Administrative coordinator jobs in Maricopa, AZ

Executive Coordinator (Temporary 1-3 Month Assignment) Compensation: $30-$45/hr, Full-Time Step into a fast-moving executive support role where no two days look the same. We're seeking a proactive Executive Coordinator to support senior leadership during a critical season. If you thrive on organization, communication, and keeping chaos at bay; this role was made for you. What You'll Own: Masterfully manage calendars, inboxes, internal requests, and external scheduling using Google Suite. Track receipts and support the finance team with clean, accurate documentation. Create clear, concise daily action-items and updates to keep leadership aligned and ahead. Coordinate meetings, lunches, and special appointments. Prepare research materials, and briefings for key conversations and strategic sessions. Act as a trusted partner when working with external vendors, clients, and partners. Handle occasional personal-support tasks such as reservations, dry cleaning, shopping, and vehicle appointments. Maintain the highest level of discretion and protect sensitive information at all times. Who You Are: A calm-under-pressure multitasker with impeccable communication, a deeply organized mind, and a security-first mindset. You anticipate needs, solve problems before they appear, and bring a polished, professional presence to every interaction. If you love making leaders' lives easier and operations smoother; jump in and help us keep everything running flawlessly.

Job Title - Administrative Assistant Pay - $30.00/HR w2 Duration- 3 months contract with possible extension Administrative duties include: Reviewing team email inbox multiple times per day Saving documents received Tracking information in spreadsheets and on dashboards Meeting daily with manager Meeting multiple times per week with team members Reporting to manager on late responses Creating letter and email correspondence Maintaining calendar events Being available via google meetings, chats, or telephone (constant - 15-30 minute increments) Managing confidential data Other duties assigned

About Us Here at Cardone Training Technologies,Inc, it's our mission to positively transform companies by providing leaders and salespeople with the very best business and sales training so they can become masters of their crafts, build unified cultures, and drive revenue and profit so they can help build a better future. We help small sized to Fortune 500 companies reach new revenue targets by finding overlooked opportunities and customizing the business process to be more effective. Our vision is to reach every individual across the world, and give them the right tools to help them 10X their life. Position Overview We are seeking an organized, proactive, and detail-oriented Office Coordinator to support our dynamic Sales Team. This role is pivotal in ensuring smooth day-to-day operations, streamlining administrative processes, and enabling the sales team to focus on driving revenue growth. The Office Coordinator will serve as the central point of coordination between sales staff, leadership, and other departments. Key Responsibilities Office & Administrative Management Oversee daily office operations, including supplies, equipment, and vendor management. Maintain organized filing systems (digital and physical), ensuring sales-related documentation is accurate and accessible. Coordinate meeting schedules, travel arrangements, and team calendars. Manage expense reporting, purchase orders, and invoicing processes. Sales Team Support Prepare sales reports, presentations, and dashboards for leadership. Assist with CRM data management, ensuring records are up-to-date and accurate. Support the onboarding of new sales team members with tools, systems, and training materials. Coordinate internal and external meetings, including client visits, trade shows, and events. Act as a liaison between sales and other departments (finance, marketing, operations, HR) to ensure timely information flow. Process & Performance Support Streamline administrative processes to reduce inefficiencies within the sales function. Monitor and track sales metrics, assisting leadership with performance insights. Ensure compliance with company policies, contracts, and regulatory requirements. Qualifications 3+ years of office management, executive assistant, or administrative support experience (preferably supporting a sales or customer-facing team). Strong organizational skills with excellent attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and CRM tools (e.g., Salesforce, HubSpot, or similar). Ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Problem-solving mindset with a proactive approach to challenges. Key Competencies Highly organized and adaptable Strong interpersonal skills Confidentiality and professionalism Proactive, resourceful, and solution-driven Team-oriented with a service mindset

