Invoicing specialist vs account payables analyst

The differences between invoicing specialists and account payables analysts can be seen in a few details. Each job has different responsibilities and duties. It typically takes 4-6 years to become both an invoicing specialist and an account payables analyst. Additionally, an account payables analyst has an average salary of $54,356, which is higher than the $37,166 average annual salary of an invoicing specialist.

The top three skills for an invoicing specialist include data entry, purchase orders and customer service. The most important skills for an account payables analyst are customer service, data entry, and purchase orders.

Invoicing specialist vs account payables analyst overview

	Invoicing Specialist	Account Payables Analyst
Yearly salary	$37,166	$54,356
Hourly rate	$17.87	$26.13
Growth rate	-5%	-5%
Number of jobs	47,437	73,985
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 63%
Average age	51	51
Years of experience	6	6

What does an invoicing specialist do?

An invoicing specialist is primarily in charge of preparing and processing client bills. It is their responsibility to manage databases and payment systems, verify client information, list down the due amount and itemized account of goods and services, charge accurate tax, deduct discounts, and ensure copies of every invoice. They also arrange new client accounts, prepare receipts, keep an eye out for any errors or discrepancies, and assist clients by answering inquiries. Moreover, aside from processing invoices, they also perform various clerical support tasks such as handling calls and correspondence and organizing files.

What does an account payables analyst do?

An accounts payable analyst is primarily responsible for managing and processing invoices and payments, ensuring accuracy and timeliness. They are also responsible for coordinating with various departments to obtain and acquire data and invoices, submitting payments to external vendors and suppliers, identifying errors and inconsistencies, and providing corrective measures. One may also perform clerical tasks such as producing progress reports and presentations, managing schedules, addressing issues and concerns through calls and correspondence, and resolving them promptly and efficiently.

Invoicing specialist vs account payables analyst salary

Invoicing specialists and account payables analysts have different pay scales, as shown below.

	Invoicing Specialist	Account Payables Analyst
Average salary	$37,166	$54,356
Salary range	Between $29,000 And $46,000	Between $39,000 And $74,000
Highest paying City	Boston, MA	San Francisco, CA
Highest paying state	Alaska	New York
Best paying company	Baxter International	SMTC
Best paying industry	Technology	Energy

Differences between invoicing specialist and account payables analyst education

There are a few differences between an invoicing specialist and an account payables analyst in terms of educational background:

	Invoicing Specialist	Account Payables Analyst
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 63%
Most common major	Business	Accounting
Most common college	University of Pennsylvania	University of Pennsylvania

Invoicing specialist vs account payables analyst demographics

Here are the differences between invoicing specialists' and account payables analysts' demographics:

	Invoicing Specialist	Account Payables Analyst
Average age	51	51
Gender ratio	Male, 22.5% Female, 77.5%	Male, 26.3% Female, 73.7%
Race ratio	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.4% Asian, 6.6% White, 67.6% American Indian and Alaska Native, 0.6%	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.5% Asian, 6.6% White, 67.6% American Indian and Alaska Native, 0.6%
LGBT Percentage	7%	7%

Differences between invoicing specialist and account payables analyst duties and responsibilities

Invoicing specialist example responsibilities.

Manage PO tracker in SharePoint adding the information including vendor name, PO number, amount and special instructions.
Ensure efficient sales order entry processes in CRM and ERP system to enable accurate order fulfillment.
Produce financial status reports using QuickBooks and ProStock.
Post total amounts and account numbers on forms process in ledgers log.
Answer phone calls from branches, employees and customers with questions about accounts, invoicing or payroll.
Act as purchasing agent for capitalize items, ensuring compliance with UW policy and maintenance of database.

Account payables analyst example responsibilities.

Manage budget submissions by subsidiaries in Europe/AFNE region in Hyperion.
Perform month end close activities such as account reconciliations and journal entries resulting in accurate financial statement reporting.
Perform validation in ERP to ensure invoices not already paid.
Maintain fixed assets in ERP system to report the correct depreciation monthly.
Request current vendors to switch payment type from check to ACH and enroll in e-Invoicing for faster and more efficient processing.
Coordinate ACH implementation/conversion to electronic payment system.

Invoicing specialist vs account payables analyst skills

Common invoicing specialist skills

Data Entry, 16%
Purchase Orders, 8%
Customer Service, 5%
Invoice Management, 5%
Credit Memos, 5%
Vendor Invoices, 4%

Common account payables analyst skills

Customer Service, 11%
Data Entry, 6%
Purchase Orders, 5%
Reconciliations, 5%
Vendor Invoices, 5%
Expense Reports, 4%

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Invoicing Specialist vs Account Payables Analyst

Updated January 8, 2025

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