Administrative coordinator jobs in Shakopee, MN - 421 jobs

Job Title: Healthcare Office Assistant - Medical Assistant background required! Employment Type: Full-Time Schedule: Monday ? Friday, 8:00 AM to 5:00 PM (No weekends, no on-call) Compensation: $40,000 ? $60,000 annually (hourly, based on experience) Successful applicants will email Shawn Franklin at with a summary of their applicable experience and how this role fits into their long-term career goals. Twin Cities Physicians is seeking a sharp, proactive, and detail-oriented healthcare professional to support our executive team and keep our office operations running like a well-oiled machine. This is not your average front desk or assistant job?this role puts you at the center of a growing, mission-driven healthcare organization, working directly with clinical and administrative leaders who value efficiency, collaboration, and clear communication. Why This Opportunity is Different (and Worth It): No nights, no weekends, no on-call ? just a predictable schedule with purpose High-impact support role with direct access to organizational leadership Competitive compensation, with room to grow based on experience and performance A tight-knit, mission-focused team that?s reshaping care for aging adults across Minnesota What You?ll Be Doing: Acting as the go-to support for leadership and care teams Coordinating meetings, managing calendars, and juggling priorities with precision Drafting and organizing reports, presentations, and high-level communications Driving internal communication and project follow-through between departments Anticipating needs before they arise and helping the office stay one step ahead We?d Love to Meet You If You: Bring 3?5 years of healthcare administrative experience to the table Are a natural multitasker with laser-sharp organization and time management Know your way around Microsoft Office (Word, Excel, PowerPoint, Outlook) Communicate clearly and professionally?both in writing and face-to-face Can handle confidential information with discretion, maturity, and poise About Us: Twin Cities Physicians cares for over 4,500 patients across 200+ senior living communities. We?re a physician-led group that partners with long-term care communities to deliver compassionate, coordinated care?keeping residents healthier, safer, and supported in place. We believe great support staff are critical to that mission. Apply Today! Email Shawn Franklin at with your experience and why this role aligns with your career goals. We can?t wait to hear from you. Job Type: Full-time Pay: $40,000.00 - $65,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Office Coordinator - Bloomington, MN (Onsite II 25 hours/week) We're looking for an organized and proactive Office Coordinator to keep our Minneapolis office running smoothly. You'll support administrative operations, manage mail and supplies, coordinate meetings, and help create a professional, welcoming environment for employees and visitors. What You'll Do: Handle incoming/outgoing mail and shipping Maintain kitchens, conference rooms, and office spaces Assist leadership with expense reports Set up and clean up meetings, including catering Order office supplies and coordinate with vendors Provide front desk support and greet visitors What We're Looking For: High School diploma or equivalent 2+ years of administrative, receptionist, or mailroom experience Professional presence, attention to detail, and ability to multitask Comfortable lifting up to 25 lbs Nice to Have: Corporate office experience If you thrive in keeping an office organized, efficient, and welcoming, this is the role for you!

REM Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to livewell, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. Office Coordinator Temporary Position $20.56 per hour Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence. Coordinate work, plans, organize, and schedules duties and responsibilities of department staff. Provide backup support for administrative staff. Assure training and continuing in-service training instruction is received by all staff. Assist in preparation and maintenance of contracts and contract proposals. Coordinate building maintenance, office equipment, purchasing, and space planning/lease. Organize and plan department/program meetings, training, and events. May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records. Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department. Perform timekeeper responsibilities. Qualifications : Associates degree in related field 2-3 years of experience in administrative support or an equivalent combination of education and experience Strong attention to detail and organizational skills Ability to multi-task and meet deadlines Effective communication skills to manage relationships A reliable, responsible attitude and a compassionate approach A commitment to quality in everything you do Why Join Us? Full compensation/benefits package for full-time employees. 401(k) with company match. Paid time off and holiday pay. Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers. Enjoy job security with nationwide career development and advancement opportunities. We have a rewarding work environment with awesome co-workers - come join our team - Apply Today! Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

Edina, Minnesota, 55435, United States of America Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for. Position Summary Standard Operations Position. Responsible for the maintenance and coordination of daily work plans for one or more functional areas across a large number of crews that effectively and efficiently use resources with emphasis on safety, customer satisfaction, quality improvement, and regulatory compliance. Provide work assignments to operations resources, assign equipment, request materials and complete other pre-requisite steps to enable the performance of requested work functions. Responsible for understanding the work detail of a given area and a thorough working knowledge of its assets and processes to establish the optimum crew and resource assignments. Essential Responsibilities Adjust planned schedules on a day-to-day basis and assign crews for priority tasks in light of resource availability, scheduling conflicts and real-time progress reports from front line leaders. Review approved incoming designed work that falls outside the normal scheduling window, maintain visibility into the real-time "queue" and assign new tasks to manage exception work. Review work packet prior to assigning work. Coordinate all equipment to complete the work, complete pre-requisites needed "just in time" for work execution, and request all materials needed. Ensure the work acceptance process is completed properly and coordinate site checking and job readiness. Identify and determine necessary project changes and communicate changes to appropriate personnel. Manage work rejections from crews, triage additional work requests, and regularly adjust the schedule to accommodate disruptions in order to maintain promised start dates. Communicate schedule updates to front line leaders, crews and/or other stakeholders to eliminate non-productive field time. Communicate and work effectively with local supervisors and build and leverage strong partnerships with stakeholder groups and customers at a variety of levels to maximize productivity, utilization and operational efficiency of all resources. Minimum Requirements High School diploma or GED. Minimum five years' experience in construction, design, maintenance or operations area. Scheduling/planning experience. Demonstrated ability to schedule and manage work activities in a manner that meets customer and/or internal stakeholder requirements. Established analytical and problem solving skills. Demonstrated ability to build and maintain effective working relationships, as well as strong written and verbal communication skills. Proficiency with Microsoft Excel or other spreadsheet tools. Ability to retrieve and manipulate data from reporting tools. Knowledge of and ability to use a wide range of computer software applications which include Microsoft products, work management, mapping and scheduling tools. Preferred Characteristics Bachelor's degree in business administration, construction management or related field. Previous utility or construction industry experience preferred. As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Individuals with a disability who need an accommodation to apply please contact us at ...@xcelenergy.com . Non-Bargaining The anticipated starting base pay for this position is: $33.90 to $47.43 per hour This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part. In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information. Deadline to Apply: 01/14/26 EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF) All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility. ACCESSIBILITY STATEMENT Xcel Energy endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at ...@xcelenergy.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

