Front desk coordinator jobs in Kokomo, IN - 698 jobs

ABOUT AMBROSE We are a vertically integrated investment manager specializing in the acquisition, development and operation of Class A industrial, logistics and e-commerce real estate. Ambrose brings institutional experience and a people-first approach to achieve meaningful outcomes for our clients, our partners and each other. We are actively looking for other forward-thinking problem-solvers to join our team. OUR VALUES • Determination - We are driven and resourceful, motivated to exceed ambitious goals. • Excellence - We relentlessly pursue the highest quality experiences and outcomes. • Creativity - We are A+ problem solvers, finding possibilities and opportunity when others cannot. • Kindness - Honesty, fairness and respect are at the heart of who we are. We value diversity, build authentic relationships and genuinely care. ABOUT THE ROLE Ambrose has an immediate opening for a Front Desk Administrative Assistant. This position is the face of Ambrose and plays a critical role in creating an exceptional in-office experience for our team and guests. This role blends hospitality, office operations, and administrative support to ensure the office runs smoothly while reflecting Ambrose's culture, professionalism, and attention to detail. As the first point of contact for the organization, you will create a welcoming, organized, and high-touch environment where employees can do their best work and visitors feel immediately welcomed. WHAT YOU WILL DO Office Ambassador & Hospitality • Serve as the first point of contact for all visitors, creating a warm, professional, and highly hospitable experience. • Answer incoming calls, greet callers, provide information, and route calls or messages as appropriate. • Represent Ambrose in all interactions with professionalism, discretion, and attention to detail. • Build strong relationships with employees, guests, and vendors by fostering a gracious and welcoming office environment. • Coordinate and communicate with building management and facility-related vendors. • Maintain a consistently "crisp," organized, and polished office environment. • Manage conference rooms and the social hub, including scheduling, setup, and cleanup. • Order and manage office supplies, beverages, snacks, coffee equipment, and related inventory. • Arrange catering and meals for meetings, events, and team gatherings. • Manage mail, deliveries, office errands, and storage organization. Employee Experience & Culture Support • Support employee-related events and initiatives, including team gatherings, culture events, gifting, office moves, and setup. • Prepare for new hires by coordinating office setup, supplies, parking access, building credentials, and technology readiness. • Partner with internal teams to enhance the in-office experience and support day-to-day needs. Administrative & Operational Support • Book and manage travel arrangements as needed. • Manage Concur expense reporting. • Notarize documents as requested. • Draft and manage correspondence, including emails, memos, shipping, and mail. • Proactively plan, organize, and support meetings, luncheons, and office events. • Assist the administrative team with special projects and provide backup support as needed. • Update and maintain reports, systems, data entry, and support rollouts of new tools or modules. • Serve as the primary point of contact for office IT needs, including conference rooms, Wi-Fi, and basic troubleshooting. Requirements WHAT YOU BRING • Bachelor's degree is highly desired with at least 2 years of experience in hospitality, office coordination, or administrative support. • Highly proficient in MS Word, Excel and PowerPoint • A hospitality-first mindset with exceptional interpersonal and communication skills. • High attention to detail with the ability to multi-task in a fast-paced environment. • Strong organizational skills and proactive, service-oriented approach • Must have a high attention to detail and a strong ability to multitask in a fast-paced environment. • This position is in office M-F between the hours of 8AM - 5PM.

Job Title: Workplace Experience Coordinator Duration: 3 Months - Coverage Shift: 8-5 or 7-4 | M-F As a Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. What You'll Do: First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. What You'll Need: High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Dental insurance Employee discounts Free food & snacks Opportunity for advancement Paid time off Training & development Vision insurance Free uniforms Health insurance This role is perfect for you if You love talking with people, following through, and helping families confidently take the next step. You enjoy a professional environment where kindness and results matter equally. You take pride in representing a high-quality organization and feel good knowing your work directly supports students and families. At Carmel Music Academy, the front desk is the Heart Of Our School and were looking for someone who naturally brings warmth, confidence, and reliability to every interaction. What Youll Do Welcome families and students with professionalism and genuine care Answer phone calls, respond to inquiries, and follow up consistently Confidently guide families through the enrollment process Schedule lessons and support ongoing student communication Assist with planning and coordinating recitals, workshops, and events Maintain accurate records and follow established systems and policies Youll Thrive Here If You Enjoy helping people and achieving clear goals Feel comfortable making phone calls and asking for commitment Are naturally organized and dependable Follow through on details without being reminded Communicate warmly while respecting structure and policies Take feedback well and want to grow professionally Ideal Experience & Skills * Customer service, front desk, or administrative experience * Sales, enrollment, scheduling, or call-based experience (preferred) * Strong verbal communication and professional phone presence * Comfortable using scheduling systems, email, and basic technology * Ability to multitask in a fast-paced, people-focused environment Why Youll Love Working Here * Supportive leadership with clear expectations * Training, scripts, and systems to help you succeed * A positive, mission-driven team culture * Meaningful work that impacts students and families * Opportunity to grow within a respected music academy You Are The Right Person If You Often Say: I love helping people make confident decisions. I follow through. I enjoy being part of a professional, organized team. I take pride in representing something I believe in. If that sounds like you, wed love to meet you. Sales experience is helpful, but heart, confidence, and follow-through matter most. Heres How to Apply Apply with your resume and a brief paragraph sharing why this role feels like a good fit for you. Please do not visit or walk in to the Academy inquiring about the position. We value kindness, integrity, and excellence and we support our staff with training, clear systems, and a positive team culture. Sales experience is helpful, but heart, confidence, and follow-through matter most.

