Project coordinator jobs in Holly Hill, FL - 47 jobs

EXPERIENCE: Five (5) or more years of administrative experience of which included supervisory, organization, coordination, and performance of duties at a responsible level Five (5) or more years of clerical experience of which must have included organization, coordination, and performance of duties of a responsible level. SKILLS, KNOWLEDGE AND ABILITIES: Excellent organizational skills Knowledge of personal computers and document scanning devices Must be proficient in software Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Procore not required, but preferred. Ability to plan, organize, and prioritize multiple tasks. Ability to communicate with others and to assimilate and understand information in a manner consistent with the essential job functions Ability to work independently or in a group with minimal direction (need to be able to work through all the details of complex projects, and know how and where to find needed information to complete the project, must be able to think outside the box when it is required) Ability to make sound decisions in a manner consistent with the essential job function Willingness to adapt and learn new skills and new ways of doing things Bilingual (perferred) Ability to Read and Interpret Drawings, Specifications and Environmental Reports. Estimate Control Documents Prepare and Submission of all Necessary Prequalifications - Licenses and Certifications required for Company DUTIES AND TASKS Create and maintain project contacts lists Answer phone calls and coordinate messages Prepare all NTO documents in a timely manner Assist with the estimating team when qualifying potential projects Contractors Licensing in appropriate municipality Processing of plans accordingly to appropriate municipality Track permitting progress and update the project team Process Subcontracts and Sub Change Orders Process Submittals, and RFI's Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI's. Submittals, and Logs) Prepare materials for meetings, set up conference rooms, greet clients Send emails, courier and mail items Maintain drawing log, order and distribute plans from blueprint company Maintain and update all project files in both Dropbox and Project books Prepare and distribute Closeout Documents Scan and save all documentation for project daily Facilitate Contract Documents with all required Bonding and Insurance as requested. Project Checklists and Work Authorization to incorporate Project Specific Requirements Create Project Submittal Log and Project Spec and Project Specific Submittals to consist of Catalog Cuts, Shop Drawings, Material Gradation, Certifications and Mix Designs Field Quantities to include Tonnage Reports, Debris Tracking and Recycling Data Underground Utility Locates Notifications to Federal, State and Local Agencies required for Project Specific and Scope of Work Liaison with Field Operations, Upper Management and the Owner and its Representatives Facilitating Change Order Requests Support with Daily Operations to include Manpower, Equipment, Subcontractors, Materials and Supply Needs for Multiple Projects and Phases. Trip Permits for Overload -Overwidth and Out of State Hauling as Necessary OCIP Monthly Reporting Documents Prepare and Update Corporate Health and Safety Plan and Site-Specific Safety Plans Preparing and Maintaining Yearly OSHA 300 and 300A Logs Preparing and Finalizing Scope Job Hazard Analysis Maintaining Employee Training and Certificate Files Coordinate of Training Seminars - Yearly and DOT Physicals Liaison between Upper Management - Insurance Agents and Carriers Perform related duties and responsibilities as required. Comply with the guidelines of the Employee Handbook. Pay Rate: Depending on Experience

Shift: Monday through Friday, 8:30 AM - 5:30 PM Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives. Client Project Coordinator 1SUMMARY: Responsible for administrative support for the Project Management Team by being a liaison between project management and sample receiving/log-in to successfully intake and manage the clients' work.ESSENTIAL FUNCTIONS: Oversees, reviews, completes, and processes various project management forms, documents, databases, and related materials and information. Acts as a liaison regarding client project needs and provides guidance and suggested actions to the rest of the Pace team to ensure a successful project set up. Directs client calls and requests to the appropriate project manager for follow-up. Schedules and enters bottle orders into the container order system based on the client's sample needs. Reviews login dashboard and updates information and confirmations as necessary. Assists with developing or participating in project management or cross-functional project or program objectives, which include proposed budgets, timelines, materials, personnel, and other project requirements; receives direction and presents information to management. Interprets and applies department policies and procedures, and assists with applicable laws, rules, and regulations; receives guidance with these areas as needed. Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team. Promotes and supports the overall mission of Pace by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment. QUALIFICATIONS:Education and Experience: Bachelor's degree in business administration, chemistry, biology, or a closely related field; AND one (1) year of customer service experience; OR an equivalent combination of education, training, and experience. Required Knowledge and SkillsRequired Knowledge: Principles, practices, and techniques of customer service. Computer applications and systems related to the work. Understanding of dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, occasionally where relations may be confrontational or strained. Correct business English, including spelling, grammar, and punctuation. Required Skills: Performing and providing professional-level customer service in a variety of markets. Training others in policies and procedures related to the work. Preparing functionals reports, correspondence, and other written materials. Using initiative and independent judgment within established organizational and department guidelines. Using tact, discretion, and prudence in working with those contacted in the course of the work. Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities. Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work. WORKING ENVIRONMENT: Work is performed in an office setting. Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work. Benefits When you join Pace , you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft. Equal Opportunity Employer Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job DescriptionAre we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI Florida

