Administrative coordinator jobs in Lackawanna, NY - 131 jobs

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs Salary Description $18-$19

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Program Administration Coordinator Needed! Pay Rate: $27-$33 per hour (based on experience) Schedule: Monday - Friday 8:00am - 4:30pm (40 hours) If you're a strong leader who thrives on organization, compliance, and meaningful work- this role is for you! As a Program Administration Coordinator, you'll lead and mentor our Qualified Intellectual Disabilities Professionals (QIDPs), strengthen person-centered planning, and ensure services meet the highest quality and regulatory standards. Your work directly impacts the lives of individuals we support every day. You'll Love This Role if You Enjoy leading and developing professional staff Have a sharp eye for detail and documentation Care deeply about quality services and regulatory excellence Want consistent hours with no night or weekends! Your Impact Ensure Life Plans and Staff Action Plans are accurate, timely, and person-centered Train teams on documentation safeguards, and electronic health records Partner with leadership to improve systems, quality, and outcomes Serve as a key compliance and quality leader across programs Your Qualifications Bachelor's degree in human services (or related) Minimum 3 years' experience supporting individuals with developmental disabilities 3 years of supervisory experience Strong working knowledge of Office of People with Developmental Disabilities (OPWDD) regulations and person-centered planning Why You'll Love Working Here Competitive pay with stable weekday hours Leadership role with real influence and visibility Collaborative, mission-driven culture Opportunity to shape systems, training, and quality standards Strong organizational values rooted in dignity, respect and person-centered care Professional growth through leadership development and cross-department collaboration Affordable health, dental, vision and life insurance 403b Retirement program w/ employer contribution

As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do * Enter, verify, maintain and correct data on a computer or handheld scanning device * Create work assignments for warehouse personnel * Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams * Process records, document data and prepare reports for various control areas of the center * Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries * Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications * Able to stand and sit for long periods of time. * Able to work in a non-climate-controlled environment. * Able to lift up to 50 pounds with or without accommodation. * Proficient with Microsoft Office * Ability to learn new software programs and work with multiple operating systems Preferred qualifications * 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: * Competitive pay * Generous employee discount * Financial savings and retirement resources * Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here. Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page. Auto Req. ID1013312BR Location Number 001262 DPAD-BUFFALO Address 60 Northpointe Pkwy$16 - $24.12 /hr Pay Range $16 - $24.12 /hr

We're seeking a Administrative Coordinator who's ready to put your skills to work on projects that matter - and build a career with a company that's building North America. Job Title: Administrative Coordinator | Req ID: 15404 | HR Contact: Roscoe Chambers | Location: Pineview RMX NY ABOUT THE ROLE Under direct supervision, provides a variety of administrative and clerical support services to an organizational unit. Projects a professional company image through in person and phone interaction. WHAT YOU'LL ACCOMPLISH * Asphalt Coordination: Communicate with customers in order to schedule daily asphalt production * Responsible for coordination of asphalt production around maintenance schedule * Provides feedback on equipment operation and production effectiveness * Works with various support functions to resolve production problems and assists in troubleshooting * Prioritizes work to ensure that Manager is provided all relevant business information with accuracy * Timeliness to be able to positively impact the business. * Logistics: Receive and enter trucking rates for aggregates, asphalt and cement. * Ensure plants have proper inventory * Responsible for completing production reports pertaining to production Key Performance Indicators * Trucking Dispatch Backup: provide back-up to the Trucking Dispatch Representative when necessary. * Employee performance/conduct and process flow. * Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas. * Initiate and implement production and scheduling related programs, strategies and techniques * Result in increased productivity, maintain safe operations, while containing the budgeted expenses. * Administration for Aggregate, Asphalt and Ready Mix WHAT WE'RE LOOKING FOR Education: High school diploma or equivalent or 2 years of equivalent experience Required Work Experience: 2-4 years Required Technical Skills: Intermediate computer skills in SAP, word processing and spreadsheets. Multiline telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector Additional Requirements: * Excellent oral and written communication skills. * Ability to professionally interact with personnel and external customers. * Detail oriented with the ability to handle multiple tasks at one time. * Able to prioritize work. * Analysis and Problem Solving Business and Financial Acumen Manages Execution Customer Focus Leads for Performance * Successful candidates must adhere to all safety protocols and proper use of Amrize approve Personal Protection Equipment ("PPE"), including but not limited to respirators. Subject to applicable law, employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. WHAT WE OFFER * Competitive salary * Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings * Medical, Dental, Disability and Life Insurance * Holistic Health & Well-being programs * Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care * Vision and other Voluntary benefits and discounts * Paid time off & paid holidays * Paid Parental Leave (maternity & paternity) * Educational Assistance Program * Dress for your day Amrize is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those selected for an interview will be contacted. BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support * Provide day-to-day administrative support to the Facilities leadership and team * Prepare, process, and track Purchase Orders (POs) and related documentation * Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking * Monitor and track facilities budgets, expenses, and purchase orders * Assist with budget reporting, reconciliation, and variance tracking * Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination * Schedule repairs, service calls, and preventative maintenance activities * Coordinate with internal teams and external vendors to ensure timely completion of work * Track maintenance requests and follow up on outstanding items Documentation & Compliance * Ensure all AIB files related to the facility are accurate, current, and properly maintained * Use FIIX to organization, tracking and manage maintenance task for equipment and assets * Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development * Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility * Identify opportunities to improve administrative and operational workflows * Help document best practices and standardize facilities procedures General Support * Prepare reports, presentations, and summaries as needed * Manage calendars, meetings, and communications related to facilities operations * Perform other administrative and facilities-related duties as assigned * Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. * Assist with other duties and projects as requested. Requirements * High school diploma or equivalent required; associate or bachelor's degree preferred * 2+ years of experience in an administrative, executive assistant, or facilities support role * Experience with purchase orders, budget tracking, and vendor coordination preferred * Strong organizational and time-management skills and excellent attention to detail and accuracy * Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus * Excellent written and verbal communication skills and strong documentation and record-keeping skills * Ability to handle sensitive and confidential information with discretion * Ability to prioritize and manage multiple tasks * Proactive, solution-oriented mindset * Comfortable working in a fast-paced, service-oriented environment