Goodman Campbell Team At Goodman Campbell Brain and Spine (GCBS), every member of our team is essential to fulfilling our mission to deliver exceptional and timely neurosurgical care with a steadfast emphasis on quality. We work to cultivate an authentic culture through purposeful actions that convey collaboration, respect and a shared vision of excellence. We truly value every interaction we have - with our patients and each other. Our team is at the heart of all we do as an organization, and each employee has the opportunity to enhance the level of service we provide to our patients. We are in search of like-minded individuals, who are pursuing a job of purpose that impacts the lives of patients. Job Summary We are seeking a dedicated and capable Medical Office Specialist to facilitate a positive experience for our patients and team. This position is responsible for routine clinical and administrative tasks focused around our Carmel clinics, with the ability to cover other locations as well, to help deliver an outstanding and efficient patient experience in a fast-paced environment. As you learn and grow in the role, you will have the opportunity to learn multiple positions - front desk, patient rooming and check out - to become an integral part of our team. To be successful in this role, you should exhibit exceptional customer service abilities to align with Goodman Campbell's dedication to a positive patient experience. Outstanding employees in this role are detailed, accurate and efficient while striving to deliver the highest level of patient service. As this role is an essential part of our team, active communication and respectful collaboration with peers is vital to success. Your training will begin with becoming skilled at working with the front desk, patient rooming and/or check out depending on the needs of the organization. With growing competency and a positive attitude, there will be opportunities to learn about other positions within our organization - including but not limited to medical records, phone operator, medical administrative assistant, etc. Job Duties Front Desk Opens the office and monitors the organization of the waiting room. Maintains an orderly and welcoming reception area at all times during normal business hours. Warmly welcomes all patients, exhibiting excellent customer service skills. Observes office flow to ensure patients receive prompt care. Notifies patients of change in schedule and updates them as office delays arise. Verifies insurance and personal information with patient. Collects co-payments, pre-payments, account balances, etc. Logs monies collected from patients and notes amount paid on visit slip. Balances cash receipts daily. Ensures HIPAA compliance in all aspects of workflow. Scans patient insurance card(s) at initial visit, verifies information at return visit(s) and updates when any changes occur. Ensures that required medical information (tests, scans, reports, etc.) are available for each visit, including MRI / CT / X-ray discs. Connects patient to the Financial Counselor for questions or problems. Indicates no show, cancels, etc. in computer system. Other duties as assigned. Patient Rooming Ensures efficient patient flow while obtaining vital signs, and verifying complete case information. Notifies provider of patient appointment/procedure readiness, assisting provider with medical supplies or equipment needs. Assists provider with patient care when appropriate. Chart maintenance, compiling and organizing patient chart in chronological orderly manner for patient visit, delivering patient chart/information to patient care areas, filing information into patient record. Cleans, stocks, and turns over rooms post patient visit. Monitors supply list and stocking clinical office supplies as needed. Reviews last visit notes prior to patient visit for orders & instructions needing completion prior to visit, ensuring all items are received. Prints appointment lists, visit slips, and medical profile sheets. Verifies completion of HIPAA information, authorization and precertification prior to patient visit by monitoring exception list. Requests films, labs, etc. from hospital, referring providers, or GCBS offices. Calls hospital or other facilities to obtain missing testing reports, films, or records including at time of visit if missing. Other duties as assigned. Check Out Answers routine, general & non-clinical patient medical questions. Works closely with providers for continuity of patient Customer Service. Verifies visit slip, testing requested, billing info, physician orders are complete and legible. Schedules follow-up appointments if no other testing or procedures are required. Streamlines check out of office visits with no testing or procedures ordered. Collects any remaining monies due at checkout. Keys payments and charges at time of visit. Processes miscellaneous charges and payments received at office. Balances charges/payments and batch daily. Completes return to work statements as requested. Other duties as assigned. Knowledge, Skills and Abilities Required Genuine dedication to excellent customer service/ Exceptional attention to detail. A can-do attitude that does not hesitate to jump in to help others. Respect for organizational policies, procedures, systems, and objectives. Alignment with HIPAA regulations. Ability to drive to efficiency and accuracy in a fast-paced environment Ability to collaborate and communicate clearly. Ability to respectfully interact with physicians, providers, peers and patients. Ability to work independently. Ability to use Microsoft Office (Outlook, Word, Excel) and electronic health record system (NextGen). Educational and Experience Required Education : High school diploma or equivalent Medical assistant or LPN certification preferred Preferred Experience: 3-5 years of experience in a physician office or hospital setting 1-3 years of experience in neurosurgery or spine surgery Physical Demands Substantial amount of patient interaction requiring standing, bending and stooping. Moderate to heavy patient volume requiring efficiency and speed. Occasional moderate lifting. Able to sit for an extended period of time in focused work.

Responsibilities Ensures the telephone is answered in a timely and professional fashion. Helps ensure efficient and profitable operations by seeking patient referrals, maintaining equipment, utilizing supplies cost-effectively, and posting patient charges accurately. Ensures all insurance is verified and communicated to clinical staff and patients. Ensures all financial obligations are communicated with the patient and properly noted for each procedure. Ensures all accounts are properly credited when payment is received. Follows scheduling guidelines to ensure a manageable and profitable schedule for the dentist and hygienists. Actively participates in recall program to ensure goals are achieved. Qualifications High school diploma Have strong communication skills Have an eagerness to learn and grow Must pass a background check and drug screen

Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you.At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. Schedule: Part time - includes some weekdays and weekends Pay: $15 - $17/hr Bonus Potential What we are looking for in YOU and YOUR skillset! Driven to climb the company ladder! Possess a winning attitude! Have a high school diploma or equivalent (GED). Complete transactions using point of sale software and ensure all patient accounts are current and accurate Have strong phone and computer skills. Have at least one year of previous Sales Experience. Participate in marketing/sales opportunities to help attract new patients into our clinics Be able to prioritize and perform multiple tasks. Educate Patients on wellness offerings and services Share personal Chiropractic experience and stories Work cohesively with others in a fun and fast-paced environment. Have a strong customer service orientation and be able to communicate effectively with members and patients. Manage the flow of patients through the clinic in an organized manner Essential Responsibilities Providing excellent services to members and patients. The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. Answering phone calls. Re-engaging inactive members. Staying updated on membership options, packages and promotions. Recognizing and supporting team goals and creating and maintaining positive relationships with team members. Maintain the cleanliness of the clinic and organization of workspace Confident in presenting and selling memberships and visit packages Keeping management apprised of member concerns and following manager's policies, procedures and direction. Willingness to learn and grow Accepting constructive criticism in a positive manner and using it as a learning tool. Office management or marketing experience a plus! Able to stand and/or sit for long periods of time Able to lift up to 50 pounds Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY About The Joint Chiropractic The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through The Joint Chiropractic network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually, The Joint Chiropractic is a key leader in the chiropractic industry. Ranked number one on Forbes' 2022 America's Best Small Companies list, number three on Fortune's 100 Fastest-Growing Companies list and consistently named to Franchise Times “Top 400+ Franchises” and Entrepreneur's “Franchise 500 ” lists, The Joint Chiropractic is an innovative force, where healthcare meets retail. For more information, visit ***************** Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.

Job DescriptionPosition Description: SUMMARY: This position is responsible for transportation, set-up, operation and troubleshooting of the surgical equipment and disposables as scheduled and in accordance with Vantages contract with the hospital client acting as client liaison between the doctor, hospital client, and home office; and helping the surgical staff in any manner possible to improve efficiencies.DUTIES AND RESPONSIBILITIES: Arrival at scheduled client location the day prior to surgery date for delivery and set up of equipment, ensuring equipment functionality and all products are accurate to client specifications and in required service quantities. Arrival at scheduled client location a minimum of 90 minutes prior to surgery on day of surgery for final preparations. Operation and troubleshooting of surgical equipment. Provide assistance if requested by the client and/or surgeon. Monitor assigned schedule daily. Respond to work emails and correspondence regularly while on working time. Accurate/detailed documentation of products (disposables) used at the client location and accurate return to inventory. Participates in continuing education to continually improve skills and abilities and stay abreast of current technologies/practices in the Ophthalmic industry. Exhibits a high degree of courtesy, tact, and poise when interacting with patients and other healthcare professionals. Adjusts to fluctuating peaks in patient flow, acuity, and other operational demands while maintaining quality. Act as Vantage representative when with the client, serving as a customer service agent and acting as liaison between the Client, Sales, Operations, and the home office. Ensures all credentialing requirements are updated and compliant at all times. Exhibits safe driving practices and maintains excellent driving record. Performs other related duties as assigned by management. QUALIFICATIONS: Associates degree or higher in medical/biology or related field preferred One to two years related experience or equivalent. Basic computer skills with working knowledge of Microsoft Office software programs (Word, Excel, Outlook). Excellent customer service skills. Excellent mechanical and troubleshooting skills. Ability to complete overnight travel 3-4 nights weekly. Ability to be empathetic and treat others with dignity. Ability to work with a team mindset. Commitment to excellence and high standards. Excellent written and oral communication skills. Strong organizational, problem-solving, and analytical skills. Ability to manage priorities and workflow. Ability to be prompt for scheduled and re-scheduled workdays. Ability to maintain clean driving record. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Acute attention to detail. Good judgement with the ability to make timely and sound decisions. Ability to understand and follow written and verbal instructions. Able to work collaboratively with multiple health professionals in a busy and complex environment using tact, diplomacy, and discipline. COMPETENCIES: Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Work s well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Frequently required to stand, walk and sit Frequently required to utilize hand and finger dexterity Occasionally required to bend, stoop, or kneel Frequently required to talk or hear Frequently utilize visual acuity to operate equipment, read technical information, and/or use a keyboard Frequently required to lift/push/carry items up to 50 pounds Occasionally exposure to outside weather conditions Frequently exposure to bloodborne and airborne pathogens or infectious materials Additional remarks regarding work environment Frequently driving short and/or long distances Specialized equipment, machines, or vehicles used cataract equipment, cargo vans $19.00 - $20.00 Hourly

As a Front Desk Coordinator, you will be the go-to person for ensuring smooth daily operations within the office. Your responsibilities will include managing essential office tasks such as stocking kitchens, replenishing printer paper, and delivering lunches. You will also assist with setting up rooms and chairs for meetings and Town Halls, while coordinating various tasks across the office to maintain an organized and welcoming environment. This role requires a proactive individual who can work independently, adapt quickly, and contribute positively to the office culture. This contract is part time and hourly compensation from $10-20/hr We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Ability to manage multiple tasks efficiently and independently - Strong organizational and time-management skills - Excellent communication and interpersonal skills - Physical capability to handle light lifting and room setup tasks - Basic computer skills for coordination and communication - Availability to work onsite 5 days a week in Zionsville from 8:00 AM - 1:00 PM

The Recruiter/Scheduler is a vital part of the agency's operations team, responsible for ensuring that clients receive consistent, high-quality care through effective recruitment, onboarding, and scheduling of qualified caregivers. This role combines human resources, staffing coordination, and client service to maintain full coverage for all active cases while supporting the agency's mission of compassionate, reliable, and professional home health care. The Recruiter/Scheduler will be responsible for building and maintaining a reliable pool of caregivers by identifying, attracting, and retaining top talent. They will handle all aspects of the hiring process - from job postings and interviews to credential verification and orientation. Once hired, caregivers will be scheduled appropriately to match client needs, ensuring both compliance and continuity of care. This position requires exceptional organizational skills, attention to detail, and strong interpersonal communication. The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains professionalism when managing competing priorities or last-minute staffing challenges. Key Responsibilities: Recruitment & Onboarding Develop and implement creative recruiting strategies to attract qualified caregivers (HHAs, PCAs, CNAs, LPNs, RNs, etc.). Post job openings on various online platforms, job boards, and community networks. Conduct phone screenings, in-person or virtual interviews, and reference checks. Verify licenses, certifications, work eligibility, and background screenings. Coordinate and facilitate new hire orientation and training sessions. Maintain an active pipeline of candidates to ensure staffing coverage for new and ongoing cases. Scheduling & Coordination Match caregivers to client cases based on skill set, availability, and client preferences. Manage and update staff schedules daily, ensuring adequate coverage for all shifts. Communicate schedule changes promptly to caregivers, clients, and supervisors. Handle call-outs, emergencies, and last-minute scheduling adjustments in a timely manner. Maintain accurate and up-to-date scheduling records within the agency's scheduling software. Employee & Client Relations Build and maintain positive relationships with caregivers to promote retention and engagement. Address staff concerns, attendance issues, and performance matters professionally and promptly. Work collaboratively with the clinical and administrative team to ensure quality and continuity of care. Communicate with clients and families as needed regarding caregiver schedules, replacements, or service updates. Administrative & Compliance Ensure all caregiver files and credentials remain current and compliant with state, federal, and agency requirements. Track and follow up on expiring credentials such as TB tests, CPR certifications, and physicals. Generate and maintain reports related to staffing, recruitment metrics, and compliance. Support other HR or operational functions as assigned by management. Qualifications: High school diploma or GED required; Associate or Bachelor's degree in Human Resources, Healthcare Administration, or related field preferred. Minimum 1-2 years of experience in recruitment, scheduling, or staffing - preferably in a home health or healthcare setting. Knowledge of home care compliance standards, caregiver credentialing, and healthcare scheduling software preferred. Excellent verbal and written communication skills. Strong organizational, problem-solving, and multitasking abilities. Ability to remain calm and professional under pressure and during urgent staffing needs. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling platforms (e.g., Alora, ClearCare, HHAeXchange, etc.). Core Competencies: Attention to Detail: Ensures accuracy in all scheduling and documentation. Team Collaboration: Works effectively with office staff, caregivers, and clients to achieve shared goals. Adaptability: Handles changes and emergencies with professionalism and efficiency. Customer Service Orientation: Demonstrates empathy, patience, and responsiveness to client and employee needs. Time Management: Prioritizes multiple demands and meets deadlines consistently. Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

Full-Time Lead Dental Front Desk Coordinator Brad Sammons DDS - Center for Advanced Dentistry is looking for an enthusiastic Full-Time Lead Front Desk Coordinator to join our team. The Front Desk Coordinator will be responsible for overseeing and coordinating the front desk activities in the office along with assisting other areas when directed. This position plays a key role in providing excellent customer service, managing patient interactions, and ensuring efficient workflow at the front desk. The ideal candidate will hold a friendly and professional demeanor, demonstrate excellent communication skills and compassion supporting the patient experience. Works effectively in a team environment. They must be able to communicate well. In fact, must be the best communicator in the practice. The number one responsibility of all employees is patient care and meeting patient needs. Center for Advanced Dentistry: 8325 S Emerson Ave Suite A, Indianapolis, IN 46237 Office Schedule: Monday 8:00 AM - 5:00 PM Tuesday 9:00 AM - 5:00 PM Wednesday 9:00 AM - 5:00 PM Thursday 8:00 AM - 4:00 PM Requirements: Patient Interaction: Greet patients and visitors in a friendly and professional manner. Schedule appointments and maintain the appointment calendar. Answer phone calls and address inquiries or direct them to the appropriate department. Verify patient information and insurance details. Appointment Management: Coordinate and schedule appointments based on dentist availability. Send appointment reminders to patients and confirm appointments. Handle appointment cancellations and rescheduling. Ensures re-care is being booked. Follows up with patients on unscheduled treatment plans. Administrative Tasks: Maintain accurate patient records and update information as needed. Handle patient registration and check-in/check-out processes. Process and verify insurance information. Collect and record payments for services rendered. Oversees and participates in collections of aged receivables. Team Coordination: Coordinate with dental assistants, hygienists and other staff to ensure seamless patient care. Problem Resolution: Address patient concerns and resolve issues related to appointments, billing, or service. Collaborate with dental professionals to handle patient complaints effectively. Qualifications: Proven experience in a front desk or administrative role, preferably in a dental office. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Knowledge of dental terminology, procedures, and insurance processes. Proficient in using dental office software and general office applications. High school diploma or equivalent. Physical Requirements: Must be able to lift up to 15-30 pounds at time. Benefits: Full-time employees (30+ hours per week) are eligible for medical, dental, vision, and life insurance coverage, as well as access to a variety of voluntary benefits. Full-time employees are eligible for paid time off and holiday pay. Part-time employees working 16+ hours per week are eligible for paid time off. All employees may participate in our 401(k) retirement savings plan, which includes a company match. Bright Direction Dental is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to abide by these principles and mandates. Bright Direction Dental prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, traits associated with race, creed, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Bright Direction Dental conforms to the spirit as well as to the letter of all applicable laws and regulations.

Cherry Tree Oral and Maxillofacial Surgery 9602 East Washington Street, Indianapolis, IN 46229 300 East Boyd Avenue, Suite 270, Greenfield, IN 46140 We are seeking a dynamic and dedicated Front Desk Office Coordinator to join our top-tier Oral Surgery Practice. This is a rare opportunity to become an integral part of our successful team, where exceptional patient care is our primary focus. Our rewarding environment is perfect for high-performing team members looking to make a meaningful impact on patient experiences and practice efficiency. PRINCIPAL RESPONSIBILITIES AND DUTIES Patient Interaction: Expertly answer the phone, assist patients in scheduling appointments, and create patient accounts. Administrative Support: Check patients in, post payments, and convert treatment plans with accuracy and efficiency. Surgery Coordination: Assist with scheduling surgeries and ensure all necessary preparations are made. Team Collaboration: Work closely with other professionals to form a highly effective team, handling administrative tasks seamlessly. Versatility and Adaptability: Embrace a wide range of responsibilities and opportunities for learning and growth within the practice. MINIMUM QUALIFICATIONS Patient-Centric Attitude: Genuinely serve our patients at every level, enhancing patient satisfaction and increasing office efficiency. Positive Impact: Positively influence patients, coworkers, referring offices, and the practice as a whole. Educational Background: Completion of high school or equivalent is required. Experience Preferred: Previous oral surgery, dental, or medical experience is preferred. Administrative Skills: Proven administrative experience with a track record of growth or improvement within previous positions. Multitasking Ability: Demonstrated ability to multitask and be a self-starter in a fast-paced environment. Customer Service Expertise: Experienced with customer service techniques, ensuring a superior patient experience. Communication Skills: Superior communication skills, both verbal and written, are essential for effective interaction with patients and team members. Adaptability: Willingness to take on other duties as assigned and adapt to the evolving needs of the practice. Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits: Free food & snacks Opportunity for advancement Training & development Competitive salary Paid time off 401(k) Job Title: Medical Office Receptionist Job Summary: The Medical Office Receptionist is responsible for providing excellent customer service to patients and visitors, managing the front desk operations, and supporting the administrative functions of the medical office. Duties and Responsibilities: Patient Check-In and Check-Out: Greet patients and visitors in a courteous and professional manner. Register new patients by collecting necessary information and updating existing patient records. Verify patient insurance information. Schedule appointments and assist with appointment confirmations. Front Desk Operations: Answer and direct phone calls to the appropriate personnel. Respond to inquiries and provide information about the medical office services. Maintain cleanliness and order at the front desk area. Handle patient inquiries and resolve issues or escalate to the appropriate staff. Administrative Support: Assist with medical office paperwork, including filling out and filing forms. Maintain and update patient records in the electronic medical records (EMR) system. Coordinate with medical staff to ensure efficient patient flow. Manage and organize medical office documents and files. Insurance Verification and Billing: Verify insurance coverage and process insurance claims. Assist patients with billing inquiries and provide information on payment options. Collect co-payments and payments for services rendered. Appointment Scheduling: Schedule patient appointments based on availability and urgency. Coordinate with medical staff to ensure proper scheduling of procedures and tests. Send appointment reminders to patients. Communication: Relay messages to medical staff accurately and promptly. Communicate effectively with patients, visitors, and other healthcare professionals. Handle confidential information with discretion. Emergencies and Security: Follow established protocols in case of emergencies. Ensure the security of the front desk area and patient information. Qualifications: High school diploma or equivalent. Previous experience in a medical office or customer service role is preferred. Knowledge of medical terminology and basic understanding of healthcare practices. Strong communication and interpersonal skills. Proficiency in using office equipment, including computers, phones, and fax machines. Familiarity with electronic medical records (EMR) systems. Working Conditions: Typically works in a climate-controlled medical office setting. Regular business hours This job description is a general guideline, and specific responsibilities may vary depending on the needs of the medical office. It's important for a Medical Office Receptionist to be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Front Desk Coordinator - Be the First Smile Patients See! Job Type: Full-time About Us At our practice, patient care isn't just what we do-it's who we are. With empathy as our guiding principle, we're dedicated to transforming the dental experience for every patient, every visit. Partnering with North American Dental Group, we're equipped with the tools and support to deliver excellent care. Your Work Schedule Monday: 7:45am-5:00pm Tuesday: 7:45am-5:00pm Wednesday: 7:45am-5:00pm Thursday: 7:45am-5:00pm Your Role as a Front Desk Coordinator As a Front Desk Coordinator, you'll be the welcoming face and voice of our practice, ensuring patients feel valued from the moment they walk through the door. Your organization, professionalism, and ability to multitask will help keep our office running smoothly and efficiently. Key Responsibilities Dependably handle financial tasks, including co-payment collection, insurance verification, and daily reporting, ensuring a worry-free patient experience. Perform administrative duties such as sorting mail, scanning documents, and photocopying. Answer phone calls, provide information, and schedule, verify, and confirm appointments. Clearly explain dental procedures, policies, and services to patients. Present financial arrangements and policies to patients while maintaining professionalism and empathy. Track and manage appointments, including cancellations, no-shows, and late arrivals, to ensure a smooth schedule flow. What You'll Need to Succeed High School Diploma or equivalent (Associate's degree preferred). 1-5 years of customer service, insurance, or dental experience preferred. Familiarity with dental software, Microsoft Office, and a willingness to learn new programs. Strong communication, organizational, and multitasking skills. Why You'll Love Working With Us Paid Time Off: Competitive PTO that grows with your career. Comprehensive Benefits: Including 401(k). Career Growth: Access to continuing education and development opportunities. Dynamic Environment: Work in an exciting, inclusive atmosphere that values individuality and teamwork. Equal Opportunity Employer We celebrate diversity and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other legally protected characteristic. Ready to Make a Great First Impression? Apply now and join a team that's redefining dental care for the better! North American Dental Group-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from North American Dental Group, a dental support organization. #NADG3 We can recommend jobs specifically for you! Click here to get started.

Full-time Description Do you have a passion for serving our patients and our communities by providing high-quality, family-oriented, primary and preventive health care services? Are you looking for a rewarding career with a company that has a dynamic work culture? If the answer is yes, the Medical Receptionist position at WindRose Health Network could be the job you are looking for. We are currently seeking a Medical Receptionist that will work effectively within the WindRose Health Network culture, which is described as family-friendly, supportive, transparent, and treats employees as we would want employees to treat our patients. We are seeking a Medical Receptionist that will be located in Marion County that is a good advocate for their patients, solution-oriented, honest and passionate. WindRose Health Network provides an opportunity for our employees to gain experience in a high energy, caring, supportive, technology-enhanced work environment, while making a difference in the lives of others. JOB RESPONSIBILITIES: Customer advocate who greets consumers and visitors in a courteous, welcoming manner, responds to incoming telephone calls by: Directing callers to appropriate Health Center staff Taking messages when appropriate Scheduling appointments, verifies registration information by validating and updating insurance/payer information and patient demographics. Collects patient co-pays or other payments. Assists with the patient check-out process including collecting payments, and issuing receipts. Requirements Education, Experience & Training: High School graduate or GED required; previous training in Customer Service skills related to telephone and/or Service Desk preferred. A qualified candidate should preferably have at least two (2) years of work experience as a Receptionist/Interpreter in a health care service delivery setting. Experience with interpreting/translating is preferable. A qualified candidate should have a working knowledge of at least one word processing software package (preferably MicroSoft Word) and one spreadsheet development software package (preferably MicroSoft Excel). A working knowledge of at least one electronic medical record (EMR) is preferred. A qualified candidate must be fluent in English, Burmese, and Hakha Chin. Benefits: 401(k) matching Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Work Location: In person WindRose is an Equal Opportunity Employer. Salary Description 16.50 - 18.50

Advanced MedAesthetic Partners is a platform of elite aesthetic practices throughout the United States partnering together as thought leaders and innovators in the industry. AMP offers a hybrid support organization combining a professional business services team with the autonomy of private ownership to allow for transformative growth. Avelure Med Spa is looking for a Patient Care Coordinator at our Indianapolis location. The Patient Care Coordinator is responsible for creating a positive first and last impression with patients. They must possess excellent communication skills and conduct effective and informative client consultations based on the needs and objectives of the patient. The Patient Care Coordinator is responsible for promoting Avelure's products, procedures and services through education, patient outreach, and strong skills in consultative selling. The role of the Patient Care Coordinator is to achieve business growth through sales of treatments, procedures and products, meeting and exceeding goals of the physicians and implementing strategic plans that meet the needs of the customer. KEY RESPONSIBILITIES: Demonstrate professionalism and a positive attitude while building effective relationships with patients, physicians, employees, and other professionals. Understand the goals of the practice and independently develop and execute plans of action to achieve those goals. Handle sensitive matters with discretion and maintain strict confidentiality. Actively support and remain aligned with the vision and goals of the practice. Qualifications REQUIREMENTS Previous medical experience in aesthetics, plastic surgery, or cosmetic dermatology practice. Strong business acumen with excellent organizational skills. Proven ability to manage confidential information appropriately. High school diploma or equivalent required Open availability PHYSICAL REQUIREMENTS: To ensure the safety and well-being of our employees, we have established the following physical requirements. This position requires knowledge of various aspects of patient care. Must possess good organizational skills to balance clerical and clinical duties. This position requires frequent walking, sitting, standing, and bending. Frequent talking and listening when giving instructions and explanations. Frequent use of the phone, computer, and other clinic technologies. Employees will be asked to travel and must be able to carry and maneuver their luggage and navigate through various transportation modes (car, airplane, bus, train). EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Advanced MedAesthetic Partners (AMP) is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, pregnancy, veteran status, or other status as protected by applicable law. AMP complies with applicable state and local laws governing nondiscrimination in employment in every location in which we have facilities. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AMP is committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported.

Franciscan Health Indianapolis Campus 8111 S Emerson Ave Indianapolis, Indiana 46237 Our patients receive care from a highly qualified, compassionate team of individuals. Someone has to make sure these individuals work together to deliver the best possible care to our patients and their families. That someone is a clinical RN who works hand-in-hand with the nursing unit manager to lead the nurses and patient care staff of their unit. That someone is both compassionate and highly skilled, has strong communication skills, and knows that providing health care in a place that values faith is a special kind of calling. That person is our patient care coordinator. WHO WE ARE With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT * Faith-based, Mission-focused Organization * A 30-bed unit- Medical, Surgical, Renal, Behavioral, Drug/Alcohol Withdrawal * Professional Development Opportunities * Guide the delegation of responsibilities to the appropriate staff members to meet the needs of the patient population based on the staffing model. * Account for all aspects of patient care, including but not limited to quality, safety, documentation, throughput, criteria for level of care and service. * Assure compliance with professional standards, regulatory, and hospital codes of conduct. * Evaluate the quality and effectiveness of nursing practice on the designated shift or area of responsibility. * Collaborate with nursing staff, interdisciplinary staff and teams, leaders and others. * Active participant or leader during unit/shift/hospital meetings, committees, and discussions. * Maintain and demonstrates current knowledge in the administration of healthcare organizations to advance nursing practice and the provision of quality healthcare services at the unit level. * Demonstrate a commitment to lifelong learning and ongoing professional development through such activities as continuing education, certification, and participation in professional organizations. * Support and disseminates research findings and the integration of evidence-based practice guidelines for nursing practice and standards of care at the unit level or area of responsibility. * Perform patient care when needed to support the sustainable staffing model. * Perform regular rounding for outcomes on patients and staff. * Perform timely and effective service recovery to address patient/family complaints and grievances. * Assume responsibility for patient throughput and timely discharge in conjunction with bedside nurses and Case Management staff. * Participate in development, implementation, and maintenance of policies, procedures, standards, protocols, clinical guidelines, documentation systems, and programs that support the clinical practice of nursing. QUALIFICATIONS * Bachelor's Degree Required upon hire for external candidates * Associate's Degree For internal candidates hired on or before 1/1/2019. BSN required within 3 years, any variation must be approved by the System CNO. * 3 years Nursing/Patient Care Required * 1 year Area of practice or related specialty Preferred * Registered Nurse (RN) - State Licensing Board * Basic Life Support Program (BLS) - American Heart Association * Unit Specific Certifications - Franciscan Alliance Required if required by unit. * Advanced Cardiovascular Life Support (ACLS) - American Heart Association Required if required by unit. TRAVEL IS REQUIRED: EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.

Pain Care Center - Requisition #2561 Unity Healthcare is a comprehensive, multi-specialty healthcare provider with offices throughout North Central Indiana. We have over 20 specialties, including an award winning surgery center. We are locally owned, which allows us to make decisions in the best interest of our patients and our community. With our 60+ experienced Healthcare Professionals, innovative technology, and wide range of services and treatment options we help each patient live his or her best life. Responsibilities Greet, register, and check patients in and out Verify and update patient information in medical records Verify insurance, collect copays, and process payments Answer phone calls, direct calls to appropriate departments, and schedule patient appointments Maintain patient confidentiality within HIPAA guidelines Complete special projects and assist staff in completing assignments as needed Requirements & Skills High School Diploma/GED required Medical office experience preferred, but not required Computer knowledge required Must have strong organizational skills, attention to detail and be able to prioritize and multitask Allscripts PM/EMR knowledge preferred Must display honesty, integrity and be a team player Must display motivation and have a strong work ethic Employment Details Full-Time Monday-Friday Benefits Eligible Unity Healthcare, LLC is an Equal Opportunity Employer

Dermatology, Inc. was founded in 1968 and has grown into one of the largest dermatology practices in the Midwest, providing comprehensive medical, surgical, and cosmetic skin care to meet the needs of our patients. We have ten board-certified physicians and nine allied health professionals. We have expanded to several locations throughout Indianapolis and the surrounding areas. We are looking for a qualified individual to join our team. The Medical Front Office Receptionist will work with the Front Office Manager to deliver elevated customer service at assigned location(s), maintain efficient office workflow, and complete insurance processing at the front desk. Key Duties and Responsibilities Greet patients in a friendly, inviting manner - You are the face of the practice! Verify demographic information and insurance documents at each visit Collect insurance cards, co-pays, balances, cosmetic charges, HIPAA forms, insurance waivers, and medical history forms as needed Schedule appointments as directed by provider(s) and staff Post any monies collected to correct patients encounter or account Accurately balance and post batch daily Scan documents daily: HIPAA forms, Financial Policy forms, Medical Release forms, Invoices, etc. Demonstrate understanding of front office job requirements by following the established workflow with no deviation Demonstrate strong customer service and professionalism, whether in person, on the phone, or through social media Maintainan accurate petty cash fund Contact patients for schedule rebuilds when directed by the provider or Front Office Manager Light cleaning of the patient waiting room, toys, office, etc. Help maintain the breakroom/ refrigerator cleanliness Complete projects as assigned by the Front Office Manager Duties and responsibilities may change, and new ones may be added at any time with or without advanced notice. Requirements A High-school or higher graduate Dependable, honest, dedicated, and compassionate Strongly detail-oriented and highly organized Able to analyze situations and respond appropriately Accountable for own actions and accepting of constructive criticism Pleasant and positive when dealing with patients, other staff, providers, etc. in person, on the phone, and through social media Have Experience with: Working in a fast-paced medical office Elevating customer service while maintaining efficiency Medical office scheduling software, EMA experience is a plus Insurance verification, including Medicare and Medicaid Insurance claims process Be Available to: Work a Full-time plus position with weekly OT; hours are generally 7:30a-4:30p Monday - Friday; times will change based on daily provider schedule Work at assigned Indianapolis-area location: Carmel Provide rare coverage at other offices to assist with staffing needs

Dermatology, Inc. was founded in 1968 and has grown into one of the largest dermatology practices in the Midwest, providing comprehensive medical, surgical, and cosmetic skin care to meet the needs of our patients. We have ten board-certified physicians and nine allied health professionals. We have expanded to several locations throughout Indianapolis and the surrounding areas. We are looking for a qualified individual to join our team. The Medical Front Office Receptionist will work with the Front Office Manager to deliver elevated customer service at assigned location(s), maintain efficient office workflow, and complete insurance processing at the front desk. Key Duties and Responsibilities Greet patients in a friendly, inviting manner - You are the face of the practice! Verify demographic information and insurance documents at each visit Collect insurance cards, co-pays, balances, cosmetic charges, HIPAA forms, insurance waivers, and medical history forms as needed Schedule appointments as directed by provider(s) and staff Post any monies collected to correct patients encounter or account Accurately balance and post batch daily Scan documents daily: HIPAA forms, Financial Policy forms, Medical Release forms, Invoices, etc. Demonstrate understanding of front office job requirements by following the established workflow with no deviation Demonstrate strong customer service and professionalism, whether in person, on the phone, or through social media Maintainan accurate petty cash fund Contact patients for schedule rebuilds when directed by the provider or Front Office Manager Light cleaning of the patient waiting room, toys, office, etc. Help maintain the breakroom/ refrigerator cleanliness Complete projects as assigned by the Front Office Manager Duties and responsibilities may change, and new ones may be added at any time with or without advanced notice. Requirements A High-school or higher graduate Dependable, honest, dedicated, and compassionate Strongly detail-oriented and highly organized Able to analyze situations and respond appropriately Accountable for own actions and accepting of constructive criticism Pleasant and positive when dealing with patients, other staff, providers, etc. in person, on the phone, and through social media Have Experience with: Working in a fast-paced medical office Elevating customer service while maintaining efficiency Medical office scheduling software, EMA experience is a plus Insurance verification, including Medicare and Medicaid Insurance claims process Be Available to: Work a Full-time plus position with weekly OT; hours are generally 7:30a-4:30p Monday - Friday; times will change based on daily provider schedule Work at assigned Indianapolis-area location: Carmel Provide rare coverage at other offices to assist with staffing needs