Administrative coordinator jobs in West Lealman, FL

We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. Responsibilities: - Communication: - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary. - Greet and assist guests in the management office, ensuring a positive experience. - Provide support to legal counsel and real estate agents as instructed by the LCAM. - Work Orders and Records: - Prepare and dispatch work orders based on service requests, and maintain the computerized work order system. - Type and manage violation letters, organize unit owner files, and handle correspondence. - Maintain records for the gate entry system, serving as the system administrator. - Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation. - Meeting Support: - Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM. - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association. - Office Management: - Order office supplies, process incoming mail, and manage invoices with LCAM approval. - Maintain up-to-date emergency contact information and update the Association's Information Sheet. - Provide change of address information for residents. - Vendor Coordination: - Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM. This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes. Requirements Qualifications: Previous experience in administrative roles or property management is preferred. Proficient in MS Office Suite and comfortable working with computerized systems. Ability to work independently. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Education and Experience: High School/GED or equivalent 1 year in property management experience or office administration experience (preferred) Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

The Associate CMO is responsible for assisting the Tampa CMO in improving clinical outcomes for internally tracked performance improvement data and publicly reported outcomes. The Associate CMO assists the CMO in performance improvement, risk management, continuing medical education, medical staff office, medical school affiliation(s) and residency programs. The Associate CMO serves as physician advisor to the Case Management staff and serves as physician liaison to promote appropriate utilization of resources by the medical staff. Performance improvement efforts will result in improved service for patients, medical staff members and lower cost. Leads in the continuing adoption of evidence-based medicine by the medical staff and the protocols that come with evidence based model approach. Provides counsel and physician perspective at senior leadership discussions and action plans related to business growth, service expansions/changes, improvements, new service offerings inclusive of all operational and strategy decisions. Serves as a clinical leader to the hospital?s medical staff providing guidance in case management, appropriate levels of care for patients, efficient utilization of resources, and enforcing compliance with laws and organizational policies. Utilizes performance improvement measurements to continually implement practice/protocols that enhance clinical quality standards and to establish the hospital?s standing at the top of publicly reported measures. Works with the medical staff and applicable departments or leaders to provide cost effective solutions for various medical equipment without compromising patient safety. Works with medical staff to obtain appropriate documentation and assist case management with clinical interpretation necessary to ensure appropriate payment for services rendered are received and third-party payer denials are minimized. Facilitates, coordinates, and oversees the expansion of the hospital into long-term, profitable and clinically beneficial relationships with medical schools while developing and overseeing applicable residency program(s). Continually enhances medical knowledge through a regular program of reading, research, seminar attendance, and active membership in professional associations. Attends and adds value at applicable meetings by providing counsel and relaying a physician perspective. Represents the hospital to the external market, as well as, building community relationships. Actively leads in physician recruitment and retention strategies and activities. Completes annual quantifiable review of the service provided by each executive contract in place with the hospital for the board quality committee. Oversee the medical staff office function insomuch that data necessary for the medical staff and board are prepared to make decisions relative to privileges and credentials. EDUCATION AND EXPERIENCE REQUIRED: Doctor of medicine or Doctor of Osteopathic Medicine Six years professional, post-residency experience in direct patient care 3-5 years in a leadership role within a medium to large integrated health system EDUCATION AND EXPERIENCE PREFERRED: Master?s Degree in Health or Business Administration Six (6) years in a medical staff leadership role within a medium to large integrated health system LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED: Current unrestricted license to practice medicine in the state where facility located Certified by the American Board of Medical Specialties in respective specialty

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

Pay rate: $20-$23/hour Performs department duties and assists in the development and monitoring of contracts. Essential Job Functions: * Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. * Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. * Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. * Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. * Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. * Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. * Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. * Supports or provides technical assistance to internal staff on administrative procedures. * Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). * Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. * Prepares annual funded program disaster form binder. * Updates the Administrative Specialist desk manual and associated task forms. * Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. Qualifications: Education and Experience: Graduation from an accredited four-year degree granting college or university OR an associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts. Knowledge, Skills and Abilities: * Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. * Working knowledge of formats and styles used in legal documents. * Working knowledge of Microsoft Office Suite products and AdobeSign. * Ability to read, understand, and interpret legal and insurance documents. * Ability to communicate effectively both orally and in writing. * Ability to work effectively with others.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Performs a variety of advanced administrative duties for a designated department including clerical and customer service functions. Handles and assists with specific projects as assigned by director. Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences: Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla. Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Position Responsibilities: Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1 Background Requirements: Requires a background check upon offer Requires a drug test upon offer Benefits: As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles. Comprehensive Medical, Dental and Vision Flexible Spending Account and Health Savings Account options 401k with an Employer Match Short Term and Long Term Disability Group and Supplemental Life & AD&D Gym Discount Program Pet Insurance Wellbeing Program and more! Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Get to know us better: ****************** ******************/careers IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * A Paralegal/Administrative Specialist performs, but is not limited to the following duties: * Provide Apprentice examination of legal instruments * Review legal instruments (completeness of information, proper execution) * Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed * Determine correctness of action (per Government regulations, procedures, etc). * Research records (to ascertain conditions that might preclude action) * Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions * Assist with the preparation of trial and hearing presentations and demonstratives * Collects and compiles statistical data as necessary for various reports * Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations * Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: * Attention to detail and the ability to read and follow directions * Good oral and written communications skills * Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Our mission is to build a safer, cleaner, more prosperous world by ensuring no waste is ever wasted.Reword is a global leader in providing sustainable waste solutions. The company's modern facilities convert waste from municipalities and businesses into clean, renewable electricity. Each day we're working to transform the very definition of waste. We've got the infrastructure, technology, and imagination to solve complex waste management challenges and help create a sustainable and more prosperous future for businesses and communities.As a Reworld intern, you will work on projects that have a real impact on sustainability. Students with a genuine interest in developing a career in renewable energy, sustainability, and waste to energy technology are encouraged to apply!What You'll Do: Eliminate multiple SharePoint folders Lead project: Labeling throughout the plant Optimize Plant log for trend tracking Digitalize the drawings library Have the ability to demonstrate how your actions support Reworld Values and Behaviors, including Safe and Inclusive Workplace, Delivering Results through Trust and Building Breakthrough Capabilities. Who You Are: Positive, motivated self-starter who can take an assignment and run with it. Currently enrolled in Industrial/Civil/Mechanical Engineering Bachelor Degree program or related discipline as a Junior or Senior. About Reworld's Internship Program:During your internship, you can expect to: Work with industry experts and gain valuable knowledge, develop new skills, and establish a network of mentors and business contacts. Learn all about Waste to Energy operations at the company. Participate in leadership talks, skill building workshops, facility tours, and networking events. 2026 Internship Start Dates: January 2026 All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

Performs department duties and assists in the development and monitoring of contracts. Essential Job Functions: Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. Supports or provides technical assistance to internal staff on administrative procedures. Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. Prepares annual funded program disaster form binder. Updates the Administrative Specialist desk manual and associated task forms. Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. Qualifications: Education and Experience: Graduation from an accredited four-year degree granting college or university OR an associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts. Knowledge, Skills and Abilities: Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. Working knowledge of formats and styles used in legal documents. Working knowledge of Microsoft Office Suite products and AdobeSign. Ability to read, understand, and interpret legal and insurance documents. Ability to communicate effectively both orally and in writing. Ability to work effectively with others.

Be the backbone of a high-volume marine sales operation The Sales Administrative Specialist plays a vital role in ensuring every deal, consignment, and transaction at Boater's World Marine Centers is accurate, compliant, and processed smoothly. This position is the control center behind our Sales, Consignment, and Finance operations-ensuring documentation, payoffs, and funds move correctly so the dealership can operate at a high level. If you are highly organized, detail-driven, and enjoy being the person who keeps everything running behind the scenes, this role offers a long-term career path in a fast-paced, growing marine organization. What You'll Do Administrative & Compliance Support Audit deal jackets and folders to ensure completeness, accuracy, and compliance Confirm lien payoffs and prepare check requests Scan, upload, and maintain all required documents in the shared drive and DMS Process consignment and trade packets, including: Entering units into Lightspeed Scanning and archiving documentation Preparing lien payoff and deficiency check requests Consignment Administration Review and verify all consignment paperwork for accuracy and compliance Stock in consignment boats and update system records Prepare and process consignment payment requests Scan and store documents in Lightspeed and the shared drive Prepare deal folders for shipment to the Lake Placid Admin Team Work with Sales Managers and GMs to collect deficiency balances on payoffs Contact lenders to verify payoff amounts on sold consignment boats Sales & Deal Support Review deals for balance, accuracy, and compliance Ensure all required documentation and checklists are complete Confirm down payments have been received and properly recorded Scan finalized deals into the shared drive Verify payoff amounts and supporting documentation Requirements Strong attention to detail and exceptional organizational skills Ability to manage multiple deals and priorities in a fast-paced environment Comfortable working with financial documents, contracts, and compliance requirements Experience with dealership systems (Lightspeed or DMS experience a plus) Strong communication skills and professional judgment Self-motivated with a high level of accountability Why Join Boater's World Be part of a high-volume, growing marine dealership Work in a role that directly impacts sales success and profitability Collaborate closely with Sales, Finance, and Management Opportunity for long-term growth within the organization

Schedule: Monday-Friday, 8 AM-5 PM, with occasional evenings, weekends, holidays, and emergency assignments during election cycles. Do you enjoy guiding, teaching, and supporting individuals while helping them succeed in their roles? The Pinellas County Supervisor of Elections is seeking an Administrative Support Specialist who thrives in a learning-oriented environment and is passionate about helping citizens participate fully in the democratic process. Join our team and apply your educational talents to support our Poll Worker Department! Under the general direction of the Supervisor of Elections, this position supports the day-to-day activities of the Poll Worker Department. The role involves training, instructing, and mentoring temporary employees to ensure they are prepared for their election duties. You will help develop and deliver training materials, support learning needs, and ensure that all processes follow state and federal election guidelines. What Would You Do? * Teach and train temporary employees, ensuring they understand their responsibilities and are confident in performing their duties. * Plan, organize, and monitor workflows, similar to managing a class or instructional schedule. * Develop and update instructional and training materials, using clear and accessible educational methods. * Provide direct instruction, demonstrations, and ongoing support to help employees master procedures and tools. * Apply independent judgment and problem-solving skills, guiding learners who encounter challenges. * Review, update, and maintain department procedures and training instructions. * Communicate effectively with the public, coworkers, and temporary staff, using the same clarity required in teaching environments. * Use MS Word and Excel to prepare teaching materials, track progress, maintain checklists, and monitor staff performance. * Create work schedules, review timesheets, and support staff development. What Do you Need To Have? Education and Experience Clerical experience preparing, processing, and maintaining administrative records. High school diploma + 3 years of experience OR Associate degree in a related field + 1 year of experience OR Bachelor's degree in a related field + some relevant experience * Ability to work flexible or emergency schedules during election periods. * Strong communication and instructional abilities - a comfort with teaching or coaching is essential. Highly Desirable Skills * Proficiency in MS Word and MS Excel * Experience with VR Database * Strong independent problem-solving and decision-making skills * Experience teaching, training, or facilitating learning * Ability to design and deliver training content Knowledge, Skills, and Abilities * Strong written and spoken communication skills * Ability to present information clearly to groups and individuals * Knowledge of recordkeeping and modern office practices * Ability to prepare detailed reports, summaries, and instructional documents * Ability to build positive relationships with learners, staff, and the public * Skill in organizing complex information into teachable steps * Ability to work independently and maintain confidentiality Our benefits rank among the top in the area! * Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options. * We have deferred compensation programs and wellness centers to name a few perks. Check out these and more! Want To Learn More? Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link. Administrative Support Specialist 1 , C19

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: * Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. * Assists in training entry-level Office Support Assistants for later advancement. * Prepares supplies for new employees, and collects supplies for departing employees * Maintains the department supply cabinet, as well as the required inventory for the client training manuals. * Assists with lunch distribution for employees and clients. * Complies with all approved procedures, directives and guidelines. * Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: * Excellent communication, interpersonal, and organizational skills. * The ability to handle multiple tasks as well as to define priorities and respond accordingly. * The ability to work in a fast-paced environment. * Basic to intermediate Microsoft Word and Excel knowledge is required. * Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure * SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Description Reporting to the Director of Operations, the Administrative Specialist oversees all administrative and office support activities for Shady Hills Energy Center. Responsibilities include office management, contract administration, purchasing coordination, budget and accounting support, scheduling, and serving as the primary liaison with Seminole Headquarters (HQ). The role requires advanced organizational, communication, and problem-solving skills and a comprehensive understanding of Seminole's operational and administrative processes. Essential Functions Oversee daily administrative operations, establishing work priorities and resolving issues related to office and facility administration. Develop, implement, and maintain office procedures, policies, and filing systems in accordance with Seminole standards. Serve as the primary point of contact between facility personnel and Seminole HQ for matters involving procurement, accounts payable, receiving, invoicing, IT, budget, travel, training, and other administrative support functions. Coordinate and schedule meetings, travel, special projects, and facility events. Manage on-site inventories of office, administrative, and general-use consumables. Support monthly accruals, annual budget preparation, and employee evaluation cycles. Assist with planning and execution of O&M budget reviews and train site staff on budget input and recordkeeping processes. Enter reimbursable expenses and perform local accounting functions, including invoice processing, petty cash management, and expense report reconciliation. Administer Purchase Card (P-Card) transactions, reconcile statements, and review site-issued P-Card reconciliations for accuracy and compliance. Perform as site administrator for financial and procurement systems and maintain supporting documentation in audit-ready form. Monitor and manage site service and supply contracts, ensuring timely renewals and vendor compliance. Oversee consumable and spare-part inventories, working with warehouse personnel to maintain adequate stock levels and accurate records. Coordinate with Seminole's Supply Management team and other site administrators to benchmark and standardize procurement policies and procedures. Prepare correspondence, reports, presentations, and documentation in support of O&M activities, capital projects, board materials, and administrative requests. Serve as the facility liaison for review, coordination, and delivery of board presentations, reports, and formal submissions in coordination with Seminole HQ departments (Finance, Accounting, HR, Legal, Engineering, Member Services, etc.). Develop and implement procedures, ensuring proper document control and record archiving. Maintain the care, custody, and confidentiality of sensitive company records. Serve as the site administrator for web-based training platforms; monitor employee completion and distribute training status reports to supervisors. Coordinate with HR on employee recordkeeping, well-being initiatives (e.g., Seminole Strong program), and onboarding documentation. Support development and distribution of training materials, schedules, and event logistics. Perform other related duties as assigned to support plant operations and corporate initiatives. NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements High School Diploma is required. Bachelor's degree in business management or related discipline is preferred. Five (5) years of administrative experience is required. Experience in power generation and/or heavy industrial operations with an emphasis on office administration, procurement, contract management, inventory control and accounting is strongly preferred. Core Competencies : Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills : Office administrative functions Accounting, reconciliation, and inventory control Contract management Purchasing and budget management Presentations and reporting Information management systems (e.g., WACS, Locus, SharePoint) High proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook) and other Windows based software applications Soft Competencies/Skills : Effective verbal/nonverbal, listening and written communications Organizing, prioritizing, planning and scheduling Team coordination and initiative Discretion and confidentiality Customer service Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must be capable of walking, reaching, climbing, stooping, and lifting up to 20 pounds. Must possess a valid driver's license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the facility there is the potential for exposure to hazards typical of an industrial working environment. “ Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments.

Performs department duties and assists in the development and monitoring of contracts. Essential Job Functions: Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. Supports or provides technical assistance to internal staff on administrative procedures. Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. Prepares annual funded program disaster form binder. Updates the Administrative Specialist desk manual and associated task forms. Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. Qualifications: Education and Experience: Graduation from an accredited four-year degree granting college or university OR an associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts. Knowledge, Skills and Abilities: Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. Working knowledge of formats and styles used in legal documents. Working knowledge of Microsoft Office Suite products and AdobeSign. Ability to read, understand, and interpret legal and insurance documents. Ability to communicate effectively both orally and in writing. Ability to work effectively with others.

Job Description The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Description Reporting to the Director of Operations, the Administrative Specialist oversees all administrative and office support activities for Shady Hills Energy Center. Responsibilities include office management, contract administration, purchasing coordination, budget and accounting support, scheduling, and serving as the primary liaison with Seminole Headquarters (HQ). The role requires advanced organizational, communication, and problem-solving skills and a comprehensive understanding of Seminole's operational and administrative processes. Essential Functions * Oversee daily administrative operations, establishing work priorities and resolving issues related to office and facility administration. * Develop, implement, and maintain office procedures, policies, and filing systems in accordance with Seminole standards. * Serve as the primary point of contact between facility personnel and Seminole HQ for matters involving procurement, accounts payable, receiving, invoicing, IT, budget, travel, training, and other administrative support functions. * Coordinate and schedule meetings, travel, special projects, and facility events. * Manage on-site inventories of office, administrative, and general-use consumables. * Support monthly accruals, annual budget preparation, and employee evaluation cycles. * Assist with planning and execution of O&M budget reviews and train site staff on budget input and recordkeeping processes. * Enter reimbursable expenses and perform local accounting functions, including invoice processing, petty cash management, and expense report reconciliation. * Administer Purchase Card (P-Card) transactions, reconcile statements, and review site-issued P-Card reconciliations for accuracy and compliance. * Perform as site administrator for financial and procurement systems and maintain supporting documentation in audit-ready form. * Monitor and manage site service and supply contracts, ensuring timely renewals and vendor compliance. * Oversee consumable and spare-part inventories, working with warehouse personnel to maintain adequate stock levels and accurate records. * Coordinate with Seminole's Supply Management team and other site administrators to benchmark and standardize procurement policies and procedures. * Prepare correspondence, reports, presentations, and documentation in support of O&M activities, capital projects, board materials, and administrative requests. * Serve as the facility liaison for review, coordination, and delivery of board presentations, reports, and formal submissions in coordination with Seminole HQ departments (Finance, Accounting, HR, Legal, Engineering, Member Services, etc.). * Develop and implement procedures, ensuring proper document control and record archiving. * Maintain the care, custody, and confidentiality of sensitive company records. * Serve as the site administrator for web-based training platforms; monitor employee completion and distribute training status reports to supervisors. * Coordinate with HR on employee recordkeeping, well-being initiatives (e.g., Seminole Strong program), and onboarding documentation. * Support development and distribution of training materials, schedules, and event logistics. * Perform other related duties as assigned to support plant operations and corporate initiatives. * NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements High School Diploma is required. Bachelor's degree in business management or related discipline is preferred. Five (5) years of administrative experience is required. Experience in power generation and/or heavy industrial operations with an emphasis on office administration, procurement, contract management, inventory control and accounting is strongly preferred. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: * Office administrative functions * Accounting, reconciliation, and inventory control * Contract management * Purchasing and budget management * Presentations and reporting * Information management systems (e.g., WACS, Locus, SharePoint) * High proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook) and other Windows based software applications Soft Competencies/Skills: * Effective verbal/nonverbal, listening and written communications * Organizing, prioritizing, planning and scheduling * Team coordination and initiative * Discretion and confidentiality * Customer service Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must be capable of walking, reaching, climbing, stooping, and lifting up to 20 pounds. Must possess a valid driver's license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the facility there is the potential for exposure to hazards typical of an industrial working environment. "Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice."