Administrative assistant jobs in Norcross, GA - 786 jobs

About the Role We are seeking an Executive Assistant to support the CEO of a fast-growing group of companies operating across real estate, construction, BPO/technology services, and brand initiatives. This is a high-trust, high-ownership role for an experienced EA who thrives in fast-paced environments and enjoys acting as a true right hand to an executive. The ideal candidate is highly organized, proactive, decisive, and comfortable managing priorities, calendars, and communication at a senior level. This role goes beyond traditional administrative support and focuses on maximizing the CEO's productivity, focus, and follow-through. Key Responsibilities Executive Support & Calendar Management Own and manage the CEO's calendar end-to-end Proactively schedule, move, and optimize meetings for efficiency Prioritize high-value activities and protect the CEO's time Prepare the CEO for meetings with clear context and agendas Priority & Task Management Maintain a centralized view of the CEO's priorities Translate ideas, voice notes, and conversations into actionable tasks Ensure consistent follow-through on commitments and initiatives Keep the CEO organized, focused, and accountable to priorities Communication & Follow-Up Serve as a central point of contact for requests and updates Triage inbound communication and surface what matters most Track action items and follow up with internal and external stakeholders Provide timely updates as priorities or plans change Decision Support & Execution Support executive decision-making by organizing information and options Independently handle operational details and logistics Manage projects and tasks end-to-end as assigned Ensure initiatives are completed efficiently and on time Personal & Administrative Support Coordinate travel, scheduling, and logistics Handle personal appointments and administrative needs Manage documents, vendors, and confidential materials Provide seamless personal and professional support Handle ad hoc related tasks working with team to keep executive involvement to a minimum Qualifications 3+ years of experience supporting a C-level executive or founder Strong organizational and time-management skills Excellent written and verbal communication High level of discretion and professionalism Ability to work independently and make sound judgment calls Comfortable in fast-paced, high-expectation environments Hours & Location This position is an in office position. 45-50 hours per week. Compensation & Benefits Competitive salary based on experience Performance-based bonus potential Opportunity for long-term growth alongside the CEO Exposure to multiple businesses and strategic initiatives

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

Hybrid (3 days in-office / 2 days remote) Salary Range: $42,000-$50,000 annually Full-Time | Non-Exempt About the Role The PF Independent Franchisee Council (PFIFC) is seeking a highly organized, detail-oriented Membership & Administrative Assistant to support the Executive Director and senior staff while leading key membership recruitment, retention, and engagement efforts. This role is ideal for someone who enjoys balancing administrative responsibilities with relationship-building, project coordination, and member-focused communications. You'll interact with board members, council committees, members, and external partners, playing a vital role in the organization's day-to-day operations and long-term success. Key Responsibilities Administrative & Executive Support Provide direct administrative support to the Executive Director and senior staff Coordinate schedules, meetings, and conference calls Prepare, post, and distribute materials for Board of Directors and committee meetings Record and distribute meeting minutes and collect required approvals and signatures Assist with presentation development and confidential correspondence Coordinate travel arrangements and process expense reports Support off-site meetings and events, including venue coordination and logistics Office Management Serve as primary point of contact for phone calls, mail, and office communications Maintain electronic and physical filing systems Draft letters, reports, and presentations Manage office supplies, equipment, and vendor/building relationships Membership Recruitment & Retention Lead all membership recruitment, retention, and engagement initiatives Develop and execute annual membership recruitment and retention plans Track dues, membership data, and engagement metrics Communicate proactively with current and prospective members Draft communications highlighting membership benefits and council accomplishments Utilize surveys and feedback tools to assess member satisfaction Monitor membership trends and prepare reports for leadership Serve as liaison to the PFIFC Membership Committee Qualifications Education & Experience Associate degree preferred Minimum of two years of related administrative or membership-focused experience Non-profit or trade association experience preferred Core Competencies Excellent written and verbal communication skills Strong organizational and time management abilities High attention to detail and discretion with confidential information Project management and problem-solving skills Customer service mindset and collaborative approach Ability to manage multiple priorities independently Technical Skills Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams) OneDrive / SharePoint Canva or other design tools Survey tools (e.g., SurveyMonkey) Video conferencing platforms Project management software Work Environment & Schedule Small professional office environment with a strong emphasis on confidentiality Monday-Friday, 8:30 a.m.-5:00 p.m. Hybrid schedule: three days in-office, two days remote Occasional travel (up to 5%) Ability to occasionally lift up to 25 pounds Benefits Competitive Salary Medical, Dental and Vision Long- and Short-Term Disability Life Insurance 401(k) with Employer Match Paid Time Off Planet Fitness Black Card Membership About PFIFC The PF Independent Franchisee Council (PFIFC) is a non-profit trade association founded in 2014 by Planet Fitness franchisees. We are dedicated to preserving and enhancing the business interests of all Planet Fitness franchisees and to collaborating with the franchisor to improve brand equity for all stakeholders. Our membership is comprised of independent Planet Fitness franchise owners throughout the United States. We deliver value to our members by creating a community of franchisees to share best practices related to owning and operating Planet Fitness clubs. Our members share their learnings through our various communication channels, by engaging in strategic discussions on committees, and by networking at our annual events. Equal Opportunity Employer PF Independent Franchisee Association dba PF Independent Franchisee Council is an equal opportunity employer and values diversity. We do not discriminate based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected status.