Professional and administrative duties in the development, coordination, oversight, and maintenance of contracts for Roads-Stormwater. Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description. Additional compensation based on licensure. Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. Conducts daily inspections to evaluate contractor performance on all phases of construction and/or maintenance contracts for quality and acceptance. Prepares written reports as to progress and workmanship of projects. Prepares final reports including explanation of overruns and underages upon completion of contract. Plans, organizes, and coordinates work to be performed by contractors. Provide consistent follow up to customer inquiries to ensure satisfaction and proper resolution to service requests. Represents County in meetings with various organizations and contractors. Attends pre-construction meetings to ensure compliance with contract specifications. Serves as a liaison for the county with other governmental agencies, HOA and individual citizens. Prepares and/or checks contracts, contract quantities, plans and specifications for bid lettings. Checks monthly and final pay requests in adherence to budget constraints. Works with Management to prepare bid packages for contracts. Additional Duties: Performs other related work as required. In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties. Completion of high school/GED and two (2) years of inspection experience. Required to maintain a valid Florida Driver's License. A comparable amount of education, training, or experience may be substituted for the minimum qualifications. Ability to communicate effectively orally and in writing. Read and interpret engineering plans and specifications. Understanding and application of roadway design standards, and Florida Department of Transportation standard specifications. Knowledge of Manual on Uniform Traffic Control Devices (MUTCD). Ability to plan, organize, and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Must possess good customer service skills. Ability to communicate both orally and in writing with contractors, county employees, residents and the general public. Knowledge of Microsoft Office including Word, Excel, Access and other related software is required. Must have Work Zone Safety Certification or be able to acquire them within 12 months of hire. All employees must attend Seminole County Required Trainings. Department Specific trainings per position may be required.

At PEARCE, we've got a career for you! Join the nation's leading independent service provider for critical telecommunication and renewable energy infrastructure. We are the premier independent service provider for our nation's critical infrastructure. With over 2,500 team members nationwide, Pearce delivers comprehensive engineering, maintenance, repair, and repowering solutions, ensuring the seamless operation of our nation's wireless and wireline telecom, commercial and utility-scale solar and wind projects, EV charging stations, as well as large-scale power generation, critical power and energy storage assets. Your Impact The Service Delivery Coordinator serves as a key liaison between customers, internal teams, and business development partners. This individual ensures post-sale excellence by driving customer satisfaction, service coordination, and strategic process oversight. This role bridges the gap between customer needs and company goals-managing both day-to-day customer operations and broader success initiatives. The Service Delivery Coordinator Censures timely, quality service delivery while contributing to continuous improvement in the customer experience lifecycle. Core Responsibilities Customer Relationship Management Serve as the main point of contact for assigned accounts, handling all post-sale support and service needs. Lead customer onboarding activities including kick-off meetings, site and equipment creation, and work order setup. Manage incoming customer requests, coordinate field service response, and maintain regular communication with Field Operations Proactively follow up on work orders, ensuring any remedial actions are completed and reports are submitted to customers. Contracts & Work Order Setup Collaborate with BDRs, BDMs, and Sales Reps to process customer contracts, ensuring accuracy and integrity of data and terms of services. Receive and review incoming work requests and customer purchase orders (POs). Set up work orders (WOs) accurately in the system, ensuring that all required information is present and all company standards are met. Coordinate with internal teams to resolve any intake discrepancies or missing information. Operational Oversight Address and resolve field action items such as contract updates, site or equipment data corrections, and service escalations. Collaborate with Finance to resolve billing issues and monitor accounts receivable health. Help with any site access issues and works hand in hand with Regional Schedulers Prepare work order close out packages/Field Service Reports and send them to customers. Responsible for updating any customer portals with scheduling and close-out information. Work with National Closeout Teams to ensure proper and timely completion of WO and reports' delivery. Audits open work orders to ensure data consistency between customer portals and Pearce systems. REP Ticket Review Review REP (Repair Evaluation Process) tickets submitted by field technicians when additional asset issues are identified during unrelated site visits. Validate ticket details, confirm scope, and route for appropriate follow-up action or customer approval as needed. Customer Success Leadership Lead customer success initiatives by defining KPIs, metrics, and reporting strategies that track department performance and customer health. Team & Strategy Management Support recruitment, training, and performance management of the Service Delivery team. Specific duties may vary or evolve over time based on business and client needs. Core Experience Bachelor's degree or Associate degree preferred (equivalent work experience in project management or customer service will be considered). 3-5 years in customer service, project management, or customer success Experience in high-demand, fast-paced service environments. Strong communication skills-written and verbal. Ability to prioritize, multitask, and manage competing deadlines. Proficient in MS Office; experience with NetSuite, Salesforce or similar CRM/ERP systems is a plus. Detail-oriented, analytical, and collaborative mindset with strong customer orientation. Self-motivated and able to work effectively with cross-functional teams. Physical/Work Environment At Pearce safety is our number one concern. Candidates must be able to comply with FCC/FAA/EPA/OSHA Standard. This is an onsite position. Candidates must report to the Lake Mary, Florida office daily and reside in the Lake Mary, Florida area. Compensation: $23.00-$30.00 hourly/DOE At Pearce, we are committed to fair and transparent pay practices. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location. In addition to wages, employees may also be eligible for performance and referral bonuses, production incentives, tool/equipment and fuel stipends, company vehicle, per diem or other applicable compensation. We also offer all full-time employees a comprehensive benefits package including health and life insurance, 401k with employer match, paid time off, tuition reimbursement, and professional development courses. This pay range reflects our commitment to pay equity and compliance with state and federal pay transparency laws. If you have questions about compensation, we encourage open discussions during the hiring process. Base Pay Range$23-$30 USD What We Offer Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive health benefits including medical, dental and vision insurance, flexible spending accounts, HSA option. To help you recharge, we have paid vacation and paid holidays. For your future, we offer a company-matching 401(k) Retirement, Life Insurance, Tuition reimbursement, and professional development training. To help you be successful at work, as required for the role, we will provide a company vehicle, phone, laptop, or tablet along with all necessary tools and safety equipment. At PEARCE, we are an equal opportunity employer dedicated to cultivating an inclusive environment that empowers employees to excel and make a meaningful impact, providing a dynamic space for field technicians, service specialists, and corporate professionals to flourish and propel their careers forward within our nationwide presence and expansive service offerings. Learn more about us at ************************

