Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is seeking a Rail Systems Coordinator to work onsite in Sacramento, CA or Fresno, CA.
JOB SUMMARY
This role supports the successful delivery of rail systems for the High-Speed Rail Program by coordinating design, construction, integration, and commissioning activities. Working under the direction of the Deputy Program Construction Director, this role facilitates collaboration among design-build teams, project management consultants, and Authority staff to resolve technical issues, manage system interfaces, and ensure project milestones are met. The position plays a key role in overseeing all phases of rail systems implementation while ensuring alignment with program standards, project management best practices, and regulatory requirements.
JOB RESPONSIBILITIES
Plan, coordinate, and manage the oversight of rail systems delivery across all project phases, ensuring alignment with project management processes
Support timely resolution of rail systems-related issues, including design-build coordination, interface management, installation, integration, testing, and commissioning
Monitor construction and systems schedules; review short-term look-ahead plans to confirm critical milestones are achievable and on track
Support issue resolution related to contracts, third parties, and technical matters
Develop, implement, and improve strategies, policies, procedures, and tools to support effective rail systems oversight and delivery
Ensure consistent application of systems engineering principles and project management best practices
Provide direct support to the Deputy Program Construction Director on special projects, reporting, and ad-hoc assignments related to rail systems oversight and delivery.
Design-build delivery methods for large-scale rail or transportation infrastructure projects
Principles of systems engineering, project management, and construction oversight.
Rail systems disciplines such as train control, traction power, communications, and system integration
Project management tools, scheduling techniques, and risk management practices
Understand the interrelated aspects of rail systems within a complex infrastructure program
Analyze technical documents and data accurately to develop effective solutions and strategies
Collaborate with multidisciplinary teams and resolve technical, logistical, and contractual issues
Communicate effectively, demonstrating leadership, coordination, and problem-solving skills
Qualifications
MINIMUM REQUIREMENTS
* BA/BS + 6 Years of relevant experience or demonstrated equivalency of experience and/or education.
PREFFERED QUALIFICATIONS
Bachelor's degree from an accredited college or university in engineering, construction management, project management, or a closely related field.
At least three (3) years of progressively responsible experience in infrastructure project delivery, rail systems engineering, systems integration, or project/construction management.
Experience working on large-scale transportation or rail infrastructure projects
Bachelor's Degree in Engineering (Electrical, Systems, Mechanical, or related field), Construction Management, or a related discipline
Experience in rail systems project delivery or oversight
Familiarity with system integration and commissioning of complex rail projects
Knowledge of federal, state, and local regulatory requirements related to rail systems project
Additional Information
* Travel may be required
* Sponsorship is provided
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
$71k-131k yearly est. 6d ago
Operations Coordinator
Renew Medic
Operations coordinator job in Antioch, CA
Renew Medic is a professional cabinet solutions company with a focus on delivering exceptional craftsmanship and personalized services in both residential and commercial settings. Evolving from Furniture Medic , we provide a range of cabinet services including repairs, restoration, and custom designs. Trusted by homeowners, insurance professionals, builders, and manufacturers, we are a go-to partner for cabinet restoration and transformation. With decades of experience, Renew Medic is dedicated to delivering high-quality solutions that meet the unique needs of our clients.
Role Description
This is a full-time, on-site role located in San Leandro, CA, for an OperationsCoordinator. The OperationsCoordinator will oversee daily operational processes, provide administrative support, and ensure efficient functioning of company workflows. Key responsibilities include managing customer service interactions, coordinating between teams and external partners, analyzing and improving operational procedures, and maintaining accurate records. Effective communication and collaboration with internal and external stakeholders will be vital for success in this role.
Qualifications
Operations Management and Administrative Assistance skills to manage workflows, schedules, and documentation
Strong Communication and Customer Service skills for effective interaction with clients, team members, and external partners
Sound Analytical Skills to assess operations, identify areas for improvement, and implement solutions
Proficiency with relevant office software, organizational tools, and data management systems
Ability to multitask, prioritize responsibilities, and work in a fast-paced environment
Previous experience in an operations or administrative role is preferred
$39k-62k yearly est. 4d ago
Office/Operations Manager
Confidential Company 4.2
Operations coordinator job in Sacramento, CA
Are you passionate about health equity and ready to help power an organization committed to dismantling the systemic forces that endanger the health of people of color? Do you thrive in a role where your organization, leadership, and operational excellence directly support social, racial, and environmental justice?
An inspiring, Sacramento-based nonprofit is searching for a dynamic Office & Operations Manager to take the lead in building smooth, efficient, and mission-aligned operations. In this role, YOU will be the heartbeat of the organization-creating structure, supporting staff, strengthening systems, and ensuring the organization's work has the impact our communities deserve.
If you're a proactive, detail-oriented leader who loves owning your space, solving problems, and helping teams work at their best… this is your opportunity to shine. ✨
(
Note: This role is primarily on-site, and you will often be the primary person in the office.
)
What You'll Lead & Own:
Office & Operational Excellence-
Oversee all day-to-day office operations for a hybrid virtual/in-person environment.
Manage supplies, equipment, vendors, and technology with efficiency and care.
Maintain an organized, welcoming, culturally affirming workspace for staff and partners.
Implement and manage innovative tools, grants, databases, and systems that streamline how we work.
Staff Support & Coordination-
Lead onboarding for new team members-introducing them to our tools, culture, and mission.
Serve as the go-to person for operational needs, troubleshooting, and resource support.
Administrative Leadership-
Manage organizational calendars, communications, and records with precision.
Support the Executive Director and leadership team with presentations, reports, and board materials.
Design procedures that elevate efficiency, clarity, and compliance across the organization.
Financial & Accounting Administration-
Coordinate obligations with vendors, partners, and third-party stakeholders.
Process invoices, deposits, reimbursements, and financial documentation.
Support monthly reconciliations, reporting, and grant-related expense tracking.
Monitor office budgets and maintain accurate financial records (Bill.com experience is a huge plus!).
Communication & Stakeholder Engagement-
Act as the central point of contact for office and administrative inquiries.
Coordinate logistics for meetings, trainings, and events that drive advocacy and community impact.
Policy, Compliance & Best Practices-
Develop and maintain office policies that reflect nonprofit best practices and organizational values.
Ensure compliance with safety, reporting, and operational standards.
What You Bring-
Bachelor's degree preferred + 4 years of experience (internships count!).
Exceptional organization, follow-through, and time management in a fast-moving environment.
Strong, culturally responsive communication-both written and verbal.
Ability to anticipate needs, solve problems, and own your work with independence.
Proficiency in Microsoft Office Suite + cloud collaboration tools (Google Workspace, Zoom, project management platforms).
Experience with nonprofit operations, grants, or financial administration preferred.
A deep commitment to racial and health equity and to serving Black communities with integrity and care.
Quick learners, self-starters, and tech-savvy candidates will rise to the top-especially those familiar with Bill.com or ADP.
Preferred Qualifications:
Leadership experience with the ability to support and motivate staff.
A demonstrated passion for health equity and community impact.
Experience supporting grants, strategic initiatives, or nonprofit programs.
Additional Details-
Primarily in-office role; hybrid flexibility may be considered.
Occasional local travel (up to 10%).
Must be able to lift up to 20 pounds on occasion.
Regular collaboration with the Executive Director and participation in team meetings.
Competitive salary + benefits offered.
$54k-81k yearly est. 2d ago
Operations Specialist
K2 Pure Solutions
Operations coordinator job in Pittsburg, CA
K2 Pure Solutions, founded in 2010, is a Chlor-Alkali Manufacturer operating inherently safer technology to produce chemicals such as bleach for water disinfection in the surrounding Northern California communities. Bleach is the modern, preferred water treatment chemical displacing chlorine throughout the world. K2 Pure Solutions produces bleach onsite from nothing but salt, water, and electricity eliminating the danger and risk of a chlorine railcar release into communities trans-America. Other chlor-alkali products produced by K2 Pure Solutions include chlorine, hydrogen, hydrochloric acid, and caustic soda.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Responsible for their assigned area to ensure there are no immediate or potential plant problems that threaten safety or production.
• Ensures work requests are issued for items to be worked on.
• Makes sure maintenance work is performed per procedure and standards.
• Maintains an electronic log on K2 database that describes plant issues and work that was performed on specific pieces of equipment.
• Works with the operators to develop their area knowledge and operating skills.
• Audit work permits to ensure that that they are being followed correctly.
• Audit Lock out tag out and provides feedback to the operators on any deficiencies.
• Audit weekly, monthly, yearly check sheets (pump swaps, car seal list safety shower checks etc.) and report those findings to the operations manager.
• Assign and assist operators in outage planning. (LOTO, clearing, etc.)
• Assigns housekeeping duties and ensures assigned housekeeping is performed.
• Coordinates and assists with procedure development and review.
• Continuously look for opportunities for improvement in their assigned areas.
• Assist or take on ownership of updating and creating procedures where gaps exist in current operating discipline and procedures.
• Assist operators and engineers with troubleshooting plant process issues.
• Active participant in department EH&S program, including spending time in field with other team members coaching and providing feedback regarding implementation of EHS programs and policies.
• Assist and participate in RCIs in area of responsibility.
• Strives to promote and create a positive working environment.
• Participates in the monthly safety council meetings.
• Is a member of the technical staff on-call team. COMPETENCIES Leadership:
• Willingly shares operations experience across the organization.
• Uses experience for problem analysis and problem solving and coaches others in this area.
• Displays a high standard of personal excellence including safe work behaviors, and ability to coach and mentor others. Communication:
• Interfaces professionally across the organization.
• Ability to explain material in a way that fits each individual. Page 2 of 2
• Fluent in English. Teamwork:
• Works effectively in a self-directed team environment. EXPERIENCE
• 10+ years of experience in Chlor-Alkali operations.
• Basic skills/experience with Microsoft Word, Excel, PowerPoint, Outlook (or willingness/ability to learn).
• Maintenance and Lab knowledge is a plus. PHYSICAL DEMANDS OF JOB
• Ability to work at heights, in confined spaces, and climb ladders.
• Able to work for extended periods, outdoors and in all weather conditions.
• Lift a minimum of 50 pounds.
Company Benefits
• Subsidized medical, dental, and vision insurance
• Medical and dependent care FSA options
• 401k company matching with immediate vesting
• 8 company paid holidays plus 2 floating holidays of your choice
• Employer paid 1x annual life insurance
• Paid sick leave
• Paid vacation that increases with years of service
• Regular social events for employee & employee's family
Salary Range
-
The starting base pay for this role is between 160K - 190K annually at the time
of posting. The actual base pay depends on many factors, such as education,
experience, and skills. Base pay is only one part of K2 Pure Solution's
competitive total compensation package that can include strong benefits, perks
and bonuses. The base pay range is subject to change and may be modified in the
future.
$49k-80k yearly est. 2d ago
Regional Coordinator
Kya Services 4.5
Operations coordinator job in Rancho Cordova, CA
KYA Services is looking for a motivated and versatile individual to join our expanding team in a position that offers opportunities for career advancement in Sales or Operations.
This entry level role will assist our sales & operations team in enhancing current client relationships and laying the groundwork for attracting new clients and opportunities. It is a support role in sales and operations, offering career training and opportunities for planned growth within our organization.
Essential Duties and Responsibilities - Year ONE
● Familiarize yourself with all programs and tools to support KYA Sales / Operations Team
● Respond to research requests and initiate value add research for Sales / Operations Team
● Proactively research new target markets and populate our CRM system contact information for Regional Advisors
● Utilize our Hubspot CRM lists for effective communication and timely response on all task and action items
● Attend various events, conventions, presentations, etc. as a representative of The KYA Group
● Learn and maintain an understanding of product knowledge & reference marketing materials
to support RA's to inform potential clients and identify needs
● Shadow RA sales calls: record as much information as possible from clients and/or site surveys
(product, color, style, lead time, DDD, size of area, etc)
● Assist Project Managers and learn how to accurately measure areas on site surveys (and take photos, when
able)
● Accurately enter requests from Sales Team on new opportunities into Hubspot
● Build relationship with Services Team and have an understanding of action steps to support the
job cycle
● Maintain accurate records of time management and recording practices with Trinet
● Visit installs, as requested by Sales Team
● Support RA's to have work releases signed by client in a timely manner, then deliver to Services
department
● Take before and after photos of installs, as requested
● Assist Services department with contacting subcontractors to acquire quotes, as necessary
● Networking to build trusting relationships with potential customers
● Word-of-mouth marketing techniques to build a customer base
● Assist in organizing marketing events
● Research target markets and identifies the point of contact for prospecting
● Provide Customer feedback to the Marketing and Sales departments
● Ensure consistent brand messaging
● Posting company content on social media platforms
● Travel for trade show support and client/salesperson account management
● To provide accurate, supporting sales records on a quarterly basis
● Have a basic understanding of all KYA purchasing contracts
$45k-67k yearly est. 60d+ ago
Seasonal Dispenser Processor Coordinator
Primo Brands
Operations coordinator job in Sacramento, CA
Primo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and conveniently packaged branded beverages distributed across more than 150,000 retail outlets.
**If you are a current associate of Primo Brands, please apply via my ADP or Success Factors.**
Compensation: $26.78
Location: Sacramento, CA
_This position is_ **_seasonal_** _, with the possibility of direct hire and increased compensation upon transition to a permanent role, contingent on performance and other relevant factors._
**_Seasonal Benefits: Sick time Employee discounts 401K with a 5% match_**
Responsibilities
This position is the administrative and service support for the Dispenser Processing Team. The Factory (DS) Coordinator will provide administrative/finance support and business partnering that will enable the factory to meet its business commitment to Primo Brands
Key Responsibilities:
**Administrative & Finance Support**
· General administrative and clerical duties
· Manual coding of invoices to correct cost centers/accounts
· Processing purchasing card invoices and reconciliation
· Month-end accounts payable accruals
· Assisting Finance Department with special projects
· Reconciliation of financial accounts to plan
· Managing forecast and budget for the factory
· Creating purchase orders (POs) for supplies and administrative items
· New vendor setup and vendor conflict management
· Managing all 3rd party vendors and creating POs for building requests
**Inventory & Logistics**
· Performing monthly inventory counts (materials and finished products)
· Maintaining inventory counts at outside storage facilities
· Completing all inventory end-of-month (EOM) activities and reconciliations
· Creating paperwork for SAP deliveries, receipts, scrap, and transfer movements
· Communicating with branches for delivery adjustments
· Supporting daily logistics and production operations
· Back-up support for Warehouse Manager activities
**Operations & Support**
· Ordering raw materials, lab, and office supplies
· Supporting Safety, Health & Environmental tasks (internal and external)
· Supporting production and running the line as needed
· Rotating with day shift at least once per quarter to maintain operating skills
· Managing IT and phone service requests from the factory
· Managing office supplies and meeting schedules (conference room, meals)
· Preparing month-end reports (utilities, variable labor, energy, ops supplies)
Qualifications
· Bachelor's degree or some college preferred
· 2+ years of accounting/bookkeeping experience (a plus)
· Experience in accounting, finance, and/or payroll
· Strong Excel skills; knowledge of Microsoft applications
· MP2 and SAP experience (a plus)
· Excellent problem-solving, critical thinking, and communication skills
· Ability to work independently and in a team
· Detail-oriented and flexible with working hours (overtime as needed)
Primo Brands' established portfolio includes billion-dollar brands Poland Spring and Pure Life , premium brands like Saratoga and Mountain Valley , regional leaders such as Arrowhead , Deer Park , Ice Mountain Ozarka , and Zephyrhills , purified brands, Primo Water and Sparkletts , and flavored and enhanced brands like Splash and AC+ION . Our extensive direct-to-consumer offerings and industry-leading line-up of innovative water dispensers create consumer connectivity through recurring water purchases across Water Direct, Water Exchange, and Water Refill. At Primo Brands, our more than 11,000 associates are at the heart of what we do and deliver on our mission to provide healthy hydration to consumers wherever, however and whenever they want it. We believe in fostering a respectful culture, which values our associates who are deeply invested in quality hydration, our communities, and the sustainability of our packaging and water sources for generations to come.
Primo Brands is proud to be an Equal Opportunity and Affirmative Action employer, seeking to create a welcoming and diverse environment. We do not discriminate based on race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.
Salary Range Disclaimer:
The salary range provided for this position is an approximation based on market research, internal compensation data and the candidate's qualifications and experience. Final salary offers are determined through a comprehensive evaluation of candidate qualifications and may vary depending on factors such as skills, experience, and geographic location of the position. Other components of the compensation package, including benefits and bonuses, will also be considered. We are committed to fair and equitable compensation practices, and we encourage open dialogue about compensation during the interview process.
Candidates must possess strong English language skills to effectively communicate with customers and provide exceptional service. Proficiency in English is essential for understanding customer needs, resolving inquiries, and collaborating with team members.
$26.8 hourly 27d ago
Claim Operations Specialist
The Travelers Companies 4.4
Operations coordinator job in Rancho Cordova, CA
Who Are We? Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it.
Job Category
Claim
Compensation Overview
The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards.
Salary Range
$45,400.00 - $74,900.00
Target Openings
1
What Is the Opportunity?
Under moderate supervision, this position is responsible for partnering with claim professionals to assist customers. Responsibilities within the team include building customer relationships, completing financial transactions, updating and managing important business information, and handling numerous other duties and projects. This position does not manage others.
As part of the hiring process, this position requires the completion of an online pre-employment assessment. Further information regarding the assessment including an accommodation process, if needed, will be provided at such time as your candidacy is deemed appropriate for further consideration.
What Will You Do?
* CUSTOMER ENGAGEMENT: Serves as a customer service representative for the claim department by promptly and professionally addressing customer questions and concerns, which may include: Triage and route callers to the appropriate department; Answers claim status and payment questions.
* CLAIM OPERATIONAL SERVICE AND PARTNERSHIPS: Partners with claim professionals in multiple departments to assist with the timely resolution of claims, which may include: Properly documents claim files, including notes and diaries, Requests reports and records, and reviews medical bills, mail and wage statements. Prints and prepares claim documents for legal and medical reviews. Reports and assigns claims, and transitions closed files to and from off-site storage. Receives, sorts, scans, and uploads incoming mail, and processes out-going mail. Orders, receives and distributes supplies and/or equipment.
* CLAIM PAYMENTS AND EXPENSE PROCESSING: Ensures the proper handling of financial transactions to include: Processes and issues claim payments including outside vendor invoices, attorney expenses, and medical processing fees. Processes and documents returned checks, voided checks and credits. Ensures timeliness and accuracy of all check processing.
* DATA AND INFORMATION MANAGEMENT: Maintains accurate records and information management, such as: Prepares, generates and reviews reports using the most effective technology. Updates data discrepancies identified in reports and systems. Uses management information data to prepare line of business or financial reports. Prepares operational reports for claim professionals and managers. Accurately documents pending and completed work activities using appropriate systems.
* FINANCIAL CONTROLS AND ASSESSMENTS: Assists with claim center financial standards, including: Performs underlying controls and effectively communicates findings. Assesses the reasonableness of data as well as identifying discrepancies, including reconciliations. Assesses the effectiveness of financial controls. Prepares data entries in accordance with established standards.
* May require lifting items up to 20 pounds (occasionally).
* Perform other duties as assigned.
What Will Our Ideal Candidate Have?
* Experience utilizing computer technology such as Microsoft Office, e-mail, Web-enabled applications, and database software.
* ACCOUNTABILITY: Takes ownership and responsibility for actions and outcomes, performance and results.
* ANALYTICAL THINKING: Ability to analyze and compare information to understand issues and explore alternative solutions.
* CHANGE MANAGEMENT/RESILIENCE: Ability to remain energized and focused in the face of ambiguity, change or strenuous demands.
* COMMUNICATION SKILLS: Verbal and written communication skills.
* JUDGMENT/DECISION MAKING: Ability to exercise sound judgment and make decisions.
* RELATIONSHIP MANAGEMENT: Ability to seek out, build, foster and maintain productive working relationships to meet goals and achieve results.
What is a Must Have?
* High School Diploma or GED.
* 1 year of service-related work experience OR Bachelor's Degree.
What Is in It for You?
* Health Insurance: Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment.
* Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers.
* Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays.
* Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs.
* Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice.
Employment Practices
Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.
In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions.
If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you.
Travelers reserves the right to fill this position at a level above or below the level included in this posting.
To learn more about our comprehensive benefit programs please visit *********************************************************
$45.4k-74.9k yearly 60d+ ago
Operations Specialist
Rocketship Public Schools 4.4
Operations coordinator job in Antioch, CA
Job DescriptionAt Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential.
Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions:
Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas
Collect payment for food items for students and staff as needed (e.g. cash)
Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines
Respond to inquiries of students and parents regarding the type and/or cost of meals
Supervise and monitor students during assigned recess periods
Implement all site rules and safety regulations within the structure of the Rocketship classroom culture
Report any unsafe conditions, including equipment, to administrators immediately
Ensure a safe and effective arrival/dismissal for all students before and after school hours
Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan
Attend staff meetings and in-service training as deemed necessary for the position
Qualifications:
Commitment to Rocketship's mission, vision, and goals
Passion for working with children
Previous experience managing and/or teaching groups of elementary-age students is strongly preferred
Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members
Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools
Flexibility and a willingness to learn
Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high.
Compensation:Commensurate with qualifications and experience.
Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: **************. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.
$37k-52k yearly est. Easy Apply 18d ago
Project Coordinator
Boelter 4.1
Operations coordinator job in Sacramento, CA
Belong to the Boelter community that brings people together...We value the individual where your unique perspective builds a stronger community and fuels our passion for authentic relationships. The Boelter Companies, a supplier of commercial kitchen equipment, is seeking a full time Project Coordinator position supporting Project Managers (Sales Team). Duties include coordinating multiple food service equipment installation projects during various stages of construction. Customers will include architects, general contractors and a variety of foodservice operators including restaurants, chain accounts, senior living, business in-plant feeding, hotels, hospitals, sports and entertainment venues.
ESSENTIAL DUTIES AND RESPONSIBILITES:
Working with manufacturers and manufacturer reps to assist in coordinating contract jobs.
Preparation of price quotes for project jobs.
Generating purchase orders.
Assistance with job tracking / acknowledgements.
Processing change orders & job costs.
Reviewing contract reports.
Preparing close out documents.
Assisting with project audits.
Assisting with service calls.
EDUCATION, EXPERIENCE and COMPETENCIES:
• Must have Associate degree or Bachelor's degree OR one to three years of relevant experience.
• Must have strong written and verbal communication skills.
• Must have a high level of interpersonal skills and continually demonstrate poise, tact and diplomacy.
• Must work well under pressure and be able to meet tight deadlines.
• Must be able to work on multiple projects simultaneously.
• Must have general computer skills and proficiency with Microsoft Office programs, specifically Word, Excel and Outlook.
• Must be able to work with AutoQuotes and SAP (prior experience with SAP is a plus, but not required).
• Experience in the foodservice industry is a plus.
• Commitment: Makes a commitment to learn new skills and processes. Assumes responsibility in the normal course of his/her daily work and shares with others to improve the skills of the entire group.
• Entrepreneurship: Performs work with a constant awareness of improving processes necessary for growth. Uses knowledge and skills to take calculated risks and does so confidently and successfully.
• Innovation: Develops innovative ideas and works with others to incorporate them effectively into work processes.
• Judgment: Is looked upon by others as someone with sound judgment and is a resource for them. Makes excellent decisions that result in improved production and workflow.
• Perseverance: Can complete tasks on time or ahead of schedule while improving techniques and performance. Willing to go the extra mile to complete projects on schedule. Does not give up on tasks until completed in a quality manner.
• Professionalism: Acts in a businesslike and professional manner. Takes extra efforts to improve knowledge and skills to be the best in the profession. Adheres to the highest level of professionalism by demonstrating honesty, integrity and maturity.
• Rigor/Self-Discipline: Communicates clearly and effectively with others the steps involved and the importance of following the process. Can identify multiple projects and prioritize them to meet required deadlines.
• Teamwork: Contributes knowledge and information to assist the team, especially in the problem-solving process. Resolves any interpersonal issues that arise that may jeopardize the team's successes.
