Invoicing specialist vs accounts payable clerk

The differences between invoicing specialists and accounts payable clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 4-6 years to become both an invoicing specialist and an accounts payable clerk. Additionally, an accounts payable clerk has an average salary of $38,333, which is higher than the $37,166 average annual salary of an invoicing specialist.

The top three skills for an invoicing specialist include data entry, purchase orders and customer service. The most important skills for an accounts payable clerk are customer service, data entry, and purchase orders.

Invoicing specialist vs accounts payable clerk overview

	Invoicing Specialist	Accounts Payable Clerk
Yearly salary	$37,166	$38,333
Hourly rate	$17.87	$18.43
Growth rate	-5%	-5%
Number of jobs	47,437	89,564
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 46%
Average age	51	51
Years of experience	6	6

What does an invoicing specialist do?

An invoicing specialist is primarily in charge of preparing and processing client bills. It is their responsibility to manage databases and payment systems, verify client information, list down the due amount and itemized account of goods and services, charge accurate tax, deduct discounts, and ensure copies of every invoice. They also arrange new client accounts, prepare receipts, keep an eye out for any errors or discrepancies, and assist clients by answering inquiries. Moreover, aside from processing invoices, they also perform various clerical support tasks such as handling calls and correspondence and organizing files.

What does an accounts payable clerk do?

An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions. An accounts payable clerk must have excellent knowledge of the accounting principles to deliver high-quality services and help the business minimize excessive financial loss.

Invoicing specialist vs accounts payable clerk salary

Invoicing specialists and accounts payable clerks have different pay scales, as shown below.

	Invoicing Specialist	Accounts Payable Clerk
Average salary	$37,166	$38,333
Salary range	Between $29,000 And $46,000	Between $30,000 And $48,000
Highest paying City	Boston, MA	Washington, DC
Highest paying state	Alaska	Massachusetts
Best paying company	Baxter International	Jane Street
Best paying industry	Technology	Technology

Differences between invoicing specialist and accounts payable clerk education

There are a few differences between an invoicing specialist and an accounts payable clerk in terms of educational background:

	Invoicing Specialist	Accounts Payable Clerk
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 46%
Most common major	Business	Accounting
Most common college	University of Pennsylvania	University of Pennsylvania

Invoicing specialist vs accounts payable clerk demographics

Here are the differences between invoicing specialists' and accounts payable clerks' demographics:

	Invoicing Specialist	Accounts Payable Clerk
Average age	51	51
Gender ratio	Male, 22.5% Female, 77.5%	Male, 17.2% Female, 82.8%
Race ratio	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.4% Asian, 6.6% White, 67.6% American Indian and Alaska Native, 0.6%	Black or African American, 6.9% Unknown, 4.0% Hispanic or Latino, 14.7% Asian, 6.6% White, 67.2% American Indian and Alaska Native, 0.6%
LGBT Percentage	7%	7%

Differences between invoicing specialist and accounts payable clerk duties and responsibilities

Invoicing specialist example responsibilities.

Manage PO tracker in SharePoint adding the information including vendor name, PO number, amount and special instructions.
Ensure efficient sales order entry processes in CRM and ERP system to enable accurate order fulfillment.
Produce financial status reports using QuickBooks and ProStock.
Post total amounts and account numbers on forms process in ledgers log.
Answer phone calls from branches, employees and customers with questions about accounts, invoicing or payroll.
Act as purchasing agent for capitalize items, ensuring compliance with UW policy and maintenance of database.

Accounts payable clerk example responsibilities.

Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
Match, code, and process vendor payments via MAS90 accounting system - including check runs and ACH payments.
Perform duties in compliance with GAAP, company and department policies and procedures, internal controls, and Sarbanes-Oxley requirements.
Process division payroll in coordination with ADP payroll systems for semi-monthly and weekly union contract employees.
Scan and store documents daily, retrieve W2 and W9 information along with service provider agreements when or if need.
Print, review, research, edit, code and batch invoices for processing via the various ERP financial systems.

Invoicing specialist vs accounts payable clerk skills

Common invoicing specialist skills

Data Entry, 16%
Purchase Orders, 8%
Customer Service, 5%
Invoice Management, 5%
Credit Memos, 5%
Vendor Invoices, 4%

Common accounts payable clerk skills

Customer Service, 13%
Data Entry, 10%
Purchase Orders, 8%
Expense Reports, 6%
Vendor Invoices, 6%
Vendor Statements, 5%

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Invoicing Specialist vs Accounts Payable Clerk

Updated January 8, 2025

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