Administrative assistant/project coordinator vs administrative office assistant

The differences between administrative assistant/project coordinators and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative assistant/project coordinator and an administrative office assistant. Additionally, an administrative assistant/project coordinator has an average salary of $38,876, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for an administrative assistant/project coordinator include powerpoint, purchase orders and database management. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Administrative assistant/project coordinator vs administrative office assistant overview

	Administrative Assistant/Project Coordinator	Administrative Office Assistant
Yearly salary	$38,876	$33,318
Hourly rate	$18.69	$16.02
Growth rate	-8%	-8%
Number of jobs	71,434	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does an administrative assistant/project coordinator do?

An administrative assistant/project coordinator is primarily in charge of performing administrative support and organizational tasks to maintain the smooth flow of operations at offices. Their responsibilities often revolve around preparing and processing documents, handling calls and correspondence, arranging appointments and events, organizing files, relaying messages, disseminating documents, procuring supplies, and overseeing schedules. They must also set project guidelines and timelines, manage project budgets and activities, conduct research and risk assessments, and coordinate teams while implementing the company's policies and regulations.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Administrative assistant/project coordinator vs administrative office assistant salary

Administrative assistant/project coordinators and administrative office assistants have different pay scales, as shown below.

	Administrative Assistant/Project Coordinator	Administrative Office Assistant
Average salary	$38,876	$33,318
Salary range	Between $28,000 And $52,000	Between $25,000 And $43,000
Highest paying City	-	Sacramento, CA
Highest paying state	-	Hawaii
Best paying company	-	Buckley King
Best paying industry	-	Government

Differences between administrative assistant/project coordinator and administrative office assistant education

There are a few differences between an administrative assistant/project coordinator and an administrative office assistant in terms of educational background:

	Administrative Assistant/Project Coordinator	Administrative Office Assistant
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative assistant/project coordinator vs administrative office assistant demographics

Here are the differences between administrative assistant/project coordinators' and administrative office assistants' demographics:

	Administrative Assistant/Project Coordinator	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 10.9% Female, 89.1%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative assistant/project coordinator and administrative office assistant duties and responsibilities

Administrative assistant/project coordinator example responsibilities.

Manage electronic files and hard copies of technical documents in EDMS.
Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Assist with the upgrade of the EDMS from start to finish.
Provide change orders, RFI's for each project, back charge invoices.
Coordinate documents and transferring to GMP.
Write departmental work instructions, procedures and update forms for ISO conformance.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Administrative assistant/project coordinator vs administrative office assistant skills

Common administrative assistant/project coordinator skills

PowerPoint, 9%
Purchase Orders, 9%
Database Management, 8%
Expense Reports, 6%
General Contractors, 6%
Meeting Minutes, 5%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Administrative Assistant/Project Coordinator
Administrative Assistant/Project Coordinator vs Administrative Office Assistant

Updated January 8, 2025

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