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman's family office. This role will require relocation to the south-central part of the U.S, as the position is not located in Georgia. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a comprehensive benefits package including Medical, vision, dental insurance, a relocation package and PTO. Key Responsibilities of the Executive Assistant: Serve as a trusted right-hand to the Chairman, overseeing day-to-day operations-both professional and personal. Provide dedicated support to the Chairman's office and acting as the crucial link between the Chairman and internal/external advisors and financial teams. Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives. Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners. Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols. Support strategic projects with high-level project management, documentation, and stakeholder alignment. Attend meetings, capture detailed notes, and ensure execution on key action items. Maintain 24/7 availability, as well as travel with the executive domestically and internationally. Qualifications of the Executive Assistant: Bachelor's degree required; advanced degrees or professional certifications preferred. 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting. Demonstrated discretion, professionalism, and confidentiality in high-trust roles. Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams). Exceptional written and verbal communication skills. Highly organized, detail-oriented, and capable of juggling competing priorities. Independent, proactive, and calm under pressure. Willingness and ability to travel frequently, both domestically and internationally, on short notice. P - 3

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” - NK Chaudhary, founder Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings. What we do for our team members: Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth). Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities. Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday. Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members. Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices. Our Values Empowerment • Inclusiveness • Responsibility • Progressive Learn more about our company story here: **************************************************** The Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful. Learn more about the Jaipur Rugs Foundation here: *************************** Overview We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator. Essential Duties & Responsibilities: 1. Product Launch Coordination: Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule. Assist in gathering product specifications, images, and documentation for internal and external stakeholders. Coordinate with marketing, sales, and key accounts teams to align on launch strategies. Maintain and update product databases, tracking key milestones in the launch process. 2. Key Accounts Support: Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples. Ensure key accounts receive up-to-date product and inventory information. Collaborate with sales and customer service teams to address client needs efficiently. 3. Shipping & Logistics Coordination: Work closely with logistics partners and internal teams to track and coordinate shipments of our samples. Communicate with shipping carriers to resolve any delivery delays or issues. Maintain shipping documentation, ensuring accuracy and compliance with company policies. Support logistics in scheduling shipments and managing freight costs effectively. 4. Warehouse & Inventory Management: Collaborate with the warehouse team to oversee inventory adjustments and cycle counts. Monitor stock levels and assist in reconciling discrepancies. Provide inventory reports to relevant teams and assist in forecasting product availability. Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow. 5. Design Database Organization: Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency. Skills & Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Proven ability to manage and optimize administrative, operational, and logistics processes. Bachelor's degree in Business Administration, Supply Chain, or a related field preferred. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus). Strong verbal and written communication skills with the ability to liaise between multiple teams. Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail. Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently. Collaboration: A team player with a proactive and solution-oriented approach. Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Remaining in a seated position for long periods of time Able to stand for extended periods and lift up to 50 lbs, team lift and support is available. Standing is to remain on one's feet in an upright position without moving about The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period Entering text or data into a computer by means of a traditional keyboard Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone Clarity of vision to see computer screens and workspace Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Executive Assistant & Personal Assistant to the President Travel Required: Yes Industry: Electrical Contracting Employment Type: Full Time About the Company We are a well-established and growing electrical contracting company delivering commercial electrical projects across the US. We are seeking a highly organized, trustworthy, and proactive Executive Assistant & Personal Assistant to work directly with and support the President (Owner) of the business. The Role This is a key support role combining both Executive Assistant (EA) and Personal Assistant (PA) responsibilities. You will act as the President's right hand-managing business and personal priorities, coordinating logistics, and providing day-to-day support to ensure their time and focus are used effectively. This role requires a high level of flexibility, including availability outside standard business hours as required. Occasional early mornings, evenings, weekends, and travel to support business and personal commitments. Key Responsibilities Executive Assistant Responsibilities Provide high-level administrative support to the President (Owner) Manage complex calendars, meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and briefing documents Act as a primary point of contact between the President and internal/external stakeholders Manage follow-ups, reminders, and action items on behalf of the President Handle confidential and sensitive business matters with professionalism and discretion Personal Assistant Responsibilities Provide personal and lifestyle support as required by the President Coordinate personal appointments, travel logistics, and scheduling Assist with ad hoc personal tasks to support work-life balance Anticipate needs and proactively manage priorities Additional / Operational Support Liaise with project teams, clients, and suppliers as required Assist with light project or operational administration when needed Travel with or on behalf of the President to meetings or job sites Flexibility & Availability Availability outside standard business hours are required Flexibility to adjust hours based on the President's schedule Willingness to travel at short notice when necessary This role suits someone comfortable with a dynamic, on-call style of support Skills & Experience Proven experience as an Executive Assistant, Personal Assistant, or similar role Experience in construction, electrical, or trades-based industries is highly regarded Exceptional organizational and time-management skills Strong communication skills and professional presentation High level of discretion, trustworthiness, and reliability Ability to work independently and anticipate needs Proficiency in Microsoft Office What We Offer A trusted and influential role working directly with the company owner Varied and dynamic responsibilities Competitive salary reflective of responsibility and flexibility required Long-term opportunity within a stable and growing business Supportive and professional working environment Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities. Responsibilities: Executive & Operational Support Provide day-to-day personal, administrative, and operational support to the CEO Manage task lists, follow-ups, and execution of delegated responsibilities Coordinate closely with other executive assistants to ensure alignment and coverage Property & Vendor Coordination Assist with oversight of residential and/or commercial properties Meet vendors and contractors on-site for repairs, maintenance, and appointments Coordinate scheduling, access, follow-ups, and issue resolution Proactively identify and report property-related needs Household & Logistics Support Handle practical, hands-on tasks as needed (errands, organization, basic upkeep) Assist with household logistics and pet care when required Ensure properties and work environments are functional and well-maintained Administrative & Financial Support Organize bills and assist with basic bill pay Track invoices, receipts, and simple expenses Maintain organized records and documentation Problem Solving & Special Projects Independently troubleshoot issues and implement solutions Research options, coordinate resources, and execute tasks end-to-end Take ownership of ad-hoc projects with minimal supervision Qualifications: Prior professional experience in administrative, operations, assistant, property, or related roles Strong organizational skills and attention to detail Comfortable handling both routine and complex tasks Ability to work independently and exercise sound judgment Professional communication skills and discretion Experience supporting senior executives Exposure to property management or vendor coordination Dependable, trustworthy, and proactive Resourceful, solutions-oriented, and calm under pressure Adaptable to shifting priorities with strong follow-through

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

Job details Salary $ 19.50 to $ 30.00 per hour Job Type Full-time Full Job Description If you wish to submit your application, please send it via e-mail, or you can fax us at *************. Thanks! Data Entry Full-time position open for detail-minded, conscientious data-entry person. Input purchase order numbers, set up files for orders, some accounting ability, like writing up and making bank deposits, multi-tasking.

Full-time Description Report/Proposal Processing · Prepare and process reports for all departments: Environmental, Geotechnical, and Material Testing, as needed · Prepare hardcopies for government submissions or as required by the client · Email reports to client, upload to client sites, mail, or ship hard copies · Prepare and process all proposals/contracts. Job Setup · Upload all documents in SL and SharePoint · Prepare Figures and other Appendix documents for reports as needed · Set up report templates in SharePoint DCA Reports - Once a year •Prepare process and organize all reports · Process and organize Appendix items as they become available · Prepare hard copies as needed · Email/send reports as drafts/final to clients General: · Willing to work overtime as needed · Ordering supplies · Set up space's new hires in the department · Type and process all letters, i.e., Release letters, affidavits, etc. · Perform any other duties not specifically stated herein but may be logically inherent to this position. · Email/Mail reports, letters, etc. · Filing · Handle massive, certified mailouts to clients. Requirements MINIMUM REQUIREMENTS: Must be proficient in Microsoft Word, PDF, and Excel; must be a multi-tasker, able to learn new software programs quickly (including SharePoint and Dynamics SL, Navision, and Metafield). Flexible with work duties, able to work with multiple personalities, and have strong communication skills. Cross-train for all departments. Excellent organization, coordination, and follow-up skills. Experience and Degree preferred.

