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The differences between executive administrative assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive administrative assistant, becoming an administrative staff takes usually requires 1-2 years. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $44,665 average annual salary of an executive administrative assistant.
The top three skills for an executive administrative assistant include powerpoint, customer service and phone calls. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.
| Executive Administrative Assistant | Administrative Staff | |
| Yearly salary | $44,665 | $77,101 |
| Hourly rate | $21.47 | $37.07 |
| Growth rate | -8% | -8% |
| Number of jobs | 101,940 | 119,030 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 50% | Bachelor's Degree, 63% |
| Average age | 49 | 50 |
| Years of experience | 4 | 2 |
An executive administrative assistant is responsible for administering management support to the executive, especially on performing various administrative and clerical tasks. Executive administrative assistants' duties include receiving calls and responding to email queries, keeping accurate meeting records, managing internal and external travels and appointments, coordinating with company events, writing reports, and providing recommendations to improve the business operations. An executive administrative assistant must have comprehensive knowledge with task management tools and systems to ensure work accuracy and efficiency. This role also requires excellent time-management and multi-tasking skills to support the management's daily operations.
As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.
Executive administrative assistants and administrative staff have different pay scales, as shown below.
| Executive Administrative Assistant | Administrative Staff | |
| Average salary | $44,665 | $77,101 |
| Salary range | Between $31,000 And $62,000 | Between $58,000 And $101,000 |
| Highest paying City | New York, NY | San Francisco, CA |
| Highest paying state | New York | California |
| Best paying company | Microsoft | NVIDIA |
| Best paying industry | Technology | Professional |
There are a few differences between an executive administrative assistant and an administrative staff in terms of educational background:
| Executive Administrative Assistant | Administrative Staff | |
| Most common degree | Bachelor's Degree, 50% | Bachelor's Degree, 63% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | University of Pennsylvania |
Here are the differences between executive administrative assistants' and administrative staff' demographics:
| Executive Administrative Assistant | Administrative Staff | |
| Average age | 49 | 50 |
| Gender ratio | Male, 8.3% Female, 91.7% | Male, 31.9% Female, 68.1% |
| Race ratio | Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 10% | 6% |