Administrative specialist jobs in Elkhart, IN - 124 jobs

This position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general office activities. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to you manager or human resources for specific duties and performance expectations. Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%) Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) Assist training new office personnel. May provide work direction to other office staff. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%) Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. Set up and update client and customer sphere of influence databases; create farming database for sales associates. (10-15%) May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner. (0-5%) Perform any additional responsibilities as requested or assigned. (0-5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Minimum high school diploma or the equivalent. Secondary education preferred. Experience: Three years clerical or administrative experience. Knowledge and Skills: Knowledge of real estate, title and/or mortgage business preferred. Strong computer skills; proficient in Microsoft Office products. Strong verbal and written communication skills. Ability to prioritize and handle multiple tasks and project concurrently. Strong organizational skills, accuracy/quality, detail-oriented. Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment. Effective analytical and problem-solving skills. Attention to detail. Other (licenses, certifications, schedule flexibility/OT, travel, etc.): NA We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families providethe strongest foundation for care and connection. That's why we focus onstrengthening and empowering families, always advocating for family-centeredsolutions to keep children safe. Our work began in 1944 with the care ofa single child. Today, inspired by our faith, our aim is to demonstrate thelove and compassion of Jesus in our services for children, youth, andfamilies. Working at Bethany means joining a team of nearly 2,000 dedicatedprofessionals with diverse skills, serving communities across the country.Together, we're united in our mission and these shared values: we're motivatedby our faith, we support one another, we champion justice, we pursueexcellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: High School Diploma or equivalent; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skillssufficient to perform essential functions including knowledge of MicrosoftOffice suite; Must be 21 years old with a valid driver'slicense with at least 3 years driving experience in the U.S. to operate a vehicle on behalfof Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain areliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

This Administrative Assistant II position will be a temporary work assignment, March 1 to August 30, 2026. Assists the Community Development Manager, Community Development Analyst and internal clients with achieving goals established by the enterprise-wide Community Leadership & Engagement Operating Plan, as approved by the Community Leadership Committee and Board of Directors. The position will be responsible for: * Utilizing software and data management platforms for the collection, validation/documentation and analysis efforts related to CRA lending (HMDA, CRA small business/small farm and community development lending), investments and services. Preparing lending, investment and service performance analysis reports which assists management with assessing ongoing CRA performance, meeting Community Leadership & Engagement Operating Plan goals and regional community leadership performance. Preparing above mentioned information, reports and analysis for CRA examinations, audits and internal use for the Community Leadership Committee, Community Investment Committee, regional CRA committees and periodic reporting to the Board of Directors. Processing and submission of applications for Community Investment programs available through the Federal Home Loan Bank of Indianapolis. Representing the Bank both internally and externally regarding community leadership initiatives, programs and projects assisting with maintaining a community outreach portfolio across the Bank's footprint. Adapting quickly to dynamic situations as they arise and support community development initiatives when and where necessary. Assisting in providing CRA-related information requested by internal departments. The incumbent in this position must be proficient in interpreting, analyzing and understanding the CRA exam performance expectations and interpreting guidance for the CRA and its impact. ESSENTIAL REQUIREMENTS Facilitates the collection, evaluation, documentation and organization of CRA lending, investment and service activities. Prepares lending, investment and service performance reports as needed. Provides assistance in managing Federal Home Loan Bank Community Investment programs through implementing procedures, processing, submission and monitoring. Provides assistance with internal/external CRA reviews/examinations to ensure the Bank is following all regulatory requirements. Conducts on-going data integrity validation of CRA-eligible activities and prepares required reporting as needed and requested. Remain current on regulations related to community oversight and CRA requirements as well as industry best practices to ensure maximum efficiency and effectiveness. Understands all applicable laws that apply to the position and complies with the regulatory requirements. Regular and predictable attendance is an essential requirement of the position. Responsible for the completion of all compliance training related to the position. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE Two (2) - five (5) years of banking experience in CRA, compliance or a related risk management area preferred, along with community leadership experience. Five (5) - seven (7) years banking regulatory audit, risk management or compliance experience preferred with a focus on CRA programs and evaluations. Experience with data management software applications. Experience with project/task management tools preferred. SKILLS Understanding CRA exam performance expectations and ability to interpret guidance for CRA and its impact. Strong organizational skills, with a demonstrated ability of multi-tasking and meeting deadlines while working with little or no supervision. Strong analytical skills that result in reasonable, supportable conclusions that are reached independently. Highly motivated with the ability to take initiative, be proactive, detail focused to follow through and complete projects/responsibilities in a professional and timely fashion. Proficiency with PC utilization, standard office software (Microsoft Office, Word, Excel, Outlook, etc.). Proficiency with CRA software applications, cloud-based applications and digital media. Ability to handle multiple tasks in a fast-paced environment. Detailed oriented. Self-motivated and proactive. Ability to prioritize. Strong written and verbal communication skills (advanced). Ability to work with all departments and business entities. Community leadership experience preferred. EDUCATION Bachelor's Degree required. Concentration in business, community development, compliance, risk management and/or non-profit management preferred. TRAVEL REQUIREMENTS Ability to travel to all locations as well as ability to travel overnight, as needed for meetings, projects, seminars, training, etc. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, CRA related applications, phone and standard office equipment.

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: Bachelor's degree in Social Science, Human Services, Behavioral Sciences, or related field of study from an accredited college; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite; Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

Job Description Fine Arts Administrative Assistant Departments Music Theatre Supervisors Stephen Martin Josh Maurer Job Summary (20-25 hours/week) Coordinate and manage the processes and collaborative efforts that contribute towards Fine Arts productions, office efficiency, and overall impressions experienced by those who interface with Bethel University. Essential Job Functions & Qualifications For Music & Theatre: Facilitate the scheduling of events, as they pertain to the academic units of Music and Theatre. Communicate with the Bethel community (travel/transportation reservations, room reservations, housekeeping, IT, and maintenance work orders, reporting, scheduling, and announcing music events) Communicate with prospective students Hire, coordinate, and supervise student workers Maintain budget tracking and reconciliation Maintain swipe card access lists for buildings and students, update each semester, and coordinate with appropriate professors and departments. Oversee Theatre purchases Oversee development of performance programs (recitals, concerts, plays, musicals, etc.) Oversee the archival and updating of departmental files Provide relevant information to the Box Office regarding upcoming performances and Fine Arts events. Coordinate preparations for special events. Assist in special research projects pertaining to norms, trends, and features of higher education institutions as directed. Collaborate with other Fine Arts staff in completion of duties. Coordinate recruiting visits, auditions, scholarships, and preview days. Assist with the yearly Christmas Concert. Be available to attend department meetings. Performance Expectations Maintain a posture of humility, self-motivation, and wisdom in all interactions with others Work collaboratively with administrators, faculty, and staff Continue to work toward increasing excellence on behalf of the department Uphold the mission of the University, abiding by the personal and academic policies Yearly performance evaluations Knowledge and Skills Two-year degree in an arts-related discipline Minimum of two years of experience in the related field Work normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information that may require some discretion. Outside contacts take the form of service to the public (visitors or vendors), requiring ordinary courtesy in providing assistance and information. Good oral and written communication skills; knowledge of Microsoft applications (Excel, Word, PowerPoint, One Drive) is essential. May be asked to do occasional lifting up to 25lbs. Job Posted by ApplicantPro

Administrative Assistant (Onsite) Salary Range: $50,000 - $70,000 (based on experience) We are seeking a highly organized, detail-oriented, and tech-savvy Administrative Assistant to support day-to-day office operations in a fully onsite environment in South Bend, Indiana. This role requires a professional communicator who can manage multiple priorities simultaneously while maintaining accuracy, discretion, and efficiency. The ideal candidate brings a strong educational background, excellent organizational skills, and the ability to adapt in a fast-paced setting. Key Responsibilities Provide comprehensive administrative support to leadership and office teams, including scheduling, calendar management, and meeting coordination Manage correspondence, documentation, and records with a high level of accuracy and confidentiality Prepare reports, presentations, and internal communications using modern office technologies Coordinate office operations, including filing systems, supplies, and vendor interactions Track tasks, deadlines, and follow-ups to ensure timely completion of assignments Support cross-functional teams by organizing information, prioritizing requests, and managing competing demands Maintain professionalism in all internal and external communications Qualifications Bachelor's degree required 2+ years of experience in an administrative or office support role preferred Strong proficiency with Microsoft Office Suite and general business technologies High level of technical aptitude with the ability to quickly learn new systems and tools Excellent written and verbal communication skills Exceptional attention to detail and organizational ability Proven ability to manage multiple tasks and priorities in a structured, onsite environment Preferred Skills Experience supporting senior leadership or multiple stakeholders Strong time management and problem-solving skills Ability to work independently while contributing to a collaborative office culture Work Environment Fully onsite position Professional office setting requiring consistent in-person collaboration #LI-ONSITE #LI-SH1 #INJAN2026 #admin #administrative #adminassistant Click here to apply online

STATEMENT OF THE JOB The Administrative Assistant provides administrative and clerical support to the Senior Executive Assistant and executive leadership team. This position is responsible for coordinating meetings, travel, events, and office logistics, as well as assisting with general administrative tasks to ensure smooth operations within the Administration and Training Facility. ESSENTIAL FUNCTIONS · Assist the Senior Executive Assistant with scheduling meetings, travel, and event registrations. · Prepare agendas, take meeting minutes, and distribute materials for meetings as needed. · Set up and organize meeting and event spaces, including arranging equipment and materials. · Provide general clerical support, including answering phones, sorting and distributing mail, and preparing documents. · Maintain organized filing systems and assist in recordkeeping to ensure easy access to documents. · Manage office supplies inventory and place orders as needed. · Assist with coordination of staff and contractor activities as directed by the Senior Executive Assistant. · Support projects and initiatives led by the Senior Executive Assistant, including follow-up tasks. · Perform other administrative duties as assigned. Requirements: QUALIFICATIONS AND EXPERIENCE: · High school diploma or equivalent required; Associates degree in office administration or related field preferred. · At least 12 years of administrative or clerical experience preferred. · Experience in scheduling, meeting coordination, and clerical support preferred. KNOWLEDGE / SKILLS / ABILITIES · Exceptional ability to track details, prioritize tasks, and meet deadlines. · Confidentiality: Handles sensitive information responsibly. · Strong organizational and time management skills. · Excellent verbal and written communication skills. · Ability to prioritize tasks and manage multiple responsibilities. · Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). · Strong attention to detail and accuracy. · Ability to work independently and collaboratively. · Professional and courteous interpersonal skills. · Works well with cross-departmental teams, especially program staff contributing grant data. PHYSICAL REQUIREMENTS · This is largely a sedentary role with prolonged periods of sitting at a desk and working on a computer. · Must be able to lift to 15 pounds at times. · Ability to move furniture or equipment for event/meeting setup as needed. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbents in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. PI8e7d615b1ecf-31181-39532995

Job Objective: To assist in the smooth and efficient operation of the Transportation Department by performing necessary administrative duties . This position reports to Director of Transportation, Facilities and Grounds who evaluates performance annually. In addition, embodies the Goodwill Mission to: “Empower people to achieve their most abundant life” and upholds the Company Core Values of: Relentless Pursuit of Excellence, Customer-First Mindset, Humble Confidence, Passion for Mission, and Do the Right Thing. Essential Job Functions: Receive and process telephone and electronic requests for home pick-up services; record and reschedule pick-ups as needed. Maintain comprehensive logs and records of completed pick-up tickets, drop box activity, material collections (including from agents), store returns, salvage shipments, and storage trailer status. Monitor and update records related to the placement and movement of drop boxes. Enter, maintain, and distribute daily, weekly, and monthly reports for the department. Track and maintain Warehouse inventory and prepare Bills of Lading. Provide administrative support to the Production Department and assist with tasks across Facilities, Maintenance, and Transportation, including tracking and updating departmental time-off calendars. Serve as a liaison for the CTE department regarding donated automobiles. Provide backup coverage for the Administration switchboard as needed. Other duties as assigned by supervisor. Qualifications Required Education and Skills: High school diploma or equivalent or ability to obtain through The Excel Center. Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively. Strong interpersonal skills and the ability to work well in a team environment. Self-motivated and proactive, with a willingness to learn and take on new challenges. Excellent written and verbal communication skills, with a professional demeanor. Proficiency in Microsoft Office Suite, internet browsers and standard office equipment. Attention to detail and accuracy in data entry and record-keeping. Ability to pass a criminal background check and drug screen. Must have reliable transportation, a current driver's license, and provide proof of insurance to travel to different job sites. Qualifications: Authorized to work in the United States. Flexible availability. Able to frequently bend, twist, reach above shoulder level, push and pull, crouch or stoop, kneel, repetitively use feet, and use head and neck in a twisting or static motion and to look up and/or down, and lift and/or move up to 50 lbs.

Job DescriptionDescription: Job Title: SABGC Administrative Assistant Job Classification: Classified/Non-Instructional Reports to: Building Administrator Work Schedule: Academic Year Calendar (plus 10 days before school begins and 10 days after school releases) General Description: The Administrative Assistant for SABGC supports the day-to-day operations of the school by providing clerical, organizational, and front-office assistance. This role serves as a key point of contact for students, families, and staff, ensuring smooth communication and efficient administrative processes. The Administrative Assistant must be detail-oriented, reliable, and capable of handling multiple responsibilities in a fast-paced school environment. Qualifications: High school diploma or equivalent; associate's degree preferred Previous experience in a school or office setting Strong computer skills, including proficiency with Microsoft Office and Google Workspace Excellent verbal and written communication skills Ability to manage sensitive information with professionalism and confidentiality Strong organizational skills and attention to detail Primary Responsibilities: Greet visitors, answer phone calls, and direct inquiries appropriately and professionally Maintain student attendance records and assist with other data entry Support school leadership with scheduling, correspondence, and communication Prepare documents, reports, and memos as needed Coordinate mailings, supply orders, and general office organization Provide assistance to students, staff and families Assist the Building Administrator in daily school operations Assist the enrollment staff with registration processes Help manage records and ensure compliance with school procedures and deadlines School Activities: Provide administrative support for school events, parent meetings, and student programming Participate in school committees or support teams as requested Attend Open Houses, Professional Development and any before or after school activities as needed or required Must demonstrate foundational professionalism, including consistent attendance, punctuality, adherence to school policies and procedures, and strong employability skills. These are considered essential, non-negotiable expectations of the role. Requirements:

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Full-time Description This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational.

The Nursing Division Administrative Assistant performs a wide range of administrative activities to support efficient operations of the Nursing Division. Qualifications Minimum Education: High school diploma Minimum Experience: 3 years secretarial, receptionist or clerical experience. Computer experience in Word and Excel.

Reports to the Director of Associate Population Health. Supports the Employee Health and Associate Wellness teams by assisting in the planning, development, implementation, and monitoring of company-wide total wellbeing initiatives, while also performing key administrative and clerical duties. This role helps facilitate appointments, maintain accurate records, coordinate communications, and ensure smooth daily operations for both Employee Health and the Associate Wellness program. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Employee Health & Administrative Support * Serve as the primary administrative assistant for Employee Health and the Associate Wellness team. * Schedule and confirm Employee Health and wellness appointments. * Assist with data entry, chart maintenance, and document management within Employee Health record systems. * Manage incoming calls, emails, and correspondence related to Employee Health and wellness appointments. * Support staff with clerical tasks including filing, scanning, faxing, copying, and preparing packets or materials for clinics and screenings. * Maintain office supplies, inventory, and assist with vendor coordination for Employee Health clinics. * Provide administrative support for compliance tracking, reporting, and communication related to vaccinations, screenings, and wellbeing initiatives. Coordinates Associate Wellness Benefit Programs by: * Working with vendors and internal parties regarding annual plan set-up, scheduling, and communication of program. * Tracking program participation and communicating non-participant information to vendors as necessary. * Working closely with the PBM to establish 340B program eligibility based on participation results. * Communicating results of the annual program with associates and assisting with the development of future wellness programs and initiatives based on these results. * Coordinating annual wellness celebration activities. * Participating as a member of the Total Wellbeing Committee. * Answering employee questions regarding wellbeing programs. * Managing and tracking monthly billings and premium payments for the Wellness program. * Assisting in drafting employee communications with respect to wellbeing programming to provide continuing education. * Implementing wellbeing-related activities (e.g., health screenings, lunch-and-learn seminars, fitness classes). * Staying current on national wellness initiatives and maintaining a network of resources to enhance participation. Acts as a Liaison with Benefit Plan Third-Party Administrators by: * Serving as a contact for employees across all Beacon entities for benefits-related questions or concerns. * Responding in a timely manner to inquiries (phone, email, or in person) and explaining various benefits including paid time off, health/dental/life insurance, FSA, COBRA, tuition reimbursement, employee discounts, and other applicable benefits. * Developing and maintaining strong working relationships with Third-Party Administrators and other vendors. * Playing a key role in activities related to Open Enrollment, including communications and employee support. * Communicating with the Benefits and Compensation Administrator regarding adjustments to employee data maintained in PeopleSoft (e.g., benefits added or terminated). Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Performing special projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience Associate's degree required; bachelor's degree in Human Resources, Business Administration, or related field preferred. Three to five years of related administrative or HR experience, preferably within a healthcare or wellness environment. Experience supporting Employee Health, wellness, or benefit programs strongly preferred. Knowledge & Skills * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning HR/health databases. * Excellent organizational, customer service, and communication skills (written and verbal). * Strong attention to detail, accuracy, and confidentiality. * Ability to work independently, manage multiple projects, and prioritize competing tasks. * Professional demeanor with the ability to interact effectively with employees, leadership, and vendors. * Demonstrated flexibility, discretion, and a service-oriented mindset. Working Conditions * Primarily office-based with occasional onsite presence at Employee Health clinics or wellness events. A fast-paced environment that requires adaptability and strong time management skills. Physical Demands * Requires physical ability to perform administrative tasks (sitting, standing, light lifting, bending, walking to clinic areas).

The Front Office Administrator plays a critical role in supporting daily business operations by managing administrative, billing, and reporting functions using proprietary internal software systems. This position serves as the primary point of contact for incoming communications and provides essential support across accounting, purchasing, and operational departments. Accuracy, discretion, and strong organizational skills are key to success in this role. Key Responsibilities Administrative & Front Office Support Serve as the first point of contact by answering and directing incoming phone calls professionally Greet visitors and coordinate basic front office logistics Provide general administrative support to management and operations teams Billing & Data Entry Enter billing information accurately into proprietary internal software systems Review data for completeness and accuracy prior to submission Assist with invoice tracking and basic billing inquiries Purchasing & Order Entry Enter purchase orders into proprietary systems based on internal requests Verify purchase order details, pricing, and quantities Coordinate with internal departments to ensure timely processing Timekeeping & Payroll Support Collect, review, and enter employee time cards Ensure accuracy of hours, job codes, and approvals prior to payroll submission Reporting & Recordkeeping Assist with monthly reporting, including compiling data from multiple sources Maintain organized electronic and physical records Support audits, reconciliations, and internal reviews as needed Required Qualifications High school diploma or equivalent (Associate's degree preferred) 2+ years of experience in an administrative or front office role Experience working with proprietary or custom business software Strong data entry skills with high attention to detail Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to manage multiple priorities in a fast-paced environment Preferred Skills & Attributes Strong organizational and time-management skills Timeliness and professionalism Attendance is critical Professional phone etiquette and communication skills Discretion when handling confidential employee and company information QuickBooks Experience Manufacturing Experience Self-starter with the ability to work independently and as part of a team Comfortable working with structured processes and deadlines Monday - Friday 8:00 AM - 3:00 PM CST

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

Provides support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Responsible for managing vehicle titles held as collateral for loans. This role involves collecting, processing, and maintaining vehicle titles, placing liens, and ensuring compliance with state and federal regulations. Collects and processes vehicle titles from customers and dealerships. Verifies the accuracy and completeness of title documents. Ensures all titles are properly recorded and stored securely. Places liens on vehicle titles as required by loan agreements. Ensures all lien placements are accurately recorded in the bank's system. Responds to customer inquiries regarding vehicle titles and liens. Works closely with loan officers and other bank staff to resolve title-related issues. Regular and predictable attendance is an essential requirement of the position. Completes assigned compliance training related to the position. Stays updated on all applicable laws and regulations that apply to the position and comply with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS One (1) year of experience in a similar role, preferably in a banking or automotive environment. Strong knowledge of vehicle title and lien processes. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. EDUCATION High school diploma or equivalent; bachelor's degree in finance, business, or related field preferred. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.

At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work Administrative Assistant, Administrative, Program Manager, Case Manager, Assistant

Salary: $42,000 - $48,000 annually Why This Opportunity Stands Out Reliable and Reputable Employer: Work for a well-established organization with a strong presence in the South Bend area and a reputation for operational excellence. Supportive Office Culture: Join a team that values organization, communication, and mutual respect in a fast-paced but friendly environment. South Bend Lifestyle Perks: Enjoy a vibrant city with access to Notre Dame, cultural events, and a revitalized downtown-all with a manageable cost of living. Career Stability and Growth: This role offers long-term stability with opportunities to grow into office management or executive support roles. Training and Impact: Receive structured onboarding and play a key role in keeping operations running smoothly and efficiently. Key Responsibilities Manage scheduling, correspondence, and document preparation for internal teams Maintain organized filing systems and office records Coordinate meetings, travel arrangements, and event logistics Serve as a point of contact for internal and external communications Support general office operations including supply management and vendor coordination Qualifications Minimum 2 years of experience in administrative support or office coordination Proficiency in Microsoft Office Suite and general office software Strong organizational and communication skills This position is on-site and located in South Bend, Indiana Click here to apply online