PHYSICAL DEMANDS and WORK ENVIRONMENT:
• Sedentary work that primarily involves standing/sitting.
• Some light lifting, bending, and reaching required.
$50k-74k yearly est. 5d ago
Project Coordinator
Cirksconstructioninc
Operations coordinator job in Roseville, CA
The Project Coordinator supports project management as they manage the execution of the construction projects. The role coordinates activities and processes associated with the project. The Project Coordinator is responsible for overseeing day-to-day tasks and supporting everyday administrative duties.
Apply if you:
Bring a cooperative spirit to your team and neighboring department.
Have an understanding that through your contributions, you aid in the overall Company's success.
Pursue continuous efforts to see beyond current business modes and methods.
Embody an understanding that as a committed team member, tenure with an organization is achievable.
Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.
Job Description:
KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. Maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally.
KDC offers a competitive salary/hourly range $24.00 to $28.00 - while considering the candidate's experience and a comprehensive benefits package for full-time employees:
Medical insurance
Dental HMO and PPO insurance
Vision insurance
Life/AD&D insurance
Flexible Spending Accounts - Unreimbursed Medical and Dependent Care
401(k) retirement plan
Vacation and Sick Time
Holidays
Performance Expectations
Striving to be the leader in construction and facilities services by exceeding customer expectations begins with each employee. Through the individual contributions of our employees, we can support our core values. To help us accomplish this goal, we ask you to SMILE.
Synergy - bring a cooperative spirit to your team and neighboring departments.
Marketing - understanding that through your contributions, you aid in the overall success of our Company.
Innovation - continuous efforts to see beyond current business modes and methods.
Longevity - understanding that tenure with the organization is achievable as a committed team member.
Excellence - bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.
Core Competencies
Attention to Detail
Ensuring Accountability
Fostering Communication
Teamwork
Essential Job Functions
Approves invoices, verify job expense payment, and verify proper cost codes.
Assists with billings for customer invoicing and subcontractor payment. Assists with construction projects working closely with the Project Team from inception to closeout.
Assists with the coordination of acquiring required permits and deposits. Attends Client meetings and prepares meeting minutes.
Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information (“RFI's”), change orders, billings, submittals, long lead items, and materials procurement.
Coordinates airline travel, hotel reservations, and vehicle rentals.
Coordinates duplication and distribution of construction plans.
Coordinating with the project team; compiles project information to create and issue weekly client project reports.
Establishes and fosters positive long-term relationships with clients and subcontractors.
Input PM Schedule project information every Monday into Timberline and any weekly updates as needed. Issue Purchase Orders to the project team.
Maintain a timecard with accurate project information daily.
Maintain project logs - RFI's, submittals, rental, labor, and change order. Maintain subcontractor list.
Maintains and updates project documents.
Maintains project drawings and tracks plan revisions.
Order materials and various project-related items as the Project Manager/Superintendent requested.
Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers.
Requests and assembles project close-out documents from subcontractors. Requests as-builts from project superintendent.
Requests/creates project Job Books.
Responsible for the processing and distributing of project documents, including plan revisions, day-to-day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating closeout documents.
Responsible for working safely and adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and for protecting co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts.
Upon project completion, archive project documents.
Other duties as assigned.
Education, Experience, and Skills
1 - 3 years experience with relevant experience or equivalent.
High school diploma or equivalent.
Demonstrates strong verbal and written communication skills.
Ability to become a Notary.
Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved.
Ability to foster relationships with customers, owners, subcontractors, and vendors.
Demonstrates strong data entry skills with accuracy.
Self-starter and able to work in a fast-paced, team-oriented environment.
Has passion, energy, persistence, a positive attitude, and enthusiasm.
Proficient with computers and familiar with Microsoft Software Suite.
Able to identify a need, remove barriers, and know how to make things happen.
Values diversity of ideas, opinions, and people.
Has good common sense and applied logic.
Must possess or obtain an appropriate state driver's license before employment, a clean driving record, and reliable transportation.
KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
$24-28 hourly Auto-Apply 7d ago
Project Coordinator
Timeproofusa
Operations coordinator job in Sacramento, CA
Job Description
TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve.
As a Project Coordinator, you'll be the backbone of the operations team at TIMEPROOFUSA, ensuring every roofing project runs smoothly from the moment it's sold to the day it's completed. You'll coordinate communication between homeowners, crews, and suppliers while supporting our Project Managers and Sales Representatives to deliver the ultimate roofing experience to our customers!
What You'll Do
Coordinate project schedules, material deliveries, and crew assignments to ensure timely completion.
Communicate regularly with customers to provide updates, confirm appointments, and manage expectations.
Review contracts, permits, and material lists for accuracy and completeness.
Track project progress, input data into CRM systems (i.e., Salesforce), and ensure all documentation is current.
Support Project Managers in resolving scheduling conflicts, order issues, or customer concerns.
Collaborate with vendors and suppliers to verify deliveries and manage inventory needs
What's In It for You
Competitive Salary depending on experience
Full benefits package - Medical, Dental, Vision, 401k and PTO
Paid world-class training and mentorship from industry-leading experts
Career growth opportunities - advance to Project Manager or Operations Manager positions
Supportive team culture built on communication, collaboration, and recognition
Full time schedule Monday-Friday, with occasional weekend needs.
What It Takes to Succeed
Strong organizational and time management skills - you thrive on structure and deadlines.
Excellent communication skills - both verbal and written, with a professional customer-first approach.
Detail-oriented mindset - you notice what others miss and ensure every "i" is dotted and "t" is crossed.
Proficient computer literacy - comfortable navigating CRMs (i.e. Salesforce) and Microsoft Office applications
Ability to submit to and pass a Background Check
About Us
TIMEPROOFUSA is redefining the future of roofing. With fire-safe materials, sustainable technology, and a leadership team backed by decades of success in home remodeling, we're building smarter, safer homes that stand the test of time.
Our core values-People First, Innovation, Customer Obsession, Integrity & Craftsmanship, and Profit Fuels Our Future-aren't just words on a wall. They drive how we build, lead, and win together.
If you're the kind of person who thrives on challenge, takes pride in excellence, and wants to be part of a team that's changing the industry, this is your moment.
Apply today, take the next step in your career, and let's build something extraordinary together.
$45k-70k yearly est. 8d ago
Administrative & Project Coordinator
Eagle Ridge Construction and Roofing
Operations coordinator job in Fair Oaks, CA
Job DescriptionSalary: TBD Administrative & Project Coordinator (Construction/Roofing) Location:Sacramento, CA Type:Full-Time On-SiteAbout UsWe are a well-established construction and roofing company seeking a reliable Administrative & Project Coordinator to support project intake, scheduling, payroll, permitting, marketing, and day-to-day office operations.Responsibilities
Receive and set up new projects; collect customer/job details and prepare folders.
Assist project managers with daily meetings, scheduling, obtaining permits, and coordinating job walks.
Support crews and vendors with work orders, job numbers, and documentation.
Post and track timecards; prepare payroll packets; distribute and collect safety meeting materials.
Assist with marketing efforts: create and distribute flyers, send emails, make calls, and track potential clients.
Answer phones, monitor office email/voicemail, and provide customer support.
Prepare lien/pre-lien documents, request COIs, and maintain equipment logs.
Qualifications
3+ years administrative experience (construction/roofing preferred).
Strong organizational and communication skills.
Proficient in Microsoft Office/Google Suite; construction software a plus.
Ability to multitask and meet deadlines.
Bilingual English/Spanish a plus.
$45k-70k yearly est. 26d ago
Project Coordinator
Collins Electric 3.5
Operations coordinator job in West Sacramento, CA
Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.
Job Purpose
The purpose of the
Project Coordinator is ensuring the seamless and efficient execution of projects through meticulous planning, organization, and communication. Their primary responsibility is to oversee document management, submittal processes, and facilitate effective communication among stakeholders. By organizing project documentation, managing material procurement, coordinating submittal processes, and facilitating meetings, the Project Coordinator contributes to the successful completion of projects on time and within budget.
What You'll Do
Files project schedules provided by the General Contractors.
Coordinates delivery schedules of materials and equipment to ensure timely availability at job sites.
Assists in the creation and updating of specialized project schedules and labor tracking sheets as required.
Organizes the final preparation of project submittals and verifies approved documents for conformity.
Maintains Proposed Change Orders, Change Orders, Material Logs, and RFI logs, ensuring accuracy and completeness of project documentation.
Gather and manage required documents for turnover meetings and job start meetings, ensuring efficient organization and accessibility of project files.
Manages the submittal process, ensuring all necessary documents are collected, reviewed, and submitted in accordance with project requirements and deadlines.
Liaise with subcontractors, suppliers, and internal teams to gather required documentation and ensure compliance with project specifications.
Tracks the status of submittals, address any discrepancies or issues, and communicate updates to stakeholders as necessary.
Attends various meetings such as turnover and job start-up and turnover, recording accurate meeting minutes and following up on action items.
Facilitate effective communication between project stakeholders, ensuring everyone is informed and aligned on project progress and requirements.
Stay current and knowledgeable about projects to assist other departments as needed, contributing to cohesive project management efforts.
Perform any other job-related duties or function as assigned by management.
Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency.
Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's).
Maintain SOPs (Standard Operating Procedures) for compliance practices and other associated functions.
Demonstrates and represents company core values in daily actions, interactions, and decision-making processes.
Integrates the company core values into work practices, ensuring that they are reflected in the tasks you undertake, projects you manage, and solutions you provide.
Proactively seek ways to enhance and strengthen the integration of core values within direct role and the entire enterprise.
What You'll Bring
High school diploma or equivalent
Previous experience in construction project coordination or administrative support is a plus.
Strong organizational skills to effectively coordinate delivery schedules of materials and equipment, ensuring timely availability at job sites.
Excellent attention to detail and accuracy in managing project documentation, including submittals, proposed change orders, change orders, material logs, and RFIs. Familiarity with document control systems and software to streamline document management processes.
Attention to detail in ensuring compliance with project specifications and deadlines throughout the submittal process.
Strong communication skills, both verbal and written, to facilitate effective communication between project stakeholders.
Ability to adapt communication style to various stakeholders and effectively convey project updates, requirements, and expectations.
Ability to make informed decisions under pressure, considering project constraints, deadlines, and stakeholder expectations.
Critical thinking skills to evaluate alternatives, anticipate potential issues, and proactively address them to minimize project disruptions.
Analytical skills to identify issues, assess risks, and develop solutions to overcome challenges throughout the project lifecycle.
Proficiency in recording accurate meeting minutes and following up on action items to ensure accountability and progress tracking.
Ability to communicate effectively with subcontractors, suppliers, and internal stakeholders to facilitate timely and accurate submittals.
Understanding of submittal processes and requirements in construction projects, including document collection, review, and submission procedures.
Proficiency in document organization and maintenance to ensure accessibility and completeness throughout the project lifecycle.
Ability to prioritize tasks, support multiple projects simultaneously, and adapt to changing priorities in a fast-paced environment.
Proficiency in computerized project scheduling software and document management systems to generate schedules, track project progress, and manage project documentation efficiently.
Continuous learning mindset to stay updated on industry trends, best practices, and technological advancements relevant to project coordination and management.
Familiarity with construction industry standards, codes, and regulations related to project management, documentation, and procurement processes.
Benefits
Competitive salary with opportunities for growth and advancement
Comprehensive health, dental, and vision insurance plans
401(k) retirement savings plan with employer match
Generous paid time off and holiday pay
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
$38k-48k yearly est. 28d ago
Acct Project Coordinator
A Plus Tree 4.6
Operations coordinator job in Sacramento, CA
Job Description
We are seeking an organized, detail-oriented Project Coordinator to support our field operations from job scheduling through job completion. This role is critical to client satisfaction - ensuring jobs are scheduled safely, completed on time, and managed efficiently.
The ideal candidate is proactive, customer-focused, able to balance multiple priorities, and passionate about supporting crews with the right resources to deliver exceptional service.
What You'll Do
Coordinate job scheduling from approval to completion
Confirm all jobs are scheduled with:
The correct number of crew members
The appropriate equipment
Sufficient time to complete work safely
Support field teams by managing timelines, permits, and job updates
Track production progress and communicate changes or delays
Ensure permits are submitted quickly and accurately
Work with clients and internal teams to resolve issues promptly
Provide exceptional communication and support to drive client satisfaction
What Makes You Successful
Excellent scheduling and organizational skills
Clear and confident communicator
Able to work with multiple teams and deadlines
Comfortable tracking metrics and job progress
Strong attention to detail and safety
Why This Role Matters
The Project Coordinator is the bridge between our clients and our field teams. When scheduling, planning, permitting, and communication are done well, jobs are safer, clients are happier, and our crews are set up for success. You will play a direct role in helping the company meet production goals - and you'll be rewarded for hitting them.
$39k-50k yearly est. 21d ago
Project Coordinator - Edison CA
Edison Power Constructors 4.0
Operations coordinator job in Fairfield, CA
Job Description
With over 70 years of operating experience, Primoris Power Delivery services include engineering and design, installation and maintenance, material and equipment procurement, repair of electrical transmission, distribution, substation, wireless communication, and storm restoration. Our experience ranges from small engineering and consulting projects to multi-million dollar turn-key distribution, substation, and transmission line programs.
Edison Power Constructors (EPC) has an immediate opening for a Project Coordinator in Fairfield, CA.
DUTIES AND RESPONSIBILITIES:
Collect weekly Union & Admin timesheets daily
Key in Labor, Equipment & third-party vendor commitments in excel daily
Submit labor timesheets to the Payroll Department weekly
Submit equipment timesheets to the Equipment Department weekly
Sort, scan and file timesheets, and Receivers for multiple projects daily
Code and approve vendor invoices in an electronic system (PVault) and log invoices in Excel daily
Conduct weekly job audits
Compilation of backup to prepare for billing
Administrative tasks to assist the department with subcontract management, change order/billing packages, project forecasting, etc.
QUALIFICATIONS:
Possess a positive “I'll do anything to help out” attitude
Must be a quick learner, have strong organization skills, have a high degree of accuracy and attention to detail while working in a fast-paced environment
Computer literate with proficiency in Microsoft Applications (Excel, Word, Outlook)
Ability to create, formulate, and manipulate spreadsheets in Excel
Possess strong communication skills (written/verbal) with the ability to interface with diverse levels of personnel
Ability to take direction, prioritize, multi-task, and work under time constraints
Ability to work in team environment, as well as independently
Viewpoint Vista and/or PVault experience preferred
EPC is a drug-free environment, and all candidates are subject to drug testing.
Non-Union Benefits Include:
Competitive compensation is paid weekly.
Best-in-class; Medical, Dental, Vision, and LTD/STD.
401(k) with company match, vested day-one.
Employee Stock Purchase Plan [ESPP].
Tuition Reimbursement.
Paid Time Off, Holiday Pay, and Community Service Paid Time Off.
Pet Coverage "For our Furry Friends"
Legal Assistance Coverage
Award-winning safety programs.
Overtime opportunities.
Growth Opportunities.
And more
Compensation: $30.00- $35.00 Depending on Experience
EEO Statement: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Third Party Agency Notice: Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.
$30-35 hourly 10d ago
Project Coordinator
Pacific Staffing
Operations coordinator job in Vacaville, CA
We are seeking a Project Coordinator to support our Woodland CA located client's administrative and operational activities across day-to-day construction, renovation, and development projects. This role provides essential administrative support, maintains project records and files, prepares reports, and schedules, and assists with interim project oversight. The position also facilitates communication and documentation with internal teams and external partners, including contractors, designers, and other project stakeholders.
Pay:$28.00-$35.00/Hour (DOE)
Contract 6 months
Hybrid after onsite training period (3 days onsite, 2 days remote)
PRIMARY RESPONSIBILITIES:
Support project planning by preparing initiation documents, agendas, meeting materials, reports, and a variety of project-related correspondence and documentation.
Coordinate with internal departments and external partners to maintain workflow, manage materials inventory, schedule inspections, and ensure required reviews and approvals are completed.
Assist with construction administration tasks, including monitoring contract close-outs, preparing punch lists, maintaining documentation files, and ensuring compliance with applicable requirements.
Help manage procurement activities by preparing and distributing bid materials, reviewing proposals, supporting vendor selection, and processing invoices, payments, and contract documents.
Maintain organized filing systems, records, permits, and project documentation, and provide project oversight or administrative support as needed based on experience and departmental priorities.
SKILLS AND QUALIFICATIONS:
Associate's degree or equivalent education, plus experience in construction or construction business management; professional certifications such as PMP are a plus.
Strong communication skills, with the ability to read and interpret technical documents and regulations, write clear reports and correspondence, and present information effectively to diverse audiences.
Solid mathematical abilities, including working with geometry, trigonometry, probability, and applying ratios, percentages, and proportions to real-world situations.
Strong problem-solving and analytical skills, with the ability to interpret written, verbal, and diagrammed instructions and navigate situations with limited standardization.
Proficiency in Microsoft Office and familiarity with construction or project management software; experience with SharePoint, and Adobe PDF tools is preferred.
$28-35 hourly 6d ago
Project Coordinator
Westamerica Ban 3.6
Operations coordinator job in Fairfield, CA
Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals:
Delivering a wide variety of financial services with a superior customer service guarantee
Weekly Working Hours: 40
JOB SUMMARY:
(2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent)
Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries.
ESSENTIAL FUNCTIONS:
Fundamental Duties
1. Responsible for scheduling repairs and maintenance at all facilities.
- Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem.
- Schedule work with vendor.
- Follow up with branch/department and vendor to ensure problem is resolved.
2. Manage branch/building key systems.
- Work in conjunction with Branch Review Department to ensure accuracy of Key Log.
- Physically certify DOM key system annually.
3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity.
4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file.
- Annually certify with the State of California that vendor is bonded.
5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing.
6. Monitor, analyze and process all PG&E statements on a monthly basis.
7. Complete monthly allocation of all building expenses.
8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired.
9. Coordinate with Property Services Rep on assigned projects.
§ Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications.
§ Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects.
10. Provide secretarial support to department members.
§ Open and distribute all incoming mail.
§ Monitor phone mail for department members when they are away from the office.
