Office Coordinator
Administrator job in Taunton, MA
Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.
Administrative Office Coordinator
Full Time: Monday-Friday 9am-5pm
Office Location: Brockton, MA
Pay Rate: $20.50/hour
OUR MISSION AND PERFORMANCE EXPECTATIONS
The MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve. Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company's mission. SUMMARY
Coordinates administrative support for an office or region within a state, which may include coordination of building maintenance, office equipment, and purchasing. Supervises work flow of administrative staff under the direction of a manager or director. May also perform administrative duties such as scheduling, preparing correspondence, answering telephones, and filing. May also provide program operations support.
ESSENTIAL JOB FUNCTIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below:
Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office or department staff. Provides backup support for administrative staff to cover phones and other duties as needed.
Assures that appropriate training and continuing in-service training instruction is received by all assigned personnel as needed.
Coordinates the administrative functions for the department such as billing, accounting, payroll and other related activities, as needed. Develops systems/reports which guide and support administrative operations, as needed.
Assists in preparation and maintenance of contracts and contract proposals.
Coordinates space planning, lease formalities and office automation.
Coordinates operational matters as building maintenance/repair, office equipment and purchasing. Maintains and develops relationships with vendors, including getting quotes.
Organizes, plans and attends department/program meetings, retreats, trainings and events, as required.
May assist with Human Resource related tasks including interviewing, hiring, orientation, and training and performance evaluations, processing paperwork and maintaining employee records.
Maintains databases such as the Network's Census system.
Processes and maintains payroll and invoices/account payables for all disciplines within the office or department. Investigates all discrepancies and resolves all payroll problems. Performs timekeeper responsibilities for assigned employees as required.
May act as central contact for disseminating information from departments, offices, states and regions
Performs other related duties and activities as required.
SUPERVISORY RESPONSIBILITIES
None required.
Minimum Knowledge and Skills required by the Job
The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job:
Education and Experience:
Associates degree in related field preferred; High School Diploma required
1-2 years' experience in administrative support
Microsoft Office proficiency
Accounts Payable - 1+ years' experience
Valid Driver's License - 1+ years (not including permit)
Reliable Vehicle - registered/insured
An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.
Certificates, Licenses, and Registrations:
None required
Other Skills and Abilities:
None noted
Other Requirements:
Travel as needed
Physical Requirements:
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
AMERICANS WITH DISABILITIES ACT STATEMENT
External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.
Senior Desktop Support Administrator
Administrator job in Boston, MA
The Senior Desktop Support Administrator supports the IT team by providing tier 2/3 support in managing, maintaining, and securing an organization's endpoints, such as laptops, desktops, and mobile devices. This includes device management, software deployments, and user support. The ideal candidate is technically inclined, eager to learn, and able to work collaboratively within a dynamic IT environment. They should have a strong focus on customer service and operational excellence.
Office location and hours:
This position is based in Boston Massachusetts, currently 4 days in the office and 1 remote workday. Hours are 8:00am - 4:00pm.Availability for occasional travel and on-call support is essential.
Responsibilities:
Responsibilities include assisting with the deployment and maintenance of various devices, managing OS and application patching using tools like Intune and Jamf, monitoring endpoint security, and troubleshooting hardware and software issues.
Collaboration with IT teams on software deployment and maintenance, assist with patch management, maintain documentation, and provide user support and training on best practices.
Assist with onboarding/offboarding processes, ensuring timely provisioning and deprovisioning of devices. Support video conferencing systems and remote access tools.
Qualifications:
Required skills include familiarity with Windows and mac OS. Advanced knowledge of Microsoft 365 and Active directory group policy management as well as SCCM and Intune.
Must have strong troubleshooting and problem-solving abilities, excellent communication, ability to work independently and in a team, and eagerness to learn new technologies.
Basic understanding of networking and video conferencing technologies.
Preferred qualifications include experience with endpoint management tools such Jamf, and familiarity with scripting languages like PowerShell or Python, information technology service management and basic knowledge of networking and video conference support.
A Bachelor's degree in Computer Science, IT, or a related field (or equivalent experience) is required. ITIL certification and experience in IT support or a similar endpoint support role is also beneficial.
Perks and Benefits
4 weeks accrued paid time off + 9 paid national holidays per year
Free onsite gym at our Boston Location
Tuition Reimbursement
Low cost and excellent coverage health insurance options that start on Day 1 (medical, dental, vision)
Robust health and wellness program and fitness reimbursements
Auto and home insurance discounts
Matching gift opportunities
Annual 401(k) Employer Contribution (up to 7.5% of your base salary)
Various Paid Family leave options including Paid Parental Leave
Resources to promote Professional Development (LinkedIn Learning and licensure assistance)
Convenient location directly across from South Station and Pre-Tax Commuter Benefits
Salary Range: $80,000-$108,000 a year. Actual compensation will vary based on multiple factors, including employee knowledge and experience, role scope, business needs, geographical location, and internal equity.
About the Company
The Plymouth Rock Company and its affiliated group of companies write and manage over $2.2 billion in personal and commercial auto and homeowner's insurance throughout the Northeast and mid-Atlantic, where we have built an unparalleled reputation for service. We continuously invest in technology, our employees thrive in our empowering environment, and our customers are among the most loyal in the industry. The Plymouth Rock group of companies employs more than 2,000 people and is headquartered in Boston, Massachusetts. Plymouth Rock Assurance Corporation holds an A.M. Best rating of “A-/Excellent”.
#LI-DNI
SQL Database Administrator - Direct Hire
Administrator job in Boston, MA
Primary Responsibilities
• Manage and maintain the firm's SQL environments, ensuring databases and servers operate reliably and securely. This includes tuning performance, applying updates, handling installations, managing storage, and overseeing backup and recovery processes.
• Administer SQL Server configurations and maintain accurate documentation of database structures and changes.
• Lead backup, restore, and recovery readiness activities, including recurring DR validation. Requires hands-on experience with SQL Server high-availability methods such as Failover Clustering, Replication, and Always-On availability sets.
• Continuously monitor system health and optimize performance at both the server and database layers, including query fine-tuning and configuration adjustments.
• Enforce internal standards for data protection, access control, and overall integrity of the database environment.
• Design and document data models, database schemas, and architecture to support evolving business and application needs.
• Build and refine stored procedures, queries, functions, and views to support operational and analytical workloads.
• Partner closely with the Senior DBA, infrastructure teams, developers, and business stakeholders to troubleshoot issues and support application releases or upgrades.
• Participate in scheduled on-call rotations and provide after-hours assistance as needed.
Required Background
• Bachelor's degree in Computer Science, Information Systems, or an equivalent technical discipline.
• At least two years of experience working with enterprise-level databases and large datasets in a production environment.
• Strong communication skills and the ability to clearly convey technical information to both technical and non-technical audiences.
• High attention to detail and the ability to work effectively both independently and collaboratively.
• Advanced knowledge of Microsoft SQL Server (2016-2019) and T-SQL.
• Exposure to additional database systems (MySQL, PostgreSQL) is beneficial.
• Familiarity with cloud-based data platforms-such as Snowflake or Databricks-for tasks including access management and usage monitoring is considered an advantage.
Red Hat Administrator
Administrator job in Boston, MA
REQUIREMENTS:
5+ years of experience in Red Hat Linux system administration.
Hands-on experience with Ansible, including playbook and role development.
Strong proficiency in Veritas technologies (Volume Manager, Cluster Server, Veritas replication).
Solid understanding of Unix scripting (bash, Shell, etc.).
Familiarity with networking principles (TCP/IP, DNS, etc.) and storage solutions.
Preferred Skills:
Experience with virtualization technologies (VMware, etc.).
Knowledge of cloud platforms is preferred. (Azure)
Understanding of containerization tools such as Docker or Kubernetes.
Competencies:
Strong problem-solving and analytical skills.
Ability to handle high-pressure situations and prioritize tasks effectively.
Administrator
Administrator job in Boston, MA
The Administrator for Imaging Methodologies and Support Operations plays a crucial role in delivering advanced technical support and ensuring seamless operations. This position is vital for troubleshooting complex incidents and implementing effective solutions, contributing to customer satisfaction and maintaining high-quality service standards. (1.) Key Responsibilities
1. Adhere To Quality Standards And Regulatory Requirements While Implementing Imaging Methodologies Using Sccm To Ensure Compliance And Operational Excellence.
2. Provide Advanced Support For Complex Incidents Escalated By Analysts, Conducting Root Cause Analysis And Implementing Solutions To Resolve Technical And Security Issues In Imaging Processes.
3. Engage In Value-Adding Activities Such As Updating And Managing Knowledge Bases, Training New Team Members, And Coaching Analysts On Best Practices Related To Zero Touch Imaging.
4. Resolve Complex Support Tickets Within Agreed Service Level Agreements (Slas), Collaborating With Cross-Functional Teams To Ensure Seamless Operations And Enhance Security Posture.
5. Enhance Customer Experience And Csat By Achieving First Call Resolution, Minimizing Rejected Resolutions And Reopen Cases, While Proactively Identifying And Mitigating Security Threats.
Skill Requirements
1. Proficient In Imaging Methodologies, Specifically Zero Touch And Sccm.
2. Strong Understanding Of Troubleshooting Techniques And Root Cause Analysis For Technical Issues.
3. Familiarity With Regulatory Compliance And Quality Assurance Processes.
4. Experience In Knowledge Management And Training Methodologies.
5. Excellent Communication And Collaboration Skills.
Certification
1. Optional But Valuable Certifications: Microsoft Certified: Modern Desktop Administrator Associate, Itil Foundation Certification.
A candidate's pay within the range will depend on their skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to HCL policies. In addition, this role is eligible for the following benefits subject to HCL policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off (PTO) per year (some positions are eligible for unlimited PTO); and 10 paid holidays per year.
Disclaimer
HCL is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to ****************** for investigation.
Database Administrator
Administrator job in Boston, MA
Database Administrator | Boston, Hybrid | $100,000 - $130,000
A respected professional services firm with over 50 years of success is seeking a Database Administrator to join its Boston-based IT team. This is a hands-on individual contributor role for someone with 3-5 years of SQL Server experience who wants to shape the future of database systems, stay technical, and grow into cloud technologies.
Why This Role Stands Out
Automation-Focused Environment: Join a team committed to automating and optimizing database operations. Your contributions will directly influence system efficiency and scalability.
Path to Cloud Expertise: Long-term growth includes opportunities to learn and work with cloud technologies, positioning you for future-forward roles.
Technical Depth Maintained: This role remains hands-on for the long term, ideal for those who enjoy building and engineering without being pushed into management prematurely.
Key Responsibilities
Administer SQL Server environments (2016-2019), including performance tuning, backups, and high availability (Clustering, Replication, Always-On)
Support disaster recovery testing and ensure database reliability and security
Develop stored procedures, views, and ad-hoc queries
Collaborate with IT and business teams to resolve database-related issues
Participate in a light on-call rotation (2-3 team members; infrequent but required)
Contribute to schema design and documentation
Ideal Candidate Profile
Approximately 4 years of hands-on experience with SQL Server and T-SQL
Strong communication and collaboration skills
Growth mindset and adaptability in a fast-evolving tech landscape
Comfortable with customer service and ticket-based support work
Bonus: Exposure to MySQL, PostgreSQL, Snowflake, or Databricks
Culture and Leadership
Reports to a manager who values mentorship and team development
Initial focus will be support-heavy, with a clear path toward senior design and project ownership
Work in a culture that promotes from within and supports long-term career development
Excellent benefits and a stable, well-regarded brand in the professional services sector
The firm are looking to start interviews from this week. so if it sounds like a fit feel free to reach out directly and apply to the role!
System Administrator
Administrator job in Boston, MA
The Systems Administrator supports the daily operation, reliability, and security of our technology environment. This role focuses on maintaining systems, assisting users, and ensuring that our network, servers, and applications run smoothly.
Key Responsibilities
Manage and support desktops, servers, networks, and related hardware.
Administer directory services and cloud productivity tools.
Provide technical support through tickets, calls, and hands-on assistance.
Install, configure, and update software and systems.
Help monitor backups, system performance, and overall infrastructure health.
Assist with hardware/software recommendations and disaster recovery processes.
Maintain system and network documentation.
Perform additional IT support tasks as needed.
Qualifications
Required
3-5 years of systems administration experience OR relevant education/experience mix.
Strong understanding of networking basics (DNS, DHCP, TCP/IP, VPN).
Proficiency with directory services, cloud platforms, and virtualization tools.
Experience managing system hardware/software and automating tasks.
Strong communication, troubleshooting, and multitasking abilities.
Detail-oriented and team-focused.
Preferred
Experience with backups, patching, endpoint security, SQL, or ERP systems.
Familiarity with Linux/Unix and relevant certifications.
Desired Skills and Experience
Active Directory, Azure active directory, office 365, VMWare, scripting, SQL, ERP
Oscar Associates Limited (US) is acting as an Employment Agency in relation to this vacancy.
Picture Archiving And Communication System Administrator
Administrator job in Boston, MA
*THIS IS AN ONSITE CONTRACT ROLE - 5 DAYS A WEEK IN BOSTON OFFICE IS REQUIRED. AT THIS TIME, THE ROLE IS NOT OPEN TO C2C OR THIRD PARTIES*
Our client is seeking a PACS Administrator to support and enhance their enterprise imaging environment across cardiology and radiology platforms. This role is responsible for the configuration, maintenance, and optimization of PACS systems (with a focus on Syngo Dynamics and VNA), while ensuring high availability, strong system performance, and seamless workflows for clinical end users. You will provide day-to-day operational support, troubleshoot system issues, manage integrations such as DICOM and HL7, and collaborate closely with cross-functional teams to drive reliable and efficient imaging operations.
Must-Have Experience:
5+ years of server administration experience, preferably with VMware
Hands-on experience with PACS, DICOM standards, imaging modalities, and VNA archives
Strong understanding of networking concepts, HL7 interfaces, AE Titles, ports, and modality worklists
Experience supporting clinical imaging workflows (Cardiology or Radiology) or equivalent healthcare IT background
Proficiency with server scripting/automation, troubleshooting distributed systems, and managing upgrades/patching
System Administration - Office 365 & Exchange
Administrator job in Boston, MA
Duration: 6 months with possible extension
Top 3 Technical Skills:
1. Microsoft 365 Administration Expertise
2. Exchange Online Administration and Troubleshooting
3. PowerShell Scripting for Automation
TOP SKILLS:
We are looking for someone who is beyond Tier 1 Helpdesk level, who has Exchange Online Administration and M365 Administration experience.
Position Description
The ideal candidate is an energetic quick learner who possesses superior interpersonal and communication skills, has experience supporting Microsoft Exchange Online and Microsoft 365, and regularly demonstrates creative problem solving.
Responsibilities:
Diagnose, escalate and resolve software incidents for vendor-based and custom developed applications such as Microsoft 365 Exchange, Teams, Slack, and Zoom
Participate in projects providing subject matter and technical expertise on applications
Configure applications to match business needs
Draft and update use case and technical documentation as needed
Create troubleshooting guides and knowledge articles
Complete other responsibilities as assigned
Basic Qualifications
At least 2 years' progressively responsible experience as an application administrator or in a technical support role is required
Additional Qualifications and Skills
Bachelor's degree in computer science, technology, management information systems, computer engineering, or similar field is preferred
Administering, configuring, and maintaining Microsoft 365 applications
Experience with the administration and support of Microsoft M365 collaboration suite
Developing and implementing workflows using Power Automate
Advanced Microsoft Exchange mailbox administration
Demonstrated experience troubleshooting mail flow problems
Experience with creation of scripts in PowerShell
Demonstrated solution design using both technical and business process approaches is preferred
Experience with custom developed applications and the software development life cycle is preferred
Experience leveraging APIs, reporting, and data analytics is preferred
System Administrator
Administrator job in Boston, MA
6+ MONTH CONTRACT - W2 LOCAL CANDIDATES
Hybrid - Boston MA
Act as the primary point of contact for Office 365 support and administration. Working on a small team, candidates will support MS365, Linux, Active Directory, and other cloud systems.
Manage incoming trouble tickets related to User Access, System Performance, Troubleshooting system errors, Adds/Changes, Security Issues
Stay current of all things Office 365, including changes & updates, roadmap & releases, and third-party solutions
Responsible for special projects including customer migrations to Microsoft Office 365
Analyze and provide feedback regarding deployment process and technology improvements
Provides technical support to customers using remote tools
Suggested Experience
Bachelor's Degree in Computer Science or similar work experience
2+ years of professional experience providing admin, engineering and desktop support for Office 365
High attention to detail with the ability to understand complex workflow systems
Subject matter expert; Office 365, Active Directory, Networking, Personal & Mobile Computing Device
Industry Certifications Suggested - Office 365, MCSE, ITIL or other
Support Engineer
Administrator job in Boston, MA
Molten Cloud empowers creators and rights-holders of media content through technological innovation. The Molten Cloud platform transforms and simplifies today's complex intellectual property rights, content and licensing operations. The platform is used by media organizations to manage over 175M film/TV rights, hosting data and content for over 10% (per IMDB) of all movies known to exist.
Founded in the heart of MIT, Molten Cloud is committed to breaking the barriers that hold digital creativity and media experiences back today. We are a diverse team of hackers, hustlers, and hipsters, and are backed by leading media-tech investors and advisors such as Jack Dorsey and Ashton Kutcher.
As a Support Engineer at Molten, you will perform a variety of tasks and hold a number of responsibilities. A good candidate should have a strong background in the following areas/technologies:
Customer Support: you'll be talking to our customers on a daily basis, answering their questions about the platform, and troubleshooting their issues.
Scripting: you'll be writing and executing Python scripts to handle Molten's backend operations for things like database migration, task automation, etc.
Databases: you should be comfortable with manipulating large data sets, writing queries, and organizing existing data to prepare for customer onboarding, database migrations, creations, and maintenance
System Administration: you're a power user in Linux, but comfortable in a Windows environment as well
As an ideal fit for this role, you are analytical, entrepreneurial and organized.
Analytical: you are comfortable with data and complexity. You obsess over the details, and no detail is too small for you.
Entrepreneurial: you take ownership of your work, collaborate with your teammates to leverage their complementary skill sets, and train yourself to acquire the skills you need to get the job done. You will be given a large amount of freedom, and responsibility, to take on tasks that satisfy our clients.
Organized: when things get overwhelming for most people, you have the demonstrated ability to put things in perspective, prioritize your own workload, and deliver results.
Our culture is about being rigorous at work and celebrating our big and small wins as a team. At Molten, you will have the opportunity to own and lead your own workstreams, learn from exceptional individuals on the team, and help build technology that matters across the world. Everyone on the team primarily works remotely, and the company reimburses purchases for laptops and other office supplies. Benefits include health, vision and dental insurance, but most importantly - a group of exceptional individuals building industry-defining tech.
Salary Range: $65k - $90k
Equity Range: 0.0% - 0.1%
Project Administrator
Administrator job in Brockton, MA
J. Derenzo Co. is seeking a detail-oriented and proactive Project Administrator to support our project management team. This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients. The ideal candidate will have strong organizational skills, construction industry experience, and the ability to thrive in a fast-paced, dynamic environment.
About the Role
This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients.
Responsibilities
Project Coordination
Assist Project Managers in planning, scheduling, and tracking project milestones.
Maintain project documentation including contracts, change orders, RFIs, submittals, and close-out packages.
Purchase Orders
Enter purchase orders into Sage 300 CRE following project management approval.
Commit costs and allocate to appropriate job codes.
Maintain and update buyout logs; distribute to vendors and archive in project folders.
Change Order Requests (CORs), Proposal Requests (PRs), and Invoices
Maintain and update tracking logs, including Slip Logs and ACH Logs.
Prepare pricing and route documents for project manager approval.
Scan and submit slips and supporting documentation to project owners as required.
Surety Bonds
Coordinate bond requests with the insurance broker.
Manage execution process including obtaining signatures and corporate seals.
Scan and distribute finalized documents via mail and digital archive.
Certificates of Insurance (COI)
Process and track COI requests to ensure subcontractor and vendor compliance.
OCIP / CCIP Administration
Submit monthly workers' compensation reports as required by Owner Controlled or Contractor Controlled Insurance Programs.
Assist with job setup and close out procedures.
Manage insurance documentation and subcontractor compliance paperwork.
Subcontract Administration
Process and issue subcontracts and subcontract change orders.
Track and follow up on outstanding COIs, executed subcontracts, and change orders.
Manage tax-exempt forms and ensure proper documentation is on file.
Qualifications
Bachelor's degree in Construction Management, Business Administration or related field preferred.
Work experience as a Project Administrator, Project Coordinator or similar role.
Required Skills
Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred.
Proficiency in Primavera or Microsoft Projects is a plus.
Solid organization and time management skills.
Preferred Skills
Experience in the construction industry.
Strong organizational skills.
Leasing Administrator
Administrator job in Boston, MA
Our client is a leading commercial real estate development firm, having successfully acquired, developed, re- positioned and/or entitled and managed over five million square feet of real estate. Focused on high quality, mixed-use development assets in leading gateway markets, with a strong emphasis on creative place making and value add approaches to real estate, our client is among the top tier of real estate development and management firms in the New England market.
Position Overview
The Lease Administrator is responsible for accurate administration of lease documents, ensuring proactive, detail-oriented compliance of leases, critical dates and support of leasing and property management teams in lease related functions.
Key Responsibilities
Lease Administration
Draft, review, and abstract lease agreements, amendments, license agreements and related documents for office and retail tenants.
Maintain accurate office & retail lease data in Excel & Yardi.
Ensure all lease documents are properly executed, stored, and compliant with internal policies.
Database & Document Management
Track and manage critical dates including lease expirations, renewals, options, and rent escalations. Review and verify renewal notices and timely update abstracts and Yardi accordingly.
Regularly update and audit lease files and records for accuracy and completeness.
Interface with internal departments (leasing, legal, development, project management, accounting, property management) to ensure alignment and clarity on lease terms.
Tenant Support &Communication
Provide timely responses to tenant and internal inquiries regarding lease terms, billing, and obligations.
Coordinate lease commencement and expiration processes, including documentation, communications, and file updates.
Financial Coordination
Assist with rent roll preparation and distribution, CAM/operating expense, property tax, insurance, utility reconciliations, and tenant billing based on lease terms.
Ensure accurate implementation of rent escalations, percentage rent (for retail), and other financial lease components.
Compliance & Reporting
Monitor compliance with lease terms such as insurance certificates, signage requirements, and maintenance obligations.
Generate lease-related reports for senior management, asset managers, and leasing teams.
Qualifications
Bachelor's Degree and 3+ years of lease administration experience in a commercial real estate setting.
Solid understanding of lease terminology and structures
Proficiency with lease administration software (Yardi, ProLease or similar)
Highly organized with excellent attention to detail
Ability to manage multiple priorities and interact with various departments
Strong communication skills
Senior Grant Administrator
Administrator job in Boston, MA
Site: The Brigham and Women's Hospital, Inc.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
We are looking for a high-energy, driven, customer-service focused Senior Grant Administrator/Consultant to join the BWH Department of Medicine team. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.
Reporting to and working closely with the Research Administrative Manager, the Senior Grant Administrator/Consultant will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Senior Grant Administrator/Consultant will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrator/consultants.
The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Grant Administrator will provide support for DOM central administration activities as detailed below.
Qualifications
Consultation with DOM Divisions:
1. Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed
2. Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner
3. Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
4. Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
5. Perform financial analysis and forecasting, both short-term and long-term
6. Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
7. Guide fellows and younger investigators through the grant application and renewal processes
8. Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
9. Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
10. Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
11. Review and distribute effort reports
12. Train new research administrators.
Education
Bachelor's degree and 1-3 years of related experience, experience with NIH grant requirements preferred.
Qualifications
Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful.
Must possess excellent judgment and an ability to maintain confidentiality.
Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.
Knowledge, Skills and Abilities
- Computer skills and financial/accounting skill as described above, required.
• Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills.
• Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities.
• Ability to work both independently and as part of the growing DOM research administrative team is essential.
- Proficient in spreadsheet, database, accounting and other computer applications.
- Excellent verbal and written communication, interpersonal and problem solving skills.
- Good organization and coordination skills.
- Ability to work with large financial data sets with accuracy.
- Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
- Ability to work independently.
- Ability to make good judgements and resolve problems.
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
1620 Tremont Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$37.50 - $54.55/Hourly
Grade
7
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Auto-ApplySenior Grant Administrator
Administrator job in Boston, MA
Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
We are looking for a high-energy, driven, customer-service focused Senior Grant Administrator/Consultant to join the BWH Department of Medicine team. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.
Reporting to and working closely with the Research Administrative Manager, the Senior Grant Administrator/Consultant will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Senior Grant Administrator/Consultant will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrator/consultants.
The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Grant Administrator will provide support for DOM central administration activities as detailed below.
Qualifications
Consultation with DOM Divisions:
1. Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed
2. Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner
3. Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
4. Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
5. Perform financial analysis and forecasting, both short-term and long-term
6. Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
7. Guide fellows and younger investigators through the grant application and renewal processes
8. Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
9. Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
10. Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
11. Review and distribute effort reports
12. Train new research administrators.
Education
Bachelor's degree and 1-3 years of related experience, experience with NIH grant requirements preferred.
Qualifications
Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful.
Must possess excellent judgment and an ability to maintain confidentiality.
Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.
Knowledge, Skills and Abilities
* Computer skills and financial/accounting skill as described above, required.
* Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills.
* Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities.
* Ability to work both independently and as part of the growing DOM research administrative team is essential.
* Proficient in spreadsheet, database, accounting and other computer applications.
* Excellent verbal and written communication, interpersonal and problem solving skills.
* Good organization and coordination skills.
* Ability to work with large financial data sets with accuracy.
* Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
* Ability to work independently.
* Ability to make good judgements and resolve problems.
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
1620 Tremont Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$37.50 - $54.55/Hourly
Grade
7
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Auto-ApplySystems Administrator (Azure DevOps)
Administrator job in Newton, MA
Contract to Hire
3 days onsite in Newton
The Delivery Systems Administrator is responsible for managing the roadmap and the day-to-day operations of project management/delivery systems such as Microsoft ADO and Jira. The ideal candidate will have previous experience administering Agile project management/delivery tools, maximizing tool functionality, developing enhanced BI/Analytics, troubleshooting and leading project management tool implementations.
The incumbent will be a creative self-starter able to recommend creative, user friendly, technical solutions to support Agile delivery best practices. The incumbent will work closely with Tool vendors, Scrum Masters, Product Managers, Project Managers, Release Train Engineers and other supporting IT SMEs (infosec, infrastructure, etc) to ensure that delivery systems yield maximum value with minimum technical and business risk.
Essential Functions/Responsibilities
Project Delivery Systems Administration and Leadership
Lead use of Microsoft Azure DevOps and project management tooling ecosystem across product and engineering teams
Plan and execute a comprehensive roadmap strategy for Microsoft ADO, Microsoft Project, Jira, Planview PPM Pro, and Monday.com
Manage Supporting day-to-day project management tooling operations
Design and develop enhanced executive and delivery team dashboards and reports
Develop and deliver training to Agile delivery teams
Collaborate with Agile delivery teams to align tool with delivery methodology
Collaborate with vendor partners and internal IT partners to design and put in place effective solutions
Monitor and troubleshoot application environment to minimize business downtime
Lead and execute testing of fixes and new features
Stay up to date on the latest technologies and best practices
Agile (SAFe/Scrum) Skills
Understand Agile (SAFe/Scrum) delivery methodologies
Understand Scrum and Kanban board management best practices
Understand metric best practices (Velocity, Burndowns, WIP Limits, Cycle Time, Lead Time, etc.)
Communication
Lead system roadmap strategy reviews
Communicate system changes to end user population
Ensure that feedback from key business owners is fully acknowledged and incorporated into functional specifications, process flow diagrams and project plans to give business leaders the confidence that they are being heard and that their needs will be met
Serve as a communication bridge between product and developers to facilitate understanding of initial requirements, questions, and changes across these groups.
Resolve and/or escalate issues in a timely fashion
Understand how to communicate difficult/sensitive information tactfully for business and technical audiences
Minimum Qualifications:
Bachelor's Degree in Engineering, Technology, Business, or related field
3 years of Experience working in Agile-based product development organizations
1 year of Microsoft Azure DevOps System Administration experience
Preferred Qualifications:
Prefer that candidate has 1 or more of these certifications, but not required:
Certifications - Azure Devops Solutions Expert or other related training. Certified Scrum Master (CSM), Certified SAFe Scrum Master (SSM), Project Management Professional (PMP) or other related certifications
Linux Systems Administrator
Administrator job in Waltham, MA
We are seeking an experienced L3 Linux Systems Administrator with expertise in Red Hat Enterprise Linux (RHEL). The L3 Linux administrator will be responsible for advanced system administration, troubleshooting, performance tuning and support of our enterprise Linux environment.
The L3 Linux system administrator will play a key role in the support, deployment, and maintenance of mission-critical systems across development, test, and production environments.
Key Responsibilities:
Serve as a technical point of contact for Enterprise Linux systems, managing deployments in virtualized and bare-metal environments.
Provide L3 support for incidents, root cause analysis, and resolution of complex Linux OS issues.
Install, configure, maintain, and patch Linux systems, ensuring optimal performance.
Maintain system security hardening, compliance and vulnerability remediation.
Collaborate with application, network, and security teams to support projects and infrastructure initiatives.
Provide support for high-priority incidents and scheduled maintenance windows.
Maintain detailed documentation and contribute to knowledge sharing within the team.
Required Skills & Experience:
Deep technical knowledge of:
Linux core functionality and administration tasks
End to end Linux System deployments
Troubleshooting complex Linux issues
Configuring Storage and mount points
Networking (bonding, VLANs, routing, iptables/nftables)
System performance monitoring and tuning
Patching Linux Systems and remediation of vulnerabilities.
Experience with managing REHL systems
Disclaimer
HCL is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to ****************** for investigation.
Compensation and Benefits
A candidate's pay within the range will depend on their work location, skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the following benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year.
Grant Administrator
Administrator job in Boston, MA
Site: The General Hospital Corporation
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Working under the direction of Lab and Wellman Center leadership, the Grant Administrator provides oversight and management of the lab's sponsored research portfolio throughout the award life cycle. The Grant Administrator will serve as an integral partner in all grant applications, building budgets, providing guidance, resolving issues, and helping navigate the research proposal and submission process. Through a network of robust working relationships with internal and external personnel, the Grant Administrator will troubleshoot issues, resolve roadblocks to advance research efforts, and serve as an effective representative of the lab. Additionally, the Grant Administrator will ensure the responsible and compliant use of sponsored award and sundry funds by conducting budget forecasting, monitoring fund statements, resolving accounting issues, managing accounts payable and receivable (including fabricated equipment accounts), and overseeing personnel allocations.
Job Summary
Manages the grant-related activity of an assigned portfolio of research departments. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. May be eligible for institutional signature authority to sign on behalf of enterprise institutions.
Does this position require Patient Care? No
Essential Functions
-Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
-Prepares budgets, justifications, and materials for financial reporting.
-Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
-Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant.
-Eligible for Institutional Signing Authority, which is subject to manager discretion and delegation.
-Uses organizational research financial management applications to manage workflow and develop queries and reports.
-Assist manager in the review of Grant Administrator 1 work and quality control review of data.
Qualifications
Education
Bachelor's Degree Related Field of Study preferred and Associate's Degree Related Field of Study required
Can this role accept experience in lieu of a degree? No
Licenses and Credentials
Experience
Research administration experience 2-3 years required
Knowledge, Skills and Abilities
- Proficient in spreadsheets, databases, accounting, and other computer applications.
- Excellent verbal and written communication, interpersonal, and problem-solving skills.
- Good organization and coordination skills.
- Ability to work with large financial data sets with accuracy.
- Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
- Good negotiation skills.
- Ability to make independent judgments and resolve problems.
- Ability to manage a busy workload and reprioritize as needed.
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
40 Blossom Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$62,400.00 - $90,750.40/Annual
Grade
6
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Auto-ApplyPost-Award Grant Administrator I
Administrator job in Somerville, MA
Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The Post-Award Grant Administrator I (GA I) is an active member of the Mass General Brigham central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award GA I is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award GA I will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.
With guidance from senior-level colleagues, the Post-Award GA I actively manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award GA I provides guidance and resolves issues regarding award management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award GA I will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of Mass General Brigham Research Management overall. The volume and complexity of the work is commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance.
Principal Duties and Responsibilities
* Take ownership of managing an assigned portfolio of research departments, and serve as the primary Post-Award resource for department administrators and PIs.
* Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure and documentation requirements.
* Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.
* Under the supervision of managers, assist as needed to ensure Mass General Brigham compliance with terms.
* Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc), as part of the award acceptance process.
* Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.
* After award information has been entered into Insight, activate the account. -Notify PI and department administrator once approved and activated.
* Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager or Senior GA, as necessary with sponsors.
* Draft and issue outgoing agreement modifications to collaborators with directive from PI and department.
* Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.
* Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.
* Work with assigned departments and other Mass General Brigham offices, as needed, on all PI transfers.
* Conduct financial analysis for all active accounts on assigned department portfolio.
* Work with Post-Award Manager or Senior GA on complex transactions.
* Use Insight, MicroStrategy or Workday queries and reports to measure and manage workflow effectively and efficiently.
* Assume additional responsibilities as assigned.
Qualifications
Education
* Associate's degree required; Bachelor's Degree preferred
Experience
* At least 1-2 years of research administration experience required
Knowledge, Skills, and Abilities
* Must possess the ability to thrive in a busy, high-volume, and deadline-driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
* Requires strong organization and communication skills with a focus in customer service.
* Proficient in Microsoft Office Suite, spreadsheets and databases.
* Ability to make good judgments.
* Excellent problem-solving skills.
* Ability to work with large financial data sets with accuracy.
* Excellent verbal and written communication, interpersonal, and problem-solving skills.
* Good organization and coordination skills.
* Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
* Good negotiation skills.
* Ability to work independently.
* Ability to make good judgments and resolve problems.
Additional Job Details (if applicable)
Working Conditions
* This is a remote role that can be done from most US states
* This is a full-time role with a Monday through Friday schedule with a typical 9 AM EDT-5:30 PM EDT schedule
Remote Type
Remote
Work Location
399 Revolution Drive
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$62,400.00 - $90,750.40/Annual
Grade
6
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Auto-ApplyGrants Administrator I
Administrator job in Boston, MA
Site: The General Hospital Corporation
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Summary
Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.
Does this position require Patient Care?
No
Essential Functions
-Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
-Assists with budgets, justifications, and materials for financial reporting.
-Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
-Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
-Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
-Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.
Qualifications
Education Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Research administration experience 1-2 years required Knowledge, Skills and Abilities - Proficient in spreadsheets, databases, accounting, and other computer applications. - Excellent verbal and written communication, interpersonal, and problem-solving skills. - Good organization and coordination skills. - Ability to work with large financial data sets with accuracy. - Good working knowledge of research agency, sponsor, and organization funding guidelines and policies. - Good negotiation skills. - Ability to work independently. - Ability to make good judgments and resolve problems.
Additional Job Details (if applicable)
Remote Type
Remote
Work Location
273 Charles Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$62,400.00 - $90,750.40/Annual
Grade
6
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Auto-Apply