Operations coordinator jobs in Encinitas, CA

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Customs Border Protection Air Operations Specialist (Hiring Immediately)
U.S. Customs and Border Protection 4.5
Operations coordinator job in Poway, CA
Pilot CBP Air Interdiction Agent Air and Marine Operations (AMO), a component of U.S. Customs and Border Protection (CBP), offers skilled Pilots interested in law enforcement an opportunity to work with an elite team of highly trained professionals whose camaraderie, pride, and purpose are hallmarks of their daily mission to protect America. If you are looking for an exciting and rewarding career with excellent pay, exceptional federal benefits and job stability, now is the time to make your move: become an Air Interdiction Agent. AMO is actively recruiting for these full-time security-based opportunities with a streamlined application process. Notably, seasoned pilots and those with military training are in demand APPLY TODAY! Duty Locations Locations are offered based on operational requirements, mission requirements, and critical agency hiring needs as determined by AMO. You must be willing to work at any duty location within the region you select to include but not limited to the following: Southeast Region:Homestead, FL and CAMB:Aguadilla, PR Southwest Region: Tucson and Yuma, AZ; San Diego, CA; El Paso, Laredo, and McAllen, TX NASOC UAS locations:Sierra Vista, AZ; San Angelo, TX Duties and Responsibilities As an Air Interdiction Agent (AIA) you will perform aviation-based law enforcement operations for the detection, prevention, interdiction, and apprehension of terrorists, terrorist weapons, and other contraband and persons from illegally entering or attacking the United States. Typical duties include: Conducting air patrol, surveillance, and pursuit activities related to the interdiction of smuggled contraband via land vehicles, aircraft, or vessels. Monitoring behavior patterns and activities of suspect persons, vehicles, or vessels believed to be engaged in illegal activities. Collecting, refining, and analyzing strategic and tactical intelligence. Supporting search and rescue and humanitarian efforts. Salary and Benefits Begin your career as an Air Interdiction Agent (AIA) and make up to $106,000 -$127,000 per year based on your qualifications for the GS-11 grade level and possible extra compensation based on your duty location (see below) and overtime pay, up to 25% of your salary. Your starting salary will include Special Salary Rate (SSR); Law Enforcement Availability Pay (LEAP); Recruitment Incentive; and Retention Incentive. This career ladder position has a grade level progression of GS-11, GS-12, and GS-13. You may be eligible for a promotion to the next higher grade level automatically (without re-applying) once you complete 52 weeks at each grade level (with supervisor approval). Example of annual compensation for the first three years at our new-hire locations which are currently authorized to receive LEAP (amounts below include the SSR + LEAP). GS-11, 1st year annual pay - $106,588 GS-12, 2nd year annual pay - $127,754 GS-13, 3rd year annual pay - $151,817 Example of annual compensation for the first three years at our new-hire locations which are currently authorized to receive a 10% Retention Incentive (amounts below include the SSR + LEAP + 10% Retention Incentive UAS Sites: Sierra Vista, AZ; Grand Forks, ND; San Angelo, TX). GS-11, 1st year annual pay - $115,115 GS-12, 2nd year annual pay - $137,974 GS-13, 3rd year annual pay - $164,071 Example of annual compensation for the first three years at our new-hire locations which are currently authorized to receive a 25% Recruitment Incentive (amounts below include the SSR + LEAP + 25% Recruitment Incentive CAMB location only; Aguadilla, PR). GS-11, 1st year annual pay - $127,906 GS-12, 2nd year annual pay - $153,305 GS-13, 3rd year annual pay - $182,302 Air Interdiction Agents are eligible to select from an array of federal employment benefits that include health, dental and other insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan akin to a traditional and ROTH 401(k) offering. Qualifications Experience:You qualify for the GS-11 grade level if you possess one (1) year of specialized professional aviation experience performing duties such as: Flying as a Pilot-in-Command or sole manipulator in an airplane and helicopter in all environments of flight, including night, poor weather, unfavorable terrain, low altitudes, or speed. Evaluating information rapidly and making judicious decisions promptly during in-flight operations. Developing strategies and coordinating aircraft and ground assets. Using information systems and databases to conduct information surveys, queries, update files and disseminate information. Experience may include Operation of an aircraft as Captain, Pilot in Command, Aircraft Commander, First Officer, Certified Flight Instructor, Second in Command, or Co-pilot. Hiring Minimums: Certification & Ratings: A current FAA Commercial or ATP Pilot Certification with one of the following ratings: Dual Rated: Airplane (Single-engine land or multi-engine land) with instrument rating AND Rotorcraft Helicopter with instrument rating. Airplane Rated: Airplane (Single-engine land or multi-engine land) with instrument. Helicopter Rated: Rotorcraft Helicopter with instrument rating. Equivalent military rating of the above at the time of application (eligibility based on military flight experience must provide official orders, forms or logbooks showing their status as a rated military pilot). Flight Hours: Pilot Enter on Duty minimums are 1500 flight hours; (up to 500 hours can be waived, reducing the pilot enter on duty minimums to 1000 hours. 250 Pilot-in-Command hours; 75 Instrument hours; 75 Night hours (Flight Hour Waiver available, see Required Documents); and 100 Flight hours in the last 12 months This qualification requirement is currently being waived by OPM through August 5, 2025. FAA Class 2 medical required for assessment dated within the last 12 calendar months; FAA Class 1, FAA Class 2 or Military medical flight clearance dated within the last 12 months qualifies to start the pre-employment process for the AIA position. Apply at 750 hours total time:Applicants applying at 750 flight hours are required to obtain at least 1,000 flight hours (depending on the number of hours approved for a waiver) at their own expense before being able to attend the 3-part flight assessment. Applicants must still meet 250 Pilot-in-Command, 75 instrument, and 75-night hours (100 flight hours in the last 12 months. This qualification requirement is currently being waived by OPM through August 5, 2025) UAS Flight Hours:Applicants may include UAS Predator A (MQ-1), Predator B (MQ-9) flight hours and Predator A (MQ-1), Predator B (MQ-9) or predator-based flight hours. These hours may be credited towards satisfying the Total flight time 1,500 flight hour requirement only. UAS hours do not count towards the 250 flight hours as a Pilot in Command, 75 flight hours Instrument, and 75 flight hours Night. Flight hour logbooks will be required at the time of your Flight Assessment for verification. Other Requirements Citizenship: You must be a U.S. Citizen to apply for this position. Residency: You must have had primary U.S. residency (includes protectorates as declared under international law) for at least three of the last five years. Age Requirement: Provisions of Public Laws 93-350 and 100-238 allow the imposition of a maximum age for initial appointment to a primary Law Enforcement Officer position within the Department of Homeland Security (DHS). In accordance with DHS Management Directive 251-03, the day before an individual's 37th birthday is the maximum age for original appointment to a position as a primary law enforcement officer within DHS. The age requirement is also necessary to ensure that you are able to complete the 20 years of applicable service for retirement. NOTE: The Commissioner of CBP has approved a temporary increase in the maximum allowable age to 40 for original placement into an Air Interdiction Agent position. Age Waiver: Creditable law enforcement officer service -Covered by Title 5 U.S.C. 8336(c) or Title 5 U.S.C. 8412(d), or creditable service covered by Title 5 U.S.C. 8401(36) (as a Customs and Border Protection Officer) on or after July 6, 2008, may be applied toward the maximum age requirement. This age restriction may not apply if you are currently serving in a federal civilian (not military) law enforcement position covered by Title 5 U.S.C. 8336(c) or Title 5 U.S.C. 8412(d). Veterans' Preference Eligibility: To ensure compliance with statutes pertaining to the appointment of preference eligible veterans as determined by the Merit Systems Protection Board in its decision Isabellav.Dept of State,the maximum age for original appointment articulated above shall not apply to the hiring of individuals entitled to veterans' preference eligibility under 5 U.S.C. 3312.
$106k-127k yearly 3d ago
Project Coordinator / Autotask MSP Dispatcher for Microsoft Focused CyberSecurity Firm
Agile It
Operations coordinator job in San Diego, CA
Agile IT is a Microsoftâ€'focused consulting and managed services provider. We help customers modernize and secure Microsoft 365, Azure, Azure Government, and Microsoft GCC High, with a mission to make CMMC Level 2 practical and sustainable through repeatable architectures, evidence automation, and managed operations. What youâ€TMll work across (our services) Professional Services â€" Enablement (fixedâ€'price projects) Managed Services â€" Security & CMMC Compliance for Microsoft cloud and onâ€'premises systems Microsoft GCC High Licensing (secure onboarding & lifecycle operations) Complementary Partner Services (coâ€'delivered with strategic partners) Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck. The Project Coordinator / Autotask Dispatcher is responsible for keeping customer work moving smoothly through Agile ITâ€TMs delivery teams. This role owns ticket and task dispatching in Autotask, coordinates project schedules, and ensures engineers are working on the right things at the right time. They are the operational “air traffic controllerâ€ for projects and service requests, helping Agile IT deliver a consistent, highâ€'quality customer experience and protect project margins. Key Responsibilities Ticket & Work Dispatching (Autotask / PSA) Monitor project and service queues in Autotask and other PSA boards. Assign and dispatch tickets to the appropriate engineers based on skills, availability, and priority, and follow up to ensure work is progressing. Update ticket statuses, scheduling, and notes so that boards are always current and reflect reality. Escalate urgent or atâ€'risk tickets to project managers, Customer Success, or leadership as needed. Project Coordination Build and maintain detailed project schedules, timelines, and calendars; adjust as dates change and communicate updates to internal and client stakeholders. Create and manage project tasks in Autotask, making sure all work is broken into clear, assignable items with due dates and dependencies. Schedule internal and client project meetings (kicksâ€'offs, working sessions, status calls), prepare agendas, and capture notes and action items. Publish regular project status updates (summary emails, dashboards, PSA notes) and ensure documentation is complete before handing over to support / Customer Success at project close. Change, Documentation & Partner Administration Assist with change management by drafting change requests/change orders, tracking approvals, and updating project plans and tickets once changes are approved. Support evidence/documentation collection for compliance and security projects, coordinating with engineers and Customer Success. Submit and track any required Microsoft partner paperwork for projects (e.g., CPoR, PAL, references) so Agile IT receives full credit for Microsoftâ€'aligned work. Customer & Internal Communication Serve as a primary coordination point for customers on scheduling, logistics, and basic status questions, routing technical issues to the right resources. Coordinate escalations by making sure the right team members are engaged and tracking resolution to closure. Help maintain high customer satisfaction through clear expectation setting, timely updates, and professional followâ€'through. Operational Hygiene & Continuous Improvement Enforce PSA hygiene: time entry completeness, correct ticket types/queues, and accurate milestones. Identify bottlenecks in scheduling or dispatching and propose improvements to workflows, templates, and dashboards. Help maintain and improve SOPs related to dispatching, project coordination, and Autotask usage. Required Qualifications Experience with a PSA tool (Autotask strongly preferred; ConnectWise or similar acceptable with willingness to learn Autotask quickly). 2â€"4+ years in IT services, MSP, or technical project coordination / service dispatch role. Strong organizational and multitasking skills; comfortable managing many tickets/projects at once. Excellent written and verbal communication; able to interact confidently with both customers and technical staff. Solid comfort with Excel/Sheets and task/project tools (Teams, Planner, Asana, etc.). Preferred Qualifications Experience in a Microsoft-focused MSP / cloud / security consulting environment. Familiarity with basic project management concepts (RAID logs, change control, milestones, acceptance criteria). Understanding of SLAs, utilization, and margin/financial implications of scheduling decisions. ITIL, CAPM, or similar entryâ€'level project/service management certifications (nice to have, not required). Compensation & benefits Competitive compensation Comprehensive benefits (medical, retirement, PTO, professional development). Missionâ€'driven work that directly strengthens the national security supply chain. xevrcyc PandoLogic. Keywords: Dispatch Coordinator, Location: San Diego, CA - 92108
$43k-68k yearly est. 1d ago
Business Operations Coordinator
Real Estate Advisors, Inc. USA 4.2
Operations coordinator job in San Clemente, CA
We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching
$17.3 hourly 4d ago
Project Coordinator
Sun Country Builders 3.6
Operations coordinator job in Carlsbad, CA
Sun Country Builders is an award-winning builder of multi-family aﬀordable homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country's employees have been with the company for years. Our company culture fosters personal responsibility and oﬀers ongoing growth and long-term career opportunities. We have a competitive compensation and beneﬁts package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team! Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide. Who we are looking for: Must have experience: Prefer minimum of two-year degree and/or 2 years minimum experience with multi-family construction. Strong Word, Excel, Procore, Docusign and general computer skills. Characteristics that succeed in this position: Strong work ethic with the ability to be a team player. Positive attitude and great customer service skills Able to prioritize and handle several diﬀerent tasks simultaneously Must have excellent follow-up on action items Core Responsibilities: Assist with implementation of project start up and close out procedures as directed by the Project Managers and/or the Project Engineers. Assist Project Managers and Project Engineers in the Subcontract/Buyout process, including but not limited to, workﬂow process, subcontract document drafting, processing and tracking, and purchase Orders. Ensure Subcontractor's City Business Licenses and Contractor's Licenses are received and current. Ensure Subcontractor Certiﬁcates of Insurance are received and current. Processing and tracking of submittals and RFI's as received by Project Managers and Project Engineers, and responses as received by Architects, Engineers, Consultants, and other professionals. Gathering, compiling and arranging closeout packages for each project, as required. Receive, process, allocate, and balance PCO Logs, and COR's as needed. Assist Project Managers with drafting, distributing, and tracking Subcontract and Owner Change orders. Upload, organize, maintain, and distribute plan sheets, reports, and documents as received from the Architect, Engineers, Consultants, and other professionals. Assist Project Managers and Project Engineers in maintaining drawings, SK's, ASI's, etc., and coordinate distribution to Field and Subcontractors. Assist Project Managers and Project Engineers with miscellaneous duties, as needed, to maintain order and to assist in maintaining the project schedule Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to operate a computer keyboard, mouse, and other oﬃce equipment (e.g., copier, scanner, telephone) Frequent use of hands and ﬁngers for data entry and document handling Ability to lift up to 15 pounds occasionally (e.g., boxes of documents or oﬃce supplies) Visual acuity to read and produce documents, spreadsheets, and reports Ability to communicate clearly and eﬀectively in person, over the phone, and via email We oﬀer a competitive compensation and beneﬁts package and an excellent supportive work environment. Sun Country Builders (“SCB”) is an equal employment opportunity employer that is committed to complying with all laws providing equal employment opportunities. SCB makes employment decisions such as hiring based on a candidate's merit and our business necessity. SCB encourages qualiﬁed applicants from every walk of life to apply as we continue to build our workforce where each employee's uniqueness strengthens our culture of inclusiveness. More About Sun Country Builders Sun Country Builders was founded and incorporated in 1979, and has been in business continuously since then, with no change in name, licenses, or owner. Sun Country holds California B (General Contractor), C-5 (Framing & Rough Carpentry) and C-8 (Concrete) licenses. The ﬁrm's primary area of work is multi-family housing, most typically of Type-V construction, either with or without structured parking. Sun Country Builders has worked more than once for almost every one of our clients. One key developer client has brought us back dozens of times, with further projects in the pipeline. We're extraordinarily disciplined, extraordinarily client-oriented, and we act out of a belief that we owe our developers a ﬁduciary duty, in the old-fashioned and true sense of the term. Come join the team! Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Tuition reimbursement Vision insurance Work Location: In person
$50k-73k yearly est. 5d ago
Business Center Program Administrator - Encinitas
YMCA of San Diego County 3.7
Operations coordinator job in Encinitas, CA
The Business Center Administrator is responsible for high quality administrative functions and day-to-day operation of the Business Center. Responsible for processing invoices, mail childcare billing, and campaign billing for the Association. The Administrator will serve as liaison for the Association Office accounts payable. For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org) Schedule Location: Magdalena Ecke Family YMCA Monday - Friday: 8 am - 5 pm Responsibilities Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs Responsible for submitting childcare reports to directors timely and efficiently Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF's and participant communication Process cancellations and maintain waiting lists for childcare and other programs Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements Coordinate and collaborate with membership team for draft updates for childcare and programs Process weekly drops for camp, process changes, cancellations and refunds Provide tax letters as requested Ability to sit and type for extended periods of time Ability to take initiative, determine priorities and exercise good judgement Ability to multitask and prioritize tasks Highly organized self-starter with strong administrative skills Other duties as assigned Qualifications 3+ years' of accounting and administrative experience Solid experience with office management systems Familiarity with online calendaring and cloud systems Proficiency in clear and concise correspondence composition Must possess exceptional interpersonal skills, public relations, and communication skills Knowledge of document preparation, editing, layout and proofreading essential Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations: American Red Cross American Heart Association American Safety & Health Institute YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement. Pay Range USD $22.64 - USD $23.64 /Hr.
$22.6-23.6 hourly Auto-Apply 2d ago
Investment Operations Associate
Northwestern Mutual Portland 4.5
Operations coordinator job in San Diego, CA
GENERAL RESPONSIBILITIES The Investment Operations Associate works with financial representatives (FRs) to deliver financial security to their clients through a comprehensive planning process that integrates risk and investment products. Associates help financial representatives increase productivity by providing planning and investment support. Specific duties include but are not limited to: Representative Training and Development Promotes, utilizes, and reinforces Northwestern Mutual planning culture, process, and tools. Provide training and knowledge transfer on Investment concepts, suitability, and product resources tools and procedures. Monitors and reinforces representative adherence with network offices business guidelines. Meet with representative to discuss proposal, analysis, method, opinion and discuss all assumptions. Identify potential opportunities and constraints and assess information to formulate strategies. Craft financial security solution(s) accurately and in the best interest of clients. Share recommendations with representatives and coach to the delivery of a successful client presentation. Identify and inform representatives of tax consequences, costs, and applicable breakpoint information (e.g. sales charges, surrender charges, account transfer fees). Proposal and Case Preparation Prepare Personal Planning Analysis. Prepare Envestnet proposal for Advisory clients. Prepare Morningstar Analysis. Recommend fund portfolio options. Gather information for registered representatives meeting with client/prospect (e.g. prospectuses, annual reports, and Morningstar reports). Account Services and Support Prepare all materials for all quarterly and annual reviews: investment summary, consolidated investment reports. Organize, manage, and coordinate back-office investment account services and support. Thoroughly document case notes, thought process, and analysis, and assumptions. General account servicing as directed by representative. Provide NMIS Operations backup support, as needed. QUALIFICATIONS Strong analytical, problem solving, and written and verbal communication skills, with the ability to work well with others. Strong organizational and time management skills with the ability to set priorities and meet deadlines. Strong attention to detail, accuracy, and reliability with the ability to thrive in a fast-paced environment. Proficient knowledge in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn various software programs quickly. 2-5 years of financial services experience preferred. Experience in utilizing a planning process or methodology preferred. Experience with both brokerage and advisory platforms preferred. Bachelors Degree in business, finance and/or equivalent work experience preferred. Life, Accident & Health insurance licenses to be obtained within the first 3-6 months of employment. Series 63 and either Series 6 or Series 7 to be obtained within the first 6 months of employment. COMPENSATION & BENEFITS Competitive Compensation: Base salary of $60-70k with comprehensive benefits package that includes PTO, 401(k) with employer match, subsidized health insurance premiums, and life and disability insurance coverage. Career Development: Opportunities for continuous learning and growth with access to professional development resources and clear career pathways. Supportive Team Environment: Join a collaborative and motivated team committed to your success and career satisfaction. Networking Opportunities: Build connections within the financial services industry and local community through various events and initiatives. Impactful Work: Play a pivotal role in shaping the careers of students and future financial professionals. Recognition & Rewards: Celebrate achievements and milestones with a range of recognition programs and incentives. EQUAL OPPORTUNITY EMPLOYER Northwestern Mutual believes that every individual makes a significant contribution to our success and recognizes the diversity and worth of all individuals and groups. It is the policy of Northwestern Mutual that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veteran status, genetic information or disability in any activities, or employment.
$60k-70k yearly 29d ago
Operations & Administration Manager (Temp to Hire)
Faro Health Inc.
Operations coordinator job in San Diego, CA
Job Description Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role. **Note: Candidates and Recruiting Agencies, please do not contact our employees regarding the position or your application status. Doing so will automatically disqualify you from the position or working with us. Only applications submitted through the designated link will be considered. Please DO NOT SPAM our employees regarding the role or your application status. Requirements Duties and Responsibilities Events, Travel & Meeting Operations Oversees planning and execution of company-wide events, including All Hands, ACR, conferences, and external engagements. Manages end-to-end travel logistics for leadership and teams, ensuring seamless coordination across flights, accommodations, and meeting spaces. Leads scheduling and operational support for key customer, partner, and offsite meetings. Ensures smooth logistical operations for Alexandria-based activities and executive events. Customer, Revenue & Sales Operations Manage customer onboarding, project setup, and system alignment across HubSpot and Scoro. Maintain sales workflows, documentation, travel coordination, conference registrations, and bid submissions. Support post-event engagement, follow-ups, and revenue-related operational tasks. Oversees contract workflows across sales, vendors, and customers, ensuring timely execution and compliance. Supports legal review processes, including agreement comparisons and coordination with internal counsel. Manages drafting, routing, and filing of agreements while maintaining a structured, accessible contract repository. Financial & Operational Support Submit, track, and maintain all contracts and invoices for vendors, partners, contractors, and customers. Manage monthly COGS updates and oversee team and project time tracking within Scoro to support accurate billing and reporting. Maintain a comprehensive customer invoice log, track incoming receipts, and reconcile all payments in alignment with internal controls. Confirm deposit of miscellaneous paper checks and ensure all financial records are accurate and complete. Monitor and track business travel expenses, manage flight tracking, and validate out-of-budget travel requests against policy. Process and reconcile RAMP transactions for team expenditures, ensuring compliance with company financial procedures. Marketing, Digital Content & Communications Oversee website updates, blogs, press releases, job postings, and digital publishing workflows. Manage LinkedIn presence, podcast scheduling, webinar hosting, and promotional campaigns. Create branded materials and conference collateral in Canva to support marketing and sales initiatives. Qualifications: Proven experience in executive-level administrative and operational roles, preferably within a fast-paced corporate or technology environment. Demonstrated ability to manage complex workflows across marketing, revenue operations, customer onboarding, legal processes, and financial administration. Skilled in coordinating cross-functional programs, including contract lifecycle management, vendor operations, conference logistics, and company-wide events. Advanced proficiency with Google Workspace and strong competency across Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams, and other collaboration platforms. Hands-on experience with CRM and work management systems such as HubSpot, Scoro, and related sales-enablement and project-tracking tools. Light bookkeeping and accounting skills, including basic invoice tracking, time-tracking oversight, expense reconciliation, and maintaining accuracy in financial records and internal controls. General experience supporting digital marketing activities, including basic website updates, social media coordination, content publishing, and assistance with webinars, podcasts, and promotional campaigns. Highly organized and detail-oriented, with the ability to prioritize competing demands and maintain accuracy across multiple operational domains. Exceptional written and verbal communication skills, with demonstrated ability to create clear, branded materials and professional documentation. Trusted to handle sensitive information with discretion, and confidentiality. Technologically savvy, with the ability to learn new systems quickly and optimize processes for efficiency and consistency. Ability to work on-site three days per week and support travel, event, and operational activities as needed. Capable of lifting up to 40 lbs for event preparation and on-site logistics. Benefits Salary Salary range for this position is $96,000 to $106,000 Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training Benefits Retirement Plan (401k) Flexible work hours Hybrid work environment Office Gym Access Employee Restaurant Discounts
$96k-106k yearly 16d ago
Project Coordinator
Collabera 4.5
Operations coordinator job in San Diego, CA
Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Title: Project Coordinator Duration: 3 years Work Location: San Diego CA 92121 Job Description: • Act as onsite contact and liaison to customers by performing initial site visits for Ethernet services. • Experience on Ethernet services. Qualifications • Experience on Ethernet services and fiber optics. Additional Information To apply for this position or to get any further information feel free to contact: Aditika Sithta ************
$68k-93k yearly est. 60d+ ago
Operations Analyst
Veteran Enterprise Technology Serv, LLC 3.9
Operations coordinator job in San Diego, CA
is contingent upon contract award. This position includes the role of Air and Missile Defense Commander (AMDC/ AIR/W) and requires knowledge of: AAW Tactics, Technical Systems, and Instructions, including Navy OPTASK. US Navy Surface ship C5I systems and embedded training systems supporting synthetic training. Detailed data exchange requirements of the various operational areas in which naval forces deploy and how to exercise that capability to ensure ships obtain the highest degree of mission readiness. Required Experience: 5 years of Combat Systems management experience as a Naval Officer or Chief Petty Officer or equivalent supervising combat systems configuration, operation, maintenance, and repair. Naval Warfare Specialist. Warfare experience in implementation of Task Group Concept as an Air Defense Warfare Commander (AMDC/W) or as a senior staff member for a Task Group/Force Commander, or as a Senior Facilitator with equivalent experience training warfare commanders or senior staff members. 5 years scenario development/training/operation experience with Joint Semi Automated Forces (JSAF); Multi-System Automated Remote-Control Interface (MARCI). 5 years experience with Battle Force Team Trainer (BFTT) and Tactical Data Information Link generation systems supporting LOS Link 11(A) /16(J), Satellite-J, Link 16, Global Command and Control System-Maritime (GCCS-M); Tactical Voice/Data Communications. 5 years experience operating a C5I system in a FST or equivalent complex architecture as well as the management of combat systems configuration, operations Experience in naval warfare operations or conducting training for naval warfare or equivalent joint experience. Education/Certifications: Qualified as a Tactical Action Officer (TAO) or AAWC Currently hold SECRET clearance. VETS is an EEO Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, or disability. VETS is a SBA certified Service-Disabled Veteran-Owned Small Business (SDVOSB). Based in Ashburn, Virginia, VETS has a Southwest operations office in Sierra Vista, Arizona and contract management sites throughout the United States. VETS supports a growing number of U.S. Government defense and civilian agencies with technology, systems engineering, as well as construction and program management support services.
$55k-85k yearly est. Auto-Apply 28d ago
Branch Operations Specialist - San Diego, CA
California Bank & Trust 4.4
Operations coordinator job in San Diego, CA
Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate's unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive. As a premier California-focused financial services company dedicated to serving its communities, families, and businesses (small, mid-sized and large), CB&T has been active for 70 years and has more than 70 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for "Best Bank" and "Best Commercial Bank" from the readers of San Diego Union-Tribune and Orange County Register. Additionally, as a division of Zions Bancorporation, the bank has collected multiple Greenwich Excellence Awards for "Overall Client Satisfaction" in Small Business & Middle Market Excellence Awards. We are looking for a Branch Operations Specialist to provide top notch customer service to our clients and customers in our San Diego Region. If you are passionate about bringing full-service banking services to new and existing customers, then we are interested in speaking with you! Essential Functions: * Supports the assigned branch throughout the San Diego, CA Region by performing duties on the teller line, in new accounts, and branch operations. * Driving is an essential function of this role and as such, employees must have a valid driver's license and good driving record. * May occasionally be assigned to back-office departments. * May also assist with special projects. * Ensures high quality customer service goals are met. * May train staff on proper bank procedures. * Other duties as assigned. Qualifications: * MUST BE ABLE to accept assignments throughout the Antelope Valley Region ranging in duration from one day to several months. * MUST HAVE at least 4 years of experience in branch banking including assignments as Senior Teller and intermediate-level new accounts. * High school diploma or equivalent required. * Ability to contribute to the development of branch operations, new accounts, and sales principles. * Proficient training skills. Benefits: * Mileage and travel time pay. * Eligible for sales bonuses, monthly incentives, and annual discretionary bonus. * Medical, Dental and Vision Insurance - START DAY ONE! * Life and Disability Insurance, Paid Paternal Leave, and Adoption Assistance. * Health Savings (HSA), Flexible Spending (FSA), and dependent care accounts. * Paid Training, Paid Time Off (PTO), and 11 Paid Federal Holidays, and any applicable state holidays. * 401(k) plan with company match, Profit Sharing, and competitive compensation in line with work experience. * Mental health benefits, including coaching and therapy sessions. * Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire. * Employee Ambassador preferred banking products. This position is eligible to earn a base salary in the range of $27 - $33 hourly depending on job-related factors such as level of experience.
$27-33 hourly 42d ago
Seasonal Operations Associate - San Diego
Neiman Marcus 4.5
Operations coordinator job in San Diego, CA
Inclusive Benefits Financial Solutions, including Credit Union membership NMG Associate's Core Discount of 30% with multiple in-store opportunities for an additional 30% off across select brands NMG Discount Marketplace featuring 1,000s of products and services with over $5,000 in saving About Neiman Marcus Group Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************. Neiman Marcus Group is a relationship business that leads with love in everything we do-for our customers, associates, brand partners, and communities. Our legacy of innovation and our culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. Your Role As a Seasonal Operations Associate, you will work to enhance our client experience with our operations team during our most magical time of year. Reporting to an Operations Manager, the team Makes Life Extraordinary by leading with a people first mentality and ensuring exceptional execution of assignments. What You'll Do Unload and sort inbound merchandise and prepare the merchandise for the selling floor Prepare outbound merchandise to be shipped to a client, another store or the distribution center Complete daily inventory control operations Execute merchandise price changes as needed Ensure all safety procedures are followed on the receiving dock and in all other work areas What You Bring Minimum 1 year of experience in an operations or warehouse role(s) Familiar with and able to use retail and mobile technologies Requires standing, bending, climbing stairs, and lifting and carrying up to 35 pounds Must be willing to work a flexible schedule based on business needs which will include nights, weekends and holidays
$31k-37k yearly est. Auto-Apply 60d+ ago
Project Coordinator I
Michael Baker International 4.6
Operations coordinator job in San Diego, CA
CIVIL & ENVIRONMENTAL PRACTICE Michael Baker International's civil engineering professionals manage and staff active projects in over 40 countries on five continents. Services are provided for a broad range of projects and capabilities, including highways, airports, bridges, rail and transit systems, government and commercial facilities, water and wastewater infrastructure, oil and gas infrastructure, and commercial/urban development. Our fields of expertise span all areas of civil engineering and include an extensive variety of specialty disciplines, such as environmental compliance and restoration, coastal engineering, urban development, and mining. DESCRIPTION Michael Baker is seeking a Project Coordinator to join our San Diego office. This is a full-time position working 40 hours a week with full benefits. Under limited supervision, the Project Coordinator will provide support services primarily to the San Diego and Carlsbad offices. Duties include, but are not limited to the following: RESPONSIBILITIES Provide administrative and technical support for Project Managers and Executive staff primarily in San Diego Confer with production and engineering personnel and review blueprints, sketches, drawings, specifications, reports, and other materials to become familiar with technologies, subject matter, and production methods Arrange for formatting, reproduction, and distribution of deliverables Review deliverables to recommend revisions or changes in format, content, and methods of reproduction and binding Schedule and participate in external project meetings and assist with preparation of meeting minutes, tracking action items, and client requests (this would include company paid travel to project meetings mostly in California, Arizona and Nevada) Prepare project schedules based on review of project scope documents and coordination with key stakeholders Review and process post-award contract documents to facilitate initial accounting setup and additional work requests Confer with internal clients to determine the clearest and most logical way to present information for greatest audience comprehension Generate innovative ideas for content and workflow solutions Adhere to time estimates and sufficiently balance efficiency with quality of work Manage workload independently and prioritize multiple project assignments simultaneously Ability to quickly learn additional software (e.g., MS Project, Bluebeam Revu, etc.) Other duties and special projects, as assigned PROFESSIONAL REQUIREMENTS Must possess excellent communication skills Bachelor's degree, or equivalent work experience Outgoing, organized, proactive and assertive Excellent English language skills, written and verbal, are essential to success in this role Strong computer skills Intermediate to expert knowledge of Microsoft 365 products including Teams, Word, Excel, Outlook, Teams, and PowerPoint Basic knowledge of Bluebeam and Adobe Acrobat Prior experience within the Architecture/Engineering/Construction or Planning and Environmental industries is preferable Prior experience with federal contracts is preferrable. Prior experience in the construction or architectural/engineering industry is preferrable. Must be located in San Diego with the expectation to be in-person at least 2x a week. COMPENSATION The approximate compensation range for this position $55,681.60 - $81,848.00 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits
$55.7k-81.8k yearly Auto-Apply 3d ago
Logistics Coordinator (Temporary)
Carlsmed 3.9
Operations coordinator job in Carlsbad, CA
Job DescriptionSalary: Our mission is to improve outcomes and decrease the cost of healthcare for spine surgery and beyond. The companys aprevo devices are personalized to improve the standard of care for the surgical treatment of adults with spinal malalignment.Carlsmed uses patient data and proprietary digital technologies to create optimal surgical plans and personalized aprevo spine fusion devices to align with the surgeons goals for each patient. Position Description As a Logistics Coordinator, you will support the Advanced Manufacturing Technology teams goal delivering, developing and expanding processes for personalized aprevo devices. You will support logistics coordination. You will have autonomy and be expected to identify solutions to problems on your own. You will support the Case Design, Sales, Sales-Ops, Quality teams, suppliers and third party partners in execution of day-to-day case delivery activities. To be successful in this role, you must be a team-player, self-motivated, and invested in improving patient lives. Responsibilities Logistics Coordination and Operations Process and track patient-specific product orders, ensuring timely and accurate fulfillment Courier scheduling for routine delivery of product Scheduling of Same-Day-Shipment of emergent cases Travel for Same-Day-Shipment as-necessary Monitor existing schedules for changes and proactively communicate updates to sales representatives and operations teams Perform Netsuite transactions for order fulfillment Monitor ongoing shipment activities and manage shipping exceptions / events Qualifications Education: High school diploma or equivalent required. Associates degree in supply chain, business or related field preferred Experience: 1-3 years of Operations/Logistics experience in a regulated environment required Experience with spine or orthopedics highly desired Experience with logistics scheduling and order management Excellent communication and customer service skills with cross-functional teams Valid drivers license and ability to travel as necessary Skills Operational Excellence: Drive efficiencies across supply chain operations, including auxiliary functions like canteen management. Collaboration: Foster strong cross-functional relationships to achieve organizational objectives. Customer Focus: Enhance employee satisfaction through high-quality canteen operations. Accountability: Own processes and deliverables with a high level of independence and reliability. Adaptability: Thrive in a dynamic environment, balancing strategic initiatives and operational responsibilities. Equal Opportunity Employer Carlsmed is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Compensation The expected hour rate of pay range is $23.00 - $26.00. Compensation may vary based on related skills, experience, and relevant key attributes.
$23-26 hourly 23d ago
Facilities Systems Coordinator I
Cotti Foods Corporation 3.5
Operations coordinator job in Rancho Santa Margarita, CA
The Facilities Systems Coordinator I plays a key role in supporting the day-to-day maintenance operations of the organization. This position is responsible for coordinating and scheduling both preventive and corrective maintenance activities to ensure the reliable and efficient functioning of all facilities and equipment. Acting as a central point of communication, the Coordinator works closely with maintenance staff, management, and external vendors to facilitate timely service and resolve maintenance issues. This position reports to the Director of Facilities. Key Responsibilities: Schedule & Coordination Schedule and dispatch maintenance technicians for routine inspections, preventative maintenance, and all work orders within the Service Level Agreement (SLA) Coordinate repairs or replacements when requested Manages the process of obtaining competitive repair quotes from approved external vendors Make travel arrangements for the Director of Facilities and Maintenance Team Submit Facilities mileage Work Order Management Receive, process, and track all incoming maintenance requests and work orders using Corrigo Ensure all work orders are completed in a timely and efficient manner and that proper documentation is maintained within the Service Level Agreement (SLA) Use Corrigo Management System to track work order progress, equipment history, compliance, and costs Process vendor invoices by adding notes provided by the Maintenance Technician in R365 to ensure payment within agreed NET terms Communication and Reporting Serve as the primary point of contact for maintenance-related inquiries Communicate with department heads and management regarding the status of ongoing maintenance activities and potential disruptions Manage the Cotti Foods Maintenance channel on Microsoft Teams Safety and Compliance Provide back-up assistance to the Facilities Compliance Coordinator as needed Plan, schedule, and dispatch work orders for building/lot lights, grease management, fire systems, hood cleanings, and backflow preventers Training & Support Provide guidance and support to facilities managers and supervisors, and operational leadership Stay current on changes in regulations and industry standards Manage access to Corrigo, R365, Parts Town, and other platforms, handle user setup, resets, and permissions Assist HR and IT with onboarding new technicians and Facility Managers Report technician mileage to the payroll department bi-weekly Required Skills & Abilities Strong organizational and time management skills. Excellent communication and interpersonal abilities. Meticulous with an initiative-taking, problem-solving mindset. Ability to work independently and manage multiple priorities. Familiarity with compliance systems and facility operations (e.g., Corrigo, R365). Schedule & Availability This is a full-time, non-exempt position. Standard schedule Wednesday - Sunday, 9:30 AM - 6:00PM (subject to change based on operational needs.) Occasional evening, weekend, or holiday work may be required. Must be available for on-call duties or emergencies as needed. Other Duties This job description is not intended to be all-inclusive; employee may be required to perform other related duties as assigned to meet the ongoing needs of the business. Education & Experience High school diploma or equivalent; or two years of relevant work experience. Proven experience in a coordination or administrative role, preferably within a maintenance, facilities, or operations environment. Strong organizational and time management skills with the ability to manage multiple tasks simultaneously. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Experience with Corrigo Management is highly desirable. A strong understanding of maintenance processes and procedures. Physical Requirements Ability to sit for extended periods. Occasional walking, bending, and lifting 10-40 pounds may be required.
$48k-72k yearly est. Auto-Apply 60d+ ago
Project Coordindator
Ace Family of Companies
Operations coordinator job in Temecula, CA
Project Coordinator Department: Project Management / Operations Reports To: Vice President Company: Associated Tank Constructors FLSA Status: Non-Exempt Employment Type: At-Will Location: Temecula, California Schedule: MondayThursday, 6:30 a.m. 5:00 p.m. (4/10-hour shifts) Job Summary The Project Coordinator performs a variety of administrative and coordination duties to support the Project Management Department. This position serves as a key liaison between the office, field teams, clients, and vendorsensuring that project documentation, communication, and scheduling are accurate, timely, and compliant with company standards. Supervisory Responsibilities None. Essential Duties and Responsibilities Perform administrative duties including typing, filing, data entry, and completion of forms for upper management and Project Managers. Operate office equipment such as copiers, scanners, phone systems, and personal computers. Serve as the primary coordinator and assistant for Project Managers on active projects. Answer phones, direct calls, and relay accurate messages promptly. Copy, sort, and file project records, forms, and documents related to business transactions and project scopes. Prepare letters, memos, proposals, forms, and reports according to written or verbal instructions. Maintain both manual and electronic filing systems. Manage calendars and schedule appointments, meetings, and project calls. Act as a liaison between the company, customers, vendors, and subcontractors. Address project-related questions, concerns, or complaints and escalate as needed. Solicit and coordinate subcontractor, vendor, and supplier deliverables, pricing, and activities. Prepare contracts, proposals, and purchase orders in conjunction with vendor quotations and project scopes of work. Generate, manage, and track project submittals and Requests for Information (RFIs) through to final acceptance. Assist with maintaining project schedules, documentation, and reporting for management review. Perform other related duties as assigned by upper management or Project Managers. Required Skills and Abilities Ability to type at least 45 words per minute. Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Excellent organizational skills and attention to detail. Proven ability to meet deadlines and manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and related software. Strong understanding ofor ability to quickly learnconstruction project processes and terminology. Ability to read and comprehend contracts, construction drawings, and specifications. Adaptable and capable of multitasking in a fast-paced environment. Education and Experience High school diploma or equivalent required. Construction or field coordination experience preferred. Experience with project scheduling software preferred. Contract and document management experience preferred. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds occasionally. Benefits 401(k) Retirement Plan Medical, Dental, and Vision Insurance Life Insurance Paid Time Off (PTO) Paid Holidays Aflac Supplemental Insurance Schedule Monday Thursday (4/10-hour workdays) Work Location This position is on-site and not eligible for remote work. Office Location: Temecula, California AAP/EEO Statement Associated Tank Constructors is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, or any other protected characteristic under applicable law. EOE/AA M/F/Vet/Disability Compensation Pay Range: $41,600.00 $60,000.00 annually (non-exempt; eligible for overtime) Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
$41.6k-60k yearly 15d ago
Operations Specialist
Sizzler 4.1
Operations coordinator job in Mission Viejo, CA
SUMMARY: The Operations Specialist is responsible for supporting the daily operational efficiency of corporate and franchised-owned restaurants. This role involves assisting in performance management, compliance, staff training, and maintaining brand standards across multiple locations. PRINCIPAL RESPONSIBILITIES AND/OR DUTIES Assist in overseeing daily operations across corporate and franchise restaurant locations to ensure efficiency and profitability. Monitor compliance with company policies, health and safety regulations, and industry standards. Conduct routine restaurant visits to assess operational performance and provide on-site support. Support restaurant teams in troubleshooting operational issues and implementing solutions. Assist in analyzing key performance indicators (KPIs), including sales, labor costs, and operational expenses. Work closely with restaurant managers to ensure proper training and development of staff. Ensure adherence to brand standards and consistency in service, food quality, and safety. Work cross-functionally with marketing, HR, and operation teams to ensure alignment with business objectives. Assist in the coordination and execution of SIGS (Sizzler Implementation Guides) and TIGS (Training Implementation Guides). Write and edit training materials for both company and franchise restaurants. Other responsibilities as assigned. QUALIFICATIONS AA or bachelor's degree in hospitality management, Business Administration, or a related field (preferred but not required). Problem-solving and communication skills. Committed to and actively work to continuously improve skills. Ability to work in a fast-paced environment and adapt to changing priorities. Proficiency in Microsoft Office and restaurant management software. Ability to travel to different restaurant locations as needed (Western United States) Prior restaurant experience preferred. Preferred Bilingual Must have a valid driver's license ABILITY Ability to lift to 50 lbs. Ability to sit, kneel, crouch, stoop or be on feet for extended periods of time. Ability to work for extended periods in both hot (kitchen) and cold (freezer) environments. Ability to make repetitive motions. · Ability to spend significant time in a car driving in heavy traffic to and from restaurants, as required. Employee Name (please print): Employee Signature: _________________________________________________ Date:
$33k-42k yearly est. Auto-Apply 60d+ ago
Project Coordinator I
Diversified Landscape Company
Operations coordinator job in Wildomar, CA
Job DescriptionSalary: $28 PROJECT COORDINATOR Department: Project Management Team FLAS STATUS: Non-Exempt REPORTS TO: Project Manager/Operations Who Are We: Diversified Landscape Co. has shifted into a more challenging niche the Public Sector Construction. It has proven profitable and has become the prime focus of the company. While operating in a market sector that allows for expansion and growth. It has steadily developed a relationship with many of the local municipalities as well as some of the largest general contractors in the nation. Diversified Landscape Co. has established a reputation within the marketplace which has fostered unlimited growth possibilities. Over the past three decades Diversified Landscape Co. has made a positive impact on the landscape industry and will continue to do so, always striving for excellence. Diversified Landscape Co. has worked as a prime and subcontractor on many projects but has an emphasis on Caltrans projects. Through teamwork, Diversified Landscape Co. has established a reputation unmatched by most of its competitors. Currently employing over a hundred full-time employees and maintaining an expansive heavy equipment fleet ranging from hydro-seeder rigs to mulch blowing trucks. Find out more about us at: ************************************* Summary: In coordination with Project Managers, the Project Coordinators overall responsibility is working directly with tasks relating to specific construction projects. Must maintain accurate projects records and act as an intermediary between landscape field operations, company management, contractors, and owners. Essential Duties and Responsibilities include the following: Review & evaluate field time sheets versus field logs. Track & evaluate project quantities with the Project Manager. Ensure that job information and daily work reports are properly prepared and submitted in the appropriate job folder. Review classification ratios before submission to the payroll department. Prepare submittal packages and prepare RFIs for submission to Owner or General Contractor Prepare and track in construction management program (Computer Ease) Review and prepare material orders with the Purchasing Department and assist in the tracking process. Prepare change orders budgets with the estimating department. Prepare job books. Read and interpret plans, material list and specifications as they pertain to building projects. Manage multiple projects from the pre-build, build, and post build phases. Manage and track company resources from equipment, material, and labor on projects. Prepare and submit as-built plans that are complete and accurate. Assist in the preparation of subcontractors schedule and pay estimates with oversight of the Project Manager. Attend pre-construction meetings with agencies, property owner, Field Superintendent, Inspectors, and sub & prime contractors, as required. Miscellaneous: Demonstrate proficiency and/or willingness to learn job skills listed above. Establish effective communications with Project Estimator, Superintendent, Contract Administrator, Field Foreman, customers & subcontractors Comply with all company policies, procedures, safety requirements Must be self-motivated with strong organizational skills Qualifications/Requirements: 1-2 years Landscape Construction Experience Microsoft Office-Word, Excel and Outlook Refined communications skills, both oral and written Bachelors degree preferred Desired: Bilingual (English/Spanish) Full-time Benefits: Health, Dental, Life, Personal Time Off, Holiday, 401K 90-Day Probation Period & qualification periods for benefits are activated
$28 hourly 21d ago
Investment Operations Associate
Northwestern Mutual Portland 4.5
Operations coordinator job in San Diego, CA
GENERAL RESPONSIBILITIES The Investment Operations Associate works with financial representatives (FRs) to deliver financial security to their clients through a comprehensive planning process that integrates risk and investment products. Associates help financial representatives increase productivity by providing planning and investment support. Specific duties include but are not limited to: Representative Training and Development Promotes, utilizes, and reinforces Northwestern Mutual planning culture, process, and tools. Provide training and knowledge transfer on Investment concepts, suitability, and product resources tools and procedures. Monitors and reinforces representative adherence with network office's business guidelines. Meet with representative to discuss proposal, analysis, method, opinion and discuss all assumptions. Identify potential opportunities and constraints and assess information to formulate strategies. Craft financial security solution(s) accurately and in the best interest of clients. Share recommendations with representatives and coach to the delivery of a successful client presentation. Identify and inform representatives of tax consequences, costs, and applicable breakpoint information (e.g. sales charges, surrender charges, account transfer fees). Proposal and Case Preparation Prepare Personal Planning Analysis. Prepare Envestnet proposal for Advisory clients. Prepare Morningstar Analysis. Recommend fund portfolio options. Gather information for registered representative's meeting with client/prospect (e.g. prospectuses, annual reports, and Morningstar reports). Account Services and Support Prepare all materials for all quarterly and annual reviews: investment summary, consolidated investment reports. Organize, manage, and coordinate back-office investment account services and support. Thoroughly document case notes, thought process, and analysis, and assumptions. General account servicing as directed by representative. Provide NMIS Operations backup support, as needed. QUALIFICATIONS Strong analytical, problem solving, and written and verbal communication skills, with the ability to work well with others. Strong organizational and time management skills with the ability to set priorities and meet deadlines. Strong attention to detail, accuracy, and reliability with the ability to thrive in a fast-paced environment. Proficient knowledge in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn various software programs quickly. 2-5 years of financial services experience preferred. Experience in utilizing a planning process or methodology preferred. Experience with both brokerage and advisory platforms preferred. Bachelor's Degree in business, finance and/or equivalent work experience preferred. Life, Accident & Health insurance licenses to be obtained within the first 3-6 months of employment. Series 63 and either Series 6 or Series 7 to be obtained within the first 6 months of employment. COMPENSATION & BENEFITS Competitive Compensation: Base salary of $60-70k with comprehensive benefits package that includes PTO, 401(k) with employer match, subsidized health insurance premiums, and life and disability insurance coverage. Career Development: Opportunities for continuous learning and growth with access to professional development resources and clear career pathways. Supportive Team Environment: Join a collaborative and motivated team committed to your success and career satisfaction. Networking Opportunities: Build connections within the financial services industry and local community through various events and initiatives. Impactful Work: Play a pivotal role in shaping the careers of students and future financial professionals. Recognition & Rewards: Celebrate achievements and milestones with a range of recognition programs and incentives. EQUAL OPPORTUNITY EMPLOYER Northwestern Mutual believes that every individual makes a significant contribution to our success and recognizes the diversity and worth of all individuals and groups. It is the policy of Northwestern Mutual that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veteran status, genetic information or disability in any activities, or employment.
$60k-70k yearly 48d ago
Operations & Administration Manager (Temp to Hire)
Faro Health Inc.
Operations coordinator job in San Diego, CA
Faro Health aims to improve lives by helping life sciences companies answer complex clinical questions, simply, efficiently and effectively. Our software platform is used to orchestrate complex clinical development with a single source of truth. It brings words, data and teams together, empowering researchers to design more intelligent trials, master complexity and reach milestones faster. We are seeking a highly organized, proactive, and detail-oriented individual to join our team as an Operations & Administration Manager. In this multifaceted role, you will provide essential support across marketing, customer operations, financial operations, contract management, and company-wide event coordination. You will manage complex calendars, lead logistical planning, maintain critical operational workflows, and support cross-functional initiatives that drive efficiency across the organization. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication and multitasking skills, and is comfortable working both independently and collaboratively. This is a full-time position (approximately 40 hours per week) with a requirement to work in the office three days per week. This is a temporary to hire role. Note: Candidates and Recruiting Agencies, please do not contact our employees regarding the position or your application status. Doing so will automatically disqualify you from the position or working with us. Only applications submitted through the designated link will be considered. Please DO NOT SPAM our employees regarding the role or your application status.
$54k-88k yearly est. 15d ago
Facilities Systems Coordinator II
Cotti Foods Corporation 3.5
Operations coordinator job in Rancho Santa Margarita, CA
The Facilities Systems Coordinator II is responsible for coordinating and scheduling all preventive and reactive maintenance activities to ensure the efficient operation of facilities and equipment. This role serves as the central point of communication between maintenance technicians, management, and external vendors, ensuring timely and effective resolution of maintenance needs. The position reports directly to the Director of Facilities. Key Responsibilities: Schedule & Coordination Schedule and dispatch maintenance technicians for routine inspections, preventative maintenance, and emergency repairs, and all work orders with the service level agreement (SLA) Coordinate with vendors, schedule meetings, and facilitate cross-department follow-ups with Fleet Services, HR, IT, and Facilities team Manages the process of obtaining competitive repair quotes from approved external vendors Monitor special projects and validate technician/vendor responses to ensure timely completion Manage Amazon orders Work Order Management Receive, process, and track all incoming maintenance requests and work orders using Corrigo. Ensure all work orders are completed in a timely and efficient manner and that proper documentation is maintained. Use Corrigo Management System to track work order progress, equipment history, compliance, and costs. Process vendor invoices by adding notes provided by the Maintenance Technician in R365 to ensure payment within agreed NET terms. Communication and Reporting Communicate with department heads and management regarding the status of ongoing maintenance activities and potential disruptions Maintain spreadsheets for capital expenditures, emergency repairs, planned projects for year-end review, and budget forecasting Conduct truck and tool audits, manage Corrigo data entry, and ensure accurate tracking of equipment, tools, and supplies Monitor special projects and validate technician/vendor responses to ensure timely completion. Training & Support Provide guidance and support to facilities managers and supervisors. Stay current on changes in regulations and industry standards. Manage access to Corrigo, R365, Parts Town, and other platforms, handle user setup, resets, and permissions. Required Skills & Abilities Strong organizational and time management skills. Excellent communication and interpersonal abilities. Meticulous with an initiative-taking, problem-solving mindset. Ability to work independently and manage multiple priorities. Familiarity with compliance systems and facility operations (e.g., Corrigo, R365). Schedule & Availability This is a full-time, non-exempt position. Standard schedule Tuesday - Saturday, 10:00 AM - 6:30PM (subject to change based on operational needs.) Occasional evening, weekend, or holiday work may be required. Must be available for on-call duties or emergencies as needed. Other Duties This job description is not intended to be all-inclusive; employee may be required to perform other related duties as assigned to meet the ongoing needs of the business. Education & Experience High school diploma or equivalent; or two years of relevant work experience. Proven experience in a coordination or administrative role, preferably within a maintenance, facilities, or operations environment. Strong organizational and time management skills with the ability to manage multiple tasks simultaneously. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Experience with Corrigo Management is highly desirable. A strong understanding of maintenance processes and procedures. Physical Requirements Ability to sit for extended periods. Occasional walking, bending, and lifting 10-40 pounds may be required.
$48k-72k yearly est. Auto-Apply 60d+ ago

Learn more about operations coordinator jobs

How much does an operations coordinator earn in Encinitas, CA?

The average operations coordinator in Encinitas, CA earns between $32,000 and $72,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.

Average operations coordinator salary in Encinitas, CA

$48,000

$32,00010%

$48,000Median

$72,00090%

What are the biggest employers of Operations Coordinators in Encinitas, CA?

The biggest employers of Operations Coordinators in Encinitas, CA are:

Vista Community Clinic
Del Mar Fairgrounds
Teamwass

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Operations Coordinator Encinitas, CA Jobs

Operations coordinator jobs in Encinitas, CA

Customs Border Protection Air Operations Specialist (Hiring Immediately)

Project Coordinator / Autotask MSP Dispatcher for Microsoft Focused CyberSecurity Firm

Business Operations Coordinator

Project Coordinator

Business Center Program Administrator - Encinitas

Investment Operations Associate

Operations & Administration Manager (Temp to Hire)

Project Coordinator

Operations Analyst

Branch Operations Specialist - San Diego, CA

Seasonal Operations Associate - San Diego

Project Coordinator I

Logistics Coordinator (Temporary)

Facilities Systems Coordinator I

Project Coordindator

Operations Specialist

Project Coordinator I

Investment Operations Associate

Operations & Administration Manager (Temp to Hire)

Facilities Systems Coordinator II

Learn more about operations coordinator jobs

How much does an operations coordinator earn in Encinitas, CA?

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