Medical records administrator vs administrator

The differences between medical records administrators and administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a medical records administrator, becoming an administrator takes usually requires 1-2 years. Additionally, a medical records administrator has an average salary of $80,519, which is higher than the $72,882 average annual salary of an administrator.

The top three skills for a medical records administrator include patients, medical terminology and HIPAA. The most important skills for an administrator are customer service, data entry, and troubleshoot.

Medical records administrator vs administrator overview

	Medical Records Administrator	Administrator
Yearly salary	$80,519	$72,882
Hourly rate	$38.71	$35.04
Growth rate	28%	5%
Number of jobs	103,325	67,553
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 39%	Bachelor's Degree, 56%
Average age	47	43
Years of experience	6	2

What does a medical records administrator do?

Medical records administrators oversee written and electronic medical records and reports. The duties of a medical records administrator are to maintain patient records, collect admission reports, liaise with other medical staff, compile documentation from different medical records, respond to enquiries and records requests from patients and physicians, and create a database for patient records. They are also tasked with ensuring the records comply with all policies protecting patient privacy and confidentiality.

What does an administrator do?

Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office. They work the office calendar and oversee the appointment-setting process. They coordinate office events and ensure that all preparations are made and that there are no conflicting schedules. They also maintain a database of external providers of various office needs. Administrators also oversee office supplies and prepare purchase requisitions. They also manage janitorial services and other functions that are related to the maintenance of the physical office space. Administrators ensure that all fixtures and equipment in the office are functioning well and have no problems.

Medical records administrator vs administrator salary

Medical records administrators and administrators have different pay scales, as shown below.

	Medical Records Administrator	Administrator
Average salary	$80,519	$72,882
Salary range	Between $59,000 And $108,000	Between $46,000 And $113,000
Highest paying City	New York, NY	San Francisco, CA
Highest paying state	Delaware	Washington
Best paying company	Long Island, FQHC, Inc	Apple
Best paying industry	Health Care	Manufacturing

Differences between medical records administrator and administrator education

There are a few differences between a medical records administrator and an administrator in terms of educational background:

	Medical Records Administrator	Administrator
Most common degree	Bachelor's Degree, 39%	Bachelor's Degree, 56%
Most common major	Business	Business
Most common college	University of Pennsylvania	University of Pennsylvania

Medical records administrator vs administrator demographics

Here are the differences between medical records administrators' and administrators' demographics:

	Medical Records Administrator	Administrator
Average age	47	43
Gender ratio	Male, 21.2% Female, 78.8%	Male, 36.0% Female, 64.0%
Race ratio	Black or African American, 11.8% Unknown, 4.3% Hispanic or Latino, 14.5% Asian, 6.9% White, 61.7% American Indian and Alaska Native, 0.7%	Black or African American, 8.9% Unknown, 5.1% Hispanic or Latino, 12.6% Asian, 8.8% White, 64.3% American Indian and Alaska Native, 0.3%
LGBT Percentage	12%	9%

Differences between medical records administrator and administrator duties and responsibilities

Medical records administrator example responsibilities.

Manage medical records in accordance with federal and state HIPAA guidelines, maintaining confidentiality of patient information.
Bill Medicaid and pertinent insurance companies for payment on services.
Respond swiftly to provider questions and ensure claims are processed through MMIS system properly to meet Medicaid eligibility.
Demonstrate knowledge of HIPAA privacy and security regulations by appropriately handling patient information.
Ensure evacuated patients are moved to the appropriate medical treatment facility or warrior transition units.
Interact with patients and associate medical professionals in order to supply and forward correct documentation for clinical visits.

Administrator example responsibilities.

Develop a Perl script to manage the LDAP schema.
Hire and manage all receptionists and assistant MCA's.
Used all tools of Java stack in supporting and managing it.
Manage and process product orders on windows base on-line computer network system.
Manage ADP time system for technicians and approve time-off requests, supporting management.
Manage professional staff of 9 (including 5 MDs) and support staff of 10

Medical records administrator vs administrator skills

Common medical records administrator skills

Patients, 28%
Medical Terminology, 12%
HIPAA, 7%
Patient Care, 7%
Patient Charts, 7%
Transcription, 4%

Common administrator skills

Customer Service, 18%
Data Entry, 7%
Troubleshoot, 6%
Payroll, 6%
Financial Reports, 4%
Oversight, 4%

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Medical Records Administrator
Medical Records Administrator vs Administrator

Updated January 8, 2025

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