§ File all paperwork in the respective files.
11. Other job duties as assigned.
Requirements
Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions:
Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written.
Physical Demands:
Sits for extended periods of time utilizing keyboard to input and retrieve data.
Mental Demands:
§ Mathematical skills for budget and analysis of various invoices and bills.
§ Analytical abilities for tasks including competitive analysis and contract reviews.
§ Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests.
§ Ability to meet deadlines and work under pressure.
Equipment Used to Perform Functions:
Personal computer, photocopier, facsimile, telephone, calculator
Decision Making: (Give examples of decisions and recommendations made by incumbent)
§ Ability to prioritize tasks when projects are required from various vendors.
§ Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced.
EOE
Westamerica Bank's Privacy Policy may be found at: *********************************
Salary Description $22.00 - $25.00
$43k-55k yearly est. 35d ago
Operations Specialist
Rocketship Education 4.4
Operations coordinator job in Antioch, CA
At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential.
Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.
Essential Functions:
* Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas
* Collect payment for food items for students and staff as needed (e.g. cash)
* Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines
* Respond to inquiries of students and parents regarding the type and/or cost of meals
* Supervise and monitor students during assigned recess periods
* Implement all site rules and safety regulations within the structure of the Rocketship classroom culture
* Report any unsafe conditions, including equipment, to administrators immediately
* Ensure a safe and effective arrival/dismissal for all students before and after school hours
* Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan
* Attend staff meetings and in-service training as deemed necessary for the position
Qualifications:
* Commitment to Rocketship's mission, vision, and goals
* Passion for working with children
* Previous experience managing and/or teaching groups of elementary-age students is strongly preferred
* Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members
* Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools
* Flexibility and a willingness to learn
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high.
Compensation:
Commensurate with qualifications and experience.
Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: [email protected]. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.
$37k-52k yearly est. 45d ago
Project Coordinator
Collins Electric 3.5
Operations coordinator job in West Sacramento, CA
Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.
Job Purpose
The purpose of the
Project Coordinator is ensuring the seamless and efficient execution of projects through meticulous planning, organization, and communication. Their primary responsibility is to oversee document management, submittal processes, and facilitate effective communication among stakeholders. By organizing project documentation, managing material procurement, coordinating submittal processes, and facilitating meetings, the Project Coordinator contributes to the successful completion of projects on time and within budget.
What You'll Do
Files project schedules provided by the General Contractors.
Coordinates delivery schedules of materials and equipment to ensure timely availability at job sites.
Assists in the creation and updating of specialized project schedules and labor tracking sheets as required.
Organizes the final preparation of project submittals and verifies approved documents for conformity.
Maintains Proposed Change Orders, Change Orders, Material Logs, and RFI logs, ensuring accuracy and completeness of project documentation.
Gather and manage required documents for turnover meetings and job start meetings, ensuring efficient organization and accessibility of project files.
Manages the submittal process, ensuring all necessary documents are collected, reviewed, and submitted in accordance with project requirements and deadlines.
Liaise with subcontractors, suppliers, and internal teams to gather required documentation and ensure compliance with project specifications.
Tracks the status of submittals, address any discrepancies or issues, and communicate updates to stakeholders as necessary.
Attends various meetings such as turnover and job start-up and turnover, recording accurate meeting minutes and following up on action items.
Facilitate effective communication between project stakeholders, ensuring everyone is informed and aligned on project progress and requirements.
Stay current and knowledgeable about projects to assist other departments as needed, contributing to cohesive project management efforts.
Perform any other job-related duties or function as assigned by management.
Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency.
Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's).
Maintain SOP's (Standard Operating Procedures) for compliance practices and other associated functions.
Demonstrates and represents company core values in daily actions, interactions, and decision-making processes.
Integrates the company core values into work practices, ensuring that they are reflected in the tasks you undertake, projects you manage, and solutions you provide.
Proactively seek ways to enhance and strengthen the integration of core values within direct role and the entire enterprise.
What You'll Bring
High school diploma or equivalent
Previous experience in construction project coordination or administrative support is a plus.
Strong organizational skills to effectively coordinate delivery schedules of materials and equipment, ensuring timely availability at job sites.
Excellent attention to detail and accuracy in managing project documentation, including submittals, proposed change orders, change orders, material logs, and RFIs.· Familiarity with document control systems and software to streamline document management processes.
Attention to detail in ensuring compliance with project specifications and deadlines throughout the submittal process.
Strong communication skills, both verbal and written, to facilitate effective communication between project stakeholders.
Ability to adapt communication style to various stakeholders and effectively convey project updates, requirements, and expectations.
Ability to make informed decisions under pressure, considering project constraints, deadlines, and stakeholder expectations.
Critical thinking skills to evaluate alternatives, anticipate potential issues, and proactively address them to minimize project disruptions.
Analytical skills to identify issues, assess risks, and develop solutions to overcome challenges throughout the project lifecycle.
Proficiency in recording accurate meeting minutes and following up on action items to ensure accountability and progress tracking.
Ability to communicate effectively with subcontractors, suppliers, and internal stakeholders to facilitate timely and accurate submittals.
Understanding of submittal processes and requirements in construction projects, including document collection, review, and submission procedures.
Proficiency in document organization and maintenance to ensure accessibility and completeness throughout the project lifecycle.
Ability to prioritize tasks, support multiple projects simultaneously, and adapt to changing priorities in a fast-paced environment.
Proficiency in computerized project scheduling software and document management systems to generate schedules, track project progress, and manage project documentation efficiently.
Continuous learning mindset to stay updated on industry trends, best practices, and technological advancements relevant to project coordination and management.
Familiarity with construction industry standards, codes, and regulations related to project management, documentation, and procurement processes.
Benefits
Competitive salary with opportunities for growth and advancement
Comprehensive health, dental, and vision insurance plans
401(k) retirement savings plan with employer match
Generous paid time off and holiday pay
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
How much does an operations coordinator earn in La Riviera, CA?
The average operations coordinator in La Riviera, CA earns between $32,000 and $74,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.
Average operations coordinator salary in La Riviera, CA
$49,000
What are the biggest employers of Operations Coordinators in La Riviera, CA?
The biggest employers of Operations Coordinators in La Riviera, CA are: