Research staff with information related to statistics. This position analyzes information for accurate data entry to produce word and excel documents. Creates and maintains Unit SharePoint webpage to ensure that information is communicated promptly, and forms and templates are updated and available when needed. Provides timely and concise communication to Unit Staff to efficiently and effectively meet unit goals and case needs. Makes collateral contacts on behalf of Unit Staff, to assist in the assessment and report writing process and enters demographic information into the assessment and report documents. Documents client contacts in Balanced Approach Data Gathering Environment (BADGE). This position ensures that all court-ordered reports are submitted through Juvenile and Domestic Relations District Court Secure View System (JSVS) in a timely manner. Creates case files and ensures that each juvenile s legal history is accurate, confirming through utilizing BADGE and JSVS. Coordinates with clients and families to obtain required signatures on documents via Docusign, when necessary. This position uses independent judgement to assist other units, local, state, federal and other government jurisdictions, and citizens to provide accurate and reliable communications either in-person, via telephone, or email. Helps facilitate the use of best practices in family engagement by arranging interpreters, as needed, scheduling and cancelling appointments, and acting as a main point of contact for clients. Periodically, due to staff shortages, will meet with clients and families to give an orientation to the assessment and report and IDT process, sign required documents, and ensure clients have an understanding of the court process. Periodically this position is required to handle a crisis situation with juvenile (s) or parents(s) on-site with other citizens present. In most cases, an immediate on-the-spot decision must be made to resolve issues in a calm and professional manner. Keeps supervisors abreast of all issues. Orders office supplies on-line and maintains budget records for all purchases. Prepares mileage forms for staff reimbursement. Assists all staff in the resolution of computer problems and maintains computer log of work order requests that require resolution. Periodically, due to storms or shortage of personnel, this position is required to assist off-site computer personnel with testing, rebooting of computers, and information gathering for computers and printers to maintain daily operation of the Court's Assessment Services Unit s computer systems. Orders appropriate supplies to keep the computer office systems functioning and notify computer personnel of systems problems when they occur. This position ensures that the daily operations of the Assessment Services Unit run smoothly and that all systems and facility issues are resolved promptly to limit any disruptions to the Unit s excellent service delivery. The assigned functional areas are general administrative support, office administration, court services, and human services. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. PREFERRED QUALIFICATIONS: Two or more years of experience working in a court or other legal environment. At least two years of experience in customer service or as front desk staff. Experience using multiline phones. Experience using a court case management system; an online calendaring or appointment scheduling system; and/or using BADGE, CMS, JDAC, JSVS. Proficiency with using Microsoft Excel, Word, Outlook, Teams, and SharePoint. Excellent interpersonal, oral and written communication skills. Ability to work independently and as part of a team. PHYSICAL REQUIREMENTS: Ability to lift up to 15 lbs. Ability to input, access, and retrieve information from a computer. Visual and auditory acuity is required to communicate with others and read data on computer monitor. Ability to operate keyboard driven equipment. Ability to operate standard office equipment. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity (demographics/fairfax-county-general-overview). Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00133

Job ID 2025-4629 Category Administrative/Clerical Worker Category Regular Full-Time[F] Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium's unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things. At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world. What We're Looking For: Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities. What You'll Do: Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, and travel itineraries Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees Oversee office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc. Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members Review expense authorizations and prepare expense reports on behalf of and for Iridium Vice Presidents and other members of the leadership team Assist leaders with projects and other responsibilities on an as-needed basis What You'll Need to Succeed: A high school diploma, GED, or equivalent, relevant professional support experience 4+ years of experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.) Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc. Be able to clearly present data, ideas, arguments, etc. Can cultivate meaningful relationships with others and accept feedback to always keep improving Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes Must be able to prioritize your responsibilities and be resourceful when carrying out tasks Things That Would be Great if You Brought to the Table: Previous (and successful) experience supporting a high-level company leader or executive Experience with and/or a passion for event planning Experience with or knowledge of any of the following Microsoft platforms: Teams (for collaboration) Sharepoint (for file sharing and organizing/planning) ServiceNow (to create and follow tickets in order to resolve issues) A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table We'll also need you to: Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events Work Environment: This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer. Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

Plan International is an independent development and humanitarian organization that advances children's rights and equality for girls. We believe in the power and potential of every child. We support children's rights from birth until they reach adulthood and we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity. Reporting to the Northern Cluster Administration and Procurement Coordinator, the Graduate Intern will be manning the reception, attending to visitors and dealing with incoming and outgoing mail. The individual Desired skills and competencies * A recent graduate with Higher National Diploma, A degree in Supply Chain Management or Equivalent qualification * 1 year relevant working experience (attachment) * Ability to interpret and work in accordance with laid down procedures Click this link to view the full JD Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. This position is open to Zimbabwean nationals and people with the right to work in Zimbabwe. Location: Harare Type of role: Fixed Term Contract Closing Date: 20 January 2026 Please note that Plan International will never send unsolicited emails requesting payment from candidates.

Wage: $31.00/ hour 3-4 years Security Administrative Experience Preferred We help make your world a safer place. Securitas is a global company that offers the most advanced and sustainable security solutions in the industry. We are located in 47 countries and have 355,000 employees worldwide and over 150,000 clients. Securitas plays an essential role for our clients and in society. The Administrative Officer position helps maintain a safe and secure environment for our clients by actively monitoring the premises, including patrolling a variety of locations. They preserve order while enforcing regulations and directives for a client site pertaining to personnel, visitors, and the area. Frequently our Officers will provide customer service and information to a client's employees and customers. We are driven by a clear corporate culture and purpose, which helps us live according to our values of Integrity, Vigilance, and Helpfulness. These values are at the heart of our culture, help define who we are and guide our actions. Are you interested in being part of our Team? * Apply quickly and efficiently online * Interview from the convenience of your own home * Weekly pay * Competitive benefits * Flexible schedules With over 80 years of protecting the things that matter, we've seen more than most. That's why Securitas is the partner of choice for companies and an employer of choice for candidates worldwide. See a different world. Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.

About the Company Our client is a profitable, growth-stage enterprise SaaS company serving Fortune 100 brands across retail, banking, healthcare, and telecom. They're led by a serial entrepreneur who has successfully built and sold two companies - and is now scaling his third. Their Data Privacy Governance platform uses patented Hybrid AI technology to help major organizations protect customer data and ensure compliance with GDPR, CCPA, and other regulations. The Opportunity We're seeking an Executive Assistant for a visionary Founder/CEO of a tech company. This isn't a bureaucratic corporate environment - it's a collaborative, supportive culture where your initiative will be recognized and rewarded. This role offers meaningful impact and continuous professional growth. What You'll Do Manage the CEO's complex schedule, travel, and communications Anticipate needs and proactively solve problems before they arise Handle confidential information with absolute discretion Prepare meeting materials, capture action items, and ensure seamless follow-through Support both professional and personal tasks between VA and DE offices What You Bring Bachelor's degree or higher Experience supporting senior executives in dynamic environments Exceptional organizational skills and ability to manage competing priorities Strong written/verbal communication and emotional intelligence Tech proficiency (Google Workspace, Microsoft Office, modern productivity tools) Ability to work 3 days/week from Tysons, VA office with occasional travel You'll thrive here if you: Seek long-term career growth with mentorship from a proven founder Operate with high integrity, discretion, and service-oriented mindset Embrace flexibility - comfortable with dynamic hours and wearing multiple hats Why Join Compensation: $40,000-$50,000 + bonuses 100% company-paid medical, dental, and vision (Gold plan - zero out-of-pocket) 401(k) and company-paid life insurance 2 weeks paid vacation Hybrid schedule (3 days in office) Collaborative, supportive company culture Learn directly from a founder who's successfully built and exited multiple companies Clear path to expanded responsibilities as your capabilities grow Tuition reimbursement to invest in your continuous development Shape the future of data privacy and AI compliance Interview Process HR Screening Phone interview with CEO On-site interview Reference and background checks Offer extended to selected candidate We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity, or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Supported Employment services are designed to help individuals with varying disabilities gain and maintain meaningful employment. Our team helps by identifying client work interests and basic skills required, along with providing on the jobsite training and ongoing support. What to expect. Provide assistance to the Program Director and CEP staff Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along Gather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payer Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc. Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals' conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support. Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. What we need from you. High school diploma or GED. Two years of relevant work experience. A driver's license with 3 points or less and access to an insured vehice. Proficiency with Microsoft Office suite and experience with electronic health record preferred. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $18.50/hr. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives! #LI-HD1

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference . Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction Loudoun County Fire and Rescue is comprised of approximately 847 employees and 1,127 active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to approximately 400,000 residents within a 520 square mile area. Additional information about the Department can be found at ********************* We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County's residents, visitors, and business community, and support the Department's core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at ************************* Job Summary The Department seeks qualified applicants for a regular, full-time position as an Administrative Assistant III in the Office of Budget, Finance, & Administration. The successful candidate will serve as the department's P-card Liaison and will provide support to the finance and procurement team. Functions of the position included, but are not limited to, the following: * Reviews, approves, and codes p-card charges into the County's financial system. * Manages, maintains, and distributes all p-cards and serves as the p-card liaison, working closely with county procurement. * Reconciles monthly reports and documentation for all department p-card activity. * Manages and maintains the department's p-card documentation and procedures. * Educates and trains staff on state procurement laws and appropriate documentation as they relate to p-card acquisition and use. * Conducts bi-annual p-card audits and reviews. * Supports the LCFR out-stationed buyer with purchase request approvals, working with suppliers to ensure quotes are correct. * Backup for accounts payable and purchasing (requisitioning). * Procures and tracks orders for station supplies in conjunction with the LCFR warehouse. * Directs customers to appropriate staff and provides general customer service to internal staff or external vendors/contractors. We are seeking an individual with: * Knowledge of business English, spelling, proofreading, basic mathematics, and office practices and protocols. * Knowledge of standard office equipment and technology, including personal computers, multi-line phone systems, copiers, and fax machines. * Knowledge of computer applications such as Windows, Microsoft Office Suite, ORACLE, and other department-specific software or reporting tools. * Knowledge of basic accounting principles and applicable Department and County policies related to information requests, accounting, purchasing, and human resources/payroll functions. * Skill in typing, proofreading, and using Microsoft Office and other required software applications. * Ability to communicate clearly and professionally, both verbally and in writing, and to provide effective customer service with tact and diplomacy. * Ability to establish and maintain effective working relationships with employees, departments, vendors, officials, and the public. * Ability to interpret, apply, and explain policies, procedures, programs, and information. * Ability to maintain accurate records, logs, and reports; manage time effectively; meet deadlines; and perform multiple tasks independently with minimal supervision. Hiring commensurate with experience. Minimum Qualifications High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience Job Contingencies and Special Requirements Selection process will be comprised of application review, panel interview, a final interview and a comprehensive background check to include criminal record check, credit check, DMV and fingerprinting. Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change: * Applications are accepted until 11:59 pm, Monday, January 19, 2026 * Application Review and Phone Screen: January 26-30, 2026 * In person Interviews: week of February 2 - 6, 2026; Location: 801 Sycolin Rd, Leesburg, VA * Target Hire Date: March 12, 2026

Job Announcement The Administrative Assistant III for Supervised Release Services, under administrative supervision, serves as the secondary staff assistant for support services for SRS Supervisor II, SRS Supervisor I and SRS Probation Counselor I's and II. Maintains unit database, updating as needed and ensuring that they are as accurate and efficient as possible. Interprets all court orders as it comes to the unit and preparing required unit documents for client files. On a daily basis, dually manages and distributes agency wide, as well as to CSU Court partners, daily program availability for multiple programs within JDRDC. The position acts as a liaison on behalf of Unit Supervisor II, Unit Supervisor I and all SRS Pre-Trial officers to interpret established court related policies and procedures to provide resolution of problems if/when staff is not present. Periodically, this position may have to handle a crisis situation with juvenile(s) or parent(s) on site with other citizens present. In most cases, an immediate on the spot decision must be made to resolve the issue(s) in a calm, professional manner or summon outside help if needed. The SRS Supervisors I and II are kept abreast of all issues. This position is responsible for creating and maintaining necessary templates, and other forms, Excel spreadsheets, the Unit's SharePoint page and Microsoft Teams team and channels, independently. Works on development of other time saving processes to ensure efficient management of time for the daily workflow. Periodically, due to storms or shortage of personnel, this position is required to assist off site personnel with testing and rebooting of computers and information gathering for computers and printers to maintain daily operation of the court's Supervised Release Services computer systems. This position performs periodic data review for the research department and probation support services manager, analyzes information for accurate data entry to produce excel documents. In tandem with the other Administrative Assistant this position is point person for ordering office supplies and alcohol/drug screens online and maintains budget records for all purchases. Completes work orders for office repairs as needed. Tracks status and general location of all unit staff. Completes other duties assigned. This position performs in the assigned functional area of office administration. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete the following to the satisfaction of the employer: Criminal Background Investigation Child Protective Services Registry Check PREFERRED QUALIFICATIONS: Excellent interpersonal skills. Good oral and written communication skills. Excellent organizational skills with the ability to work independently while handling multiple tasks and requests simultaneously. Experience providing office support and customer service. Familiarity with Microsoft Outlook, Word, PowerPoint, and Excel. PHYSICAL REQUIREMENTS: Employee may be required to lift up to 15 pounds and operate standard office equipment. Job is generally sedentary in nature. However, visual acuity is required to read data on computer monitor, incumbent must be able to operate keyboard driven equipment and escort clients to interview rooms. Must be able to communicate with others. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00170