🕒 Schedule: Full-Time 💲 Starting Pay: $18.25/hour 🏢 Department: Claim Administration About the Opportunity Are you highly organized, detail-driven, and comfortable working in both remote and in-office settings? We're hiring a Claims Administration Clerk to join our fast-paced Claim Administration team. This role is ideal for someone who thrives in structured workflows, enjoys problem-solving, and has recent in-office experience supporting administrative or operational functions. If you're self-motivated, accurate, and ready to contribute to an essential part of the healthcare claims process, we'd love to meet you. What You'll Do Process assigned system edits prior to claim submission Print and mail paper medical & behavioral health claims Prepare supporting documentation (EOBs, medical records, etc.) Perform in-person filing duties when needed Pull itemized bills for subpoena requests and respond to payer documentation requests Prepare and upload trip tickets for transportation claims Upload documentation packets and complete portal data entry Download, review, and file payer correspondence Assist with invoicing and spreadsheet-based claiming tasks Maintain and organize electronic and physical filing systems Uphold strict HIPAA and confidentiality standards Participate in department projects and meet productivity/quality metrics Complete additional duties as assigned Required Qualifications High school diploma or GED Must have recent in-office work experience 1-2 years of healthcare claims experience (preferred) Ability to manage logins and passwords across multiple payer portals Strong software proficiency and internet research skills Experience working in a hybrid or remote setting (preferred) Valid identification and ability to work onsite as scheduled Skills & Competencies Strong attention to detail and accuracy Excellent organization and time management Clear, professional communication skills Ability to follow regulatory and procedural guidelines Positive, team-oriented work ethic Strong problem-solving abilities and sound judgment Ability to stay focused and proactive in a fast-paced environment Work Environment & Physical Requirements Fast-paced environment with shifting priorities Frequent walking, sitting, standing, and document handling Ability to lift 10-15 lbs occasionally Visual acuity required for data entry and reviewing documentation Equal Opportunity Employer We are an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Interested? Let's Connect!

Our client, is looking to hire an Administrative Assistant to join their team in Phoenix, Arizona. This is an initial 4-month contract hybrid position. As their Administrative Assistant, you will play a key role in ensuring smooth day-to-day operations by managing scheduling, scanning medical documentation, coordinating calendars, and delivering empathetic service while maintaining strict confidentiality and compliance with privacy policies. Contract: 4-months (possibility of extension) Schedule: Hybrid Responsibilities: Provide administrative support to nursing staff and report directly to the department manager Assist with appointment scheduling and day-to-day coordination for clinical teams Scan, upload, and organize documents and medical records with accuracy and confidentiality Deliver exceptional and empathetic service to colleagues while maintaining compliance with privacy policies (HIPAA) Proactively coordinate and manage multiple calendars, including booking meetings on behalf of medical personnel Manage incoming phone calls and emails; prioritize urgent matters and respond/acknowledge as needed on behalf of staff Ensure organized workflows and support operational efficiency across the department Qualifications: High level of integrity and strict adherence to confidential information handling Excellent communication skills, both written and verbal Strong interpersonal and collaboration skills; dependable team player Proficient in Microsoft Outlook, Word, PowerPoint, DocuSign, and Excel Ability to operate with professionalism, empathy, and attention to detail in a healthcare environment

CHASSE Building Team is a collection of great people who achieve great things by creating a TEAM like no other. We create work environments that are positive, fulfilling and rewarding. CHASSE Building Team is looking to find great candidates to join us. Positivity, professionalism, partnership, and commitment to our mission and clients is a must! We've been ranked the #1 or #2 Best Place to Work by the Phoenix Business Journal for four years running. If you're passionate about your work and bring positivity and partnership to the job each day, let's have a conversation about what it could be like working for CHASSE Building Team. General Responsibilities: Greet all visitors and employees promptly and professionally Connect visitors with CHASSE teammates Maintain a clean, organized, and welcoming front desk area Answer and route incoming phone calls courteously and efficiently Take and deliver accurate messages in a timely manner Receive, sort, and distribute incoming mail and packages Prepare outgoing mail and coordinate with courier services (e.g., FedEx, UPS) Notify staff of deliveries and assist with shipping and mailing needs Scan, copy, file, and organize documents as requested Perform light data entry and document formatting Provide general administrative support to other departments as needed Receive and track joint check requests from vendors or accounting Follow up on required signatures and ensure timely return to vendors/subcontractors Support and facilitate daily office operations. Benefits All CHASSE Teammates are members of Employee Stock Ownership Program, meaning CHASSE is 100% Teammate Owned! Medical, dental, and vision coverage at competitive rates Company-provided short AND long-term disability coverage 401K plan with a 5.00% employer match Amazing company events - Staycations, High Country Camping Trip, Holiday Parties, Quarterly All-Company Meetings, and so much more!

The Project Assistant is responsible for scheduling meetings, recording decisions and breaking projects into manageable tasks. Creates and updates workflows, analyzes risks, and prepares documentation. Monitors project progress, addresses issues, and coordinate quality controls. Provides support for project managers to ensure that projects meet milestones and deadlines. Duties/Responsibilities: Help the project manager in administrative duties and processes. Create and update workflows. Retrieve necessary information (e.g. user/client's requirements and relevant case studies) Track RFI's and submittals. Schedule meetings and ensure record descriptions (e.g. assigned tasks and next steps) Communicate all project changes / updates with the project team Create timelines, milestones and deliverables to contribute to effective project planning. Following up on the progress of action items and other tasks and reporting to the project manager. Supporting team members in completing their tasks to ensure they meet milestones. Updating and organizing project files, such as meeting minutes and progress reports. Using project management software to maintain charter and process flow. Assisting in risk mitigation, identification, tracking, management, and resolution. Schedule meetings, conference calls and project related events with team members. Observing the team's performance and providing detailed updates to the project manager. Conducting research and gathering data to support projects initiates and encourages good decision-making practices. Facilitating communication among team members and liaising with the project manager. Providing administrative support to the project manager when necessary. Seeking opportunities for process improvements and making recommendations. Writing and distributing project-related messages, such as memos and status updates. Collaborating with cross-functional teams that include a diverse range of personalities and skills. Perform other duties assigned Qualifications: High school diploma or equivalent required; Associate's degree in office administration or related field preferred. 1-2 years of administrative and clerical experience required. Ability to work independently Basic understanding of project management tools and techniques Experience with Microsoft office Ability to thrive in fast paced environment Ability to work well with others in a support role Ability to keep project updates on schedule Excellent written and oral communication skills Excellent multitasking skills Attention to detail Strong organizational skills Team spirit Strong follow-through

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Details: Job Title: Executive Assistant / Personal Assistant Location: Scottsdale, AZ 85255, with some travel to the East Valley, West Valley, and periodically Tucson and Las VegasHours: Approximately 40 hours per week, with flexibility for occasional evening and weekend meetings Pay: $40-$45 per hour DOEParking: Free in lot Type: Direct HireBenefits: Health, Dental, Vision, 401(k) with employer match, PTO, and reimbursement for work-related travel Start Date: Early November, with flexibility for an earlier start if preferred Job SummaryJoin a growing interventional radiology practice as an Executive Assistant / Personal Assistant supporting the CEO and President. This role is perfect for someone who is organized, proactive, and thrives in a fast-paced environment across multiple clinical sites, hospital, and cities. You'll play a key role in keeping physician executives focused, prepared, and efficient-while working in a collaborative and professional team environment. Responsibilities Provide direct support to two physician executives Manage and optimize complex schedules across multiple sites and cities (some travel required) Coordinate calendars (Outlook, Teams, TigerConnect, hospital platforms) Schedule and prepare meetings, travel, and events (including agendas & follow-up) Act as liaison with hospital administrators, staff, and external partners Provide professional and occasional personal support (appointments, reservations, errands) Assist with light financial tasks (payments, reimbursements, vendor coordination) Support additional physician partners and new staff onboarding Qualifications 3+ years of experience as an Executive Assistant or high-level administrative role Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Ability to anticipate needs and work independently Professional presence, discretion, and flexibility Valid driver's license and reliable transportation Background check required

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures.. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

Over 52 million passengers traveled through Phoenix Sky Harbor International Airport in 2024, one of the busiest airports in the country and in the nation's 5th largest city. Sky Harbor is the largest of three airports in the Phoenix Airport System (Phoenix Sky Harbor, Deer Valley, and Goodyear airports) which is operated by the City of Phoenix Aviation Department and has an economic impact over $44 billion annually. The Aviation Department is seeking an Administrative Intern. This 18-month internship program provides real world experience in operating and maintaining one of the busiest airports in the world. The successful intern will receive extensive training and gain valuable aviation industry experience by completing administrative and operational projects in the numerous divisions involved in operating Sky Harbor International Airport. The essential or major duties of this position are: * Preparing and interacting with Phoenix Aviation Advisory Board meetings and subcommittee meetings, including preparation of materials and documenting meeting minutes. * Interacting with the Aviation Director's Office, Aviation Divisions, Aviation Advisory Board, community groups, and customers. * Assisting with the development of presentations and ensuring the accuracy of presentation content. * Assisting with writing reports for management review and approval. * Conducting research and writing briefing sheets, reports and letters concerning surveys and operation studies. In addition to these responsibilities, the successful intern will rotate between our Aviation Divisions. These divisions will be chosen based on the intern interests and project availability, allowing for varying and diverse assignments. This temporary position is intended for the duration of 18 months. The temporary position will have benefits but will not earn city retirement credits or participate financially into the city's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered "at-will", and employees may be separated at any time. IDEAL CANDIDATE * Strong problem-solving skills. * Strong interest in the aviation industry. * Intermediate proficiency using Microsoft Excel. * Advanced proficiency using Microsoft Word and PowerPoint. * Exceptional verbal and written communication skills. * Demonstrated organization skills and attention to detail. * Familiar with Federal Aviation Administration rules, regulations, and guidelines. SALARY Hiring Rate: $20.02 per hour. BENEFITS A comprehensive benefits package is offered which includes: * Choice of generous medical HMO, PPO, or HSA/HDHP plans * Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan * Wellness incentive of up to $720 annually * Dental, vision, and life insurance options * Employer paid long-term disability * Free Bus/light rail pass * Tuition reimbursement program up to $6,500 per year * Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days * Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period * Federal Student Loan Forgiveness offered through Savi For more details, visit: Unit 007 Benefits MINIMUM QUALIFICATIONS * Bachelor's degree with major course work in the professional area for which internship is considered, or current enrollment in a Bachelor's degree program related to the internship's professional area. * Other combinations of experience and education that meet the minimum requirements may be substituted. * Working conditions: * Working irregular hours, second and/or third shifts, weekends, holidays, and evenings may be required. * All finalists for positions are subject to a criminal background check applicable to the department or position. * The following list is not all inclusive but are TSA general factors for disqualification of employment for working at Phoenix Sky Harbor International Airport. Other factors will be assessed that may also lead to disqualification. Qualified candidates should consider these factors when applying. Aviation Employment Disqualifiers. * Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. * For information regarding pre-screening and driving positions, click here. * The City job description can be found here. PREFERRED QUALIFICATIONS The minimum qualifications listed above, plus: * Minimum cumulative GPA of 3.0. * Experience taking meeting minutes. * Experience compiling and analyzing data. * Experience with other governmental agencies. * Experience writing documents for executives or middle management. RECRUITMENT DATES Recruitment closes December 18, 2025. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future. HOW TO APPLY Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address. WE ARE HERE TO HELP * Job interviews may be held by video or audio conference. * If you are in need of computer resources, click here for free options. * Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information. * Explore other Employment Opportunities with the City of Phoenix. * Subscribe to receive e-mail notifications about new employment opportunities. * If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at ************** or by text at **************. You may also fill out and submit a Reasonable Accommodation Request Form. REFERENCE Admin Intern (NC), JC:06000, ID# 59969, 12/02/2025, USM, GO, Benefits: 007 Building the Phoenix of tomorrow. #DoWorkThatMakesPhoenixWork City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $155,529- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary: This role is in the Global Financial Crimes Division (GFCD) of MUFG Bank, Ltd. The role will be focused on supporting the administration and execution of the GFCD Issues Management Department (IM), by developing governance and procedural documents, providing guidance to ensure conformance with Program Governance requirements, and creating training materials and job aids. The role will also oversee the review and challenge processes and coordinate the implementation and execution of the GFCD IM Standard and Procedures across MUFG's Global network and will report directly to the Head of GFCD IM Program Governance. Responsibilities: * Liaise across all three of the MUFG financial crimes compliance lines of defense, including core second-line programs in Financial Crimes (Sanctions, Anti-Money Laundering, Anti-Bribery & Corruption) and Core Compliance, business functions, Internal Audit, Compliance Testing, and Exam & Audit Management in furtherance of Issues Management policy, standard, and procedure implementation and execution * Develop subject matter expertise regarding Issues Management policy, standard, and procedures * Drive review, development, and enhancement of Issues Management policy, standard, procedures, control documents, training materials, along with other program execution documents * Collaborate with regional financial crimes offices to align global and regional requirements for Issues Management policy and procedures, including review & challenge processes * Collaborate and liaise with stakeholders to drive consistently in the implementation of GFCD policies and policies across all three MUFG lines of defense * Support compliance activities and perform program governance duties, including projects and ad hoc duties as assigned * Administer and provide substantive content in connection with key governance forums, including staff and stakeholder meetings Qualifications: * 3 plus years of experience in Financial Services, preferably in Financial Crimes Compliance, Risk Management, Internal Audit or related areas * Experience drafting, reviewing, implementing, and monitoring policies and procedures * Proven track record of designing and delivering training in a professional setting * Experience managing and tracking projects or organizational objectives * Strong interpersonal and written communication skills * Excellent problem-solving skills * Team-oriented approach to completing objectives * Ability to influence key stakeholders across various divisions within MUFG * Strong ability to drive complex discussions with MUFG management and stakeholders * BA/BS Degree preferred * ACAMS, relevant professional qualification, and/or experience in client-service industry is a plus * Up to 10%, travel for international and domestic The typical base pay range for this role is between $85,000 to $109,000 depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below. MUFG Benefits Summary We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

PAY GRADE: G FLSA STATUS: Non-Exempt This is the first level of the administrative support series. This class requires knowledge of basic clerical functions, data input, and customer service principles. Incumbents are responsible for filing, faxing, copying, directing phone and walk-in customers, performing basic data entry, and distributing mail. DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.) Provides customer service by responding to requests for information from parents, students, staff, and/or the general public; and communicates District policies and procedures. Enters a variety of information into databases, spreadsheets, and/or other related computer-based programs. Files a variety of information related to activities in assigned area of responsibility. Performs a variety of routine clerical duties, including: filing, faxing, making copies, answering and transferring phone calls, and/or, performing other related activities. Opens, date stamps, and distributes incoming mail; and processes outgoing mail. Compiles routine, standardized reports from applicable database(s) and/or records; distributes reports to appropriate individuals. Prepares a variety of routine correspondence and/or form letters. Performs other duties of a similar nature or level. EDUCATION AND EXPERIENCE: (positions in this class typically require): High School Diploma, or G.E.D, and one year general office or basic customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING REQUIREMENTS: (positions in this class typically require): Licensing Requirements: · None Required. KNOWLEDGE: (position requirements at entry): Knowledge of: · Customer service principles; · Filing principles and practices; · Basic computer operations; · Modern office practices. SKILLS: (position requirements at entry): Skill in: · Providing customer service; · Operating a computer and related software applications; · Filing; · Keyboarding; · Operating modern office equipment; · Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. PHYSICAL REQUIREMENTS: Positions in this class typically require: reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Come build your future at our award-winning company with this exciting 3-month paid internship! Gain hands-on experience, work alongside industry professionals, and develop real-world skills in a dynamic and innovative environment while making a positive impact in our community. * Paid internship - earn while you learn! * Mentorship & professional development opportunities * A fun, collaborative, and creative work culture This is your chance to kickstart your career and make a meaningful impact. Don't miss out-apply today! Credit Union West has been named a 'Top Company to Work for in Arizona' for the 13th year in a row (2013-2025)! This prestigious award announced by Best Companies is earned by achieving stellar marks in a comprehensive workplace survey, where employees are asked to rate and share feedback including culture, leadership and overall satisfaction. Internship Dates: 01/05/2026 - 03/31/2026 20 hours per week for 3 months Must be 18+ years old $15.15 per hour POSITION SUMMARY We are seeking a motivated and enthusiastic intern to join our Administration team. This internship offers a valuable opportunity to develop skills, gain real-world experience, and contribute to the secure and efficient operations of administration at a growing credit union. They will be responsible for performing a range of clerical and administrative tasks to support business operations, serve as a Corporate Center Lobby Receptionist, and support a professional environment by delivering a service excellence attitude that builds trust and loyalty to inspire our members, employees, and communities to achieve their financial goals and enhance their quality of life. ESSENTIAL FUNCTIONS & ADDITIONAL RESPONSIBILITIES * Administrative Support - Performs a range of clerical and administrative tasks to support daily operations. Duties such as but not limited to filing, typing, copying, binding, scanning, faxing, record keeping, appointment scheduling, mail distribution, event planning, business correspondence, screening administration phone calls, greeting office guests, etc. • Receptionist - Serves as Corporate Center Lobby Receptionist. Receives and screens all visitors, takes appropriate action to ensure that the visitor is efficiently handled and directed to the proper party. Receives and screens all incoming deliveries, takes appropriate action to ensure that the package or packages are promptly and accurately distributed to the proper party. Receives and screens telephone calls. Answers routine questions or directs them to appropriate personnel. Records and relays messages as needed. Maintains lobby security by following procedures, monitoring logbook, and issuing visitor badges. • Business Communications and Relationships - Supports a professional environment and attitude that promotes the organization's mission statement and core values. Promotes and supports a cooperative and collaborative environment. Displays a positive professional image of the credit union. Maintains professional business relationships with members, officials, vendors, service providers and other business professionals. Ensures that all communications, either written or verbal, are well-organized and effective. Acknowledges and resolves, when possible, requests, questions, complaints, and problems received. Keeps management informed of possible concerning activities and significant problems. Attends and participates in business meetings, events, or functions as required. • Perform other duties as assigned. PROGRAM AND STRUCTURE * Orientation - All interns will participate in an orientation session, which will cover the Credit Union's history, values, policies and work expectations. Interns will be introduced to their department and team members. • Mentorship - Each intern will be paired with a mentor or supervisor who will guide them through the internship, providing support, feedback and career development advice. • Projects and Tasks - Interns will be assigned specific projects, tasks, and responsibilities based on business needs and when possible, aligned with their academic studies and career goals. QUALIFICATIONS & REQUIREMENTS EDUCATION: High school diploma. EXPERIENCE: Able to communicate effectively and tactfully with employees both orally and in writing. Demonstrate critical thinking and being self-reliant to better analyze and solve problems. SKILLS & COMPETENCIES * Live the mission, vision, and core values of the credit union. • Able to communicate effectively and tactfully with employees and members both orally and in writing. • Exceptional leadership skills: ability to motivate, influence, and engage direct and indirect reports and peers with a significant level of diplomacy and trust. • Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills. • Energetic, forward-thinking, and creative in businesssolutions with high ethicalstandards and trustworthiness. • Act as a change agent who can collaborate with diverse interests and adapt to internal, market or regulatory-driven changes.• Proven, high-level experience of decision-making within the discipline and authority of the role. • Use of advanced logic to make highly complex judgments with a material impact at the organizational level. • Work as a team member and possess positive influencing skills to bring others to new thinking and mindset. • Present a professional, courteous image when interacting with members, co-workers, the Board of Directors, management, business partners, and the community to build strong collaborative business relationships. • Maintain working knowledge of Microsoft Office, SharePoint, and collaborative tools (Teams and Zoom). • Thorough knowledge and understanding of organization's Employee Handbook and policies. • Must comply with the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.