MG Recruiting Source is partnering with a well-respected commercial construction firm in Minneapolis to hire an Entry-Level Administrative Assistant. This is a great opportunity for someone early in their career who is organized, reliable, and eager to grow professionally within a collaborative office environment. This role supports multiple departments and plays a key part in keeping daily operations running smoothly. The company is known for its people-first culture, long-term employee development, and positive workplace environment. Key Responsibilities Manage schedules, meetings, and attendance tracking Open, distribute, and coordinate incoming and outgoing mail and deliveries Maintain office, breakroom, and meeting room supplies Manage corporate databases, reports, records, and correspondence Assist with editing and updating internal and external materials and presentations Coordinate company-sponsored meals and events Accurately prepare and process AIA contracts Enter new projects and purchase orders into internal systems Maintain office equipment and coordinate service as needed Create billing files weekly Provide front-office support including answering phones and greeting visitors Assist HR, Marketing, and Executive teams with administrative tasks Follow established processes, reporting standards, and risk-mitigation procedures Qualifications High School Diploma or equivalent Strong written and verbal communication skills Highly organized with strong attention to detail Ability to work independently and manage multiple priorities Positive, team-oriented attitude with flexibility to take on new tasks Proficiency with Microsoft Word and Excel This position is ideal for candidates seeking their first long-term administrative role with room to grow. What's Offered Starting salary of $45,000/year Full benefits package (including medical, dental, 401(k), paid time off) Employer contribution toward medical insurance Paid parking or transit support Friendly, team-based office environment Clear opportunities for advancement and professional growth

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a General Clerk III enabling you to have a Tier 4 Public Trust Background investigation. based in Minneapolis, MN. Duties / Responsibilities: Greet and check-in applicants. Verify identity of applicant and confirm that applicant has required documents to complete transactions. Contractor staff will determine customer needs, answer general inquiries and concerns, and ensure that the check-in process is performed in a timely manner to prevent a back-up of customers awaiting assistance. Maintain accessible, up to date written information on program requirements, enrollment process, and other relevant material to expeditiously assist the general public and program members via phone or in person. Notify the Government inspection staff of any information which could adversely affect a person's application for acceptance into the program. Check applicant-supplied information by accessing government databases. Provide performance reports. Compile data to provide daily performance reports reflecting all activities performed by CBP officers and Contractor staff. Schedule interview appointments in the Trusted Traveler Programs Internal. Assist the public with creating accounts and submitting online applications for initial enrollment, renewal, card replacement, vehicle enrollment and termination, updating mailing address and license plate information. Assist the public with membership card activation. Minimum Requirements: U.S. Citizen. Willing to go through an intense background check Active Tier 4 Clearance, or the ability to obtain and maintain one. High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education. Two (2) years of general administrative experience with customer interface. Two (2) years of experience with Microsoft Office products (Word, PPT, Excel, Access, Outlook, Visio). Two (2) years of related undergraduate study may substitute for experience. Able to disclose COVID-19 vaccination status and abide by contract/department's COVID-19 guidance when accessing any facility. About TeleSolv Consulting: Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.93 is an amount provided to offset the cost of the company providing fringe benefits. Background Investigation: This position requires that you obtain a background investigation from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

Basic Qualifications Bachelor's degree in Computer Science, a related field or equivalent experience is required plus a minimum of 5 years of relevant experience; or Master's degree plus 3 years of relevant experience. CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is required at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position At General Dynamics Mission Systems, we create the technologies, products and services that help our nation's heroes keep our nation safe. The work we do is so advanced, we are continuously moving the boundaries of what's possible. Here you'll work with the best and your talent will be front and center on projects that impact the world. Are you up to the challenge? We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers' missions in cyber, RF, undersea, interstellar and everything in between. As an Advanced Systems Administration Specialist focusing on Linux, you'll serve as a front-line interface to users with technical issues, conducting systems analysis and development to keep systems current with evolving technologies. Your responsibilities will include installing new software, troubleshooting, granting permissions to applications, and training users. You'll also be responsible for the day-to-day support of server services by performing server administration for physical and virtual Linux server operating systems and configuring, maintaining, and troubleshooting physical and virtual hardware and network-related interfaces on servers. Additionally, you'll perform OS and vendor software patching on servers and monitor physical and virtual server performance using monitoring tools. What you'll experience: Technologies that aren't just top-notch, they're often top-secret A team of bold thinkers committed to exploring what's next Opportunities to gain new knowledge - as it's discovered What you bring to the table: A Bachelor's degree in Computer Science, a related field, or equivalent experience plus a minimum of 5 years of relevant experience; or a Master's degree plus 3 years of relevant experience Broad understanding of the interrelationships within the IT environment with a focus on server and services Advanced understanding of Linux server-based operating systems Enhanced troubleshooting skills within the Linux server OS as well as both networking and storage technologies Experience with deploying and maintaining RedHat Linux/Ubuntu/Server environments Experience with implementing Linux security controls to maintain system compliance Experience installing, configuring, and writing Ansible playbooks for automation supporting infrastructure production and development environments Experience managing virtual machines with VMware vSphere and related technologies Experience with Network Administration Experience with Network Attached Storage (NAS) Devices Familiarity with develpment and engineering tools to include Gitlab, JIRA, Confluence Familiarity with compliance controls: STIGs (Security Technical Implementation Guides), RMF (Risk Management Framework), DFARS (Defense Federal Acquisition Regulation Supplement), NIST SP 800-171, Cybersecurity Maturity Model Certification (CMMC) Familiarity with deploying and maintaining Windows Client/Server environments Working knowledge to create and run scripts to automate repetitive processes What sets you apart: Expert working knowledge of Linux Administration Experience with deployment and sustainment of physical and virtual Linux Development Environments Creative thinking with the ability to multi-task Team player who thrives in collaborative environments and revels in team success Commitment to ongoing professional development Technologies include but are not limited to: RedHat Enterprise Linux Cisco/Juniper networking VMware/vCenter/ESXi Microsoft Hyper-V Splunk/Tenable STIG Checklists STIG Compliance Checker Tool Microsoft Windows Server Microsoft Windows 10/11 Active Directory NOTE: This position is on site in Bloomington, MN Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $106,477.00 - USD $115,212.00 /Yr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

We improve lives The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment. IDB Invest, a member of the IDB Group, is a multilateral organization based in Washington, D.C., committed to advancing development in Latin America and the Caribbean through the private sector. About this position We are seeking an energetic, detail-oriented professional to join the Administration & SLA Management team. Under the Lead Officer's guidance, you will support the seamless execution and monitoring of day-to-day administration services as defined by our SLAs, ensuring efficient processes and timely, high-quality delivery. This role provides essential coordination, analysis, and execution capacity to maintain smooth corporate and administrative operations while the team advances key strategic priorities. The position requires sound judgment, autonomy, and operational sophistication to manage daily service delivery, strengthen processes, and support high-quality administrative services across the organization. You will work in the Controllership Division (CTR), part of the Finance and Administration Department. CTR oversees accounting and financial reporting, financial planning and budget, valuations, and administration and SLA management. It develops and implements high-quality controllership standards and sound policies that ensure IDB Invest's financial integrity, discipline, and long-term sustainability. CTR is also responsible for strengthening the governance, responsiveness, and accountability of the SLA framework and fostering coordination & synergies between IDB Invest and the IDB. What you'll do * Manage the day-to-day coordination and execution of SLA-defined corporate and administration functions (procurement, facilities management, corporate services) in close collaboration with IDB service counterparts, ensuring compliance, service quality, and timely delivery. * Monitor SLA performance, including KPIs, costs, service quality, service backlogs, and adherence to standards; identify risks or deviations, resolve routine disputes, manage escalations, and coordinate corrective actions. * Analyze data, conduct benchmarking, and prepare information to support decision-making and improvements to SLA management and administration processes. * Support the design, enhancement, and documentation of the SLA governance framework, including manuals, SOPs, workflows, and service management guidelines. * Contribute to the assessment, redesign, and continuous improvement of SLA-related processes or corporate processes, ensuring efficiency, transparency, consistency, and strong coordination with IDB Invest and IDB teams. * Oversee and track capital facilities projects, capital spending, and budget execution across headquarters and Country Offices; coordinate with key stakeholders to ensure accurate planning, timely implementation, and effective management of facilities-related priorities. * Lead projects or defined workstreams aimed at enhancing SLA management systems or operational effectiveness. * Communicate complex or sensitive issues clearly and constructively to help build consensus across stakeholders. What you'll need * Education: Master's degree in business administration, finance, systems information, project management, or a related field required. * Experience: At least 4 years of relevant professional experience in project management, corporate support services, or similar roles within financial, multilateral, or international organizations. Proficiency with project management tools, data analysis software, and MS Office; strong organizational and analytical skills. * Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable. Requirements * Citizenship: No requirements * Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. Type of contract and duration * International staff contract, 36 months initially, renewable upon mutual agreement. What we offer The IDB Group provides benefits that respond to the different needs and moments of an employee's life. These benefits include: * A competitive compensation package, * Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave. * Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs. * Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future. * Hybrid and flexible work schedules. * Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees. * Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others. Our culture At the IDB Group, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions. In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives. We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org. Our Human Resources Team reviews carefully every application. #IDBInvest