Job Description Part-Time Office Administrator Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position. The expected salary range for this job opportunity is: $22.70 to $25 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides essential support to the Associate Dean of Students for Equity and Engagement, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services. The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment. The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL) Receive and distribute mail and packages to each center Maintain files, including electronic and paper files Recommends and implements process improvements to enhance OICR's operational and administrative efficiency, and create documents and procedures to support these improvements Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR Administrative Support Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement Manages all search processes for the OICR professional staff Oversee the OICR email accounts and collective calendars Assist professional staff within OICR with administrative tasks related to hiring student staff. Manage all hiring/change of employment paperwork for professional staff Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes. Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement Organize and set up the OICR leadership working retreats and training sessions Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms Serve on campus-wide and Student Affairs committees and working groups as needed Serve as a resource to connect students to crisis management and support services Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement Events Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks. Provide staffing support for OICR programs and special events, as well as for events within Student Affairs Qualifications: Associate's Degree 3 to 5 years of related experience In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience 3 years of related experience Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills Knowledge of office management systems and procedures Excellent planning and time management skills, including the ability to multitask and prioritize work Attention to detail Strong problem-solving skills Strong written and verbal communication skills, including electronic communication Commitment to supporting a diverse student community Ability to take initiative and work independently and collaboratively with the campus community Able to work in a dynamic, very active and fast-paced, and student-driven environment Successful completion of required reference and background checks Preferred 5 years of related experience Experience working on a college or university campus An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers Experience with Workday Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Camp Administrative Assistant- Overnight Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Overnight Camp (Camp Seven Hills, Holland, NY) JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of residential camp in compliance with council accounting and business procedures. ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined) Purchase and pick up supplies as requested by the Camp Director. Manage petty cash.. Coordinate purchase of supplies as authorized by the Camp Director Collect money from staff and campers on incoming days. Maintain receipts and make necessary deposits. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Center. Works closely with Camp Director on daily operation of camp business. Purchase supplies and food within the council budget. Assist the store manager with the inventory of all store merchandise at the start and end of camp season. Assist the store manager in cleaning and preparing the camp store for summer operations. Assist the store manager (when time permits) in managing resale of merchandise in camp store. Assist the store manager (when time permits) in preparing daily read-outs of sales and maintain accurate inventory records of camp store merchandise. Assist the store manager (when time permits) in preparing a weekly report of sales and inventory. Works with other administrative staff members to conduct nightly rounds of the camp property (if applicable). Will share the responsibility, with the other administrative staff for required on property weekend coverage (if applicable). Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings with scheduled/necessary. Attend required Food Bank training. Apply behavior management techniques to conflicts with children when necessary. Report incidents/ accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm). Accepts other responsibilities as deemed necessary by the Camp Director Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and be cleared to drive the council's leased/owned vehicles through the council's insurance agency. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Demonstrate the ability to guide/supervise other adults. Demonstrate the ability to work independently with limited supervision. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a resident (overnight) camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do Enter, verify, maintain and correct data on a computer or handheld scanning device Create work assignments for warehouse personnel Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams Process records, document data and prepare reports for various control areas of the center Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications Able to stand and sit for long periods of time. Able to work in a non-climate-controlled environment. Able to lift up to 50 pounds with or without accommodation. Proficient with Microsoft Office Ability to learn new software programs and work with multiple operating systems Preferred qualifications 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: Competitive pay Generous employee discount Financial savings and retirement resources Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here.™ Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE