Administrative coordinator jobs in Huntsville, AL - 75 jobs

- Community/Association Management Beacon Management Services is hiring an *Entry-Level Team Member* to join our association management company. This is a great opportunity to grow your career with an excellent team-oriented work environment. **Duties Include: * Administrative support * Property visits * Data entry * Hands-on training for growth and skillset **What We're Looking For: * Strong work ethic * Dependable and reliable * Excellent customer service skills * Positive, team-focused attitude * Reliable vehicle and valid driver's license required **What You'll Get: * Great opportunity for career growth * Supportive and collaborative work environment * Hands-on training and development * Competitive benefits package * Health insurance benefits * Paid time off * Retirement savings plan If you're motivated, dependable, and enjoy helping others, **we want to hear from!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Show initiative Proficient in Microsoft Office suite Proficient in web applications

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

The Physics Department Administrative Assistant will ensure that all departmental academic and research activities are performed proficiently, which requires working closely with staff, faculty, students, and various units across campus. Duties / Responsibilities: * Create and/or enter class schedules in Excel/Coursedog with data provided by the Chair. (Every semester, with small changes throughout the semester). Coordinate with faculty and order textbooks via Textbook Adoptions with the bookstore textbook manager (every semester). * Assist faculty and students with issues pertaining to classes and other university business as needed. * Maintain a spreadsheet of office assignments for department personnel in the Optics building (as needed) and provide key and card key request forms for approval (as needed). * Maintain hard and/or electronic personnel files for faculty, staff, and student workers, GTA & GRA records, and undergraduate and graduate student files (ongoing). * Review and process travel authorizations, expense vouchers, and all payment requests from faculty, students, and clubs (as directed by Chair). * Maintain and organize office supplies (weekly). * Enter and update ePAF's and eLabor Reports for faculty, staff, and student employees (biweekly, each semester, and as needed) and monitor approvals (biweekly). * Process applications and new hire forms for student workers (as needed). * Assist the Chair in preparing and processing GTA, GRA, and Part-Time Instructor offer letters (every semester). Assist with GTA credential forms. * Work with the Chair to monitor departmental budget (monthly). * Make requests to facilities and other offices for telephone service, furniture moves, surplusing items, maintenance, etc. (as needed). * Organize, attend, and take minutes of Departmental meetings. * Maintain documents on the Departmental server for faculty and students. * Provides support to faculty on the interpretation of financial statements. * Perform budget analysis and projections for all department accounts. * Prepare documents and reports for department submission to the Board of Trustees. * Plan and coordinate site visits for visiting scientists, seminar speakers, and candidate interviews. * Coordinate new graduate student orientation with GTA Supervisor. * Work with faculty to update undergraduate and graduate curricula and catalogs. * Create presentation material for student and faculty orientation. * Act as department liaison for payroll, travel, purchasing, and HR questions. * Schedule meetings, set up appointments using web-interface systems, and maintain the supervisor's calendar and schedule. * Complete requisitions for all purchase orders regarding departmental activities, including research components. * Create departmental databases re: alumni, student graduate rates, and program of study. * Maintain confidential student records on the shared drive. * Analyze programs of study to schedule courses, preliminary, and qualifying exams for graduate students. * Plan and facilitate department outreach and recruiting activities, including recruiting booths and receptions at national conferences, open houses, and student (retention) activities. * Maintain a database of potential students and disseminate departmental information. * Manage faculty recruitment, including organizing interviews and preparing material for committees. * Manage class schedules and proactively work with the Chair on upcoming course schedules and instructor assignments. * Co-Manage travel for weekly (during semester) seminar visitors with assigned course instructor. * Manage the transition of departmental policies and information to web pages with the help of the web page designer. * Work with faculty and students to create effective recruitment materials. Minimum Requirements: * Bachelor's degree or an equivalent combination of education and years of experience. * 3 - 5 years full-time verifiable relevant administrative work experience. * Proficiency with Microsoft Office tools. * Ability to read and interpret budget statements. * Must be able to utilize the Google Drive file system. * Excellent communication and interpersonal skills. * Ability to manage multiple concurrent tasks. Desired Qualifications: * Experience in an academic environment is preferred. * Proficiency with Banner, Argos, and Degree Works is desired. Published Salary (if available): $41,000 - $49,092 Advertised: Dec 22 2025 Central Standard Time Applications close:

