GME Program Coordinator- Maternal Fetal Care Center
Boston Children's Hospital 4.8
Coordinator job in Boston, MA
Under direct supervision of the Executive Director, coordinates the department/division's residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows established plans on a yearly cycle in accordance with department/GME requirements to ensure compliance, including recruitment and onboarding of house staff, maintenance of medical education databases and completion of assigned projects including planning and coordinating education and social events, in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs.
Key responsibilities
Works with training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the department. Prepares, maintains and distributes educational materials and curriculum.
Supports the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements.
Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
Coordinates annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training.
Collects and maintains required records and data for house staff, faculty, and alumni. Maintains New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance.
Coordinates, prepares and distributes materials for educational conferences, didactic sessions, M&M (Morbidity & Mortality) conferences and special events throughout the year. Coordinates evaluation and attendance tracking for events.
Acts as a resource to house staff and as a liaison for the house staff/training program. Provides administrative support to house staff as directed by the program director. Informs house staff of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed.
Provides administrative support to the department as directed.
Minimum qualifications
Education:
Associate's degree required. Bachelor's preferred.
Experience:
1 year administrative work experience required. Prior administrative experience in a hospital or educational setting preferred.
General proficiency with computerized office applications including email, word processing and spreadsheet applications is required; fluency with Microsoft Office applications is preferred.
Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Excellent organizational and planning skills with strong attention to details. Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements..
Schedule: Monday- Friday,
The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.
Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
$46k-60k yearly est. 1d ago
Looking for a job?
Let Zippia find it for you.
Intake/Care Coordinator
Assisting Hands-Boston Northwest
Coordinator job in Lexington, MA
Assisting Hands provides professional in-home health care services, enabling clients to remain safely and comfortably in their own homes. The company is recognized as a Provider of Choice in the Boston area, consistently delivering high-quality support. With a focus on helping clients
thrive at home
, Assisting Hands offers a comprehensive suite of services, from companionship and personal care to transportation and meal preparation. By embracing technology, they keep family members updated through a secure portal and ensure seamless communication with health care providers. Assisting Hands is committed to enhancing client well-being by reducing hospitalizations and maintaining independence while providing highly trained caregivers.
Role Description
As often the first team member to interact with a prospective client, the Intake/Care Coordinator plays an essential role in client acquisition and retention. This position focuses on driving client acquisition by guiding prospective customers through all phases of the intake process. The Intake/Care Coordinator partners closely with our Operations, Client Care, and Marketing teams to ensure coordinated and thoughful care planning from start to finish.
Essential Duties and Responsibilities
Take all leads calls, as well as follow up on inquiries via email, SMS and other digital means
Speak knowledgeably about our services and address questions with confidence and care
Qualify opportunities by gathering client needs, care requirements, and service preferences
Work in conjunction with our client care team to facilitate smooth transitions from inquiry to assessment to start of care.
Utilize our CRM and scheduling platform to document all infmation quickly and accurately
Build a deep understanding of our service offerings, pricing models, and operational capabilities to effectively position our solutions.
Act as an adjunct to the Client Care Team for field visits
Triage and assist with client calls during business and off-hours as needed
Required Qualifications and Skills
2+ years Intake/Healthcare Sales experience
Bachelor's degree preferred or equivalent work experience in sales, healthcare, or customer service
Experience with CRM systems and ability to use technology to manage leads, track progress, and report on KPIs.
Strong ability to manage high volumes of inbound calls while delivering excellent customer service
Strong interpersonal skills with a high degree of empathy and active listening
Self-starter with excellent follow-through and a results-driven mindset
Exceptional written and verbal communication skills
Demonstrated ability to work collaboratively across departments to achieve outcomes
2+ years experience with general Healthcare
Work Enviroment
Hybrid: some in-office but also remote work options available
some client site visits needed
Benefits
Dental insurance
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Retirement plan
License/Certification
Driver's License (Required)
Ability to Commute:
Lexington, MA 02420 (Required)
Pay Range
$55,000-70,000/year
Come Grow With Us!
$55k-70k yearly 4d ago
Insurance Operations Coordinator
EWC Insurance Solutions
Coordinator job in Boston, MA
EWC Insurance Solutions, in partnership with Chubb, specializes in providing custom insurance coverage for luxury watches, jewelry, handbags, and fine art. We offer policies that insure belongings at their true market value, along with proactive annual valuations, automatic coverage for new acquisitions, and discounts for clients with high-security measures. Known for our concierge-level service, expert claims management, and a focus on worldwide protection, we are a trusted choice for collectors globally. Our team is dedicated to delivering tailored solutions and seamless customer experiences.
Role Overview
European Watch Company is seeking an Insurance Operations Coordinator to support the in‑house insurance department with day‑to‑day administration and coordination among clients, agents, and carrier partners. The role is primarily focused on insurance operations and lead management.
Full-Time Position
In person @ our Boston Boutique
Key responsibilities
Prepare, review, and process insurance documentation; maintain organized digital records and assist with scheduling and calendar management.
Manage and track inbound leads; support lead qualification, routing, and follow‑up activities to drive new business opportunities.
Support growth, marketing, and client engagement initiatives within the insurance department.
Professional written and verbal communication skills for interacting with high‑net‑worth clients, underwriters, agents, and internal stakeholders via email, phone, and formal correspondence.
Skills and competencies
Demonstrated ability to learn workflows and operational processes quickly in a fast‑paced environment.
Attention to detail and accuracy in data entry, document review, and policy or schedule comparisons.
Professional written and verbal communication skills for interacting with high‑net‑worth clients, underwriters, agents, and internal stakeholders via email, phone, and formal correspondence.
Proficiency with Google Workspace and comfort working in insurance platforms, CRMs (such as HubSpot), and document management systems.
Strong organizational skills with the ability to prioritize in a deadline‑driven setting.
$39k-58k yearly est. 3d ago
Operations Coordinator
A Chemtek Inc.
Coordinator job in Woburn, MA
About the Role:
A Chemtek is seeking a motivated and detail-oriented Operations Coordinator to support daily operations across production, procurement, inventory, and sales. Working closely with company leadership, you will help ensure efficient coordination between lab and business functions. . As the company grows, you'll have clear opportunities to expand your responsibilities and advance within a dynamic, fast-paced environment.
