Invoicing specialist vs accounts payable administrator

The differences between invoicing specialists and accounts payable administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 4-6 years to become both an invoicing specialist and an accounts payable administrator. Additionally, an accounts payable administrator has an average salary of $41,860, which is higher than the $37,166 average annual salary of an invoicing specialist.

The top three skills for an invoicing specialist include data entry, purchase orders and customer service. The most important skills for an accounts payable administrator are purchase orders, data entry, and vendor invoices.

Invoicing specialist vs accounts payable administrator overview

	Invoicing Specialist	Accounts Payable Administrator
Yearly salary	$37,166	$41,860
Hourly rate	$17.87	$20.12
Growth rate	-5%	-5%
Number of jobs	47,437	79,272
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 46%
Average age	51	51
Years of experience	6	6

What does an invoicing specialist do?

An invoicing specialist is primarily in charge of preparing and processing client bills. It is their responsibility to manage databases and payment systems, verify client information, list down the due amount and itemized account of goods and services, charge accurate tax, deduct discounts, and ensure copies of every invoice. They also arrange new client accounts, prepare receipts, keep an eye out for any errors or discrepancies, and assist clients by answering inquiries. Moreover, aside from processing invoices, they also perform various clerical support tasks such as handling calls and correspondence and organizing files.

What does an accounts payable administrator do?

An accounts payable administrator is an individual who reviews and verifies the invoices of suppliers and grants payment requests. Accounts payable administrators must prepare invoice batches and input them in the accounts payable module of the financial information system every day to ensure that payments meet weekly and monthly deadlines. When warranted, they seek clarifications or explanations from submitters and responds to inquiries from suppliers, consultants, and clients regarding the status of their payments. Accounts payable administrators must also ensure that reimbursements are properly approved.

Invoicing specialist vs accounts payable administrator salary

Invoicing specialists and accounts payable administrators have different pay scales, as shown below.

	Invoicing Specialist	Accounts Payable Administrator
Average salary	$37,166	$41,860
Salary range	Between $29,000 And $46,000	Between $32,000 And $54,000
Highest paying City	Boston, MA	New York, NY
Highest paying state	Alaska	New York
Best paying company	Baxter International	Ducommun
Best paying industry	Technology	Finance

Differences between invoicing specialist and accounts payable administrator education

There are a few differences between an invoicing specialist and an accounts payable administrator in terms of educational background:

	Invoicing Specialist	Accounts Payable Administrator
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	University of Pennsylvania	University of Pennsylvania

Invoicing specialist vs accounts payable administrator demographics

Here are the differences between invoicing specialists' and accounts payable administrators' demographics:

	Invoicing Specialist	Accounts Payable Administrator
Average age	51	51
Gender ratio	Male, 22.5% Female, 77.5%	Male, 12.7% Female, 87.3%
Race ratio	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.4% Asian, 6.6% White, 67.6% American Indian and Alaska Native, 0.6%	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.5% Asian, 6.6% White, 67.5% American Indian and Alaska Native, 0.6%
LGBT Percentage	7%	7%

Differences between invoicing specialist and accounts payable administrator duties and responsibilities

Invoicing specialist example responsibilities.

Manage PO tracker in SharePoint adding the information including vendor name, PO number, amount and special instructions.
Ensure efficient sales order entry processes in CRM and ERP system to enable accurate order fulfillment.
Produce financial status reports using QuickBooks and ProStock.
Post total amounts and account numbers on forms process in ledgers log.
Answer phone calls from branches, employees and customers with questions about accounts, invoicing or payroll.
Act as purchasing agent for capitalize items, ensuring compliance with UW policy and maintenance of database.

Accounts payable administrator example responsibilities.

Manage payroll transactions utilizing ADP payroll software.
Maintain a cash flow chart of checks issue and clear, ACH payments, incoming collections, and wire transfers.
Solve complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations.
Set up new vendors, maintain new supplier forms and proper W8 and W9 reporting.
Implement standard form to vendors to complete and return along with W9 and a sample invoice.
Review and record vendor bills utilizing QuickBooks.

Invoicing specialist vs accounts payable administrator skills

Common invoicing specialist skills

Data Entry, 16%
Purchase Orders, 8%
Customer Service, 5%
Invoice Management, 5%
Credit Memos, 5%
Vendor Invoices, 4%

Common accounts payable administrator skills

Purchase Orders, 12%
Data Entry, 9%
Vendor Invoices, 8%
Expense Reports, 6%
Credit Card, 5%
Vendor Statements, 5%

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Invoicing Specialist vs Accounts Payable Administrator

Updated January 8, 2025

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