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description Coffman Engineers is looking for an experienced Administrative Assistant Intern to join our team in the Atlanta office. The successful candidate will support both office operations and technical teams. This role is ideal for a candidate who is interested in gaining exposure to the business and technical sides of an engineering firm. Responsibilities will be primarily administrative, with opportunities to assist engineering staff on project-related tasks based on interest, aptitude, and workload. Qualifications Requirements Include: Prior administrative or relevant experience is desirable Currently pursuing or possessing an associate's or bachelor's degree in: Engineering, Engineering Technology, Theoretical or Applied Physics, Construction Management, or a related field. Working knowledge of the following tools and technologies required: Jira, Confluence, SQL, Python, DAX, MATLAB, Fortran, and CAD/CAM software. Experience or familiarity with AI concepts, tools, and creation of intelligent agents. Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams) The ability to take direction and work independently while prioritizing tasks associated with simultaneous deadlines. Excellent communication skills. You will be working with team members in the Atlanta office and other Coffman offices throughout the country, so clear written and interpersonal communication and strong listening skills are a must. Eagerness to learn, take initiative, and support team needs. Responsibilities Include: Assist with document organization, filing, and data entry. Support proposal preparation, formatting, and document coordination. Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software. Using Microsoft Word to create and edit quality professional documents using advanced formatting tools. Observe project meetings and design reviews to gain industry exposure. Working closely with other individuals in a team environment. Other general office and team support as needed. This position is not eligible for sponsorship. Additional Information Why You Want to Work Here You could choose to work anywhere, so why work at Coffman Engineers? Because we are different - our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth. Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman at a Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management 70+ employees in 9 offices, providing Fire Protection services since 2014 #34 Top 80 Engineering Firms, Building Design + Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #161 Top 500 Design Firms, Engineering News-Record, 2023 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation. If you are experiencing problems applying through our system, please try using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

We are looking for a Data Entry Operator to update and maintain information on our company databases and computer systems. Data entry operator responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company information. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. You will work with a data team and data manager. Previous experience as a data entry clerk or similar position will be considered an advantage. Ultimately, a successful data entry operator will be responsible for maintaining accurate, up-to-date and useable information in our systems. Responsibilities Insert customer and account data by inputting text based and numerical information from source documents within time limits Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry Review data for deficiencies or errors, correct any incompatibilities if possible and check output Research and obtain further information for incomplete documents Apply data program techniques and procedures Generate reports, store completed work in designated locations and perform backup operations Scan documents and print files, when needed Keep information confidential Respond to queries for information and access relevant files Comply with data integrity and security policies Ensure proper use of office equipment and address any malfunctions Requirements Proven data entry work experience, as a Data entry operator or Office clerk Experience with MS Office and data programs Familiarity with administrative duties Experience using office equipment, like fax machine and scanner Typing speed and accuracy Excellent knowledge of correct spelling, grammar and punctuation Attention to detail Confidentiality Organization skills, with an ability to stay focused on assigned tasks High school diploma; additional computer training or certification will be an asset

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Secret; or the ability to obtain *******************CONTINGENT UPON AWARD************** The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information. Duties & Responsibilities: Administrative & Office Support Provide independent administrative and clerical support with minimal supervision Serve as a liaison for office procedures, services, and administrative inquiries Answer and route phone calls and emails; welcome visitors and guests Maintain filing systems (electronic and hard copy) and office records Provide backup support for the Executive Assistant as needed Scheduling, Meetings & Coordination Maintain calendars for senior staff and coordinate meetings, conference calls, and events Prepare meeting materials, take minutes, and track follow-up action items Coordinate conference rooms, call lines, and meeting logistics Data Management & Reporting Collect, enter, track, and maintain program data in automated systems Compile data for recurring reports, deliverables, and management briefings Perform basic data analysis and prepare draft reports and summaries Conduct system searches and retrieve information from multiple databases Timekeeping, Travel & Financial Support Support timekeeping functions (WebTA), including validation, audits, and reporting Assist with travel coordination and preparation of travel authorizations and expense reports Track expenditures and assist with draft monthly expense reports IT, Systems & Administrative Tools Coordinate IT service requests and track completion Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms Program & Mission Support Assist mission support staff, including finance, CORs, property, security, and human capital liaisons Support training coordination, instructor logistics, and material distribution Assist with program data collection, compliance tracking, and documentation dissemination Additional Duties Perform special projects, research requests, and other administrative duties as assigned Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Ability to obtain, and maintain a Secret security clearance. Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information. Accurate typing skills with a minimum speed of 40 words per minute. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Establishment and maintenance of a comprehensive file system. Possess knowledge of procedures to formulate, compile, and organize documents and reports. Skilled in oral communication, interpersonal skills, and written communication. Ability to coordinate varied administrative projects simultaneously. Must possess problem solving skills and be able to conduct independent research. Minimum Education and Experience: An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level. Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job DescriptionSalary: TBD Job Details We are seeking a dynamic and proactive Legal/Accounting Administrative Assistant to join our team. This is a part-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on organization of documents and report preparation. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our in-office operations. The Administrative Assistant will support the office covering reception and several professionals (attorney, cpa, etc.) across the practice. This role is located in Pittsburg, PA. Responsibilities: Answer incoming telephone calls and route to the appropriate party. Provide full administrative support to a certified public accountants, attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements. Prepare, edit, and proofread documents and correspondence, ensuring accuracy and compliance with standards. Manage data entry tasks, ensuring that all information is accurate and up-to-date. Assist in the preparation and management of case files, including organizing and indexing legal documents. Use software such as MyCase, QuickBooks, and Microsoft to manage case information, track time, and generate reports. Maintain a high level of confidentiality in all interactions. Participate in team meetings, taking minutes and tracking action items as necessary. Coordinate with other departments to gather and exchange information as needed. Coordinate in-office activities with remote team. Qualifications: 2+ years of experience in an administrative role. Bachelor's degree or equivalent experience is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong data entry skills, with an emphasis on accuracy and attention to detail. Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously. Experience with documentation and report preparation. Familiarity with management software. Exceptional communication skills, both written and verbal. Ability to work both independently and as part of a team. High level of discretion and confidentiality.

Administrative Assistant role to cover for a maternity leave. The ideal candidate must be able to commit to 4-8 weeks. They will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Description Title Traveling Executive Assistant & Personal Assistant Supporting Owner (President) We are a growing commercial electrical contracting company with projects across the United States. Our leadership team is hands-on, fast-moving, and deeply involved in daily operations. We are seeking a highly organized, adaptable Traveling Executive Assistant & Personal Assistant to directly support the Owner (President) of the company. This position offers meaningful exposure to executive leadership, decision-making, and nationwide operations within the construction industry. Position Summary The Traveling Executive Assistant & Personal Assistant provides comprehensive executive and personal support to the Owner (President). This role requires frequent travel, schedule flexibility, strong judgment, and absolute discretion. The position is well-suited for an early-career professional with a foundational level of professional experience who is seeking long-term growth, increased responsibility, and direct executive exposure in a fast-paced commercial construction environment. Key Responsibilities Provide high-level executive assistant and personal assistant support to the Owner (President) Manage complex calendars, scheduling, and time prioritization across multiple time zones Coordinate and manage domestic travel, including flights, lodging, ground transportation, and itineraries Travel with or ahead of the Owner (President) to job sites, offices, meetings, and events nationwide Prepare meeting agendas, materials, presentations, notes, and follow-up action items Serve as a liaison between the Owner (President) and internal teams, clients, vendors, project team and partners Handle confidential correspondence, document preparation, reporting, and data organization Assist with administrative and coordination needs related to active construction projects Manage personal scheduling, tasks, and requests as directed by the Owner (President) Track expenses, receipts, and assist with reporting and reconciliation Support special projects, ad hoc requests, and time-sensitive initiatives Maintain strict confidentiality, professionalism, and discretion at all times Schedule & Availability Requirements Flexible schedule required Availability during nights, weekends, after-hours, and holidays as business needs dictate Ability to adapt quickly to changing priorities and travel demands Required Qualifications Bachelor's degree required 1-3 years of professional experience in an administrative, executive assistant, personal assistant, coordinator, or similar role Willingness and ability to travel frequently (up to 50% or more) Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to work independently, anticipate needs, and manage competing priorities Comfort working in a fast-paced, field-oriented environment Valid driver's license required Preferred Qualifications Experience supporting a senior executive, business owner, or C-level leader Experience performing both executive assistant and personal assistant duties Exposure to construction, engineering, or skilled trades environments Strong problem-solving skills and proactive mindset Why Join Us Unique insight into executive operations and nationwide construction projects Opportunity for long-term career growth within a growing organization Competitive compensation based on experience Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.