Executive administrative assistant vs administrative project assistant

The differences between executive administrative assistants and administrative project assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive administrative assistant, becoming an administrative project assistant takes usually requires 1-2 years. Additionally, an executive administrative assistant has an average salary of $44,665, which is higher than the $41,668 average annual salary of an administrative project assistant.

The top three skills for an executive administrative assistant include powerpoint, customer service and phone calls. The most important skills for an administrative project assistant are customer service, data entry, and powerpoint.

Executive administrative assistant vs administrative project assistant overview

	Executive Administrative Assistant	Administrative Project Assistant
Yearly salary	$44,665	$41,668
Hourly rate	$21.47	$20.03
Growth rate	-8%	-8%
Number of jobs	101,940	58,448
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 54%
Average age	49	50
Years of experience	4	2

What does an executive administrative assistant do?

An executive administrative assistant is responsible for administering management support to the executive, especially on performing various administrative and clerical tasks. Executive administrative assistants' duties include receiving calls and responding to email queries, keeping accurate meeting records, managing internal and external travels and appointments, coordinating with company events, writing reports, and providing recommendations to improve the business operations. An executive administrative assistant must have comprehensive knowledge with task management tools and systems to ensure work accuracy and efficiency. This role also requires excellent time-management and multi-tasking skills to support the management's daily operations.

What does an administrative project assistant do?

An administrative project assistant is responsible for supporting the project management operations according to business requirements and client specifications. Administrative project assistants perform administrative duties, such as conducting market research, writing progress reports, updating tracking systems, sorting project documents, and scheduling meetings. They also maintain accurate records of financial transactions, managing the stock inventories, and escalating concerns that would affect the output deliveries. An administrative project assistant must have excellent communication and organizational skills, especially on data management processes and performing duties under minimal supervision and strict deadlines.

Executive administrative assistant vs administrative project assistant salary

Executive administrative assistants and administrative project assistants have different pay scales, as shown below.

	Executive Administrative Assistant	Administrative Project Assistant
Average salary	$44,665	$41,668
Salary range	Between $31,000 And $62,000	Between $31,000 And $55,000
Highest paying City	New York, NY	Washington, DC
Highest paying state	New York	California
Best paying company	Microsoft	Jacobs Engineering Group
Best paying industry	Technology	Construction

Differences between executive administrative assistant and administrative project assistant education

There are a few differences between an executive administrative assistant and an administrative project assistant in terms of educational background:

	Executive Administrative Assistant	Administrative Project Assistant
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Executive administrative assistant vs administrative project assistant demographics

Here are the differences between executive administrative assistants' and administrative project assistants' demographics:

	Executive Administrative Assistant	Administrative Project Assistant
Average age	49	50
Gender ratio	Male, 8.3% Female, 91.7%	Male, 10.3% Female, 89.7%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	10%	6%

Differences between executive administrative assistant and administrative project assistant duties and responsibilities

Executive administrative assistant example responsibilities.

Format, edit, and manage the daily Visio blueprint documents for all software engineers.
Assist SVP with managing transition to effectively disband correspondent department and close office.
Orchestrate hotel special events and reservations; manage customer relations and provide exemplary to all customers.
Manage and coordinate complex internal and external meetings and/or events via videoconferencing, WebEx and teleconference calls.
Arrange domestic travel including airline reservations, grind transportation and accommodations.
Perform accurate data entry and decrease backlog of proposals, proposal requests and future opportunities in Microsoft SharePoint

Administrative project assistant example responsibilities.

Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Create and maintain project-related SharePoint sites and pages, including updating graphics, uploading resource documents and adding new users.
Prepare presentation materials for meetings, utilizing Microsoft PowerPoint.
Develop creative PowerPoint presentations for company to be present for conferences/conventions.
Eliminate potential errors by establishing an alternate payroll template and process.
Coordinate certified payroll, credit card reconciliation, and travel expense reimbursements.

Executive administrative assistant vs administrative project assistant skills

Common executive administrative assistant skills

PowerPoint, 12%
Customer Service, 8%
Phone Calls, 6%
Data Entry, 6%
Calendar Management, 4%
Payroll, 4%

Common administrative project assistant skills

Customer Service, 11%
Data Entry, 10%
PowerPoint, 8%
Project Management, 5%
Meeting Minutes, 4%
Office Equipment, 4%

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Executive Administrative Assistant
Executive Administrative Assistant vs Administrative Project Assistant

Updated January 8, 2025

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