Administrative coordinator jobs in Gastonia, NC - 313 jobs

Administrative Assistant (On-site) - Charlotte, NC Company: American Engineering Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. (in-office) Compensation: $18-$30/hour, depending on experience (non-exempt, hourly) About the role American Engineering is seeking a proactive, detail‑oriented Administrative Assistant to support daily office operations and assist project managers in our Charlotte office. This is a fully on-site role. What you'll do Front office support: Answer and route incoming calls; greet visitors; coordinate deliveries. Operations & organization: Order office supplies; manage mail runs; maintain office and common areas. Project support: Assist with document formatting, printing/binding, data entry, meeting prep, and filing. Calendar & email management: Manage shared inboxes and calendars; schedule meetings and reserve conference rooms. General administration: Prepare correspondence, update spreadsheets, process expense reports, and complete other administrative tasks as needed. What you'll bring 3-5 years of administrative, receptionist, or office support experience. Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). Excellent communication, customer service, and organization skills. Ability to prioritize multiple tasks and maintain attention to detail. Dependability with an on‑site M-F, 8-5 schedule. Benefits Paid holidays Paid vacation and sick leave Health, dental, and vision insurance 401(k) match Company‑paid life & disability insurance How to apply Submit your resume here or send your resume (and a brief note about your availability) to: *********************** Subject line: “Administrative Assistant - Charlotte” Shaping the Future, Together

Administrative Specialist II Charlotte, NC Provide high-level administrative support to multiple executives across corporate locations. Manage complex calendars, office operations, and executive requests with discretion, efficiency, and professionalism. Serve as a proactive and reliable resource, anticipating needs and supporting leadership in a fast-paced, dynamic environment. Key Responsibilities: Manage executive calendars, meetings, and office seating arrangements, including private conference room scheduling and logistics. Prepare, edit, and format documents, reports, presentations, and corporate calendars. Submit and track purchase requisitions, process vendor invoices, and support budget tracking and reconciliation. Coordinate team meetings, events, and large-scale operational projects such as office moves and asset disposition. Maintain physical and digital filing systems, ensuring easy retrieval, confidentiality, and organization. Assist with onboarding and offboarding processes, including system access, tools, and workspace setup. Provide hands-on support during technology transitions, troubleshooting, and equipment delivery. Communicate effectively with internal teams, peers, and external contacts. Support cross-functional administrative needs, responding to complex inquiries and managing ad hoc requests. Required Skills & Qualifications: 8+ years of administrative experience, with at least 3 supporting executive leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Strong written and verbal communication skills. Ability to prioritize, multitask, and meet deadlines in a dynamic environment. Professionalism, discretion, and attention to detail. Self-starter with ability to work independently. Preferred Skills & Qualifications: Experience in corporate or regulated environments. Familiarity with procurement, invoicing, and budget management systems. Bachelor's degree in Business Administration or related field preferred. Proven ability to handle confidential information with integrity.

Amerit Fleet Solutions, one of the leading fleet maintenance companies in the U.S., is seeking an experienced and detail-driven Fleet Maintenance Operations Coordinator to join our growing team! At Amerit, we manage maintenance programs for some of the nation's largest fleets - ensuring services are performed efficiently, safely, and in full compliance with customer expectations and regulatory standards. Compensation: $24p/h - $29 p/h paid weekly Schedule: Monday - Friday | Between 7am and 7pm (Assigned shift within this window) Position Summary The Fleet Maintenance Operations Coordinator is responsible for maintaining the vended fleet for Amerit's customers by ensuring all scheduled maintenance is completed on time and in compliance with customer requirements, state regulations, and federal DOT standards.This includes managing services such as oil changes, state inspections, DOT inspections, and aerial inspections, as well as coordinating any additional maintenance required to keep customer fleets operational and compliant.The ideal candidate is highly organized, process-oriented, and excels at communication and follow-up. They will work closely with drivers, supervisors, and vendors to ensure maintenance is completed by due dates, escalate delays, and verify service accuracy and cost. Essential Duties & Responsibilities Coordinate and track all scheduled and required fleet maintenance services (PMs, oil changes, DOT inspections, state and aerial inspections, etc.). Ensure all maintenance is completed in full compliance with customer standards, OEM specifications, and state/federal regulations. Communicate regularly with drivers and supervisors to confirm scheduling, escalate no-shows, and resolve service delays. Work directly with vendors to schedule, monitor, and confirm service completion for assigned fleets. Review and verify estimates and invoices using book rates for accuracy in cost, labor hours, and parts pricing. Evaluate vendor performance based on timeliness, accuracy, and quality of service. Maintain thorough and organized documentation of all maintenance events in the designated fleet management system as the official system of record. Track and report on maintenance due dates, overdue services, and compliance metrics. Support escalation of unresolved maintenance issues to supervisors or vendor management for resolution. Ensure all PM, DOT, and state inspections are completed prior to expiration and compliant with customer KPIs. Partner with internal teams (e.g., billing, parts, warranty) as needed to ensure cost accuracy and repair accountability. Uphold Amerit's standard of excellence, safety, and compliance across all vendor and maintenance activities. Our Ideal Candidate Will Have: Minimum of 2 years in fleet maintenance coordination, service writing, or vendor management. Technical Knowledge: Strong understanding of automotive and fleet maintenance practices, including PM schedules, DOT and state inspections, and vendor repair processes. Organization: Must be highly organized and detail-oriented, capable of tracking large volumes of maintenance schedules and ensuring all work is completed on time. Communication: Excellent written and verbal communication skills to interact effectively with drivers, vendors, and supervisors. Analytical Skills: Ability to evaluate and compare estimates against book rates and average repair times to verify invoice accuracy. Technology: Proficiency in fleet management systems (e.g., Hub, Dossier, FleetFocus, or similar) and Microsoft Office Suite (Excel, Outlook, Teams). Problem Solving: Ability to resolve scheduling conflicts, vendor delays, and compliance issues under tight deadlines. Documentation: Proven ability to maintain accurate records, service logs, and compliance documentation as a system of record. Industry Knowledge: Automotive repair experience or prior technician background strongly preferred. Education & Certifications Bachelor's degree preferred in Business, Logistics, Automotive Management, or related field. Associate or Technical degree in Automotive, Diesel, or Logistics Management accepted with equivalent experience. High school diploma or equivalent required. Why Amerit? Full benefits within 30 days, including: Medical, Dental, and Vision coverage. Paid vacation, holidays, and sick time. 401(k) with company match. Life and disability insurance. Tuition reimbursement. Career advancement opportunities in one of the fastest-growing fleet maintenance organizations in the nation. Join Amerit Fleet Solutions - where organization, accountability, and service excellence keep our customers' fleets moving.Apply today and make an impact by ensuring maintenance gets done right and on time! #Operations #Support #FleetMaintenaince #ServiceWriter #PartsCoord INDAR1

Admin will work with Director of IT Apps and Managing Director of Generation Solutions. Will also work with a team of other Admins for various tasks and floor management. Looking for someone with experience at a large company, working with multiple peers, with exposure to executives. Longevity within those positions. Personality will be important. Should be a servant leader who is outgoing and works well with others. Schedule: 3 days at 525 S Tryon and 2 days at 340 E 16th St Position Summary: The Administrative Specialist II will provide high-level administrative support to multiple executives at client Plaza location and Raleigh location. This role requires a highly organized and experienced professional who can manage competing priorities, maintain confidentiality, and work independently in a fast-paced environment. The successful candidate must demonstrate initiative, sound judgment, and the ability to manage daily operations with minimal supervision. Depending upon the desired qualifications of the successful candidate, the hiring manager may elect to fill this position at a higher level within the job hierarchy. Key Responsibilities: • Manage executive calendars, schedule meetings, and office seating arrangements. • Prepare and edit documents, presentations, and reports. • Submit and track purchase requisitions (PRs), process vendor invoices, and manage budget tracking and reconciliation for leadership. • Support meeting coordination, including booking conference rooms and handling catering logistics. • Manage private conference room scheduling and logistics, ensuring availability, readiness, and smooth execution of meetings. • Maintain physical and digital filing systems, ensuring easy retrieval and confidentiality of materials. • Maintain inventory and ordering of essential office supplies, including coffee and breakroom items, to support daily operations. • Assist with onboarding and offboarding processes, including coordinating access, tools, and system updates. • Coordinate with facilities and day porter staff to ensure shared office spaces remain organized and professional. • Coordinate team-building and morale-boosting events, managing logistics, communications, and setup to foster a positive work environment. • Communicate effectively with internal teams, peer admins, and external contacts. • Provide hands-on support during technology transitions, including troubleshooting, ordering new equipment, and ensuring timely delivery of laptops, tablets, and accessories. • Provide backup and cross-functional support to other executive assistants as needed. • Respond to complex inquiries from management and employees regarding a variety of questions, such as clarification of company policy and procedures. • Assist with large-scale operational projects such as office moves and asset disposition, ensuring tasks were completed efficiently and with minimal disruption. • Anticipate the needs of the managers based on knowledge of the manager's mode of operation and individual preferences, coordinate, research, delegate, compile, and organize any work necessary to meet those needs. • Maintain confidential records and reports, including onboarding, off-boarding, and invoicing. • Prepare expense reports and reconciliation statements for self and management upon request. • Utilize Microsoft Office Products at a high level of proficiency. Prepare and revise documents for use by management, e.g., Corporate Calendars. • Maintain a consistently high level of availability to provide support to the Director according to the director's schedule. • Maintain and demonstrate current knowledge of client enterprise organization and business operations. Understand the work preferences and needs of the manager. Communicate effectively with other managers and their support staff. • Exercise excellent interpersonal skills and demonstrate the ability to work with employees at all levels within and outside the organization in a highly professional manner. • Prepare correspondence and written communications using a variety of excellent written communication skills. • Act as a flexible and reliable resource for ad hoc needs, consistently stepping in to support the team wherever and whenever needed. Required Skills and Qualifications: • Minimum 8 years of experience in an administrative support role, with at least 3 years supporting executive leadership. • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) • Strong written and verbal communication skills. • Ability to prioritize and multitask in a dynamic environment. • Demonstrated professionalism, discretion, and attention to detail. • Self-starter with the ability to work independently without direct supervision. • Strong computer skills, including Outlook, Excel, Word, PowerPoint. • Fully functioning degreed professional or equivalent job-related work experience. Preferred Qualifications: • Prior experience in a regulated industry or corporate setting. • Familiarity with client systems and organizational structure. • Experience with invoice processing, PRs, and procurement systems. • Bachelor's degree in Business Administration or a related field is preferred but not required. • Ability to manage confidential information with the highest integrity. • Ability to research independently, multi-task, and meet deadlines under tight timeframes. Work Environment: • On-site support required at the Plaza location in Charlotte, NC. • Primarily an office-based role with occasional support for events and special projects at the Plaza location and occasionally at the Optimist Hall location. • This position may require assisting managers and or admins located on multiple floors within the Plaza or other locations. #LI-AS1 #ExecutiveAssistant #ExecutiveAdmin #AdministrativeProfessional #Utilities

LHH is currently recruiting for a Legal Office Coordinator. Join one of Charlotte's most respected law firms, celebrated for its collaborative and supportive culture, professional growth opportunities, and commitment to work-life balance. Employees consistently praise the welcoming environment, strong mentorship, and dedication to both client service and staff well-being. As a Legal Office Coordinator, you'll be part of a team that values reliability, positivity, and a client-focused approach. Key Responsibilities Operate a multi-line phone system to receive, direct, and relay incoming, outgoing, and intra-office calls. Greet clients and visitors, ensuring proper clearance and routing in accordance with firm policies. Take and relay accurate messages; use computer systems to assist with message delivery. Notify supervisors or building security of any difficult situations as needed. Validate parking tickets using vendor-specific software. Receive deliveries and route them to the appropriate recipients. Schedule and maintain records for conference room usage. Assist other departments with basic clerical projects (e.g., stuffing envelopes, collating materials). Maintain regular, in-person attendance to support the interactive nature of the role. Perform other duties and responsibilities as assigned. Qualifications Prior experience as a legal receptionist, legal administrative, or corporate executive background is a must have. Friendly, reliable, and professional demeanor. Strong communication and organizational skills. Ability to manage multiple tasks in a fast-paced environment. Proficiency with Microsoft Office and basic office technology. Benefits of Joining This Team: Work in a highly regarded, award-winning legal environment. Enjoy a culture that values teamwork, respect, and professional development. Paid parking during the temp period. Opportunity for temp-to-hire conversion and long-term career growth. Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. RE: 3110744

Please note the required work schedule days and hours. Follow Your Calling, Find Your Career!! Please apply by: Friday, January 23rd, 2026 Salary Range: $20.71 to $25.89 per hour. This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture, and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Youth and Family Services Division (YFS) of the DSS Department of Child, Family and Adult Services (CFAS) provides a variation of services to safeguard children by strengthening the protective capacities of families whose children's health, safety and well-being are at risk. The mission of DSS is to strengthen families and communities through a safety-net of services, collaborations, and hope. The Department's vision is to define and cultivate an organizational culture that is more compassionate and understanding toward each other and our clients. YFS firmly believes the people who do this work are our most important resource. As such, children and families deserve trained, skillful professionals to engage and effectively assist them. If you have a passion for social work and making a difference in your local community, come join our Youth and Family Services team! Position Specific Information Position supports both Pre-Custody and Post-custody services by completing research in county and state database systems on individuals who are involved in active cases with Youth & Family Services. Full time onsite position Monday - Friday, 12:00 PM to 9:00 PM located at 10101 David Taylor Drive, Charlotte, NC 28262. Position Summary Perform progressively responsible administrative, clerical, and technical work. This position, under minimal supervision, is responsible for advanced administrative functions of variety and specialization in a department. Essential Functions Provide administrative support to internal departmental staff Respond to inquiries and resolves administrative issues that may arise Prepare written correspondence such as memos, emails, presentations, forms, and other documents Coordinate meetings, interviews and assist with program preparation Prepare, develop or maintain reports, manuals, or interview documents Conducts moderately complex research. Perform confidential data entry, create, organize and maintain files Maintain supply levels and ordering stock Use computers for various operations such as database management Answer telephone or greet visitors and handle or direct inquiries to the appropriate persons according to the need/issue presented Operate office equipment: fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports Some positions may be required to support enrollment and eligibility activities performed in the NC FAST system Some positions may be required to provide general guidance and direction to lower-level staff. Minimum Qualifications Experience: Minimum of four years of administrative experience. Education: High School Diploma or equivalent. Combination of relevant education and relevant experience accepted: Yes Licenses and Certifications: May require a valid North Carolina or South Carolina Driver's License May require County Driving Privileges Preferred Qualifications Previous experience working in PATH NC, ISSI CW, Central Registry, and NC Fast highly preferred. Excellent attention to detail to ensure accuracy, thoroughness, and high-quality results. Knowledge, Skills and Abilities Knowledge of Administrative and clerical procedures and systems using various computer operations, managing files and records Principles and processes for providing customer and employee services Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills Customer service Coordination and organization Judgement and decision making Time management Abilities Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided Customer Focus: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive. Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization Computer Skills Data entry Intermediate use in various computer applications. Proficient in various computer applications including Microsoft Office Suite Work Environment Works in an office setting with moderate noise Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. Supporting the marketing team by co-creating and communicating field direction for promotional materials. Working closely with marketing for allocation and distribution of marketing materials to the sales team. Handling event planning logistics, catering, agendas, and travel arrangements for meetings. Discreetly handling confidential business and employees' issues, working closely with Human Resources. Skilled in business management support including budget templates, invoicing, and PR/PO generation. Responding to email and other correspondence to facilitate communication and enhance business processes. Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. High attention to detail and the ability to prioritize projects. Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) Knowledge of video conferencing tools Ability to work in a small, entrepreneurial environment with limited supervision Excellent written and verbal communication and interpersonal skills Technological acumen-knowledge and ability to learn new technology Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law. COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered. EEOC STATEMENT: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.

The Executive Operations & Bond Program Manager serves as a senior, trusted partner to the Chief Development Officer while also acting as the central operational anchor for the Horizon Development Properties (HDP) department. This executive-level role blends executive support, bond program oversight, and departmental operations leadership. The position is designed for a mission-driven professional who brings confidence, sound judgment, and a strong sense of ownership to complex, compliance-driven environments. The successful candidate will provide strategic administrative leadership to the CDO, manage and coordinate the Bond Program, and ensure the HDP team operates with structure, clarity, and consistency. This role requires discretion, executive presence, and the ability to establish boundaries while supporting multiple senior stakeholders. Key Responsibilities: Executive Support & Strategic Coordination Serve as a trusted executive partner to the Chief Development Officer, proactively managing priorities, schedules, and key deliverables. Coordinate the CDO's calendar, meetings, and executive commitments with a strategic, business-focused approach. Prepare executive-level correspondence, presentations, reports, and board materials. Attend select meetings on behalf of or alongside the CDO to capture decisions, track action items, and ensure follow-through. Act as a primary liaison between the CDO and internal teams, executive leadership, board members, legal counsel, developers, and external partners. Bond Program Management & Oversight Manage and coordinate the administrative and operational aspects of the tax-exempt multifamily bond program, including 4% LIHTC transactions. Oversee bond application intake, documentation review, and compliance coordination. Coordinate TEFRA hearings, board approvals, and closing schedules. Serve as the primary point of coordination with Issuer and Bond Counsel to manage timelines, documentation, and approvals. Maintain bond tracking systems, calendars, and status reports. Monitor post-closing compliance requirements, calculate annual fees, and coordinate invoicing and collections with Finance. Maintain and update bond-related policies, guidelines, and procedures to ensure ongoing compliance and institutional continuity. Department Operations & Leadership Serve as the operational backbone of the HDP department, ensuring administrative consistency and effective coordination across the team. Lead preparation and submission of recurring executive and board reports, including development updates and committee materials. Partner with the development team to document, refine, and institutionalize SOPs and operational workflows. Oversee department onboarding logistics, organizational charts, and readiness for new hires. Coordinate department meetings, executive briefings, and milestone events such as groundbreakings and ribbon cuttings. Act as a steady point of contact who helps manage priorities, requests, and information flow across the department. Education & Experience Bachelor's degree in Business Administration, Public Administration, Finance, Real Estate, or a related field required. 5-7 years of progressive experience supporting senior executives or managing operations in complex environments. Experience in real estate development, finance, public-sector agencies, legal, or compliance-driven organizations strongly preferred. Demonstrated experience managing multi-step, deadline-driven, and regulatory processes.

Why Deephaven Mortgage? Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan. We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting. Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners. Deephaven's headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit ************************* or email us at **************************. Job Overview The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, is adept at balancing multiple priorities, and demonstrates exceptional judgment, discretion, and organizational skills. This role is full time in office in the Ballantyne area of Charlotte, NC. What You'll Do Executive Assistant Responsibilities Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts Serve as a liaison between the General Counsel and internal/external stakeholders Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials Support the General Counsel in board-related matters, committee meetings, and Legal project coordination Maintain confidentiality in handling sensitive company and legal information Coordinate and complete all third-party Compliance and Diligence requests Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner Vendor Coordination Responsibilities Act as the central point of contact for vendors and service providers, maintaining strong professional relationships Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs) Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner General Administrative Support Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings Provide support to other executives and team members as needed. Support cross-functional projects requiring input from Legal and Vendor Management What We Need Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance Prior legal experience or paralegal experience is a plus! Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills with keen attention to detail Ability to work independently and exercise sound judgment in a fast-paced environment Proven track record of handling highly confidential and sensitive information with discretion Bachelor's degree in Business Administration, Legal Studies, or related field preferred Ability to work in the Ballantyne area of Charlotte, NC Key Competencies Confidentiality & Integrity - Maintains the highest standards of discretion in sensitive matters. Vendor Relationship Management - Skilled at building and maintaining vendor partnerships while holding vendors accountable. Problem-Solving - Anticipates challenges and develops solutions quickly. Collaboration & Communication - Effectively partners with executives, colleagues, and external stakeholders. Organization & Initiative - Proactively manages complex schedules, contracts, and projects with minimal oversight. Privacy Policy This organization participates in E-Verify Our Perks Flexible Time to Recharge - Personalized Time Off for What Matters (because rest isn't one-size fits all) Future Finance Focused - Generous employer-matched 401(k) plan Community Connect- Philanthropy Committee that creates charitable initiatives Health from Day One - Comprehensive health insurance starting on day one of employment Family Matters - Competitive maternity and paternity leave Culture & Celebrations - Culture Committee with team-building events and celebrations Ideas Welcome - Encouraging thought leadership and innovation Guidance & Growth - Mentorship opportunities for career development Perk Up - Exclusive discounts on travel, tech, pets, legal, and more

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * A Paralegal/Administrative Specialist performs, but is not limited to the following duties: * Provide Apprentice examination of legal instruments * Review legal instruments (completeness of information, proper execution) * Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed * Determine correctness of action (per Government regulations, procedures, etc). * Research records (to ascertain conditions that might preclude action) * Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions * Assist with the preparation of trial and hearing presentations and demonstratives * Collects and compiles statistical data as necessary for various reports * Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations * Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: * Attention to detail and the ability to read and follow directions * Good oral and written communications skills * Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

+ Workers at this level provide administrative support to work groups in the organization. + At this level, the worker has developed knowledge and skills through formal training or considerable work experience. + This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. + Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. + Receives, screens and directs incoming calls, visitors, mail and e-mail. + Maintains files and calendars. + Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. + 5+ years experience. **Skills:** + Administrative Assistant **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Gray Construction is looking for a Administrative Assistant - Manufacturing Market to join our Charlotte, NC team. Responsibilities Why Gray? Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution. Our integrated approach allows us to deliver value at every phase of a project-from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation. But what truly defines Gray is our people. Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customers and one another. At Gray, you'll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact. “Personal growth precedes Gray's growth.” - Stephen Gray, President & CEO, Gray, Inc. What we expect… (Essential Functions) Under the direction of Manufacturing Market leadership or their designee. This position will provide administrative support to the construction group, by performing the following duties: Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal, shop drawing, RFI processes with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files. Coordinate proposal and bid package information and coordination of document releases. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Ability to work outside of normal business hours, if needed. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Proficient in Microsoft platforms. Bluebeam, SharePoint and AIA knowledge is a plus. Must be able to work in an open-office environment. Ability to prioritize multiple tasks, be a creative thinker and work within multiple teams. Communicate clearly both verbally and in written form. Setup up and organize for project meetings as required. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Lexington office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #LI-TK1

Job Title Administrative Support Specialist Job Description The Student Affairs Administrative Support Specialist provides comprehensive administrative assistance to the Vice President of Student Affairs and Enrollment Management, supporting day-to-day operations, communications, scheduling, and project management. The position also coordinates, plans, and executes student affairs events including student engagement programs, recognition ceremonies, orientation activities, and other divisional initiatives. This role enhances student experience through seamless event logistics, strong organizational support, and effective cross-campus collaboration. Essential Duties Summary Administrative Support * Provide daily administrative and operational support to the Vice President of Student Affairs and Enrollment Management. * Manage schedules, calendars, travel arrangements, and meeting coordination, including agendas and minutes. * Maintain and organize files, documents, communications, and confidential information. * Prepare correspondence, presentations, communications, and reports as needed. * Assist with project tracking, assessment metrics, and alignment with Student Affairs goals and initiatives. * Serve as a point of contact for internal and external inquiries to Student Affairs. * Support the coordination of Student Affairs committee meetings and initiatives. Event Coordination & Student Engagement * In coordination with Directors, lead the planning, execution, and evaluation of Student Affairs programs and events. * Oversee logistics including room reservations, setup, communication, promotional materials, catering, technology needs, and event flow. * Manage timelines, task lists, and details for major initiatives such as registration and outreach events, graduation-related support, student recognition ceremonies, student activities, high school events, and workshops. * Collaborate with internal departments, student organizations, and community partners to support successful event outcomes. * Assist in development of event marketing including digital, print, campus displays, and social media posting. * Ensure events reflect Student Affairs mission, student success goals, and inclusive participation. * Assist in budget tracking for events and Student Affairs expenditures. * Process purchase requisitions, vendor coordination, invoices, and supply ordering. General Student Affairs * Assist with outreach and awareness events across the College, as needed. * Provide excellent customer service to faculty, staff, and visitors. * Assist students in completing the admissions process. * Assist with registration, as needed. * Publicize and promote services, resources, and activities of the College. * Work day, evening, and weekend hours as needed. * Assist with recruitment, retention, graduation, and other College-related activities. * Participate in professional and staff development opportunities. * Actively participate in Student Affairs planning, evaluation, and program review. * Treat students and colleagues respectfully, speak to others courteously, and behave in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interaction that are both personally cordial and professionally appropriate. * Serve on committees as required. * Perform other duties as assigned and other related duties incidental to the work described herein. Salary Range Based on experience. Starting salary range $34,320 to $51,480. Required Qualifications Required Qualifications * Associate degree from a regionally accredited institution required. Skills and Abilities * Ability to work or meet in the evenings and/or on weekends, with advanced notice. * Ability to provide leadership in anticipating and responding to change. * Ability to work effectively and collegially with others. * Ability to use productivity software, including a general knowledge of word processors and spreadsheets, the ability to send and receive email, and to complete and submit electronic forms. * Employees are expected to perform essential computer skills (log on/off a computer, manage and organize files, print/scan forms using a copier, maintain and recall secure passwords and change password(s) routinely per college procedures). * Excellent oral and written communication skills. * Provide exceptional customer services with people internal and external to the institution. * Providing vision and leadership. * Familiarity with and appreciation for the mission of a comprehensive community college. * Flexible and adapts to change. * Willingness to collaborate with multiple departments to achieve excellence for customers and students. Preferred Qualifications * Bachelor's degree from a regionally accredited institution is preferred. * A minimum of 1 to 3 years of pre-qualifying experience is preferred. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis. Posting Detail Information Posting Number S170P Open Date 12/18/2025 Close Date Open Until Filled Yes Special Instructions to Applicants

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. This position is based in our Huntersville, NC office. Responsibilities: Manage visitor access and office entry for both Huntersville and Denver locations. Maintain office security protocols and coordinate with building management as needed. Answer, screen, and route incoming phone calls. Accept/sign for deliveries; distribute incoming mail and packages. Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses. Oversee maintenance of kitchen appliances and coordinate with vendors and external providers. Ensure office is presentable; clean, organized, and welcoming. Serve as liaison with building management for maintenance and facilities-related issues. Arrange travel and accommodation for executive team members and candidates. Support planning and coordination of onsite meetings, team lunches, and occasional events. Provide executive support including food orders, expense handling, and event planning. Perform general administrative and executive support. Assist with onboarding tasks. Support special HR projects on an as-needed basis. Skills & Experience: High School or GED required. Previous experience in office coordination, facilities, or administrative support preferred. Strong critical thinking and problem-solving skills. Self-motivated with ability to work independently and manage multiple priorities. Excellent verbal and written communication skills Friendly, approachable, and customer-focused demeanor. Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.). Benefits: Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1

Junge Construction Personal Assistant / Administrative Coordinator We are hiring a full-time in office Assistant to support daily office operations, communication, and coordination for both the business owner and the team. This role is 70% personal assistant to the owner and 30 % administrative office support. This is an IN OFFICE position and qualified candidates must be able to report to the Columbus, NC office daily. At Junge Construction, we are a family-built, craftsmanship-driven company that takes pride in clear communication, reliable systems, and high-quality work. We value consistency, accountability, and people who take ownership of their role. If you enjoy improving processes, supporting a team you can trust, and working where your contribution truly matters, you'll feel at home here. Key Responsibilities: Provide a warm, professional first impression for callers and visitors. Handle inquiries promptly and support the continuous improvement of phone/visitor workflows. Organize inboxes, draft timely responses, and flag priority messages. Maintain communication clarity and contribute to improving internal email processes. Prepare accurate documents, forms, and templates. Support efficient organization of documentation and operational checklists. Manage calendars following internal standards and playbooks. Prevent conflicts, coordinate meetings and events, and ensure leadership has what they need. Manage social media across designated platforms. Assist with simple online updates as assigned. Follow prep checklists, gather relevant context, and ensure all pre-call materials are ready. Manage mail, supplies, cleanliness, and overall office functionality. Maintain simple systems that support smooth daily operations. Qualifications: Experience in office administration or administrative support Strong written and verbal communication skills Ability to manage multiple priorities with accuracy Proficiency in Google Workspace or Microsoft Office Strong organizational skills and comfort with process-driven work Experience in construction, trades, or field-service environments strongly preferred Ability to create templates, checklists, or process improvements Compensation: $25.00 - $35.00 an hour based on experience Full-time Collaborative work environment

Job Description Office Coordinator - Project Administrator S&ME is looking for a motivated and passionate Office Coordinator - Project Administrator to join our team in Spartanburg, South Carolina. Join us at S&ME! As an Office Coordinator - Project Administrator, you will support daily office operations and provide key administrative assistance to project teams and the Office Principal. This role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism. The ideal candidate demonstrates high emotional intelligence, sound judgment, and discretion when handling sensitive information. They should be comfortable working with contracts, communicating effectively, and collaborating across teams while also working independently. Experience with HR or legal matters is a plus. Your Day-to-Day: Administrative Excellence: Serve as the primary point of contact for office administration, ensuring smooth day-to-day operations. Manage general office tasks: mail distribution, answering phones, filing, document preparation, ordering office, breakroom, and janitorial supplies. Facilitate onboarding activities for new hires and assist with HR-related processes, and prepare weekly payroll documentation for local employees. Act as liaison for facilities, safety, and fleet management needs. Assist with planning and coordination of meetings, events, and training sessions. Obtain and distribute business license renewals and certificates of insurance for clients. Project Support: Assist project managers with the preparation, reporting, and analysis of proposals and projects. Create proposals and client records in CRM; coordinate document controls and maintain accurate project files. Support billing processes: review prebills, identify opportunities for additional billing, and assist with corrections. Communicate with clients regarding billing requirements and respond to requests for information. Participate in project review meetings, define phases, and assist with deadlines and milestones. Conduct initial contract review and assist with implementation and compliance of contract terms, including tracing of certificates of insurance. What You Bring: A High School Diploma or GED An Associate's or bachelor's degree in business or accounting, a plus A minimum of 5 years of experience in a relevant field Proficiency with CRM, ERP systems, and Microsoft Office Suite A Notary Public Certification, or the ability to obtain within 90 days of hire We Are S&ME: At S&ME, we're committed to your growth, professionally and personally. With over 50 years of experience delivering innovative solutions in geotechnical, civil, environmental, and construction materials engineering, we've built a strong foundation for long-term careers. Our team of 1,000+ employee-owners across 10+ states works together to create meaningful impact for our clients and communities. When you join S&ME, you become part of a collaborative, honest, and people-focused culture that invests in your success. We offer exciting project opportunities, ongoing training, and a comprehensive benefits package to support you and your family. This is more than a job; it's a place to grow, thrive, and build a future. Here's what you can look forward to: Medical, Dental & Vision Plans with HSA and FSA options - with no medical premium increase in 2026 Wellness Program - $50 off per month on your 2027 premiums! Pet Insurance Term Life & Long-Term Care Coverage - available Spring 2026 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution 401(k) Retirement Plan Paid Holidays and Paid Time Off (PTO) - with rollover options Paid Maternity & Paternity Leave Mentorship & Career Development Programs Credential Incentive Program - get rewarded for advancing your skills Tuition Reimbursement Employee Recognition Program Company Vehicle & Fuel Card - for project-based roles $2,000 Employee Referral Bonuses - and more! If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join our team! This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted. Job Posted by ApplicantPro

Job Description WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. Supporting the marketing team by co-creating and communicating field direction for promotional materials. Working closely with marketing for allocation and distribution of marketing materials to the sales team. Handling event planning logistics, catering, agendas, and travel arrangements for meetings. Discreetly handling confidential business and employees' issues, working closely with Human Resources. Skilled in business management support including budget templates, invoicing, and PR/PO generation. Responding to email and other correspondence to facilitate communication and enhance business processes. Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. High attention to detail and the ability to prioritize projects. Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) Knowledge of video conferencing tools Ability to work in a small, entrepreneurial environment with limited supervision Excellent written and verbal communication and interpersonal skills Technological acumen-knowledge and ability to learn new technology Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law. COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered. EEOC STATEMENT: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law. Powered by JazzHR HkpnPV0YBI

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ

The Student Affairs Administrative Support Specialist provides comprehensive administrative assistance to the Vice President of Student Affairs and Enrollment Management, supporting day-to-day operations, communications, scheduling, and project management. The position also coordinates, plans, and executes student affairs events including student engagement programs, recognition ceremonies, orientation activities, and other divisional initiatives. This role enhances student experience through seamless event logistics, strong organizational support, and effective cross-campus collaboration. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis. Required Qualifications Required Qualifications Associate degree from a regionally accredited institution required. Skills and Abilities Ability to work or meet in the evenings and/or on weekends, with advanced notice. Ability to provide leadership in anticipating and responding to change. Ability to work effectively and collegially with others. Ability to use productivity software, including a general knowledge of word processors and spreadsheets, the ability to send and receive email, and to complete and submit electronic forms. Employees are expected to perform essential computer skills (log on/off a computer, manage and organize files, print/scan forms using a copier, maintain and recall secure passwords and change password(s) routinely per college procedures). Excellent oral and written communication skills. Provide exceptional customer services with people internal and external to the institution. Providing vision and leadership. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adapts to change. Willingness to collaborate with multiple departments to achieve excellence for customers and students. Preferred Qualifications Bachelor's degree from a regionally accredited institution is preferred. A minimum of 1 to 3 years of pre-qualifying experience is preferred.