Executive administrative assistant vs administrative assistant

The differences between executive administrative assistants and administrative assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive administrative assistant, becoming an administrative assistant takes usually requires 1-2 years. Additionally, an executive administrative assistant has an average salary of $44,665, which is higher than the $34,945 average annual salary of an administrative assistant.

The top three skills for an executive administrative assistant include powerpoint, customer service and phone calls. The most important skills for an administrative assistant are customer service, data entry, and powerpoint.

Executive administrative assistant vs administrative assistant overview

	Executive Administrative Assistant	Administrative Assistant
Yearly salary	$44,665	$34,945
Hourly rate	$21.47	$16.80
Growth rate	-8%	-8%
Number of jobs	101,940	65,769
Job satisfaction	-	4.14
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 47%
Average age	49	50
Years of experience	4	2

What does an executive administrative assistant do?

An executive administrative assistant is responsible for administering management support to the executive, especially on performing various administrative and clerical tasks. Executive administrative assistants' duties include receiving calls and responding to email queries, keeping accurate meeting records, managing internal and external travels and appointments, coordinating with company events, writing reports, and providing recommendations to improve the business operations. An executive administrative assistant must have comprehensive knowledge with task management tools and systems to ensure work accuracy and efficiency. This role also requires excellent time-management and multi-tasking skills to support the management's daily operations.

What does an administrative assistant do?

Administrative assistants, or admin assistants, do general clerical and administrative activities. Their duties involve organizing and maintaining files and records, preparing documents, scheduling meetings and appointments, and providing general support in the office. Administrative assistants handle incoming and outgoing official correspondences, take minutes of important meetings and manage calls to the main office number. They also assist executives in providing structure to their day by managing their schedule, drafting e-mails, and other activities that executives may need assistance in. Administrative assistants should have the following skills: organizing, business writing, decision-making, and communication.

Executive administrative assistant vs administrative assistant salary

Executive administrative assistants and administrative assistants have different pay scales, as shown below.

	Executive Administrative Assistant	Administrative Assistant
Average salary	$44,665	$34,945
Salary range	Between $31,000 And $62,000	Between $26,000 And $46,000
Highest paying City	New York, NY	San Francisco, CA
Highest paying state	New York	California
Best paying company	Microsoft	Westfield State University
Best paying industry	Technology	-

Differences between executive administrative assistant and administrative assistant education

There are a few differences between an executive administrative assistant and an administrative assistant in terms of educational background:

	Executive Administrative Assistant	Administrative Assistant
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Executive administrative assistant vs administrative assistant demographics

Here are the differences between executive administrative assistants' and administrative assistants' demographics:

	Executive Administrative Assistant	Administrative Assistant
Average age	49	50
Gender ratio	Male, 8.3% Female, 91.7%	Male, 12.7% Female, 87.3%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	10%	6%

Differences between executive administrative assistant and administrative assistant duties and responsibilities

Executive administrative assistant example responsibilities.

Format, edit, and manage the daily Visio blueprint documents for all software engineers.
Assist SVP with managing transition to effectively disband correspondent department and close office.
Orchestrate hotel special events and reservations; manage customer relations and provide exemplary to all customers.
Manage and coordinate complex internal and external meetings and/or events via videoconferencing, WebEx and teleconference calls.
Arrange domestic travel including airline reservations, grind transportation and accommodations.
Perform accurate data entry and decrease backlog of proposals, proposal requests and future opportunities in Microsoft SharePoint

Administrative assistant example responsibilities.

Manage time and attendance using Kronos software for entire department.
Participate in national projects, manage new customer conversions to MCI from other carriers.
Manage FEDEX delivery requirements ensuring compliance with company policy.
Manage and update social media outlets including Facebook and LinkedIn.
Manage company finances using QuickBooks software, including monitoring the operating budget and collecting on unpaid invoices.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.

Executive administrative assistant vs administrative assistant skills

Common executive administrative assistant skills

PowerPoint, 12%
Customer Service, 8%
Phone Calls, 6%
Data Entry, 6%
Calendar Management, 4%
Payroll, 4%

Common administrative assistant skills

Customer Service, 14%
Data Entry, 11%
PowerPoint, 6%
Travel Arrangements, 5%
Database Management, 5%
Word Processing, 5%

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Executive Administrative Assistant
Executive Administrative Assistant vs Administrative Assistant

Updated January 8, 2025

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