Project assistant jobs in Austin, TX - 446 jobs

Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.

Waste Connections is looking for an Administrative Assistant to support the Lonestar Division Team in SouthAustin, TX (near the airpoirt). Duties and responsibilities include providing administrative support to ensure efficient operations throughout the Division and is a keystone in driving and promoting our culture and values on a daily basis. This individual supports the Division Vice President as well as the Division Controller through a variety of tasks related to organization and communication. The successful individual needs to have the ability to rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. The hours are from Monday-Friday 8am-5pm typically working 40 hours a week. Roles and Responsibilities: * Administrative duties supporting all line of business * Assists with booking all aspects of Division meetings and any training meetings, including meeting-related travel. * Maintains and prepares communications for Division staff * Assists in the preparation and distribution of regularly scheduled reports if and as required * Plans and facilitates Division office team building events and celebrations * Research and create presentations if and as required * Handles sensitive information in a confidential manner * Continuously develops and updates administrative systems to make them more efficient Job Requirements * Able to work flexible hours, including evening and weekends * Willing to travel for work, when required * 2+ years in supervisory or people management position * Expert level written and verbal communication skills * Advanced in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, pivot tables and Social Media web platforms * Commitment to continuous performance and process improvement with a dedication to self-direction and willingness to take initiative * Experience in preparation and coordination of company events, meetings, and employee team building activities or special projects * Database managements skills, technologically savvy We offer excellent benefits including: medical, dental, vision, flexible spending account, long term disability, life insurance, 401K retirement. Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

We're looking for an Onsite -Administrative Assistant for our client. If you have 2-5 years of experience in Data Entry, accounting then this is a great opportunity to grow your career with a company known for excellence. What You'll Do Provide administrative support to on-site management in scheduling, Onboarding, billing, inventory, ordering, payroll & timekeeping, building access, and other duties as assigned. Assist with safety and compliance items. Perform other duties including coordination with accounting and general office management. What You Bring Bilingual (Spanish/English) preferred 1-2 years administrative or operational experience Excellent attention to detail Proactive and self-motivated Strong verbal and written communication skills Customer service experience preferred Working knowledge or willingness to learn janitorial equipment Intermediate Microsoft Office skills Strong organizational skills Top performers are fast learners, strong team players, and committed to accuracy and inclusiveness. 📍 Location: Taylor, TX -Onsite 💵 Pay: $25 - $26/hr 📩 Apply now to take the next step in your Admin career! Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Join one of the fastest growing, most dynamic companies in the furniture industry. For over 25 years, Four Hands has been a leading designer and wholesaler of furniture and décor, helping people create spaces that feel like home. Recognized on the Inc. 5000 list of fastest-growing companies and named one of Austin's Top Workplaces year after year. We invest in exceptional people - with a team of over 800 and growing - fostering our employees' careers and celebrating them at every step of the way. Four Hands is where passion meets purpose and where your next chapter begins. As a Project Coordinator, you'll drive project progress by coordinating schedules, budgets, and resolving issues as they arise. You'll partner with Marketing teams and stakeholders across the organization to ensure alignment at every step in the project lifecycle. In This Role Review new work submissions from project stakeholders and partner with marketing teams to evaluate work, assess creative level of effort and gather project requirements Support the creation and management of project documents such as the project plan, budget, creative and/or production schedules, status reports and scope Partner across Creative Services and Production by guiding projects from start to finish; updating leadership and stakeholders on project status as needed Assist print production in gathering files from creative, communicating with external vendors, and routing print proofs to all project stakeholders for review and sign off Schedule and manage internal and cross-functional meetings; capture key takeaways and send follow-up communications to keep stakeholders informed and aligned on any project developments throughout the project lifecycle Assist with resource scheduling; address resourcing issues and communicate team capacity Collect and report on project metrics while identifying and implementing improvements to enhance overall processes Track purchase orders, invoices, and other financial documentation to ensure the team is within budget Other duties as assigned, in accordance with training and qualifications Uphold the Core Values and be a valuable member of the Four Hands Team Be open and honest Reach for excellence Act with responsibility Value the whole person Enjoy the journey The Ideal Person 1+ year of experience in project management Basic understanding of project management methodologies and workflow Proficiency in Microsoft Office tools Strong organizational and documentation skills, including maintaining detailed project trackers, schedules, and reporting dashboards About Four Hands Headquartered in Austin, Texas, since 1996, Four Hands crafts furniture, art and décor - pieces that are all about creating space. Timeless, thoughtful designs with endless possibilities. Pieces meant to be experienced and form a whole that feels like home. Our trade customers range from interior designers to large retailers who rely on our expertise to grow and guide their business to success. We treat our partners as part of the Four Hands family, championing them and rooting for their every win. And, we are constantly pursuing better - from sourcing the finest materials and finishes to seeking fresh inspiration to elevate our designs - we are never settled, never done. Four Hands is an Equal Opportunity Employer. Four Hands recruits qualified applicants and advances in employment its employees without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. Visit ***************** for more information.