Responsibilities:
Sales Support
Prepare and issue customer quotations based on pricing and lead-time guidance.
Track inquiries, follow-ups, and order status through CRM or ERP systems.
Communicate with customers regarding quotations, documentation, and delivery updates.
Procurement
Request and compare vendor quotations for chemicals, packaging, and consumables.
Create and track purchase orders to ensure timely delivery of materials.
Maintain supplier records, certifications, and compliance documentation.
Inventory Management
Record and update material movements in the inventory system.
Perform regular stock checks and reconcile discrepancies.
Monitor inventory levels and coordinate reorders as needed.
Shipping and Receiving
Receive incoming materials, verify documentation, and ensure proper labeling and storage.
Prepare outgoing shipments, including packing lists, labels, and carrier coordination.
Follow applicable shipping regulations for chemical products (e.g., DOT/IATA).
Production Support
Assist in scheduling and coordinating production activities based on material availability and sales orders.
Maintain accurate batch records and product documentation for traceability.
Support general lab organization and workflow efficiency.
Qualifications:
Required:
Bachelor's degree in chemistry, operations, logistics or similar.
Proactive and open attitude to learn and take on new tasks.
Detail oriented personality and approach to work.
Excellent organizational and communication skills.
Ability to work independently and solve problems independently.
Work in-person 5 days a week at offices located in Woburn, MA
Proficient in Microsoft Suite (Word, Excel, etc...)
Preferred:
Experience in a laboratory, manufacturing, or logistics setting.
Experience working with ERP software
Experience working with ChemInventory or similar inventory tracking software
Compensation:
Salary is commensurate with qualifications and experience
Bonuses and incentive compensation
Benefits: 401k retirement program with company matching. paid holidays, paid sick leave, paid vacation, medical, vision, and dental insurance
About Us:
A Chemtek Inc. (ACT) is an ISO 9001 certified organic chemistry and analytical laboratory based in Woburn Massachusetts. ACT specializes in providing organic reference materials and custom synthesis services for our customers in the fields of pharmaceutical research, food, environmental analysis and more. Our mission is to provide scientists working in the analytical chemistry field that make life and the environment safer, healthier, and more sustainable.
For additional information, please visit our website *****************
$39k-58k yearly est. 5d ago
Project Coordinator
Gardner Resources Consulting, LLC
Coordinator job in Boston, MA
Must Have:
Bachelor's degree in Business, Communications, Project Management, or related field
Pharmaceutical or Med Device Experience
2-3 years of relevant experience in project coordination or administrative roles
Ability to multitask, prioritize work, and perform under tight deadlines
Organizational skills: adept at managing schedules, deadlines, documents, and logistical details
Communication: strong verbal, written, and presentation abilities to engage with diverse stakeholders
Technical proficiency: proficient in Microsoft Office (Word, Excel, Outlook), and familiarity with project management tools (e.g., MS Project, Smartsheet)
Attention to detail: meticulous with project documentation, budgets, and risk tracking
Problem-solving: proactive in identifying challenges and proposing solutions
$42k-65k yearly est. 5d ago
Industry Training Coordinator
Opus 4.6
Coordinator job in Shrewsbury, MA
We're seeking a Training Coordinator to support inspector programs by coordinating training, maintaining records, and providing administrative support. This role works closely with station representatives and inspectors to ensure smooth operations and compliance with program standards.
Location: Shrewsbury, MA
Schedule: Mon-Fri 8a-5p
Pay: $21.00 - $26.00 per hour (based on experience)
Job Purpose
This position is responsible for coordinating and supporting day-to-day activities related to station and inspector programs, including applications, documentation, training coordination, and administration of the electronic certificate program. The role serves as a point of contact between the organization and station owners/managers, supporting successful program certifications and recertifications, compliance efforts, and alignment with established program requirements.
Responsibilities
Coordinate inspector training activities in accordance with established procedures, including:
Collecting, reviewing, and verifying required documentation for new and recertifying inspectors to ensure completeness and accuracy.
Scheduling training sessions and notifying applicants of assigned dates and locations.
Maintaining and updating training curricula, rosters, and related materials as directed.
Track and document training participation and outcomes.
Assist with updates to policies and procedures under guidance of leadership.
Serve as a point of contact for station representatives and inspectors regarding program policies, procedural guidance, problem resolution, billing questions, and recruitment support.
Maintain accurate and updated inspector records in administrative databases.
Respond to inquiries from station personnel in a timely and professional manner.
Review and process inspector applications in accordance with established program standards.
Monitor training participation and assist stations and inspectors with training profiles.
Assist with financial reconciliation related to training sessions.
Process completed training rosters, payments, and support the creation and maintenance of inspector profiles in web-based systems.
Work with the Quality Assurance team to identify program or policy variances, and assist with targeted training for station and inspection personnel as needed.
Support inspector training sessions, including classroom setup, material distribution, and logistical preparation.
Participate in continuous improvement and customer satisfaction initiatives, including activities within the company's Quality Management System (QMS).
Provide input as requested based on assigned responsibilities.
Performs other duties as required.
Qualifications
High school diploma or equivalent required, college degree preferred.
Strong interpersonal skills including effective listening and the ability to interact professionally with customers and colleagues.
Excellent verbal, written, and organizational skills.
Experience with working with Microsoft Office products (Microsoft Word, Microsoft Excel, Outlook), including intermediate to advanced Excel skills.
Comprehensive knowledge of service station/repair industry a plus.
$21-26 hourly 5d ago
BIM Coordinator
Engtal
Coordinator job in Watertown Town, MA
We are seeking a BIM Coordinator to manage and execute BIM processes for innovative projects in life sciences, healthcare, and higher education. The ideal candidate will have strong expertise in mechanical systems, BIM software, and delivering efficient, high-quality designs.
Responsibilities:
Develop, manage, and maintain 3D models for preconstruction and construction phases.
Review contract documents, resolve issues, and collaborate with the Project Management team.
Conduct clash detection, track resolutions, and update project models.
Create accurate, code-compliant drawings and layouts tailored to field needs.
Coordinate schedules, equipment placement, and maintenance zones with project teams.
Communicate effectively with field personnel and address design questions.
Mentor and support team members while maintaining high standards.
Qualifications:
5+ years of BIM coordination experience.
Proficiency in Revit, Navisworks, BIM 360, and Trimble tools.
Knowledge of mechanical systems, plumbing, and NFPA codes.
Experience in preconstruction, fabrication, and construction processes.
Strong time management and attention to detail.
Ability to produce precise, build-ready drawings.
Why Join Us?
Work on dynamic, cutting-edge projects.
Competitive benefits, including medical, dental, and 401(k) with company contributions.
Quarterly bonuses, tuition reimbursement, and ample PTO.
Opportunities for professional growth in a collaborative environment.
$35k-56k yearly est. 5d ago
Bilingual Community Engagement Coordinator - Temporary
Boston College 4.5
Coordinator job in Boston, MA
A leading educational institution in Boston seeks a temporary coordinator focused on community engagement and research logistics. The position involves managing community relationships, assisting in data management, and supporting research activities. Candidates should have a Bachelor's degree, bilingual skills in English and Spanish, and proficiency in Microsoft Office. This temporary role offers a hiring range of $23/hr to $25/hr depending on experience.
#J-18808-Ljbffr
$23-25 hourly 3d ago
Administrative Coordinator - Operations
City Wide Facility Solutions Boston
Coordinator job in Marlborough, MA
Build the Backbone of a High-Growth Organization
At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services.
We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery.
What You'll Do:
Support Core Operational Processes
Prepare Client NJS and supply quotes for the Operations team
Issue NJS confirmations to Independent Contractors
Assist with administrative coordination across multiple operational workflows
Insurance & Compliance Management
Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file
Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients
Maintain and update all insurance documentation within the City Wide system
New Client Onboarding & Starts
Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory
Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs
Prepare and issue Contracts for Services to Independent Contractors for new accounts
Ongoing Client & Data Management
Maintain accurate, up-to-date client and contractor data in the CRM
Organize and manage operational documents within SharePoint
Assist with updates to existing client agreements, scopes of service, and insurance as needed
Why Join City Wide:
Stable, full-time role with consistent hours
Comprehensive benefits package: medical, dental, vision, life, FSA & HRA
401(k) with company match
Generous paid time off, including holidays and volunteer time
Exposure to multiple areas of business operations with room to grow
Collaborative, fast-paced environment where your organization skills make a real impact
What You Bring:
Strong organizational skills with the ability to prioritize and manage multiple tasks
Excellent attention to detail and commitment to accuracy
Clear, professional written and verbal communication skills
Ability to meet deadlines in a fast-moving environment
Comfort working with CRMs, document management systems, and administrative workflows
Professional demeanor and ability to work with a wide range of personalities
Valid driver's license and willingness to visit client sites as needed
If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success.
Join City Wide Facility Solutions - Boston and help power the operations behind our growth
$40k-59k yearly est. 1d ago
BIM Coordinator
Vanderweil Engineers 4.4
Coordinator job in Boston, MA
If you are looking for an opportunity to break away from your silo to grow your career while being on projects across mission critical data centers, healthcare, science & technology, we are looking for you.
Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For 75 years, we've delivered innovative solutions across diverse sectors-Science & Technology, Mission Critical, Academic, Healthcare, and Commercial.
As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.
We offer growth and stability in an ever-changing volatile environment. Join us to do the best work of your career as a BIM Coordinator at our Boston, MA headquarters. (Hybrid - Seaport District three-minute walk from South Station)
As a BIM Coordinator, you will be part of a designated team that covers all industry sectors across the company including Mission Critical Data Centers, Healthcare, Science & Technology. While making an impact on BIM improvement projects, you will have the opportunity to be mentored by our BIM Manager.
Expand your skillset and have a voice by working outside the box with the way we approach projects at Vanderweil.
Benefits:
The compensation range is $80 - $100K
Medical, Dental, Vision, matching 401K
Vacation and paid holidays
Mentorship
Wellness program
Responsibilities:
Project model coordination (clash detections) using BIM360/ACC.
Working on a variety of projects across different industries.
Streamline BIM modeling processes.
Research BIM applications and third parties.
Assist BIM Manager with in-house BIM Webinars.
Requirements:
3+ years BIM or VDC background
Bachelor's degree or equivalent experience
BIM 360/ACC (Autodesk Construction Cloud)
Revit knowledge
Our Work Culture:
At Vanderweil Engineers, we recognize the importance of work-life synergy and believe our best work is done when flexibility is offered, and wellness is supported.
Our flexible and hybrid work style allows team members to have the freedom to be innovative and drive results their way. Our wellness programs are above and beyond, as our team members physical and behavioral health are a priority.
If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit us at *******************
We are an equal opportunity employer committed to diversity in the workplace.
$80k-100k yearly 5d ago
Healthcare Coordinator
Monument Staffing
Coordinator job in Boston, MA
Job Title: Healthcare Coordinator
Type: Full-Time / Hybrid
About:
Join one of Boston's top healthcare organizations and start your career in healthcare! My client is seeking a motivated and organized individual to join their team as a Healthcare Coordinator. This is a fantastic opportunity for someone interested in healthcare and looking to grow professionally while making a meaningful impact on patients' experiences.
Position Overview:
As a Healthcare Coordinator, you will be the first point of contact for patients and visitors, providing excellent customer service and administrative support. You will work closely with a collaborative team to ensure smooth operations and exceptional patient care. This role offers room for growth within the organization and a chance to gain valuable healthcare experience.
Key Responsibilities:
Greet patients and visitors and provide a positive, professional experience.
Answer phone calls and respond to inquiries in a timely manner.
Check in patients, verify information, and schedule appointments.
Assist with administrative tasks, including data entry, record keeping, and coordination of patient documents.
Work closely with the healthcare team to support day-to-day operations.
Contribute to a collaborative team environment and support ongoing process improvements.
Qualifications:
Bachelor's degree (preferably in Healthcare Management, Public Health, or a related field).
1-2 years of customer service experience required.
Strong communication and organizational skills.
Ability to multitask and work effectively in a team-oriented environment.
Interest in pursuing a career in healthcare and eagerness to learn and grow.
What They Offer:
Hands-on experience in a leading healthcare organization.
Opportunities for professional development and career advancement.
Supportive team environment with mentorship and guidance.
Competitive salary and benefits package.
$35k-56k yearly est. 3d ago
Air Operations Coordinator
Collette 3.2
Coordinator job in Pawtucket, RI
Collette is seeking a Air Operations Coordinator to join our Air Team. This is a hybrid role based at our headquarters in Pawtucket, RI.
Let Us Show You the World
There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette's passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company's future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another - Collette is all about the people. So, what are you waiting for?
Your journey starts here.
Job Summary:
This position reports to the Manager of Air Operations and is responsible for securing air using our airline contracts and accurately calculating the price to the customer for all retail passengers on all of Collette's tour series. Each coordinator's goals are to obtain the best possible air schedule for our clients, at a reasonable cost to the customer and provide a timely turn around on all requests.
Primary Functions:
Create air reservations for all standard bookings in NEO, where the air server was unable to successfully make an air reservation.
Calculate pricing for all air reservations created to ensure appropriate margins are met.
Work all special requests made on retail reservations in a timely manner.
Responsible for proofing all air reservations created by the Air Server in NEO to ensure all standards of quality are met.
Verify that the reservation was priced correctly according to our contracts.
Verify that the flights chosen meet all time restrictions on the package our customers are booked on.
Verify that all connection times meet standards described in our policies as well as each airlines minimal connection policy.
Request Seat Assignments, Wheelchair Request, Special Meal request or any other special needs with the carriers booked.
Process Frequent Flyer information over to the airline.
Coordinate any changes on retail air reservations and provide a timely turn around on those requests.
Assist with re-protecting passenger's air due to any schedule changes on retail air reservations when the airline has protected the passengers on schedules that no longer meet minimal connection times and/or time restrictions on the tour package booked.
Research all service issues and determine best action for recovery resolution and report back to Manager.
Responsible for covering emergencies on pre-scheduled Saturdays/Holidays throughout the year.
Perform special projects and other related duties as assigned or directed by the VP of Operations, Manager of Air Operations and Retail Air Team Lead.
Maintain clean, organized, and neat work environment at all times.
Knowledge and Skills:
Bachelor's degree preferred but not necessary
Two years of experience desired that is directly related to the duties and responsibilities specified.
Skill in customer service
Knowledge of air operations, quality control procedures and reporting documentation requirements.
Knowledge of a GDS system (Sabre, Amadeus) preferred, but not required.
Microsoft Office program experience
Ability to work as part of a Team environment
Ability to communicate effectively, both orally and in writing.
Ability to include organizing, prioritizing, and scheduling work assignments.
Ability to foster a cooperative work environment.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to create, compose and edit written materials.
Ability to plan and organize to optimize productivity
Ability to analyze and solve problems.
Pay range starting at $19.50/hr
$19.5 hourly 2d ago
Merchandising Coordinator
Matouk
Coordinator job in Fall River, MA
For nearly 100 years, Matouk has handcrafted luxury linens from the world's finest materials. While we honor this heritage, we embrace the changes required to maintain our leadership in the future, believing that creative thinking and innovation will guide us to a future of success and growth. Our factory in Fall River, MA is home to a tight-knit family of artists, craftspeople and business professionals who are uniquely attuned to the needs of American consumers, earning the loyalty of generations of customers.
Matouk is seeking a highly organized, detail-oriented Merchandising Coordinator to support the development, execution, and maintenance of our luxury home product assortment. This role is a critical partner in ensuring the seamless coordination of product launches, showroom merchandising, and sales collateral across all channels. The ideal candidate is analytical, curious, collaborative, and passionate about luxury interiors and design.
You must be:
a positive, creative, and motivated individual
organized and capable of multitasking, without losing sight of the big picture or missing important deadlines
detail oriented
comfortable working independently, taking ownership of essential projects
proactive in finding solutions and offering ideas
flexible and eager to work on jobs big and small
genuine interest and passion for home furnishings and luxury products
Key Responsibilities:
Product Assortment & Merchandising Strategy
Assist in the preparation and execution of product assortment reviews for new launches and category development, including compiling historical performance data and conducting competitive analysis.
Help develop product line strategies by identifying gaps in the current assortment and joining weekly product development meetings.
Assist in building and maintaining assortment tools and product lifecycle trackers to support launch timelines and product transitions.
Create and regularly update comprehensive market overviews, including pricing, design, and messaging comparisons.
Monitor industry trends and competitor activity to provide insights that support Matouk's leadership in the luxury home space..
Participate in the proofing process for sales materials, ensuring all product and pricing information is accurate and up to date.
Assist in organizing training and pricing materials for internal teams.
Showroom, Retail, and Digital Merchandising
Manage all showroom setup submissions and track product arrivals to ensure timely and complete installations.
Coordinate all product and sales tool requests for House of Matouk, maintaining open communication with internal stakeholders.
Review and validate product information, dimensions, and collateral across trade shows materials, retail signage, website updates, and catalogs.
Track the direct-to-consumer email calendar in coordination with planning and marketing, ensuring inventory availability and accurate product representation.
Maintain and distribute finished product delay reports, effectively communicating status updates to customer service and sales teams.
Support the Director of Merchandising in the execution and delivery of new swatch books, ensuring accuracy and timeliness.
Qualification Requirements:
Minimum of a Bachelor's degree in Design or a related field. A minimum of 2 year of related experience in luxury home furnishings is preferred
Interested in luxury websites and their functionality
Solid knowledge of industry, trends, competition, platforms, and market
Excellent written and verbal communication etiquette
Computer literacy and digital knowledge including google suites (excel, slides, etc)
Detail-oriented, with excellent organizational and time management skills
$39k-50k yearly est. 5d ago
Logistic Coordinator
ACL Digital
Coordinator job in Boston, MA
Title: Transportation Coordinator
Duration : 6 Months Contract
Monday-Friday, 10:30 AM-7:00 PM. Overtime eligible, with potential OT during early mornings, late evenings, and weekend nights as needed.
Responsible for overseeing the transit services, including consulting with related programs and vendors, managing schedules, and ensuring efficient operations.
Key duties include maintaining the Daytime Van booking system, processing data entry payroll, collaborating with disability resource offices, and handling customer service concerns. Additionally, the Coordinator organizes charter reservations, ensures safety compliance, supports the GPS vehicle tracking system, and assists with administrative tasks and day-to-day operations.
Duties and Responsibilities:
Provides administrative, communication, and information systems support for all Transit Services including fixed route Shuttle, Daytime Van, Evening Van services, and Charter Operations.
Act as a liaison with related programs, departments, or projects within the university or with vendors, keeping my supervisor informed of relevant information.
Create and adjust schedules and run sheets as instructed, accounting for transitions between full service, holidays, and summer service.
Manages the new Daytime van APP driven Online booking system to ensure it is working efficiently and effectively for the community members with disabilities.
Communicates with the Accessibility Education Office, Office of Disability Resources and Local Disability Coordinators on rider authorization and contact information.
Maintain and update the Transit website, ensuring all information is accurate.
Researches and assists with customer service concerns.
Draft, edit, and prepare correspondence, reports, and other materials using word processing, spreadsheets, and/or databases.
Completes weekly schedules for driver assignments, regular service, and charters in compliance all FMCSR's. Hires overtime to fill open schedule assignments. Updates refused OT report during the weekly hiring process.
Assists in the preparation of the weekly payroll for TS department. Accurately process data entry payroll for a team of 31 transit drivers in a timely manner. Ensure compliance with company policies, Local 877 union and legal regulations.
Document and authorize payroll corrections when necessary.
Organize and manage operational aspects of charter reservations in coordination with other transit staff members.
Supports transit vehicle technologies; Seon in-vehicle camera system and Luminator destination signs
Perform duties in a safe, efficient manner in compliance with all applicable university policies and safety procedures.
Activates and supports the functionality of PASSIO GO - GPS vehicle (Real Time tracker and next stop indicator).
Provides back-up support to Fleet Management as needed
Works with office staff to develop, implement and maintain a wide range of administrative and service performance documents.
Performs other duties as required.
Requirements:
The ideal candidate must be a college graduate with five years related customer service experience. Candidate must also demonstrate effective public relations skills and display professionalism when interacting with customers and transit team members. It is essential to possess a demonstrated ability to multi-task in a fast paced, customer focused environment.
Candidate must have strong communication and organizational skills that result in support for high quality customer service performance standards. Employee must exhibit core competencies that demonstrate teamwork, collaboration and accountability while fostering a culture of Equity, Inclusion, Diversity and Belonging.
$35k-48k yearly est. 2d ago
Clinic Coordinator - (Mon-Fri 8am-4:30pm)
Dana-Farber Cancer Institute 4.6
Coordinator job in Boston, MA
is 100% on-site Monday through Friday am-pm. Reporting to the Practice Manager, this mission critical position is responsible for administrative tasks that occur on a clinic floor including; scheduling appointments in accordance with the scheduling guidelines; liaising among patients/families/providers/leadership; utilizing institutional and technical knowledge to properly triage patient and provider requests. Enjoys working in a busy clinic setting, offering exemplary customer service, and managing complex high-volume scheduling tasks while balancing multiple real- time priorities.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Primary Duties and Responsibilities:
Reporting to the Practice Manager and working under the guidance of the Lead Clinic Coordinator, this mission critical position is responsible for the following:
Appointment Scheduling:
• Accurately schedules complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines
• Monitors scheduling reports to ensure accuracy in patient scheduling and to ensure optimization of resource utilization
• Maintains confidentiality of Protected Health Information (PHI)
• Possesses strategic thinking skills, the ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment.
• Participates in training new team members as requested
Patient Experience:
• Delivers outstanding customer service to internal and external customers
• Timely, accurately and curiously responds to the needs of internal and external customers
• Ability to deescalate patient grievances, and maintain customer service standards, and involve floor leadership as necessary
Communication and Collaboration:
• Demonstrates ability to effectively communicate across leadership levels and with varying audiences
• Synthesizes and communicates complex information in patient friendly terms
• Obtains detailed scheduling information face-to-face, by telephone, or electronically while performing check-in and check-out functions - i.e. triaging phone calls, double identifying patients, printing appropriate paperwork, coordinating complex schedules; acquiring and entering verbal orders
• Works effectively as a member of the team and across functional teams
• Fosters a sense of shared responsibility among the team
Emergency Response:
• Recognizes emergencies and appropriately responds using standard operating procedures
Regulatory Compliance and Quality Improvement:
• Compliance with DFCI policies and procedures
• Understanding their role and responsibility in obtaining successful Joint Commission accreditation
• HIPPA regulation compliance
• Completion of assigned AEU and Health Stream competencies
• Executes registration related processes including: Partners Patient Gateway Enrollment, MASS HiWay, Medicare Secondary Patient Questionnaire (MSPQ), Massachusetts Medical Orders for Life-Sustaining Treatment (MOLST), and Release of Patient Information.
• Actively participates and provides constructive feedback on quality improvement projects
Information Technology:
• Maintains a level of competency in all systems including: Epic, Real Time Locating System (RTLS), Outlook
• Actively engaged in system upgrades and effected operational changes
• Distribution, maintenance, after-use cleaning, and technical troubleshooting issues of patient-use iPads
Knowledge, Skills and Abilities:
• Excellent verbal and written communication skills
• Working knowledge of computers and technology
• Excellent customer service
• Ability to function as an integral member of the team
• Strong organizational skills with the ability to multi-task
• Strong problem solving and critical thinking skills
• Demonstrated flexibility and ability to take on additional responsibilities as situations require
• Ability to adapt to ever-changing environment
Minimum Job Qualifications:
High school diploma, bachelor's degree preferred. Experience working in a customer service setting preferred. Proficiency in technology and complex computer systems required.
License/Certification/Registration Required:
Supervisory Responsibilities:
None
Patient Contact:
Yes, this position entails patient contact and communication. Methods of contact are in person, via telephone, written letter or email. Age population served will depend upon clinical area assigned, (i.e. Pediatric or Adult clinic). This position may or may not include provision of wheelchair escort services.
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEO Poster
.
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications.
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$45,500.00 - $54,400.00
$45.5k-54.4k yearly 23h ago
Academic Coordinator (Managerial Tier B) (Anticipated Vacancy) (SY25-26)
Boston Public Schools 4.5
Coordinator job in Boston, MA
This position is an anticipated vacancy. It is expected to be vacant by 10/20/2025. However, the current incumbent has a right to rescind their retirement, leave, or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated
Discover the John D. O'Bryant School of Mathematics and Science, a distinguished institution with roots tracing back over a century to its founding as Mechanic Arts High School in 1893. Following a series of transformations, including a merger in 1989 and a renaming in 1992 to honor John D. O'Bryant, our school stands as a beacon of educational excellence in Boston. Our commitment to preparing students for success in STEM fields and beyond is unwavering, underscored by our partnership with the Brookline Center to implement the groundbreaking BRYT intervention. The Brookline Center will partner with the John D. O'Bryant School of Mathematics and Science to establish School-Based Bridge Programs (“SBBP”) for students with Serious Emotional Disturbance/Serious Mental Illness (SED/SMI).
The Bryt program, initiated in collaboration with the Brookline Center, focuses on enhancing student resilience and ensuring equitable access to support services across diverse communities. Originating in Brookline and expanding statewide, Bryt has grown to include over 60 schools beyond Massachusetts, with a notable presence in Oregon and New York's Hudson Valley region. Through strategic planning and continuous expansion efforts, Bryt has become a pivotal resource in schools nationwide, supporting students in their academic journeys and beyond.
O'Bryant is seeking staff members who
Believe in the transformative power of a STEM-based education;
Want to create exciting, creative, and challenging opportunities for students;
Seek to serve all students' needs including students with disabilities and Multi-Language Learners in an inclusive environment; and
Are committed to eliminating barriers that perpetuate systemic oppression.
Reports To: Head of School
Position Overview:
The O'Bryant's BRYT Program was developed to support students who are returning from an acute hospitalization or those students at risk of needing hospitalization. Students in BRYT often have complex medical, emotional, and academic needs that require intensive support to help them return to their regular class schedule. The role of the support specialist is to provide academic and social-emotional support to students enrolled in the BRYT program to help them achieve the credits needed to complete the school year and/or to stay on track for graduation.
Responsibilities:
With the support of the Administrative Team, Clinical Coordinator, and Student Success Team, participate in intake meetings with students upon enrollment in the BRYT program
Work with the Clinical Coordinator, Student Success Team, and students enrolled in BRYT to develop individual goals and discharge criteria for the program
Provide tutoring and academic assistance to students in the BRYT program
Monitor & document the academic progress of students
Maintain daily logs of work completed, coping skills used, and accomplishments/challenges
Input student information into the online database(s)
Maintain regular contact with all classroom teachers to obtain updates on students' academic standing, to gather coursework, and to receive extra support for students as needed
Maintain the daily attendance log for students in BRYT
Monitor class attendance by documenting when students enter and leave the BRYT classroom
Maintain a “seriousness of purpose” culture/productive workspace so that students can complete class assignments with minimal distractions
Perform check-ins with students regarding emotional functioning as needed
Assist students in using coping skills that will help them regulate and re-engage with class and/or school work
Maintain files for students in BRYT
With the support of the Clinical Coordinator and Student Success Team, maintain proactive, two-way communication with parent(s)/guardian(s) of BRYT students regarding academic progress and support needs
Immediately communicate any urgent student concerns to the Clinical Coordinator
Collaborate/Communicate with the Clinical Coordinator and Administrative Team, as needed
Participate in the Student Success Team re-entry and other meetings upon request to ensure support coordination for all students in the BRYT program.
Work with Clinical Coordinator and Student Success Team to learn, and then teach, coping skills to students enrolled in Bridge, as needed
Attend weekly staff meetings
Participate in professional development as appropriate
Performs related duties of similar nature as requested by supervisor and/or Head of School, to assure smooth school function.
Qualifications - Required:
Education: Bachelor's Degree
Prior tutoring experience is required
Demonstrated interest in supporting students struggling with complex challenges
Experience working with students with social-emotional challenges
Strong organization skills
Experience working within an urban educational setting is preferred
Qualifications - Preferred:
Bilingual candidates preferred
3-5 years experience in special education or clinical setting
Terms: Managerial B
Please refer to *************************************** (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step.
Note:
School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223-day work-year will include the 180 days in which the school is in session, and the additional days will be determined by the employee and the principal or head of the school. This position is subject to the City of Boston residency requirement.
School-based managerial employees are not eligible for vacation time or compensatory time. In the event of school cancellation due to snow or inclement weather, school-based managerial employees need not report to work.
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at accommodations@bostonpublicschools.org.
$77k-95k yearly est. 60d+ ago
Sports and Family Coordinator
YMCA of Greater Boston 4.3
Coordinator job in Boston, MA
Department
Center Staff
Employment Type
Part Time
Location
Wang YMCA
Workplace type
Onsite
Compensation
$25.00 / hour
Reporting To
Sokthea Phay
Key Responsibilities Skills, Knowledge & Expertise About YMCA of Greater Boston The YMCA of Greater Boston is the largest social services provider in Massachusetts. Through our network of facilities and program sites, the YMCA provides health and wellness programming, child care, summer camp, youth sports, and teen leadership programs, as well as work-force development and community outreach.
The YMCA of Greater Boston is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, or veteran's status.
$25 hourly 60d+ ago
Talent Coordinator
hOS 3.9
Coordinator job in Boston, MA
hOS is an early-stage technology company founded in 2021 by several DataRobot alumni and former executives, including founder and former CEO Jeremy Achin. The company is operating in stealth-mode developing scalable technologies and AI-driven products that will make significant positive change in the world.
About the role
In this role, you will own the coordination of candidates throughout the recruitment process. We have an aggressive hiring plan and you will be a critical component to our success in building a world-class team. This role will work across the organization and support in developing best practices for recruitment. If you are looking to join a fast-growing and make a direct impact on the growth of the organization this is the role for you!
Responsibilities:
Coordinating calls and video conferences for candidates throughout the recruitment process
Point of contact for all coordination efforts
Own the development of best practices for scheduling candidates within our organization
Collaborate with the recruitment team and the business on recruitment best practices
Build relationships with individuals and with pools of talent in support of current and future hiring needs
Qualifications:
You have strong attention to detail
Excellent communication skills both written and verbal
Professional Proficiency in English
Experience working in a fast-paced talent organization
You are passionate about building world-class teams
We are an equal opportunity employer and select individuals best matched for the job based upon job-related qualifications regardless of race, religion, color, creed, sex, sexual orientation, age, ancestry, national origin, gender identity, genetic information, disability, pregnancy, veteran or military status or any other status or characteristic protected by law.
$27k-37k yearly est. 60d+ ago
Program Coordinator III - Licensing Coordinator
Commonwealth of Massachusetts 4.7
Coordinator job in Boston, MA
Tell us about a friend who might be interested in this job. All privacy rights will be protected.
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS\: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE\: No substitutions will be permitted for the required (B) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
About the Organization:
The Division of Insurance ("DOI"), an Agency within the Office of Consumer Affairs and Business Regulation, administers the Commonwealth's insurance consumer protection laws through its regulation of the insurance industry. The primary mission of the Division is to monitor the solvency of its licensees in order to promote a healthy, responsive and willing marketplace for consumers who purchase insurance products. The Division also investigates and responds to consumer inquiries and complaints, enforces state insurance laws and regulations, and provides the public with accurate and unbiased insurance information. An important aspect of the Division's work is ensuring that the individuals and business entities conducting the business of insurance in Massachusetts do so in a legal and timely manner.
The Division of Insurance is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran or disability status. We strive to reflect diversity in all facets and levels of our agency. The Division of Insurance values inclusiveness and diversity within their employee and management teams. Within our community we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
The Division of Insurance is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to maximize their skills and talents to serve our citizens.
About the Role:
The Producer Licensing Unit at the Division of Insurance is responsible for ensuring that the 212,000 individuals and business entities conducting the business of insurance in Massachusetts are qualified and in good standing, and that they conduct business according to the Commonwealth's laws and regulations.
The Program Coordinator III assists the Director of Producer Licensing with participating in and monitoring all aspects of the day-to-day operations of the Producer Licensing Unit. This includes establishing the Unit's weekly task schedule for handling a telephone queue that responds to 30,000 calls annually, monitoring this queue and assisting subordinate staff with questions or issues they encounter.
The Program Coordinator III monitors assigned Unit activities by data analysis and query reports; acts as a liaison to provide Producer Licensing information to Division staff and other state and federal regulatory officials at all levels and to outside insurance related business entities; prepares written reports of Unit activity, responds to written, telephone and email inquiries about Unit activity and / or about specific licensees; The Program Coordinator III is the records control coordinator for the Producer Licensing Unit, collects and retrieves data about Unit activities, and monitors staff attendance. The Program Coordinator III supervises and participates in the EPRS reviews for subordinate staff.
The Program Coordinator III supervises all aspects of the day-to-day operations of the Producer Licensing Unit and accordingly reports all issues that arise to the Director of Producer Licensing, other senior management and the Commissioner. The Program Coordinator acts as a liaison to the Commissioner's office to resolve licensing issues reported directly to the Commissioner and / or through Legislative offices.
Duties and Responsibilities:
Act as “Floor Supervisor” to monitor completion of tasks assigned to 3 Producer Licensing Unit license administrators, to ensure timely and effective operations and compliance with established licensing standards. Continuously monitor Unit productivity and the telephone queue and recommends to the Director of Producer Licensing and / or to the Commissioner and other senior management, any necessary reallocation of resources to ensure Unit's productivity goals are met and maintained.
Assist the Director of Producer Licensing with establishing, refining and communicating to subordinate staff the Section protocols and procedures for timely and effective day-to-day operations.
Propose changes to various licensing applications and other licensing procedures with the Director of Producer Licensing and communicate such changes to subordinate staff and licensees. Draft appropriate language to keep the Producer Licensing information on the DOI website up to date.
Oversee processing of new producer license applications, renewal applications, and applications for all other license types (new and renewal) being issued by the Producer Licensing Unit including, but not limited to, Public Adjusters, Insurance Advisors, Surplus Lines Brokers, Reinsurance Intermediaries, Self-Storage and Portable Electronic licenses. Assign address changes, appointment and license terminations and other licensing actions in State Based Systems and by other manual means to licensing staff as determine necessary; review electronic and paper records to ensure compliance with applicable state and federal laws, guidelines and procedures.
Manage staff processing of incoming Business Entity Articles of Organization and Foreign Corporate certificates for completeness and accuracy. Ensure staff are approving business names requested by applicants for new Business Entities and “Doing Business As” (“DBAs”), designations for individual and business entity producers appropriately as to not create overlapping entity names in the Commonwealth.
Create large batch correspondence renewal reminders in SBS for approximately 200,000 licensees. Ensure renewal reminders are scheduled, clear and provide all relevant information for license renewals with the goal of reducing the need for follow-up outreach.
Oversee Motor Vehicle Damage Appraiser (“MVDA”) license and renewal application procedures. Draft and maintain correspondence templates applicants regarding MVDA exam eligibility, missing requirements for licensure, requesting of appropriate forms, and maintain updated MVDA information on the DOI website. Ensure staff issuing licenses to all MVDA applicants who have passed both Part I and Part II of the MVDA examination are trained accordingly and are performing the relevant duties in accordance with licensing standards.
Act as a liaison with multiple state and federal agencies and insurance related entities including, but not limited to, Automobile Damage Appraisers Licensing Board (ADALB), insurance companies, the National Association of Insurance Commissioners (NAIC) and the examination testing vendor, to exchange information, resolve problems and coordinate activities associated with a change in a producer's status.
Confer with Division staff at all levels to exchange information, coordinate efforts and obtain information concerning licensing activities; confer with agency staff on technical and procedural licensing violations when certain enforcement actions are deemed necessary.
Continuously review and analyze data concerning Producer Licensing Unit activities to best direct available resources toward more efficient and timely work processes, to assess progress in completing tasks, and / or to provide information to management.
Actively participate in strategic planning and process improvements for the agency. Identify systems which require updating and revision to improve efficiency and effectiveness; take a lead role in coordinating and crafting solutions.
Review, analyze and prepare reports concerning assigned Unit activities, to furnish required information and to make recommendations on process improvements to programs and activities. Submit monthly reports that indicate each Unit employee's current assignments and identify any licensing issues of which senior management should be aware.
Respond timely and professionally to all telephone and written inquiries received from any source seeking information about Producer Licensing, including, but not limited to, license applicants and licensees, insurance companies, law firms and other state agencies.
Compile data for use in monthly reporting of assigned Unit activities; continuously update and maintain quality of data in the producer licensing database (SBS) and informs (SBS) staff of any data quality or system issues.
Provide on the job training and orientation for new employees, including use of the SBS database and other statewide enterprise systems.
Provide general supervision of subordinate staff.
Preferred Knowledge, Skills, and Abilities:
Knowledge of the principles and practices of office management.
Knowledge of the methods of general report writing.
Knowledge of the methods used in the preparation of charts, graphs and tables.
Knowledge of the types and uses of general office equipment.
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
Ability to follow written and oral instructions.
Ability to gather information through questioning individuals and by examining records and documents.
Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence.
Ability to assemble items of information in accordance with established procedures.
Ability to determine proper format and procedures for assembling items of information.
Ability to prepare general reports.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs and tables.
Ability to communicate effectively in oral expression.
Ability to give written and oral instructions in a precise, understandable manner.
Ability to deal tactfully with others.
Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and / or economic backgrounds.
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and / or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
Ability to exercise sound judgement.
Ability to exercise discretion in handling confidential information.
Knowledge of the principles, practices and techniques of supervision.
All applicants should attach a cover letter and resume to their online submission for this position.
SALARY PLACEMENT IS DETERMINED BY YEARS OF EXPERIENCE AND EDUCATION DIRECTLY RELATED TO THE POSITION AND THE HUMAN RESOURCES DIVISION'S RECRUITING GUIDELINES. IN THE CASE OF A PROMOTIONAL OPPORTUNITY, THE SALARY PROVISIONS OF THE APPLICABLE COLLECTIVE BARGAINING AGREEMENT WILL APPLY TO (OR WILL BE UTILIZED FOR) PLACEMENT WITHIN THE SALARY RANGE.
Apply for a Job
Apply for a Job for JAWS Users
Create a Profile
Create a Profile for JAWS Users
System Requirements
$50k-68k yearly est. Auto-Apply 6d ago
Talent Coordinator
Encore Fire Protection 3.9
Coordinator job in Pawtucket, RI
Who We Are
At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission?
To be the best fire protection company the industry has ever seen.
Job Overview:
We are seeking a highly organized and motivated Talent Coordinator to join our dynamic Talent, Culture, People team based out of Pawtucket, RI. This is a great opportunity for someone that has an interest in learning more about all things Talent Acquisition and recruiting!
This individual will assist in all stages of the recruitment process, from sourcing candidates and reviewing resumes to scheduling interviews and maintaining a seamless communication flow with both candidates and Talent Acquisition Specialists. The ideal candidate will possess excellent communication skills, strong attention to detail, and a passion for helping build high-performing teams.
Key Responsibilities:
Recruitment Support:
Assist TA Specialists in sourcing and attracting top talent for various positions.
Conduct initial phone screens and assessments for candidates.
Schedule and coordinate interviews between candidates and hiring managers.
Manage candidate pipelines using an Applicant Tracking System (ATS).
Post job openings on job boards, company websites, and social media platforms.
Candidate Experience:
Ensure positive and professional experience for candidates throughout the recruitment process.
Maintain consistent communication with candidates to update them on their application status.
Handle candidate inquiries in a timely and courteous manner.
Administrative Tasks:
Maintain and update candidate databases and records.
Assist with preparing recruitment reports and tracking hiring metrics.
Assist with the onboarding process for new hires, including document collection and coordination of orientation schedules.
Team Collaboration:
Work closely with the TCP team to understand hiring needs and team dynamics.
Stay informed about industry trends and best practices to improve recruiting efforts.
Qualifications:
Education:
Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
Experience:
Prior experience in HR or recruitment is a plus, but not required. Internship or entry-level experience in recruitment or administrative role is acceptable.
Familiarity with Applicant Tracking Systems (ATS) and recruitment platforms is an advantage.
Skills and Abilities:
Strong verbal and written communication skills.
Excellent organizational and time-management skills.
Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
Attention to detail and accuracy in administrative tasks.
Positive attitude and proactive approach to problem-solving.
Team player with the ability to collaborate effectively.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with job search engines and social media platforms for recruitment purposes.
What We Offer: At Encore, we're all about creating a culture where success is celebrated. We recognize that our work makes people's lives safer, and we reward those who contribute to our growth. Here's what you can expect:
· Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
· Purpose-Driven Work Environment: We believe in working smarter, not harder. You'll be part of a culture that values results, and we empower our team to focus on impactful work.
· Flexible Dress Code: Upon joining, you'll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we'll dress up when the situation calls for it.
· Innovative Culture: We encourage a culture of experimentation and improvement. You'll have the freedom to express your ideas and be part of a company that is always looking to improve and grow.
· Tools for Success: Access to leading-edge web-based productivity tools.
· Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy.
· Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
· Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.
Encore Fire Protection is an Equal Opportunity Employer.
Encore Fire Protection is an E-Verify Employer.
As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
#LI-LP1
The average coordinator in Hanover, MA earns between $29,000 and $69,000 annually. This compares to the national average coordinator range of $27,000 to $61,000.
Average coordinator salary in Hanover, MA
$45,000
What are the biggest employers of Coordinators in Hanover, MA?
The biggest employers of Coordinators in Hanover, MA are: