Administrative assistant/supervisor vs administrative office assistant

The differences between administrative assistant/supervisors and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative assistant/supervisor and an administrative office assistant. Additionally, an administrative assistant/supervisor has an average salary of $46,285, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for an administrative assistant/supervisor include customer service, payroll and front desk. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Administrative assistant/supervisor vs administrative office assistant overview

	Administrative Assistant/Supervisor	Administrative Office Assistant
Yearly salary	$46,285	$33,318
Hourly rate	$22.25	$16.02
Growth rate	-8%	-8%
Number of jobs	44,235	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does an administrative assistant/supervisor do?

An administrative assistant/supervisor is responsible for monitoring the overall administrative operations, supervising the administrative staff productivity, and ensuring that all tasks meet the deadline with high quality and efficiency. They also respond to clients' inquiries, manage concerns, and escalate high-level complaints to the appropriate department. An administrative assistant/supervisor also assists with developing strategies, analyzing current market trends to recommend services that would increase its revenues and profitability. This level requires excellent leadership and communication skills to manage staff and evaluate their performance.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Administrative assistant/supervisor vs administrative office assistant salary

Administrative assistant/supervisors and administrative office assistants have different pay scales, as shown below.

	Administrative Assistant/Supervisor	Administrative Office Assistant
Average salary	$46,285	$33,318
Salary range	Between $33,000 And $63,000	Between $25,000 And $43,000
Highest paying City	Glen Burnie, MD	Sacramento, CA
Highest paying state	California	Hawaii
Best paying company	Minnesota State Fair	Buckley King
Best paying industry	Finance	Government

Differences between administrative assistant/supervisor and administrative office assistant education

There are a few differences between an administrative assistant/supervisor and an administrative office assistant in terms of educational background:

	Administrative Assistant/Supervisor	Administrative Office Assistant
Most common degree	Bachelor's Degree, 38%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative assistant/supervisor vs administrative office assistant demographics

Here are the differences between administrative assistant/supervisors' and administrative office assistants' demographics:

	Administrative Assistant/Supervisor	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 36.5% Female, 63.5%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative assistant/supervisor and administrative office assistant duties and responsibilities

Administrative assistant/supervisor example responsibilities.

Manage an official company page on Facebook to facilitate interaction with customers and increase customer engagement.
Enter data and generate time reports for approval using PeopleSoft.
Receive and process cash receipts, credit card payments, and checks in QuickBooks.
Enter requisitions into Peoplesoft, purchase office supplies, and schedule travel and conferences.
Set up new customers in the QuickBooks database and file folder and maintain the vendor and customer list.
Perform audits on medical records for Medicare and Medicaid organizations.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Administrative assistant/supervisor vs administrative office assistant skills

Common administrative assistant/supervisor skills

Customer Service, 30%
Payroll, 15%
Front Desk, 6%
Financial Statements, 6%
Office Equipment, 4%
Schedule Appointments, 3%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Administrative Assistant/Supervisor
Administrative Assistant/Supervisor vs Administrative Office Assistant

Updated January 8, 2025

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