A bit about us At Placemakr, home meets hospitality. We've combined the best of apartment living, vacation rentals, and hotel stays into one experience. We partner with developers, property operators, and investors to curate a collection of apartment-like spaces in hand-picked neighborhoods. Our tech-enabled buildings create one-of-a-kind guest experiences and add tremendous value to the underlying real estate. Whether guests are with us for a night, a year, or somewhere in between, these are more than just spaces to spend the night - they're a place to call home. Our property team members help our buildings thrive by focusing on execution and ensuring a great experience for both residents and guests. Our non-property team members support property execution and the evolution of other areas within our platform. They can enjoy remote-first work with the freedom to choose their location - as long as they have access to a workspace and reliable Wi-Fi. We believe collaboration is key, so our remote-first teams and property leaders have biannual in-person get-togethers at various locations across the US. From corporate non-property team members to our property teams and leaders, we're looking for collaborative, driven individuals to join us as we continue to expand our presence. The impact you'll have At Placemakr, our obsession with exceptional service doesn't stop at our guests, residents and partners - it encompasses our team members as well. As Property Operations Coordinator, you will play a pivotal role in providing support to our property leadership team and property team members through exceptional communication and prioritization skills, executing on administrative and operational tasks to improve efficacy of the overall team, and being a hands-on member of front of house and back of house teams. Reporting directly into the General or Operations Manager, we are seeking individuals who champion Placemakr's Community Norms, bring a forward-thinking, proactive mindset to each shift and are considered an extension of our property leadership team. As an integral member of our on-site property team and a future leader at Placemakr, you will embody our Property Team Mission with each guest and team member interaction, lead by example and ultimately ensure that our guests are delighted by the experiences created by each team member on property. This position requires open availability for scheduling including nights, weekends and holidays. The exact hours and days of the week and weekend that you will be scheduled will be rotational. This position is in Huntsville, AL. The pay rate is $24.75/hr. What you'll do * Consistently provide an exceptional experience to all Placemakr guests, residents and partners by embodying what our guests should think of as a trusted friend and local insider. * Foster a "one team" mentality by collaborating effectively with all property team members, contributing to a cohesive and supportive work environment. * Maintain a safe, secure and compliant environment for team members and guests by adhering to established Placemakr and property-specific policies and procedures, including emergency protocols, attendance policies and conduct expectations. * Spend 100% of your time playing an active role in the day-to-day operations of your property, including providing administrative and operational support to your leadership, front of house and back of house teams, to maintain operational excellence. * Lead by example as a top performer to help your team achieve and maintain Placemakr standards for excellence, including employee engagement ratings, NPS scores, brand standards, and consistently positive customer reviews. * Effectively resolve escalated guest and team member issues with autonomy, exercising exceptional judgement and decision-making skills. * Support the front of house operations by being a hands-on, service-focused team member at the front desk and addressing any operational or guest-facing issues (as called for by the needs of the business). * Support the back of house operations by inspecting rooms, creating housekeeping boards or delivering on inventory-related tasks (as called for by the needs of the business). * Support your property and department leaders with creating and communicating schedules, addressing time-clock issues, collecting missed punch forms and delivering on operational, administrative or budgetary duties and efficiencies, as assigned. * Provide support to property and department leaders with the inventory and ordering process for all property supplies including, but not limited to, room amenities, housekeeping supplies, business cards, pin cards, administrative supplies, and approved property signage. * Additional duties and responsibilities, as assigned. What it takes * Bachelor's degree in hospitality, management, business administration or related field or commensurate experience in lieu of a degree * 1+ years in a client-service work environment and/or 1+ years in an administrative or operations support-focused role * Experience with basic office tools and systems such as Microsoft Office (including Word, Excel and PowerPoint) * Previous experience in a property management or point of sale system preferred * Demonstrated ability to multi-task and prioritize tasks effectively based on competing levels of urgency * You exceptional organizational and time-management skills * You are a problem-solver and skilled communicator * You embody our Property Team Mission of Customer, Consistency and Community (Norms). * You lead by example and embody the core values of Placemakr. You Own It. You Make It Better. You Treat People Right. * Property Operations Coordinators will be on their feet and moving around (stand, sit, or walk for an extended time) and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance). Doing all these things well (and other reasonable job duties as requested) is critical for our Coordinators, Property Operations and an exceptional guest experience. * CPR Certification (if you are not currently certified, this will be required to obtain within a week of start date, paid for by the company) Our benefits & perks Competitive pay rate Generous monthly bonus program of up to $500/month Company stock options 401k + 4% employer matching program Medical, Vision & Dental Insurance plan options Flexible Spending Account & Health Savings Account options 15 days of accrued paid time off (PTO) per year, with the flexibility to use it, roll it over, or cash it out! PTO increases to 20 days per year after 2.5 years of employment Enjoy a paid day off for your birthday to celebrate your day, your way! Paid Parental Leave Paid Life Insurance Flexible scheduling (including 3- and 4-day full-time work weeks, location- and position-dependent) to support work-life balance for all Transparent position development which provides you with the ability to increase your pay by at least $2/hr in as fast as 9-months (position-dependent) Exclusive, Placemakr-branded swag through our Placemakr Stars Program Weekly Paychecks, plus ZayZoon as an option to access your paycheck before your payday Plus, discounts to stay at select Placemakr properties all over the US * The exact benefit terms and coverage are detailed in the Employee Handbook. Please note that Placemakr has the right amend policies and are subject to change. Our community norms Great people are the key to our success. From corporate team members to our property teams and leaders, we're looking for collaborative, driven individuals to join us as we continue to expand our presence across the US. Most importantly, we create positive community norms that shape our company culture and inform how we do business: We own it. We make it better. We treat people right. Applicants must be legally authorized to work in the United States and meet our age requirements of 18 years or older in order to be considered for employment with Placemakr. Placemakr will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our team at ************************ All your information will be kept confidential according to EEO guidelines. Placemakr values diversity of all kinds, and is committed to building a diverse and inclusive workplace where we learn from each other. We are an equal opportunity employer and evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Placemakr participates in the E-Verify program as part of our hiring process in order to stay committed to maintaining a legal workforce and complying with all applicable employment laws. E-Verify is a federal system that allows employers to confirm the employment eligibility of newly hired employees by comparing information from an employee's Form I-9 to data from U.S. Department of Homeland Security and Social Security Administration records. All new hires will be required to complete the Form I-9 and may be verified through the E-Verify system. For more information about E-Verify, please visit ***************** If you don't meet 100% of the above qualifications, we still encourage you to apply!

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. It's More Than a Job, It's a Career Caterpillar is seeking an Administrative Assistant to join its legal team in Albertville, Alabama. The paralegal will be responsible for assisting corporate attorneys with legal tasks and activities to support Caterpillar's Rail team through its wholly owned subsidiary, Progress Rail. This Rail Administrative Assistant role will work directly as a partner with attorneys and internal business clients to support commercial contracts and related activities, which are implemented to help achieve the clients' business goals and objectives covering the Rail team's global footprint. The successful applicant will serve as trusted support to corporate attorneys and the internal business teams. This position is an exciting opportunity for an Administrative Assistant that seeks a challenging, rewarding, and fast-paced environment with an organization with consistent financial performance and historical significance. Caterpillar and Progress Rail offer solutions that help our customers build a better, more sustainable world! This role works directly with Caterpillar and Progress Rail teams globally, as well as other legal professionals, and reports to the Lead Counsel for Progress Rail in Albertville, Alabama. What You Will Do: * Schedule meetings, organize, and maintain calendars for team members; make travel arrangements, such as booking flights, transportation, hotels, and managing expense books * Prepare form documents * Support and manage legal team workflows * Prepare documents for signature and manage the contract signing process * Prepare presentation materials and display presentation material in various meetings * Plan and execute team events * Maintain high confidentiality and professionalism * Other tasks as requested by legal team members What You Will Have: * Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. * Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Conduct themselves with diplomacy and professionalism, and enjoy meeting and helping people * Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. * Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change. * Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. * Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations * Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams. * Microsoft Office: Advanced knowledge of Microsoft Office products (Microsoft Outlook, Excel, and PowerPoint); Advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics Top Candidates Will Also Have: * Bachelor's degree and/or significant experience supporting leaders of departments and organizations as well as large and diverse teams * Previous experience within the legal field Additional Information: * The position is located in Albertville, AL * Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate * Sponsorship is not available for this position What You Will Get: * Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. * Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays. * All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply. About Caterpillar Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services provide exceptional value that help solve our customers' problems. Final details: Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status. #LI Summary Pay Range: $24.60 - $36.90 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. * Medical, dental, and vision benefits* * Paid time off plan (Vacation, Holidays, Volunteer, etc.)* * 401(k) savings plans* * Health Savings Account (HSA)* * Flexible Spending Accounts (FSAs)* * Health Lifestyle Programs* * Employee Assistance Program* * Voluntary Benefits and Employee Discounts* * Career Development* * Incentive bonus* * Disability benefits * Life Insurance * Parental leave * Adoption benefits * Tuition Reimbursement * These benefits also apply to part-time employees Posting Dates: December 29, 2025 - January 11, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Our mission is to build a safer, cleaner, more prosperous world by ensuring no waste is ever wasted. Reword is a global leader in providing sustainable waste solutions. The company's modern facilities convert waste from municipalities and businesses into clean, renewable electricity. Each day we're working to transform the very definition of waste. We've got the infrastructure, technology, and imagination to solve complex waste management challenges and help create a sustainable and more prosperous future for businesses and communities.As a Reworld intern, you will work on projects that have a real impact on sustainability. Students with a genuine interest in developing a career in renewable energy, sustainability, and waste to energy technology are encouraged to apply!What You'll Do: Automate site processes(Optimize Plant log for trend tracking) Eliminate multiple SharePoint folders Minimize waste (including paper) Have the ability to demonstrate how your actions support Reworld Values and Behaviors, including Safe and Inclusive Workplace, Delivering Results through Trust and Building Breakthrough Capabilities. Who You Are: Positive, motivated self-starter who can take an assignment and run with it. Currently enrolled in Data Sciences or Processing Engineering Bachelor Degree program or related discipline as a Junior or Senior About Reworld's Internship Program:During your internship, you can expect to: Work with industry experts and gain valuable knowledge, develop new skills, and establish a network of mentors and business contacts. Learn all about Waste to Energy operations at the company. Participate in leadership talks, skill building workshops, facility tours, and networking events. 2026 Internship Start Dates: January 2026 Pay Rate:Competitive hourly rates All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-26/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3PM

This position provides administrative support to SageLife Financial Consultants. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by SageLife Financial Consultants. This position is full time, working Monday - Friday (9 am to 5 p.m.) Compensation ranges between $18-21/hr dependent upon experience. Benefits include PTO and holiday pay. This is an on-site, in office position. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls to SageLife Financial Consultants and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Tracks practice expenses and oversees the practice bill paying Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of SageLife Financial Consultants' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Job Description ? You may submit your resume through this process. Are you passionate about STEM related fields, such as Engineering, Software, Radar Systems, or Cyber Security? If so, we may be a company for you. Recent college graduates, interns and experienced professionals are encouraged to submit your resume to join our talent community. Now is the time to connect with DESE Research. In our digital world, we understand the need to connect. So, follow us on LinkedIn, and Facebook to stay up to date on current events with DESE. We encourage you to review current job postings and apply accordingly to a specific position of interest. Important Submission Disclaimer: Resumes submitted through this General Resume Submission process are not considered applicants for a specific job opening or job solicitation/posting. A resume submitted through this process will be considered a general resume submission joining our talent pool. When you are ready to apply for a specific job opening/position, please see that specific job opening and apply accordingly to complete the application process. As part of our general interest resume submission/review process, should your resume be selected for review, you will be contacted to gauge current interest and to initiate the complete applicant process (if you have not already completed it) for a specific job opening. Job Posted by ApplicantPro

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking multiple qualified General Clerks/Secretaries (Levels II & III) to provide general office support services at NASA. We are looking for proactive and detail-oriented individuals who can work independently with minimal supervision, maintaining strong relationships with supervisors and staff. The ideal candidate will have a solid understanding of office procedures, organizational programs, and relevant software tools. Key Responsibilities: Manage incoming calls and correspondence Schedule appointments and maintain calendars Greet and assist visitors Coordinate meetings, teleconferences, and conference room bookings Disseminate information and manage document flow Order office supplies and manage inventory Handle copying, faxing, graphic requests, and photo services Maintain records and data management systems Support desktop processing and correspondence tracking Coordinate travel arrangements and manage time and labor collection Assist with property and move coordination Facilitate training and special event coordination Qualifications: Education: High School Diploma (required) Experience: General Clerk II: 1-2 years of office experience or equivalent General Clerk III: 2-4 years of office experience or equivalent Preferred Qualifications: Experience working with NASA or related contracts Active NASA badge is a plus Strong verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screening FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team! Are you experienced, flexible and self-motivated? Are you skilled and energized by collaboration and continuous improvement? Do you enjoy a challenging and vibrant work environment? If this sounds like you, you may be The Right One! Please continue on to learn more about this opportunity. Don't forget to take a look at our comprehensive benefits! SUMMARY Administrative Coordinator assists with departmental administrative and clerical functions ranging from accounting to logistics to helping support the improvement and development of operations. ESSENTIAL DUTIES/RESPONSIBILITIES DUTIES & RESPONSIBILITIES Duties reflect substantial variety and complexity. Assignments are broad in nature and usually require some originality or ingenuity. Serves as a resource to others in resolving complex problems and issues. Works with general supervision. May be designated as Lead worker (orient, train, assign, and check work of other administrative. Applies advanced skills. Adapts procedures and techniques. Other duties and projects. BENEFITS Competitive Salary with Bonus Opportunities Paid Time Off Comprehensive Medical, Dental and Vision Benefits (Low Premiums!) Flexible Spending and Health Savings Accounts Disability and Life Insurance 401(k) with Company Contribution Educational Tuition Reimbursement Flexible Work Schedule / Telework Program - Work Life Balance!

Job Description The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

Coordinates activities of the front office for scheduling patient office visits, procedures and tests with proficiency and compliance. Inputs patient demographic and insurance information to insure successful processing and payment of claims. Provides secretarial support for physicians and administrative staff. Responsibilities Key Responsibilities / Essential Functions 1. Greets patients and visitors in a prompt, courteous, and helpful manner. Communicates effectively with patients and/or family members to obtain needed patient information. 2. Responsible for excellence in customer service and ensuring patient needs are met. 3. Responds to routine requests for information/service and directs visitors/patients to appropriate medical staff. 4. Adheres to office scheduling policies and makes and cancels appointments including but not limited to office visits, tests, and procedures through the office scheduling system and hospital system. Obtain pre-certification and/or referrals for patient appointments when necessary. 5. Logs all no shows/cancelled appointments and calls patients to reschedule as needed. 6. Verifies insurance for procedures, tests, and makes referrals as needed. 7. Enters and updates patient information in the computer system to include place of service, insurance type, policy holder, provider of service and referring physician. 8 Answers telephone in a timely manner, screens calls, takes messages, consults, and provides information. 9. Checks out patients, collects co-pays and payments on account balances and completes end of day deposit according to policy. 10. Manages and maintains physician and clinic schedules appropriately. Updates office schedule regularly for patient additions/cancellations. 11. Completes assigned responsibilities in an appropriate time frame. 12. Demonstrates flexibility when involved in changing situations. 13. Demonstrates professionalism in appearance and actions. 14. Attends required meetings. Participates in staff development and education activities. 15. Maintains work area and lobby in neat and orderly manner. 16. Maintains patient confidentiality. 17. Creates referrals in the scheduling system in a timely manner. Qualifications Minimum Knowledge, Skills, Experience Required Education: High school graduate or GED. Experience: Prefer one year work experience in a medical office setting. Insurance verification and pre-authorization experience is preferred as well. Collections is a plus. Knowledge of medical terminology desirable. Word processing and computer experience desirable. Additional Skills/Abilities: Knowledge of grammar, spelling, and punctuation to type patient information. Skill in operating a computer, facsimile machine, and photocopy machine. Skill in greeting patients and answering the telephone in a pleasant and helpful manner. Ability to speak clearly and concisely. Ability to read, understand, and follow oral and written instruction. Ability to sort and file materials correctly by alphabetic or numeric systems. Ability to establish and maintain effective working relationships with patients, employees, and the public.

Administrative Assistant Job Description The duties of the Administrative Assistant include and but are not limited to: Provide administrative and clerical support for the Administrators and Office Manager Answer and direct phone calls to the proper parties Assist with the coordination of staff schedules and maintaining schedules in client binders Assist the Company Recruiter with staff recruitment and interview scheduling Assist with the Start of Care meetings with Clients Maintain contact list in the Company directory Maintain employee and client filing systems, both electronic and physical Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies Provide polite and professioal communication Provide support to CNA and Nurse staff Ability to maintain office confidentiality Ability to maintain and safeguard client and employee records Intermittent may require: Completing start of care documents for new clients Client visits Filling in for Home Health or CNA's when required Digital and in person marketing

Administrative Support The Administrative Support position provides essential administrative and clerical services in support of program, project, or office operations. This role requires attention to detail, accuracy, and the ability to manage a wide variety of administrative tasks in accordance with established procedures and contractual requirements. Must be able to obtain and maintain a minimum of a secret security clearance. Key Responsibilities · Perform a broad range of administrative duties to support daily operations. · Maintain and update a wide variety of financial, programmatic, or operational records in an accurate and organized manner. · Verify statistical reports and documentation for accuracy, completeness, and consistency. · Assist in preparing correspondence, reports, and other routine documentation. · Handle, track, and assist in resolving or adjusting complaints, inquiries, or issues in a professional and timely manner. · Coordinate schedules, meetings, and administrative logistics as required. · Ensure proper filing, record retention, and document control in accordance with applicable policies and procedures. · Support compliance with contractual, regulatory, and organizational requirements. Required Knowledge, Skills, and Abilities · Working knowledge of administrative and clerical practices and procedures. · Strong attention to detail and ability to verify data for accuracy and completeness. · Ability to maintain records and manage multiple administrative tasks simultaneously. · Effective written and verbal communication skills. · Proficiency with standard office software and record-keeping systems. · Ability to interact professionally with internal staff, customers, and stakeholders. - Other duties as assigned. - Must adhere to the company's AS9100 and QMS policies, procedures and guidelines. Education and Experience Requirements · High School Diploma (or equivalent) with 4+ years of relevant administrative experience.

Encadria Staffing Solutions places employees at Georgia-Pacific and many other Koch companies across the country. The Koch family of companies is built on principles of integrity and respect. We pride ourselves on doing the right thing... for you, for us, and for the companies we partner with. We provide opportunities for temporary, temporary-to-hire and full-time employment. If you are looking for your next career move, consider this- Encadria Staffing Solutions, a Georgia-Pacific company is currently hiring an Administrative Assistant to work at Georgia-Pacific in Perdue Hill, AL. This is a temporary assignment estimated to last for at least 6 months. Schedule: Monday-Friday (40 Hrs/Week) Address: 2373 Lena Landegger Highway, Perdue Hill, AL 36470 Pay: $20/hr Job Responsibilities: Employee Certification Process Print and bind Knowledge-Based Learning (KBL) documents and Q Cards Scan and securely shred completed paperwork Maintain organized certification documentation processes New Hire Orientation Maintain and oversee the orientation schedule for all new hires Print and bind orientation materials in advance Coordinate lunch orders for orientation sessions Support new hires with computer-based training (CBT) system issues Gather and prepare new hire supplies for each session Convergence Administrator Assign training modules to employees as needed Serve as the point of contact for Convergence training platform requests, including audit and reporting needs Connected Worker Program Manage setup and deployment of tablets across the mill Maintain scheduling and records for tablet issuance Track and issue inventory related to the Connected Worker program Qualifications: High School Diploma or GED Experience working in an administrative role in a corporate/manufacturing environment Experience with training platforms (e.g., Convergence) is a plus Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please visit the following website for additional information: https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf Job Types: Full-time, Temporary Benefits: Dental insurance Health insurance Life insurance Vision insurance

Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space . Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location

The Tennessee College of Applied Technology - Pulaski is accepting applications for the position of Purchasing-Associate to provide purchasing support to the institution. REQUIRED QUALIFICATIONS: * Graduation from a standard high school or post-secondary training in an appropriate field and evidence of work experience to perform the work successfully. * Minimum of 2 years' experience in purchasing. * Proficiency in MS Office Suite PREFERRED QUALIFICATIONS: * Graduate of a technical business program preferred. * 2 to 5 years' experience in an office environment preferred. * Experience in an educational setting. * Experience with Jaggear purchasing software. SKILLS: * Ability to establish and maintain an effective working relationship with the students, the public, and other employees. * Ability to exercise good judgement in evaluating situations and making decisions. * Demonstrated ability to consistently meet deadlines and submit accurate reports with close attention to details. * Demonstrated experience of time management and organizational skills. * Ability and willingness to maintain confidentiality. * Ability and willingness to work as part of a team in a fast-paced office environment. * Ability to organize and prioritize multiple projects at once with minimal direct supervision. * Ability to read and interpret policies, regulations, and manuals. RESPONSIBILITIES: * Purchasing of all items, services used daily, which includes bidding of items/services, when necessary, as well as all bid specs, info and vendor lists as required. * Establishing accounts/credit as necessary with vendors and requesting vendor's forms/W-9's. * Receiving of all items shipped and distribution to the appropriate departments. * Generate inventory tags fiscal assets purchased. * Work with instructors on textbooks and supply needs for programs. * Maintain and confirm all procurement and travel card receipts. * Order books and supplies needed for the bookstore. * Maintain the cost of items on the Program Bookstore list for all textbooks, testing. and supplies. * Create, implement, and monitor all purchasing contracts with vendors. * Organize, set-up, and act as hostess for college events. * Process all travel authorizations and travel claims, including securing travel for groups. * Reconcile cashier sessions from accounts receivable to process deposits on a weekly basis as needed. * Generate and complete monthly, quarterly, and annual purchasing reports. * Attend professional development as needed. * Maintain filing system for all purchasing information, including maintaining grant paperwork as required by each grant. SALARY: In accordance with guidelines established by the Tennessee Board of Regents and the Tennessee Colleges of Applied Technology. POSITION TIMELINE: Job posting will be available to apply for 30 days. TCAT-Pulaski hopes to have the position filled no later than February 2026. APPLICATION SUBMISSION & REVIEW: To be considered for a position at TCAT-Pulaski, you must create an online application at Administrative Support Associate - Purchasing - Pulaski, Tennessee, United States. Your skills, abilities, qualifications, and years of experience will be evaluated using what is recorded on your application. Please be sure to include the complete Begin and End Dates under your Employment History. Scan and attach required documents to the online application in Word or PDF format. The following required documents must be submitted to be considered for this position. REQUIRED DOCUMENTS: * Cover Letter * Resume * Educational transcripts and diplomas and licenses The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Christie Williams, Vice President Student Services, EEO Officer, ********************************, 1233 E College Street, Pulaski, TN 38478.