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. Reviews and processes incoming client correspondence and mail related to client accounts. Handles communication and documentation related to client accounts. Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. Participates in client meetings and meets with clients on own Maintains familiarity with client account histories and objectives. Reviews and approves expenditures and bills related to client accounts. Completes new account and closing of account paperwork. Works to solve various problems with accounts in coordination with the operations or administrative staff. Attends, and may participate in special bank functions or programs. Serves as a member of the Trust Committee and any additional assigned committee roles. Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications Bachelor's degree or equivalent combination of post high school education and related work experience. One to three years trust administration and /or related work experience. Compensation Hiring Pay Range: $55,000 to $85,000 The starting pay range for this position is commensurate with experience. The compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience, and location. MidWestOne Bank offers a competitive benefits package, including but not limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurances, parental leave, and student loan reduction. The Perks! Competitive base compensation with additional performance-based incentives (incentives vary depending on role) Career development and continuous learning opportunities Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more 100% vested 401(k) Retirement Plan with 6% company match Medical, Dental, and Vision insurance Flex spending plan & Health savings accounts with employer contribution Student Loan Debt Reduction Program Employer provided group life insurance with option to purchase additional life insurance for you and your family members Employer provided long term and short term disability insurance Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity Wellness Program Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

Small enough to care. Big enough to deliver. This position provides administrative assistance for all trust officers in various capacities, including administration of personal trust, agency, conservatorship, estates, and IRA accounts. Communicates directly with clients regarding account matters and client inquiries. Participates in client meetings and independently handles designated client matters. Responsibilities * Works with and provides strong back up to Trust Officers in areas of client service and interaction by serving as additional point of contact for clients, beneficiaries, attorneys, and other related parties. * Assists Trust Officers with account management in a variety of capacities and helps facilitate business development efforts. * Reviews and processes incoming client correspondence and mail related to client accounts. * Handles communication and documentation related to client accounts. * Responds to requests and questions from clients and co-workers in a timely, efficient, and professional manner. * Participates in client meetings and meets with clients on own * Maintains familiarity with client account histories and objectives. * Reviews and approves expenditures and bills related to client accounts. * Completes new account and closing of account paperwork. * Works to solve various problems with accounts in coordination with the operations or administrative staff. * Attends, and may participate in special bank functions or programs. * Serves as a member of the Trust Committee and any additional assigned committee roles. * Maintains ongoing knowledge of trust administration support including trust accounting system, and trust department and bank wide policies and procedures. Qualifications * Bachelor's degree or equivalent combination of post high school education and related work experience. * One to three years trust administration and /or related work experience. Created By : Compensation Range Compensation Hiring Pay Range: $55,000 to $85,000 The starting pay range for this position is commensurate with experience. The compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience, and location. MidWestOne Bank offers a competitive benefits package, including but not limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurances, parental leave, and student loan reduction. The Perks! * Competitive base compensation with additional performance-based incentives (incentives vary depending on role) * Career development and continuous learning opportunities * Paid Time Off, Paid Holidays, Parental/Grandparent Leave, and more * 100% vested 401(k) Retirement Plan with 6% company match * Medical, Dental, and Vision insurance * Flex spending plan & Health savings accounts with employer contribution * Student Loan Debt Reduction Program * Employer provided group life insurance with option to purchase additional life insurance for you and your family members * Employer provided long term and short term disability insurance * Additional Insurance options to meet your personal needs: Critical Illness and Accident insurance, and Hospital Indemnity * Wellness Program * Free banking services and other financial services discounts RISE stands for Retention, Innovation, Support, and Empowerment. Through RISE we aspire to create and sustain a culture of respect and belonging that is reflected in the workplace and the communities we serve. Let's build something great, together.

About Sun Country Airlines We're not your average airline. We're agile, resilient, and full of unique opportunity. Here, you can grow as part of an ambitious team that safely and collectively supports each other, our travelers, and our community. Together, we're making travel more attainable. With more than 40 years of Minnesota roots, we're a unique hybrid low-cost carrier offering diverse services including scheduled flights to destinations across the U.S., Canada, Central America, and the Caribbean, as well as charter and cargo operations around the world. At Sun Country, you'll be part of a growing airline, and an enthusiastic team focused on connecting our community with their favorite people and places. Sun Country Airlines provides the resources and support our employees need to succeed. Besides working at a great and growing company, as a Leave Administration Specialist you'll enjoy these benefits and more: Comprehensive benefit package including dental and vision PPO and high-deductible health plans Health savings accounts (HSA and FSA) Dependent Care Starting day one free standby and discounted travel privileges for employees, family, & friends 401(k) match Paid Time Off Paid holidays Life and AD&D Insurance Employee Assistance Program including counseling for employees and their family Fitness incentive and Stop Smoking Support Leave Administration Specialist Overview: Sun Country Airlines is seeking a Leave Administration Specialist to ensure accurate internal processing and communication for employee leaves administered by a third-party vendor. This role updates scheduling systems, coordinates with payroll, and ensures compliance with federal, state, and collective bargaining agreement (CBA) requirements. The Leave Specialist acts as the liaison between HR, operations, and payroll to maintain seamless leave administration and proper pay handling. While core hours are Monday - Friday, 8 am to 5 pm, weekend availability for any urgent leave/pay needs may be requested. Essential Roles and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Process approved leaves in accordance with federal and state regulations, CBAs, and company policies. Update employee schedules and leave status in AIMS (crew scheduling system for pilots and flight attendants). Communicate leave status to all relevant stakeholders, including scheduling, payroll, and department leaders. Ensure employees are paid accurately during leave periods; work closely with payroll to resolve discrepancies. Serve as the internal point of contact for leave-related questions and coordinate with the third-party administrator as needed. Maintain accurate records of leave transactions and generate reports for HR leadership. Monitor compliance with CBAs and collaborate with union representatives when necessary. Support return-to-work processes, including schedule adjustments and notifications. Stay informed on changes in leave laws, CBAs, and company policies; recommend updates as needed. Other duties as assigned by management. Required Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. 2+ years of experience in leave administration or HR operations. Familiarity with collective bargaining agreements and union environments. Proficient in Microsoft Office and HRIS systems; experience with AIMS preferred. Strong organizational and time management skills; ability to manage multiple priorities. Excellent communication and problem-solving skills. Preferred Qualifications Knowledge of payroll processes and coordination. Experience with airline operations and crew scheduling systems. Understanding of ADA and accommodation processes. Compensation: Pay or shift range: $24.00 - $29.00 USD per hour. This is the base compensation hiring range for this role. Classification:  Full-Time, Non-Exempt Work Location: Minneapolis, MN (onsite) Supervisory Responsibility: None Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Other Duties: The above statements are intended to provide a summary of key responsibilities and the anticipated work environment of an accountant. They are not intended to be an all-inclusive listing of job duties. Position expectations may change as the needs, or the requirements of the organization evolve. AAP/EEO Statement: It is the policy of Sun Country Airlines to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. Sun Country Airlines respects and values every employee's contribution to our business. We believe that an important part of our strength comes from our people and their array of perspectives. #LI-LM1

Apogee Enterprises Inc. This position is a high-performing Executive Administrator; organized, confident, excellent communicator, and problem solver who can proactively support the objectives and activities of the Chief Executive Officer (CEO). Primarily provides administrative support to the Chief Executive Officer/President and the Board of Directors. Also supports the Chief Financial Officer (CFO), and other executives as assigned. Serves as corporate liaison for key executives; interface with internal and external inquiries to the office of the CEO and CFO and oversees the smooth day-to-day function of the corporate office. Responsibilities Support for the CEO office, including Board of Directors Focus on support of the CEO's day-to-day needs, efficiently and confidentially handling business requirements Partner with CEO to anticipate needs, exercise judgement, and understand business functions Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs Make all necessary travel arrangements Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations Generate, compose, prepare, and distribute CEO correspondence and reports Screen CEO phone calls and handle as appropriate Support CEO with community service commitments and responsibilities Process Director reimbursement of expenses Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed Coordinate interviews for Director candidates and high-level executive candidates; arrange travel Support for other assigned executives Provide day-to-day support of other assigned executives, including the CFO Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes Make all necessary travel arrangements and prepare expense reports Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs Corporate Office Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment Primary point of contact with the building management for needs, repairs, requests for the office Responsible for office furniture and décor, manages vendors providing these services Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures Manage and oversee event planning for the corporate office Foster a positive, inclusive, and collaborative office culture Other duties as assigned Experience & Skills Experience Bachelor's degree in Business Administration, Management, or related field is desired Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives. Required Skills Unquestionable confidentiality, integrity, and judgement are key aspects of this role Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required Skilled communicator with exceptional skills in oral and written communication Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc. Intermediate to advanced skills utilizing Microsoft Office Suite Strong knowledge and skills utilizing web conferencing and video conferencing applications Demonstrated track record of improving processes Prefer previous leadership experience Some travel may be expected for business, board, or investor meetings (5-10%) Salary Range: $85,000-$120,000 Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Incentive Plans 401(k) with employer contribution and match Employee Stock Purchase Plan with employer match Paid Time Off (Vacation and Sick Time) Paid Holidays Tuition Reimbursement Program Employee Assistance Program (EAP) Wellness Program Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Your Role As a Gensler Office Administrator, you will be a cultural ambassador for our office with an integral role in daily business interactions. Embracing your passion for people and entrepreneurial spirit, you will provide executive support to the office managing director and partner with office leadership to elevate the transition of our hybrid workplace experience. You will be responsible for collaborating with key teams in support of our clients as an influential contact for internal and external relations. What You Will Do Executive & Studio Administration: Manage calendar and travel needs for office managing director. Process monthly expense reports for office managing director. Proof and create presentations as needed. Answer and direct incoming calls for the main office line. Coordinate logistics around monthly All Studio meetings working with closely with the office managing director. Oversee membership renewals and office sponsorships as needed. Organize acquisition of gifts and acknowledgements as needed. Interact with financial reporting software and internal databases as needed. Studio Leads are accountable for operations of their studios (Flex-1 and Flex-2). This role would support the office managing director and overall office operational items. Workplace Experience: Partner with office leadership to evolve office culture. Lead hospitality efforts around visitors, food service, and safety. Build relationships with vendors to support our hybrid workplace experience. Oversee office functions around mail, shipping and receiving. Liaise with property management around routine maintenance and other repairs as needed. Manage inventory for café and office supplies. Ensure proper purchase, billing, and coding for office services expenses. Foster a culture of collaboration and learning through support of office initiatives. Support meetings and events as needed. Act as an integrator. Be accountable for maintaining an exceptional workplace experience to fulfill the daily business operations for both our internal and external audiences. Your Qualifications Bachelor's degree or 3+ years of equivalent experience in an administrative capacity. Action-oriented and a strong critical thinker with a desire to learn. Organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines. General knowledge of office operations and/or facilities management preferred. Flexible and adaptable to meet evolving business needs. Excellent verbal and written communication skills. Ability to interact effectively with all levels of management. Proficient with Microsoft Word, Excel, Outlook, and PowerPoint. Experience with Adobe InDesign a plus. Ability to lift 50 lbs. The base salary range is $75,000 to $90,000 commensurate with relevant experience. In addition, standard benefits will be offered, and employees will be eligible for bonuses. Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Why M Physicians? The Clinical Administrative Associate provides high-level administrative and operational support to clinical providers and leadership within a complex, multi-site clinical program. This role ensures the seamless coordination of clinical operations, accurate data management, and effective communication to support safe and efficient patient care. The position requires a proactive, detail-oriented professional capable of managing competing priorities in a dynamic clinical environment. What you will do as a Clinical Administrative Associate: Maintain and update licensure documents and professional files. Update and maintain Google and QGenda calendars to reflect accurate clinic schedules, on-call assignments, and patient care responsibilities. Ensure all scheduling adjustments support safe and continuous patient care. Manage and coordinate call and vacation schedules to ensure adequate clinical coverage across all service lines. Collaborate closely with nurses, schedulers, and clinical teams to align schedules with operational needs. Serve as backup to surgical schedulers, assisting with case coordination as needed. Provide logistical and administrative support for clinical meetings and clinical projects. Develop, maintain, and update clinical and operational databases for use in quality reporting, contract billing, and clinical project tracking. Support quality improvement initiatives by collecting, validating, and summarizing data from multiple sources. Design efficient systems for data entry, interpretation, and presentation to assist providers with quality assurance and performance metrics. Ensure data accuracy and confidentiality in compliance with institutional and regulatory standards (e.g., HIPAA). What you will need: Bachelor's degree or equivalent combination of education and experience. Minimum of 3 years of administrative experience in a healthcare, academic, or clinical setting. Demonstrated proficiency with Google Workspace, Excel, and database tools (preferred experience within QGenda). Strong organizational and communication skills with attention to detail and confidentiality. Location: East Bank, University of Minnesota Hours: 1.0 FTE, 40 hours per week. Onsite, 5 days per week Benefits: This is a fully benefit eligible position: Competitive wages, Healthcare (including vision & dental), 401K, parking & tuition assistance and more! Compensation: 23.82 - 34.54 USD Hourly At M Physicians we believe in pay transparency and equity. The compensation for each position is based on experience, skills, qualifications, and other role-specific considerations. Our total compensation is designed to support your well-being, career growth, and work-life balance. University of Minnesota Physicians (M Physicians), a non-profit organization headquartered in Minneapolis, seeks motivated individuals for both clinical and non-clinical roles to drive innovation in health and medicine. Our inclusive culture offers competitive salaries, excellent benefits, and the opportunity for career development in the exciting field of health care to over 1,200 physicians, 300 advanced practice providers, and 2,200 health professionals and staff across Minnesota and beyond. Join us on a mission to advance medicine. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

PE Services is growing and we would love for you to be a part of it. The Administrative Specialist is responsible for managing daily administrative support activities such as coordinating meetings, maintaining records, handling communications, and serving as the professional point of contact for visitors and project staff. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. Responsibilities Communication: Point of contact to support internal and external stakeholders. Handle incoming and outgoing correspondence. Collaborate with project team members and committee chairs. Assist in project management by tracking deadlines and facilitating communication. Prepare communications and proofread. Document and Data Management: Create, update and format documents, reports, and presentations. Maintain filing systems and databases, both physical and digital. Maintain contact lists. Technical Support and Support to Leaders Generate reports and analyze data as directed. Provide technical support to management and team members. Facilitate conference calls and meeting room audiovisual equipment. Assist with special projects and other duties as assigned. Scheduling and Coordination: Meeting scheduling, including reserving meeting space and audiovisual equipment. Provide support for policy and technical committees including preparation of agendas, handouts, attendance sheets, meeting summaries and action item lists. Prepare presentations and documents to meet ADA accessibility standards. Coordinate project and company events. Qualifications High school diploma or equivalent education required 3+ years of similar administrative assistant experience Proficiency in Microsoft Office Suite, SharePoint, and Adobe Acrobat. Ability to work independently as well as collaboratively to resolve unexpected challenges. Strong communication skills and proven ability to demonstrate professionalism and maintain confidentiality. Excellent time management skills and ability to prioritize tasks, manage multiple projects, and meet deadlines. Attention to detail with accuracy in data entry, proofreading, and record maintenance. Ability to develop procedures to improve efficiency. Possess customer service skills to effectively support daily office operations, team members, and external stakeholders. Hourly wage is expected to be $42-$45 depending on experience.

Job Description: Medical Clerical Support Specialist _ Scheduler Medical Clerical Support Specialist _ Scheduler Position Summary The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS). The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems. Essential Duties and Responsibilities Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations: Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership. Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site). Support outpatient care coordination and assist with managing clinic flow. Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements. Prepare correspondence, reports, and forms using Microsoft Office applications. Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service. Assist with check-in/check-out processes and verify required documents or eligibility information when directed. Follow all VA confidentiality rules, IT security protocols, and information handling procedures. Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness. Minimum Qualifications (Mandatory Requirements) The Contractor must ensure personnel meet the following minimum criteria: High School diploma or GED. Proficiency in English (oral and written). Working knowledge of Microsoft Office (Word, Excel, Outlook). No physical restrictions that interfere with assigned duties. Preferred Qualifications Experience scheduling appointments or providing administrative support in a healthcare setting. Prior work experience in a VA facility, VHA system, or federal healthcare environment. Familiarity with VA clinical systems, including: VistA (Veterans Health Information Systems and Technology Architecture) CPRS (Computerized Patient Record System) Oracle Cerner (LH/EMR), depending on facility transition MSA (Medical Support Assistant) workflows Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication. Key Competencies Strong interpersonal and communication skills, especially when interacting with Veterans. High attention to detail and accuracy in scheduling and documentation. Ability to work effectively in a fast-paced clinical environment. Professionalism, reliability, and respect for Veteran privacy. Ability to work independently while following VA policies and supervisory direction. Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.