Interplan is a commercial architectural and engineering firm with over 50 years of experience specializing in restaurant and retail design for large nationwide clients. With offices in Orlando and Chicago, our Orlando office is expanding, and we are seeking a talented Architectural Project Coordinator to join our team! Responsibilities Produces Constrctural construction documents. Runs a small project or series of small projects with minimal oversight from a Project Architect or Project Manager. Solves basic design issues and produces architectural construction documents and specifications. Completes designated scope of work within allotted time budgeted. Delegates, reviews and accepts responsibility for work of CAD Technicians. Assists with coordination of all project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects. Researches and applies codes, limited interaction with code enforcement agencies. Takes initiative to learn new architectural skills. Coordinates with engineering disciplines, including running a kick-off meeting. Received and assimilates project information from the Project Architect/ Manager and the client. Works with the Project Architect/ Manager to provide the appropriate level of customer service. Qualifications & Prior Experience 3+ years of experience working on commercial architecture projects Bachelor's Degree in Architecture or a combination of schooling and drafting/design experience in an Architectural office preferred Preparation of construction documents Good understanding of zoning and working knowledge of building codes Architectural licensure or path to licensure a plus Software requirements: AutoCAD, Photoshop, and Sketchup Limited travel opportunities (site visits and client meetings) Strong skills with MS office, and Adobe Suites, any Revit is a plus Knowledge and understanding of MEP drawings and systems is required Good understanding of the architects' scope of services Ability to effectively communicate with municipal officials, clients and contractors Excellent communication skills Ability to be a team player as well as work independently Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee lead activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long Term Disability and Life Insurance Flex Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401k with Employer Match, Financial Advisor for employees on ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and contribute to creating spaces that celebrate Humanity! This is a full-time in-office position with opportunities for growth and development within the company.

Interplan is a commercial architectural and engineering firm with over 50 years of experience specializing in restaurant and retail design for large nationwide clients. With offices in Orlando and Chicago, our Orlando office is expanding, and we are seeking a talented Architectural Project Coordinator to join our team! Responsibilities Produces Constrctural construction documents. Runs a small project or series of small projects with minimal oversight from a Project Architect or Project Manager. Solves basic design issues and produces architectural construction documents and specifications. Completes designated scope of work within allotted time budgeted. Delegates, reviews and accepts responsibility for work of CAD Technicians. Assists with coordination of all project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects. Researches and applies codes, limited interaction with code enforcement agencies. Takes initiative to learn new architectural skills. Coordinates with engineering disciplines, including running a kick-off meeting. Received and assimilates project information from the Project Architect/ Manager and the client. Works with the Project Architect/ Manager to provide the appropriate level of customer service. Qualifications & Prior Experience 3+ years of experience working on commercial architecture projects Bachelor's Degree in Architecture or a combination of schooling and drafting/design experience in an Architectural office preferred Preparation of construction documents Good understanding of zoning and working knowledge of building codes Architectural licensure or path to licensure a plus Software requirements: AutoCAD, Photoshop, and Sketchup Limited travel opportunities (site visits and client meetings) Strong skills with MS office, and Adobe Suites, any Revit is a plus Knowledge and understanding of MEP drawings and systems is required Good understanding of the architects' scope of services Ability to effectively communicate with municipal officials, clients and contractors Excellent communication skills Ability to be a team player as well as work independently Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee lead activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long Term Disability and Life Insurance Flex Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401k with Employer Match, Financial Advisor for employees on ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and contribute to creating spaces that celebrate Humanity! This is a full-time in-office position with opportunities for growth and development within the company.

At Trane TechnologiesTM and through our businesses including Trane and Thermo King, we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go. What's in it for you: Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it's our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business-it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Job Summary: Trane has a new exciting opportunity to join our organization as a Project Administrator in our Maitland, FL Equipment group! Under direct supervision, this position is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. Thrive at work and at home: * Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE! * Family building benefits include fertility coverage and adoption/surrogacy assistance. * 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. * Paid time off, including in support of volunteer and parental leave needs. * Educational and training opportunities through company programs along with tuition assistance and student debt support. * Learn more about our benefits here! Where is the work: * Standard Schedule- 4 days in office, 1 day flexible work location We value our employees ability to thrive both at work and at home through a work arrangement that supports collaboration, productivity, well-being, and flexibility. * In-Office Days: Onsite Monday through Thursday engaging with your colleagues * Flexible Location Day: On Fridays enjoy the flexibility to work from a location that best suits your productivity and personal needs What you will do: * Responsible for general administrative functions to support the equipment fulfillment process. * Assists with ordering all bill of material associated with projects. * Obtains all bill of materials, estimated ship dates and updates appropriate schedules. * Assists with updating customers on estimated ship dates. * Process documents for service claims sales allowances, retrofit, and labor warranty. * Assist with processing all job closeout documentation. What you will bring: * High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. * Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. * Bilingual written and spoken English and French preferred/required. * Ability to multitask and work well on a team * Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment. * Familiarity with the operation of HVAC Systems preferred, not required. * Flexibility to work overtime/ weekends, as required. Compensation: Base Compensation Range: $45,000 - $55,000 / year. This base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed. Equal Employment Opportunity: We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. #SE25

Construction Operations Coordinator (Construction) Reports to: General Contractor/Director of Construction Employment: Full-time, exempt The Construction Operations Business Coordinator is the control tower between field and office-owning contracts, scheduling, permitting, vendor/sub coordination, RFIs/COs, billing, budget tracking, and closeout. You'll standardize processes, keep data clean, and ensure projects move from bid to closeout without friction. Key Responsibilities Contracts, Change Management & Documentation Manage all contract documents from award to closeout; maintain current, fully executed files. Manage all change orders (owner and subcontractor): create, route, collect signatures, and maintain paperwork. Draft, route, and track RFIs, submittals, and addenda; maintain accurate document control on SharePoint/Procore. Create bid packages for each job and coordinate distribution, questions, and addenda. Assemble closeout packages (O&M manuals, warranties, as-builts, punch lists). Scheduling, Coordination & Field Progress Create full Gantt chart schedules for each project; maintain the master and weekly look-ahead schedules. Call each subcontractor/vendor to coordinate manpower, deliveries, and inspections per the schedule. Walk each job regularly to verify progress against schedule, quality, and safety standards; document with notes/photos and update punch/snag items. Escalate poor subcontractor performance and non-compliance to the GC/PM; track corrective actions, potential back-charges, and cure timelines. Lead weekly ops huddles; publish agendas, action items, and schedule updates to stakeholders. Compliance Maintain compliance documentation: COIs, licenses, OSHA, NOIs, and safety packets. Client Turnover & Closeout Conduct pre-turnover and client walkthroughs at delivery; create the punch list of open items, assign owners/dates, and drive to completion. Confirm acceptance/sign-off; compile and deliver full closeout packages. Financials, Billing & Cost Control Review and approve all subcontractor invoices for payment against contract/PO and verified work in place. Create budgets for each project; monitor actuals vs. budget and flag variances early. Sub/Vendor Management & Procurement Issue bid invites; evaluate scopes and proposals; maintain the preferred vendor list. Manage subcontractor paperwork (contracts, GL/General Liability, WC/Workers' Comp, W-9s, lien waivers) prior to mobilization. Create and track POs/subcontracts; verify insurance/compliance before site access. Qualifications 3+ years in construction operations, project coordination, or PMO support. Working knowledge of contracts, RFIs, submittals, change orders, AIA billing, lien releases, and COIs. Proficiency with Procore/Buildertrend (or similar), Smartsheet/Excel, Bluebeam, and SharePoint/OneDrive. Strong scheduling, document control, and communication skills; detail-driven and deadline-reliable. Nice-to-have: OSHA-10/30, Florida permitting experience. Success Metrics (KPIs) Schedule updates & meeting notes: 100% on time weekly. Permit cycle time: submittal → approval within target (set per jurisdiction). CO turnaround: request → execution ≤ 10 business days. Sub/vendor onboarding lead time: ≤ 5 business days; compliance docs current ≥ 98%. Invoice cycle time: subs reviewed/approved within 5 business days; client billing monthly on schedule. Budget variance: ≤ 2% on controllable cost lines; document accuracy ≥ 99%. Closeout: client punch list cleared and sign-off ≤ 30 days from substantial completion. Working Conditions & Benefits Office + field coordination; regular site walks and jurisdiction trips. Typical M-F; periodic early/after-hours for inspections or turnovers. Competitive pay, healthcare, PTO.

Job Title: Environmental Project SpecialistJob Description We are seeking a dedicated Environmental Project Specialist to support various projects in the space coast of Florida. The primary focus of this role is to understand and effectively implement the technical needs of our clients in relation to materials, equipment, and resources. Responsibilities * Attend site walks to prepare reports for bidding opportunities. * Assist in preparing cost estimates for internal stakeholders. * Serve as the Subject Matter Expert (SME) on complex projects. * Provide technical advice and coordination to project managers, project leads, or other stakeholders regarding specifics of a project. * Identify and provide support with scope of work changes for the Project Manager and Project Lead. * Maintain up-to-date knowledge of industry trends and best practices through continued professional development. * Communicate customer issues to stakeholders to devise ways of improving the customer experience, including resolving problems and concerns. * Respond to after-hours emergency response calls. * Model positive attitude, positive contribution, and positive teamwork in all situations. * Consistently support the company's vision, mission, and program rollouts to help drive desired results. * Uphold the ethics and values of the company. * May serve as a Job Site Manager (JSM) or Project Lead (PL). Essential Skills * Supervisory skills * Project administration * Job site management * Environmental field services * Environmental science * Hazwoper * Remediation * OSHA 40 * Report writing * Hazardous waste * Hazardous material * Soil sampling * Field service * Project coordination * Subcontractor management Additional Skills & Qualifications * Bachelor's Degree, Associate's Degree, or Technical Certification and 3 years of experience in environmental or remediation projects preferred. * Experience with field services in another industry will be considered. * Strong interpersonal skills to support the Management Team in negotiation and problem-solving functions. * Aptitude for construction and mechanical assembly. * General working knowledge of tools, excavation, and remediation equipment. * Excellent judgment and discretion; ability to manage multiple priorities simultaneously, meet deadlines, and manage work-related obligations. * Maintains an enthusiastic attitude; able to motivate and inspire the team. * Remain calm and professional in all situations. * Communicate with internal and external stakeholders in a professional and respectful manner. * Ability to work independently and productively with little to no supervision. * Recognize problems, identify potential causes, and implement corrective actions. * Team player with a 'can do' attitude that can work in a varied environment. * Ability to establish and maintain a professional atmosphere for colleagues and clients. * Working knowledge of computer applications. * Detail oriented, skilled in leadership, critical thinking, and problem solving. Work Environment The work environment is split between office and site work, providing a dynamic and varied atmosphere. Employees benefit from a family-owned and operated culture, with a fun environment that recognizes performance, birthdays, and anniversaries. The company encourages community involvement and provides compensation for furthering education and professional development. Benefits include health, dental, and vision insurance, a company truck for most positions, a 401k with company match, paid time off, and company-paid holidays. Job Type & Location This is a Contract to Hire position based out of Titusville, FL. Pay and Benefits The pay range for this position is $27.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Titusville,FL. Application Deadline This position is anticipated to close on Jan 20, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

JOB SUMMARY: The primary purpose of the Project Specialist is to understand and achieve the practical application of the client's technical needs as they relate to materials, equipment, and resources. DUTIES & RESPONSIBILITIES: Attends site walks to prepare reports for bidding opportunities. Assist in preparing cost estimates for internal stakeholders. Serve as the Subject Matter Expert (SME) on complex projects. Provide technical advice and coordination to project managers, project leads, or other stakeholders regarding specifics of a project. Identify and provide support with scope of work changes for the Project Manager and Project Lead. Maintain up-to-date knowledge of industry trends and best practices through continued professional development. Communicate customer issues to Stakeholders to devise ways of improving the customer experience, including resolving problems and concerns. Will be required to respond to after-hours emergency response calls. Models Positive Attitude-Positive Contribution-Positive Teamwork in all situations. Consistently supports the Company Vision, Mission, and program rollouts to help drive desired results. Upholds the ethics and values of the company. May serve as a Job Site Manager (JSM) or Project Lead (PL). All other duties as assigned. REQUIRED SKILLS & ABILITIES: Must have strong interpersonal skills to support the Management Team at A-C-T in negotiation and problem-solving functions. Have an aptitude for construction and mechanical assembly. Have a general working knowledge of tools, excavation, and remediation equipment. Excellent judgment and discretion; ability to manage multiple priorities simultaneously, meet deadlines, and manage work-related obligations. Maintains an enthusiastic attitude; able to motivate and inspire the team to ensure all team members have a positive attitude, make a positive contribution, and exemplify positive teamwork. Remain calm and professional in all situations. Communicate with internal and external stakeholders in a professional and respectful manner. Must be able to work independently and productively with little to no supervision. Recognize problems, identify potential causes, and implement corrective actions. Team player with a "can do" attitude that can work in a varied environment. Ability to establish and maintain a professional atmosphere for colleagues and clients. Must have working knowledge of computer applications. Must be detail oriented, skilled in leadership, critical thinking, and problem solving. EDUCATION & EXPERIENCE: Bachelor's Degree, Associate's Degree, or Technical Certification and 3 years of experience in environmental or remediation projects, preferred. or 5+ years of experience in environmental or remediation projects or at least 2 years' experience as an A-C-T Field Supervisor or Field Manager. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of any field task conducted by A-C-T. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Lifting and carrying of items weighing at least 50 lbs. Exposure to extreme climate, including but not limited to cold temperatures and elevated temperatures up to 140 degrees. May be exposed to varying levels of physical activities and physical extremes such as extended periods of standing, walking, crouching, and use of hand tools (i.e., shovel, rakes, post hole diggers). Ability to wear a respirator based on a pulmonary function test. Ability to pass annual fit-for-duty physical exam. The Project Specialist could perform the following types of work: Examples of Technical Projects that be assigned (i.e., chemical neutralization, large spills, high hazard) May be assigned to conduct technical inspections on Above Ground Storage Tank (AST) and prepare reports for tank inspections to be submitted to clients. Assemble and construct mechanical components for remediation and excavation projects. Inform Stakeholders of risks affecting project profit, costs, schedules, and client relations.

Full-time Description Field Operations Coordinator Valor Environmental is seeking a dynamic and talented Field Operations Coordinator to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with innovative erosion control, land development, and street sweeping solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride! Job Responsibilities Maintain constant communication with internal managers, field service managers, and clients Schedule and coordinate daily/weekly maintenance for the field crews in designated regions Receive, input and retain all records of Environmental Field Services (EFS) work Accurate and timely review of Work Quality Sheets including approvals all related data entry Assist Field Services Managers and field crews in the training and tracking of Work Quality Sheets to ensure they are accurate and submitted on time on a daily basis Keep accurate records of proposals for designated region Ensure pricing is correct for billing purposes including fee schedules Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work performed Utilize NetSuite for client information management and the submittal of Alpha Purchase Orders Other tasks and duties may be assigned as needed Requirements AA/AS degree or equivalent experience 2 year minimum experience working in a multi-tasking administrative role Proficient in Microsoft Office/Excel and Outlook FieldAware/NetSuite Knowledge is a Plus Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision. Salary Description $40,000 - $45,000

· Maintain constant communication with internal managers, and Compliance Field Consultants. · Schedule and coordinate daily\/weekly inspections for Compliance Field Consultants · Interface with the field to coordinate and confirm work records are complete and accurate. · Modify or update past and future job assignments in scheduling platform. · Manage monthly and quarterly contracted schedules to ensure work is scheduled and performed. · Utilize NetSuite for client information management and the submittal and approval of Sales Orders. · Ensure pricing is correct for billing purposes including fee schedules. · Run daily\/weekly\/monthly reports, including timecard reports, to distribute to internal managers. · Assist Manager with research and various projects for field initiatives. · Other tasks and duties may be assigned as needed. Requirements AA or AS degree or equivalent experience 2 year minimum experience working in a multi\-tasking administrative role Proficient in Microsoft Office\/Excel and Outlook NextService\/NetSuite (Oracle) knowledge is a plus "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"59869173","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"City","uitype":1,"value":"Winter Springs"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"32708"}],"header Name":"Operations Support Coordinator","widget Id":"328242000000072311","is JobBoard":"false","user Id":"328242000007780001","attach Arr":[],"custom Template":"5","is CandidateLoginEnabled":true,"job Id":"328242000010174097","FontSize":"12","location":"Winter Springs","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"bfaob070fc5c558fd40b287f82f2cd6eb6413"}

Surgical Team Care Coordinator - Lead Scribe ✍️ 📍 Full-Time | Jacksonville, FL | St. Augustine-207 Location Join the #1 Orthopedic Team in Northeast Florida! Since 2001, Southeast Orthopedic Specialists has been the region's trusted leader in orthopedic medicine-delivering five-star care those changes lives every day. As the largest private orthopedic practice in Northeast Florida, we proudly set the standard for excellence, trusted by thousands of patients each year. Our mission is simple: provide industry-leading care today while continuing to grow and shape the future of medicine for tomorrow. As Southeast Orthopedic Specialists continues to grow, we are seeking a Surgical Team Care Coordinator (Lead) to join our team! This role is vital in supporting our physicians and patients by ensuring seamless coordination of surgical and clinical care, while providing outstanding administrative and patient support. ________________________________________________________________________________ 🌟 What We Offer Here's a sneak peek of the awesome perks our Full-Time Team Members enjoy: ✠Competitive health & welfare benefits+ HSA ✠Monthly stipend for extra coverage ✠401(k) with company match 💸 ✠24/7 Employee Assistance Program ✠PTO, paid holidays, AND appreciation events 🎉 …plus, so much more! ________________________________________________________________________________ GENERAL SUMMARY 💼What You'll Do Support providers by documenting medical visits, including intake, history, physical exams, procedures, and treatment plans. Assist with in-office procedures such as aspirations, injections, and suture removal. Manage physician and PA surgical and clinical schedules. Handle patient communication, phone triage, and scheduling. Collaborate with workers' compensation adjusters, home health agencies, and nurse case managers. ________________________________________ 🌟Essential Functions Accurately transcribe provider notes during patient encounters. Complete disability and FMLA paperwork. Call in prescriptions and refills as authorized by providers. Schedule appointments, procedures, and renew physical therapy orders. Ensure smooth coordination of patient care and provider schedules. _________________________________________ ✠What We're Looking For High school diploma/GED required; anatomy coursework, Certified Medical Assistant, or healthcare-related degree preferred. Ability to type at least 40 WPM. Strong multitasking skills with the ability to perform under pressure. Excellent communication and problem-solving skills. Independent, detail-oriented, and organized with a positive attitude. Commitment to patient confidentiality and professionalism. ____________________________________________ 📨 Ready to join us? Submit you application today! Be part of a team that values excellence, teamwork, and your career growth. Let's make a difference-together! ** This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve. **

We are dedicated to transforming lives through the art of community building. As a Lead Project Coordinator, you will play a pivotal role in enhancing operational efficiency and fostering collaboration across our departments. In this fast-paced environment, you will connect operations, HR, and marketing initiatives to ensure smooth workflows and timely communications. If you are an organized, detail-oriented professional with a knack for navigating ambiguity and a passion for service-driven excellence, we want to hear from you! Key Responsibilities: Project Coordination & Communications: Support cross-functional initiatives by drafting and distributing weekly agendas, notes, and follow-ups. Assist with change communications and coordinate scheduling for leadership meetings and company events. Administration & Document Control: Manage SharePoint updates and maintain document integrity across teams, ensuring easy access to critical information. Collaborate to create training materials that help teams adopt new systems and processes. Operations & Facilities Support: Track corporate IT assets and assist with facility management tasks, contributing to a safe and organized working environment. Partner with HR and Marketing on community outreach initiatives. Required Skills: Proven experience in a Project Management or Project Coordination role. Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook); Power BI knowledge is a plus. Strong writing, reporting, and analytical skills with meticulous attention to detail. Ability to compile and present data clearly and accurately. Excellent interpersonal skills; outgoing, personable, and service-driven. Comfortable working in ambiguous situations and adaptable to changing priorities. Proactive problem solver with a knack for asking the right questions and seeking clarity. Nice to Have Skills: Experience with project management methodologies such as Agile. Familiarity with SharePoint or similar document management systems. Previous involvement in facility management or community outreach initiatives. Preferred Education and Experience: A bachelor's degree in Business Administration, Project Management, or a related field is preferred. At least 5 years of experience in project management or a similar coordination role. Other Requirements: Must be flexible with work hours to accommodate project needs. Willingness to assist in facility management tasks and community outreach. Ability to participate in light travel as required. If you're ready to contribute to our mission of creating thriving communities and join a dynamic team that values purpose, care, and opportunity, we invite you to apply!

Job Description EXPERIENCE: Five (5) or more years of administrative experience of which included supervisory, organization, coordination, and performance of duties at a responsible level Five (5) or more years of clerical experience of which must have included organization, coordination, and performance of duties of a responsible level. SKILLS, KNOWLEDGE AND ABILITIES: Excellent organizational skills Knowledge of personal computers and document scanning devices Must be proficient in software Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Procore not required, but preferred. Ability to plan, organize, and prioritize multiple tasks. Ability to communicate with others and to assimilate and understand information in a manner consistent with the essential job functions Ability to work independently or in a group with minimal direction (need to be able to work through all the details of complex projects, and know how and where to find needed information to complete the project, must be able to think outside the box when it is required) Ability to make sound decisions in a manner consistent with the essential job function Willingness to adapt and learn new skills and new ways of doing things Bilingual (perferred) Ability to Read and Interpret Drawings, Specifications and Environmental Reports. Estimate Control Documents Prepare and Submission of all Necessary Prequalifications - Licenses and Certifications required for Company DUTIES AND TASKS Create and maintain project contacts lists Answer phone calls and coordinate messages Prepare all NTO documents in a timely manner Assist with the estimating team when qualifying potential projects Contractors Licensing in appropriate municipality Processing of plans accordingly to appropriate municipality Track permitting progress and update the project team Process Subcontracts and Sub Change Orders Process Submittals, and RFI's Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI's. Submittals, and Logs) Prepare materials for meetings, set up conference rooms, greet clients Send emails, courier and mail items Maintain drawing log, order and distribute plans from blueprint company Maintain and update all project files in both Dropbox and Project books Prepare and distribute Closeout Documents Scan and save all documentation for project daily Facilitate Contract Documents with all required Bonding and Insurance as requested. Project Checklists and Work Authorization to incorporate Project Specific Requirements Create Project Submittal Log and Project Spec and Project Specific Submittals to consist of Catalog Cuts, Shop Drawings, Material Gradation, Certifications and Mix Designs Field Quantities to include Tonnage Reports, Debris Tracking and Recycling Data Underground Utility Locates Notifications to Federal, State and Local Agencies required for Project Specific and Scope of Work Liaison with Field Operations, Upper Management and the Owner and its Representatives Facilitating Change Order Requests Support with Daily Operations to include Manpower, Equipment, Subcontractors, Materials and Supply Needs for Multiple Projects and Phases. Trip Permits for Overload -Overwidth and Out of State Hauling as Necessary OCIP Monthly Reporting Documents Prepare and Update Corporate Health and Safety Plan and Site-Specific Safety Plans Preparing and Maintaining Yearly OSHA 300 and 300A Logs Preparing and Finalizing Scope Job Hazard Analysis Maintaining Employee Training and Certificate Files Coordinate of Training Seminars - Yearly and DOT Physicals Liaison between Upper Management - Insurance Agents and Carriers Perform related duties and responsibilities as required. Comply with the guidelines of the Employee Handbook. Pay Rate: Depending on Experience #hc217588

Job Description At PEARCE, we've got a career for you! Pearce is a leading technology-enabled provider of asset management solutions for mission-critical electromechanical infrastructure throughout North America. Pearce provides technical maintenance, repair, operations, and engineering services for uninterruptible power supply (UPS) systems, backup power generators, battery energy storage systems (BESS), critical cooling systems, and other electrical and mechanical infrastructure across end markets such as renewable energy, telecom, and data centers. Founded in 1998, Pearce has more than 4,000 employees and 28 locations across the U.S. Pearce is a wholly owned subsidiary of CBRE Group, Inc., the world's largest commercial real estate services and investment firm. To learn more about Pearce visit ******************************* Your Impact The Service Delivery Coordinator serves as a key liaison between customers, internal teams, and business development partners. This individual ensures post-sale excellence by driving customer satisfaction, service coordination, and strategic process oversight. This role bridges the gap between customer needs and company goals-managing both day-to-day customer operations and broader success initiatives. The Service Delivery Coordinator Censures timely, quality service delivery while contributing to continuous improvement in the customer experience lifecycle. Core Responsibilities Customer Relationship Management Serve as the main point of contact for assigned accounts, handling all post-sale support and service needs. Lead customer onboarding activities including kick-off meetings, site and equipment creation, and work order setup. Manage incoming customer requests, coordinate field service response, and maintain regular communication with Field Operations Proactively follow up on work orders, ensuring any remedial actions are completed and reports are submitted to customers. Contracts & Work Order Setup Collaborate with BDRs, BDMs, and Sales Reps to process customer contracts, ensuring accuracy and integrity of data and terms of services. Receive and review incoming work requests and customer purchase orders (POs). Set up work orders (WOs) accurately in the system, ensuring that all required information is present and all company standards are met. Coordinate with internal teams to resolve any intake discrepancies or missing information. Operational Oversight Address and resolve field action items such as contract updates, site or equipment data corrections, and service escalations. Collaborate with Finance to resolve billing issues and monitor accounts receivable health. Help with any site access issues and works hand in hand with Regional Schedulers Prepare work order close out packages/Field Service Reports and send them to customers. Responsible for updating any customer portals with scheduling and close-out information. Work with National Closeout Teams to ensure proper and timely completion of WO and reports' delivery. Audits open work orders to ensure data consistency between customer portals and Pearce systems. REP Ticket Review Review REP (Repair Evaluation Process) tickets submitted by field technicians when additional asset issues are identified during unrelated site visits. Validate ticket details, confirm scope, and route for appropriate follow-up action or customer approval as needed. Customer Success Leadership Lead customer success initiatives by defining KPIs, metrics, and reporting strategies that track department performance and customer health. Team & Strategy Management Support recruitment, training, and performance management of the Service Delivery team. Specific duties may vary or evolve over time based on business and client needs. Core Experience Bachelor's degree or Associate degree preferred (equivalent work experience in project management or customer service will be considered). 3-5 years in customer service, project management, or customer success Experience in high-demand, fast-paced service environments. Strong communication skills-written and verbal. Ability to prioritize, multitask, and manage competing deadlines. Proficient in MS Office; experience with NetSuite, Salesforce or similar CRM/ERP systems is a plus. Detail-oriented, analytical, and collaborative mindset with strong customer orientation. Self-motivated and able to work effectively with cross-functional teams. Physical/Work Environment At Pearce safety is our number one concern. Candidates must be able to comply with FCC/FAA/EPA/OSHA Standard. This is an onsite position. Candidates must report to the Lake Mary, Florida office daily and reside in the Lake Mary, Florida area. Compensation: $23.00-$30.00 hourly/DOE At Pearce, we are committed to fair and transparent pay practices. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location. In addition to wages, employees may also be eligible for performance and referral bonuses, production incentives, tool/equipment and fuel stipends, company vehicle, per diem or other applicable compensation. We also offer all full-time employees a comprehensive benefits package including health and life insurance, 401k with employer match, paid time off, tuition reimbursement, and professional development courses. This pay range reflects our commitment to pay equity and compliance with state and federal pay transparency laws. If you have questions about compensation, we encourage open discussions during the hiring process. Base Pay Range$23-$30 USD What We Offer Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive health benefits including medical, dental and vision insurance, flexible spending accounts, HSA option. To help you recharge, we have paid vacation and paid holidays. For your future, we offer a company-matching 401(k) Retirement, Life Insurance, Tuition reimbursement, and professional development training. To help you be successful at work, as required for the role, we will provide a company vehicle, phone, laptop, or tablet along with all necessary tools and safety equipment. We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Learn more about us at ************************

Construction Operations Coordinator (Construction) Reports to: General Contractor/Director of Construction Employment: Full-time, exempt Role Summary The Construction Operations Business Coordinator is the control tower between field and officeowning contracts, scheduling, permitting, vendor/sub coordination, RFIs/COs, billing, budget tracking, and closeout. Youll standardize processes, keep data clean, and ensure projects move from bid to closeout without friction. Key Responsibilities Contracts, Change Management & Documentation Manage all contract documents from award to closeout; maintain current, fully executed files. Manage all change orders (owner and subcontractor): create, route, collect signatures, and maintain paperwork. Draft, route, and track RFIs, submittals, and addenda; maintain accurate document control on SharePoint/Procore. Create bid packages for each job and coordinate distribution, questions, and addenda. Assemble closeout packages (O&M manuals, warranties, as-builts, punch lists). Scheduling, Coordination & Field Progress Create full Gantt chart schedules for each project; maintain the master and weekly look-ahead schedules. Call each subcontractor/vendor to coordinate manpower, deliveries, and inspections per the schedule. Walk each job regularly to verify progress against schedule, quality, and safety standards; document with notes/photos and update punch/snag items. Escalate poor subcontractor performance and non-compliance to the GC/PM; track corrective actions, potential back-charges, and cure timelines. Lead weekly ops huddles; publish agendas, action items, and schedule updates to stakeholders. Compliance Maintain compliance documentation: COIs, licenses, OSHA, NOIs, and safety packets. Client Turnover & Closeout Conduct pre-turnover and client walkthroughs at delivery; create the punch list of open items, assign owners/dates, and drive to completion. Confirm acceptance/sign-off; compile and deliver full closeout packages. Financials, Billing & Cost Control Review and approve all subcontractor invoices for payment against contract/PO and verified work in place. Create budgets for each project; monitor actuals vs. budget and flag variances early. Sub/Vendor Management & Procurement Issue bid invites; evaluate scopes and proposals; maintain the preferred vendor list. Manage subcontractor paperwork (contracts, GL/General Liability, WC/Workers Comp, W-9s, lien waivers) prior to mobilization. Create and track POs/subcontracts; verify insurance/compliance before site access. Qualifications 3+ years in construction operations, project coordination, or PMO support. Working knowledge of contracts, RFIs, submittals, change orders, AIA billing, lien releases, and COIs. Proficiency with Procore/Buildertrend (or similar), Smartsheet/Excel, Bluebeam, and SharePoint/OneDrive. Strong scheduling, document control, and communication skills; detail-driven and deadline-reliable. Nice-to-have: OSHA-10/30, Florida permitting experience. Success Metrics (KPIs) Schedule updates & meeting notes: 100% on time weekly. Permit cycle time: submittal approval within target (set per jurisdiction). CO turnaround: request execution 10 business days. Sub/vendor onboarding lead time: 5 business days; compliance docs current 98%. Invoice cycle time: subs reviewed/approved within 5 business days; client billing monthly on schedule. Budget variance: 2% on controllable cost lines; document accuracy 99%. Closeout: client punch list cleared and sign-off 30 days from substantial completion. Working Conditions & Benefits Office + field coordination; regular site walks and jurisdiction trips. Typical MF; periodic early/after-hours for inspections or turnovers. Competitive pay, healthcare, PTO.

Job Title: Environmental Project SpecialistJob Description We are seeking a dedicated Environmental Project Specialist to support various projects in the space coast of Florida. The primary focus of this role is to understand and effectively implement the technical needs of our clients in relation to materials, equipment, and resources. Responsibilities * Attend site walks to prepare reports for bidding opportunities. * Assist in preparing cost estimates for internal stakeholders. * Serve as the Subject Matter Expert (SME) on complex projects. * Provide technical advice and coordination to project managers, project leads, or other stakeholders regarding specifics of a project. * Identify and provide support with scope of work changes for the Project Manager and Project Lead. * Maintain up-to-date knowledge of industry trends and best practices through continued professional development. * Communicate customer issues to stakeholders to devise ways of improving the customer experience, including resolving problems and concerns. * Respond to after-hours emergency response calls. * Model positive attitude, positive contribution, and positive teamwork in all situations. * Consistently support the company's vision, mission, and program rollouts to help drive desired results. * Uphold the ethics and values of the company. * May serve as a Job Site Manager (JSM) or Project Lead (PL). Essential Skills * Supervisory skills * Project administration * Job site management * Environmental field services * Environmental science * Hazwoper * Remediation * OSHA 40 * Report writing * Hazardous waste * Hazardous material * Soil sampling * Field service * Project coordination * Subcontractor management Additional Skills & Qualifications * Bachelor's Degree, Associate's Degree, or Technical Certification and 3 years of experience in environmental or remediation projects preferred. * Experience with field services in another industry will be considered. * Strong interpersonal skills to support the Management Team in negotiation and problem-solving functions. * Aptitude for construction and mechanical assembly. * General working knowledge of tools, excavation, and remediation equipment. * Excellent judgment and discretion; ability to manage multiple priorities simultaneously, meet deadlines, and manage work-related obligations. * Maintains an enthusiastic attitude; able to motivate and inspire the team. * Remain calm and professional in all situations. * Communicate with internal and external stakeholders in a professional and respectful manner. * Ability to work independently and productively with little to no supervision. * Recognize problems, identify potential causes, and implement corrective actions. * Team player with a 'can do' attitude that can work in a varied environment. * Ability to establish and maintain a professional atmosphere for colleagues and clients. * Working knowledge of computer applications. * Detail oriented, skilled in leadership, critical thinking, and problem solving. Work Environment The work environment is split between office and site work, providing a dynamic and varied atmosphere. Employees benefit from a family-owned and operated culture, with a fun environment that recognizes performance, birthdays, and anniversaries. The company encourages community involvement and provides compensation for furthering education and professional development. Benefits include health, dental, and vision insurance, a company truck for most positions, a 401k with company match, paid time off, and company-paid holidays. Job Type & Location This is a Contract to Hire position based out of Titusville, FL. Pay and Benefits The pay range for this position is $27.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Titusville,FL. Application Deadline This position is anticipated to close on Jan 23, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.