Invoicing specialist vs accounting clerk

The differences between invoicing specialists and accounting clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 4-6 years to become both an invoicing specialist and an accounting clerk. Additionally, an accounting clerk has an average salary of $38,683, which is higher than the $37,166 average annual salary of an invoicing specialist.

The top three skills for an invoicing specialist include data entry, purchase orders and customer service. The most important skills for an accounting clerk are data entry, customer service, and purchase orders.

Invoicing specialist vs accounting clerk overview

	Invoicing Specialist	Accounting Clerk
Yearly salary	$37,166	$38,683
Hourly rate	$17.87	$18.60
Growth rate	-5%	-5%
Number of jobs	47,437	106,969
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 49%
Average age	51	51
Years of experience	6	6

What does an invoicing specialist do?

An invoicing specialist is primarily in charge of preparing and processing client bills. It is their responsibility to manage databases and payment systems, verify client information, list down the due amount and itemized account of goods and services, charge accurate tax, deduct discounts, and ensure copies of every invoice. They also arrange new client accounts, prepare receipts, keep an eye out for any errors or discrepancies, and assist clients by answering inquiries. Moreover, aside from processing invoices, they also perform various clerical support tasks such as handling calls and correspondence and organizing files.

What does an accounting clerk do?

Accounting clerks are employees assigned to manage administrative and clerical tasks in the accounting department. Accounting clerks handle office accounting records and ensure that files are properly labeled and stored. They validate records and check whether these are updated. They also sort through documents to ensure that they are in their proper storage bins. Aside from document handling, they also help with creating and validating financial statements and bookkeeping. As such, accounting clerks should have a strong background in accounting to manage their tasks better.

Invoicing specialist vs accounting clerk salary

Invoicing specialists and accounting clerks have different pay scales, as shown below.

	Invoicing Specialist	Accounting Clerk
Average salary	$37,166	$38,683
Salary range	Between $29,000 And $46,000	Between $29,000 And $51,000
Highest paying City	Boston, MA	Washington, DC
Highest paying state	Alaska	New York
Best paying company	Baxter International	Wilson Elser Moskowitz Edelman & Dicker Llp
Best paying industry	Technology	Government

Differences between invoicing specialist and accounting clerk education

There are a few differences between an invoicing specialist and an accounting clerk in terms of educational background:

	Invoicing Specialist	Accounting Clerk
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 49%
Most common major	Business	Accounting
Most common college	University of Pennsylvania	University of Pennsylvania

Invoicing specialist vs accounting clerk demographics

Here are the differences between invoicing specialists' and accounting clerks' demographics:

	Invoicing Specialist	Accounting Clerk
Average age	51	51
Gender ratio	Male, 22.5% Female, 77.5%	Male, 20.0% Female, 80.0%
Race ratio	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.4% Asian, 6.6% White, 67.6% American Indian and Alaska Native, 0.6%	Black or African American, 6.9% Unknown, 4.0% Hispanic or Latino, 14.6% Asian, 6.6% White, 67.2% American Indian and Alaska Native, 0.6%
LGBT Percentage	7%	7%

Differences between invoicing specialist and accounting clerk duties and responsibilities

Invoicing specialist example responsibilities.

Manage PO tracker in SharePoint adding the information including vendor name, PO number, amount and special instructions.
Ensure efficient sales order entry processes in CRM and ERP system to enable accurate order fulfillment.
Produce financial status reports using QuickBooks and ProStock.
Post total amounts and account numbers on forms process in ledgers log.
Answer phone calls from branches, employees and customers with questions about accounts, invoicing or payroll.
Act as purchasing agent for capitalize items, ensuring compliance with UW policy and maintenance of database.

Accounting clerk example responsibilities.

Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
Perform balance sheet reconciliations and resolve open items by notifying employees and vendors of transaction discrepancies.
Assist in monthly financial close process by analyzing preliminary departmental expense reports and making necessary adjustments and accruals.
Develop a spreadsheet that pulls all data relate to project hours by operation from the ERP system.
Process all incoming payments receive via ACH, EFT, or the web; ensure accounts are accurately balance and reconcile.
Digitize proof of delivery receipts into ERP system (AS400) serving as an easy backup for employees to verify occurrence.

Invoicing specialist vs accounting clerk skills

Common invoicing specialist skills

Data Entry, 16%
Purchase Orders, 8%
Customer Service, 5%
Invoice Management, 5%
Credit Memos, 5%
Vendor Invoices, 4%

Common accounting clerk skills

Data Entry, 15%
Customer Service, 10%
Purchase Orders, 9%
Reconciliations, 6%
Vendor Invoices, 6%
QuickBooks, 3%

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Invoicing Specialist
Invoicing Specialist vs Accounting Clerk

Updated January 8, 2025

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