The IT Project Administrator supports the IT department with complex administrative tasks including developing and maintaining department documentation such as meeting notes and tracked deliverables. The Administrative Specialist also maintains all headcount records and staffing models. The position leads the budget process and manages IT vendor relationships and serves as the liaison with Legal and Compliance and Accounting staff for contract, invoice, expense and budget administration. ESSENTIAL FUNCTIONS: The following are the usual, basic and essential functions of the position. However, this job description does not preclude the performance of other duties by the incumbent. These functions are not to be construed as an exhaustive list of all responsibilities, duties, and skills required: Assist VP in monitoring department and management team assignments. Combine assignment deliverables into consolidated documents for VP review. Follow up with management team members to ensure documents are submitted by assigned deadlines. Manage assigned duties including planning, monitoring, scheduling, coordinating, and reporting activities Research, compile and prepare complex reports as directed and review, analyze, and prepare drafts of reports for dissemination Assist in the development and maintenance of the staffing model and related document Schedule meetings, prepare and distribute agendas, support materials, timelines, meeting minutes, and follow-up action items for team members Develop and maintain process to ensure invoices are prepared, reviewed signed by appropriate management team members forwarded to accounting for processing in a timely manner. Receive and review invoices. Audit for accuracy. Prepare appropriate Accounting required documents for invoice payments. Manage all aspects of vendor and contractor management such as maintaining updated vendors lists with contact and contract information and working with SMEs to monitor vendor performance. Serve as the primary purchaser for goods and services, ensuing purchasing policies, goals, objectives, and procedures are followed with the Division Confirm the accuracy of invoices, including verifying against contract pricing and reconciling purchase requests, contracts, invoices, and payments Review all invoices for appropriate documentation and approval prior to payment Prepare invoice packages for payment, including accurately preparing DVRs and purchase requests Verify vendor accounts by reconciling monthly statements and related transactions including reconciling vendor statements, researching and correcting discrepancies as needed and applying applicable discounts and credits Maintain procurement records such as items or services costs, delivery, quality or performance Ensure internal documentation and system procedures are timely and accurately completed Receive, organize, and code credit card receipts from multiple users, resolving any outstanding items. Prepare expense reports for review, signature and processing Serve as active member of annual budget planning workgroups for the division. Review expenses monthly, reconcile against accounting reports and identify and discuss discrepancies with leadership team. REQUIRED EDUCATION AND EXPERIENCE: High School Diploma 5 years relevant experience KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of basic accounting principles Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately Intermediate level proficiency in Microsoft Office applications (primarily Excel and Word, PowerPoint) Superior attention to detail, results oriented, tenacious with a sense of urgency to meet deadlines Excellent organizational and time management skills Strong analytical, problem solving, and decision-making skills Ability to communicate effectively verbally and in writing Skilled in the preparation and presentation of written and oral reports Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness Customer service oriented interpersonal skills and ability to deal effectively with both external and internal customers/vendors Ability to interact with employees and vendors in a professional manner Ability to resolve conflict Ability to be flexible and manage multiple projects simultaneously Ability to multi-task and efficiently organize the workflow PHYSICAL REQUIREMENTS: Requires the ability to speak, hear, and use a personal computer for standard business communications and the ability to lift up to 20 pounds.

Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unrivaled level of quality that extends across the lifecycle of the core data center ranging from customized turnkey development, facilities management and data center operations to customized construction needs worldwide! The world's biggest companies trust T5 with their data center operations. At T5, our success is fueled by our team. With over 400 engineers, technicians and professional staff, we're proud to foster an inclusive culture of excellence and progression that's dedicated to serving our customers. Commitment to Diversity & Military Veterans Battle-Tested Leadership Experience 100% Data Center Focused Owner-Operator Mindset Job Description The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team. Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor Work in conjunction with Project Manager's, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks To assist with the control of all financial and commercial aspects of construction related contracts To assist in the production of supporting financial information for T5 Construction related projects To maintain and update both manual and computer records relating to T5 Construction contracts To prepare and issue predefined reports, which form part of the contract and customer requirement Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records To undertake general office duties involving T5 Construction related contracts, to include: Correspondence and filing Minutes of meetings Preparation of reports and documentation Updating of electronic records Material ordering and administration Vendor administration Raising purchase orders and ensuring that purchase orders are updated when changes required. Production of valuations and presentations of results Contract renewal documentation Quote logging and processing Process of timesheets from engineers, chasing and checking quality of data Contract set up (PPM/ System support) Application of Billing preparation Contract escalation process and updates To manage the Accounts Payable process for the contract which includes: Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Procore approval systems Set up executed purchase orders in Procore for accurate application and tracking of contract operating and capital expenditures Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues Respond to vendor inquiries and reconcile vendor statements To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note To be responsible for the closeout documents to hand over to client at the end of the project. All other work as assigned by T5 Construction project/executive leadership Qualifications EDUCATION AND EXPERIENCE Previous Experience: 3 plus years required in office administration or related field Associate degree preferred Construction Industry knowledge experience a plus Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore Excellent verbal, written and interpersonal communication skills, required Ability to read and comprehend design drawing packages. (not required) Additional Information KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES Demonstrate effective relationship building within the project team and throughout the Company. Identifies and acts on ways to add value. Attention to detail Time Management skills required. Excellent verbal, written and interpersonal communication skills, required An energetic self-starter with a “can do/whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to stand, walk, sit, climb, and balance Ability to stoop, kneel, crouch and crawl using both arms and legs Ability to reach, grasp, push, pull, handle, feel, and type with both hands and arms Ability to smell, talk and hear T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Future Infrastructure LLC, a Primoris company, is seeking a Project Coordinator for Austin, TX. The following is a start (not comprehensive) for the Project Coordinator Role. Oversight and management of these areas will require both adherence to existing company procedures and methods, as well as the development and implementation of new and innovative procedures and methods. We are greatly impressed by punctuality, innovation, creativity, organization, communication, and consistency - these are areas that are necessary in order to excel in this position. Customer Relations Attend in-person and virtual meetings with Customers Respond to requests for information re: all past, current, and future (pending) OSP and splicing projects Submit requests for information to the Customer, and follow up with and through to resolution phase. Track all requests. Communication with field inspectors, Customer Agents, City Staff / Regulatory Agency Representatives Project Coordination, Oversight, and Logistics Management may include if not delegated: Engage in sequencing of deployment activities, timing, schedule of events Support with creation, maintenance, updates of schedule Collection of construction ride-out information and organization into a presentable format for delivery to the Customer in a timely manner, calling out and flagging potential risks, delays, blockers, challenges, etc. Report all hindrances to PM's for mitigation and risk planning. Coordination and submission of utility locates - private and public Creation and continual update of Construction and Splicing Redlines Preparation, organization, and submission of all project-related submittals at their request or at their discretion Tracking permits from receipt to project closeout. Raise flags with team regarding potential risks, challenges, blockers as indicated by permit expiration dates. Ability to assess permit geographic coverage for completeness and coverage by the permit area. Data collection, management, and submission including use of tools like Input Logs, Street Sheets, etc. and coordination with SCHEDULING department as well as SUBMITTAL department for timing and redlining/deliverables Collection and processing of daily submittals from crew foremen, PCM (Project Construction Manager), and subcontractors Collaborate and Coordinate with GM and PM's on meeting sales goals and targets for market Translation of in-field production activities into central billing units, and reporting those units as required to the Customer in the Customer's prescribed format Creating reports of production, sharing metrics daily with team, tracking goals and milestones, and informing of remaining quantities SKILLS REQUIRED: Familiarity with utility infrastructure, Adobe or Bluebeam, computer proficiency, understanding of utility locates, ability to read communication utility designs, ability to understand permits EEO Statement: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Third Party Agency Notice: Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement. About Primoris: Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. Established in 1960, Publicly traded on NYSE: PRIM, Record $4.4B 2022 Revenue, 12,700+employees. We build great projects because we have built a great company - and insist on great performance, which is a product of our people, passion, and partners.

US Tech Solutions is a global staff augmentation firm providing a wide-range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit our website ************************ We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, sets the correct expectation and thus becomes an accelerator in the mutual growth of the individual and the organization as well. Keeping the same intent in mind, we would like you to consider the job opening with US Tech Solutions that fits your expertise and skillset. Job Description Job Details: Job Title: Project Coordinator Location: Round Rock, TX Duration: 1 year contract Description: POSITION SUMMARY Assist with the management of the global Enterprise Solutions Group translation process and deliverables for across all traditional and non- traditional marketing activities. Manage the business relationship with Global Translation Agency or other local/regional Translation resource, partnering with the Segment Production Manager/Teams and the marketing agency. Drive the optimization of the translation processes for effective marcom in all non-English markets. PRINCIPAL DUTIES AND RESPONSIBILITIES Manage translation budget for the assigned region, working with Operations or Budget Manager, the and related stakeholder teams to forecast, track, report and outlook translation costs. Develop and manage the global ESG translation process and deliverables for assigned region across all online and offline marketing activities. Manage the business relationship with Global Translation Agency or other local/regional Translation resource, partnering with the Segment Production Manager/Teams and the marketing agency. Drive the optimization of the translation processes for effective marcom in all non-English markets. Create a translations quality report. Assist with taking and supporting translations workflow end to end. Which may include working with vendor/partners monitoring adherence to service level agreements (SLA), improve translation quality, improve customer experience and reduce translation cycle time. Work collaboratively as a Translation Management team member to centralize and standardize all relevant translation reporting regarding volume, quality, timeliness, and costing etc. working with the Operations or Budget Mgr to tie into the production cost management. Ensure faultless and on time execution of all translations for online and offline marketing communications within the assigned region. Responsible for creating reporting and presentation on the to be defined global translations process. Participate in interlock communications to ensure that local production teams and regional stakeholders are aware of translation activities, deliverables, schedule, service levels, costs and requirements. Qualifications Must be advanced in Excel with 3+ years (ability to create pivot tables, v look ups, merging spreadsheets, advance formulas, standard analytical functions) Must be advanced with Powerpoint; ability to create decks, excel drop-ins Must have 3+ years of reporting experience (will be communicating with stakeholders, vendors, dashboards, etc) Must have experience with sharepoint Must have excellent presentation skills; will be expected to present to small and large groups including executives Analytical skills Min. 3-5 years of PM work experience in Marketing or Tech industry Additional Information

For More Open Positions Visit us at: ********************************** Our Mission WOONGJIN, Inc. is a rapidly growing team who provides a range of unique, exceptional, and enhanced services to our clients. We have a strong moral code that includes the service of goodness without expectations of reward. We are motivated by the sense of responsibility and servant leadership. Benefits Medical Insurance Vision Insurance Dental Insurance 401(k) Paid Sick hours Job Description Monitor and manage the entire process of product movement via Air, Ocean, Land/trucking transportation process Track shipments across different channels Report monthly on Key Performance Indicators (KPI's) for the Supply Chain function Daily liaison with customers, carriers, and internal staff Develop performance metrics to evaluate the operating performance of internal supply chain resources and external supply chain partner collaboration model Support to perform logistics procedures to achieve team goals by logistics policies. Keep proper records of all forms of transactions related to the team's logistics operations Monitor and resolve discrepancies and problems that can be found related to the transportation/logistics system Maintain essential account documentation with up to date information and ensure that it is collated and stored so as to be readily accessible Analyze areas of corporate logistics to find out the most cost-effective means and methods of transporting supplies Coordinate with site managers and co-workers to assure effective operations Perform ad-hoc reporting, as required. Perform other job related duties as required Salary: $27 - $32/hr. (DOE) Qualifications Bachelor's Degree required 1-3+ years of experience for staff level, and 4-7+ years of related experience for manager level in the logistics industry, including Freight Forwarding and relevant industry knowledge such as Strategic Planning Excellent analytical and problem solving skills Highly organized with the ability to manage multi-tasks while paying close attention to detail Positive attitude to solve problems and serve the customers with good care Very Proficient in Outlook, Microsoft Office applications such as Excel/Powerpoint/Word Great interpersonal skills, with the ability to communicate openly and effectively Works well under pressure and has a sense of urgency Strong work ethics Bilingual (Korean/English) Ability to travel up to 10% in U.S. Additional Information All your information will be kept confidential according to EEO guidelines. *** NO C2C ***

Are you passionate about helping others and making a direct impact in seniors' lives? We're seeking a Project Coordinator to ensure our clients receive the highest level of care and attention throughout their assessment journey. You'll play a critical role in bridging the gap between our automated system and the clients we serve. This is a hybrid role based in Austin, Texas. Key Responsibilities * Collaborate with internal teams (Product, GTM, Operations) to drive process improvement and maintain a high standard of customer care. * Bring a tech-savvy mindset to identify, troubleshoot, and resolve issues efficiently, supporting both operational and technical aspects of the role. * Hands on review of calls between clients and our virtual assistant to identify issues or missed opportunities for scheduling assessments. * Interface directly with clients via phone in a friendly and professional manner to clarify next steps and ensure their assessment is scheduled. * Provide clear, compassionate support to seniors, helping them feel comfortable and valued throughout the process. * Accurately document call outcomes and feedback for continuous process improvement. Requirements: * Patient, empathetic, and able to build rapport quickly over the phone. * Strong attention to detail and ability to accurately document interactions. * Ability to work independently and manage a flexible, on-demand schedule. * Previous experience in customer support, healthcare, or working with seniors is a plus. * Tech-savvy, comfortable with learning new tech and tools. Sensi celebrates diversity and uphold equal opportunity in our hiring practices. Our approach fosters an inclusive environment that sparks innovation and reflects the vibrant communities we serve. All persons shall have the opportunity to be considered for employment without regard to any characteristic protected by applicable federal, state, or local laws and ordinances. Requirements

Apply Description VETERANS ARE ENCOURAGED TO APPLY Lonestar Lighting & Technology is a dynamic and rapidly growing organization in the field of electrical distribution. We are seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of projects within our company. The Project Coordinator will work closely with project managers, stakeholders, and cross-functional teams to ensure projects are completed on time, within scope, and on budget. This role is ideal for someone who enjoys problem-solving, multitasking, and facilitating communication across teams to drive project success. Responsibilities: • Assist in the planning, scheduling, and execution of project tasks to ensure timely delivery. • Prepare and maintain project schedules, timelines, and milestone charts. • Coordinate project activities, including scheduling meetings, managing project documentation, and ensuring resources are available. • Serve as the main point of contact for project-related inquiries and communication. • Facilitate communication between project stakeholders, including clients, vendors, and internal teams. • Organize and participate in project meetings, ensuring action items are documented and followed up on. • Maintain accurate and up-to-date project documentation, including project plans, budgets, timelines, and meeting minutes. • Prepare and distribute regular project status reports, ensuring key stakeholders are informed of progress, risks, and issues. • Track and monitor project budgets, expenses, and resources, ensuring alignment with project goals. • Coordinate the scheduling of project team members and resources. • Help resolve conflicts or scheduling issues to ensure the project remains on track. • Assist in the procurement of materials, services, and other resources required for the project. • Identify potential project risks or delays and assist in developing mitigation strategies. • Track and escalate project issues as needed to ensure timely resolution. • Monitor and report on project progress, ensuring alignment with project objectives and deadlines. • Ensure project activities are conducted in compliance with company policies, standards, and industry regulations. • Support quality assurance efforts by tracking project deliverables and ensuring they meet required specifications. • Assist with client communications, helping to manage expectations and ensuring satisfaction with project progress. • Support project managers in preparing presentations, proposals, and reports for clients and stakeholders. • Assist in identifying opportunities for process improvements and operational efficiencies. • Other duties as assigned. Requirements: • 1-3 years of experience in project coordination or administration, preferably within the construction, IT, or engineering industry. • Strong organizational and multitasking abilities. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Ability to work effectively both independently and as part of a team. • Detail-oriented with the ability to manage competing priorities and meet deadlines. • Strong problem-solving skills and proactive approach to challenges. • Ability to maintain confidentiality and manage sensitive information. • Willingness to adapt to changing project requirements and fast-paced environments. Physical Requirements: • Must be able to remain in a stationary position 50% of the time. • Constantly operates a computer and other office productivity machinery. • Occasionally required to lift and move objects up to 25 lbs. Benefits: • Medical, dental, life, and vision insurance. • 401(k) Retirement Plan and Match. • Paid Time Off. • Specified Holiday Pay. Disclaimer: This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.

When you join American Structurepoint, you gain more than a career. You become part of a family of talented, passionate, good-hearted people who take pride in going the extra mile for our clients. At American Structurepoint, we are known for making the impossible happen for clients across the world who want help building and bettering their communities. We live by our values-excellence, respect, integrity, innovation, and social responsibility. We encourage our experts to try new things and explore new ideas that turn our client's dreams into reality, even if those ideas are unconventional. We invest in our people by offering excellent benefits and training, development, and mentorship opportunities that lead to a rewarding career path. If you are ready for more than a career, we invite you to explore opportunities to join our team and help us improve the quality of life for the communities we serve. Group: Road Position: Project Coordinator Location: Round Rock, Texas We are seeking a Project Coordinator to provide administrative and project-related support. This role is critical to ensure smooth project execution by providing project administration, cost controls, invoicing, and related support activities for multiple project managers. The ideal candidate is proactive, engaged, detail oriented, and thrives in a collaborative environment. They are self-reliant, organized, and capable of balancing technical excellence with team efficiency to produce high quality work products Responsibilities Support administrative project functions at the direction of multiple project managers Maintain and manage individual access permissions to SharePoint Oversee and manage project documentation and records in Sharepoint or other internal and client-directed systems Facilitate project team communication by developing meeting scheduling, meeting minutes, forms, and templates Support project financial data management in Deltek by tracking budgets, gathering and inputting data, and creating and submitting invoices. Review and interpret contract payment provisions so that appropriate invoicing proceedures are being followed including verifying labor rates and expense rates an allowable expenses.. Perform other duties as assigned Qualifications An Associates Degree or equivalent with an emphasis in Business, Accounting, or a related field. Minimum of 5 years of progressive experience in accounting, project administration, or similar roles. Command of MS Excel and MS Word. Strong understanding of invoicing, contracts, project administration standards, and quality control practices. Excellent communication skills with the ability to interface with internal and external clients.

Full-time Description United Way for Greater AustinProject CoordinatorDepartment: Systems and OperationsRegular, Full-time, Non-Exempt Who we are: United Way for Greater Austin brings our community together to break economic barriers and build opportunity for all. We break the cycle of economic hardships for families and individuals, striving to create a vibrant, thriving community. Recognizing the urgency of addressing economic challenges, we focus on increasing the availability of high-quality early care and education and access to pivotal resources to address financial barriers in Central Texas. Our united front includes dedicated donors, volunteers, corporate and civic partners, staff, and a connected network of neighbors. Together, we leverage data, community alliances, services, and public engagement to transform Central Texas, responding to urgent needs with lasting, impactful solutions. Who we want: We are seeking a detail-oriented and action-driven Project Coordinator to support the successful execution of projects within our Operations department. Reporting directly to the Director of Systems and Technology, this role will focus on maintaining project plans, tracking milestones, and ensuring effective communication among stakeholders. In this role, you will provide essential administrative support, manage documentation, and assist with resource allocation to keep projects on schedule and within scope. This position requires strong collaboration skills, as you will work closely with cross-functional teams to streamline processes, monitor progress, and ensure the timely delivery of project objectives that advance United Way for Greater Austin's mission to engage constituents effectively in the Central Texas region. Who you are: Action-oriented: Readily takes action on challenges, without unnecessary planning. You identify and seize new opportunities. You display a can-do attitude in good and bad times and step up to handle tough issues. Resilient: You are confident under pressure and maintain a positive attitude despite adversity. You manage crisis effectively, bounce back from setbacks, and grow from your hardships and negative experiences. Collaborates: You work cooperatively with all departments across the organization to achieve shared objectives and represent their interests while being fair to others and their area. You partner with others to get work done and credit others for their contributions and accomplishments - you garner the trust and support of others. Communicates effectively: You are effective in various communication settings: one-on-one, small and large groups, or among diverse styles and position levels. You attentively listen to others and adjust to fit the audience and the message. You provide timely and helpful information to others across the organization. You encourage the open expression of diverse ideas and opinions. Cultivates innovation: You come up with useful ideas that are new, better, or unique and introduce new ways of looking at problems. You can take a creative idea and put it into practice and you encourage diverse thinking to promote and nurture innovation. Customer focus: You gain insight into customer needs and identify opportunities that benefit the customer. You build and deliver solutions that meet customer expectations. You establish and maintain effective customer relationships. Resourcefulness: You marshal resources (people, funding, material, support) to get things done. You orchestrate multiple activities simultaneously to accomplish a goal. You get the most out of limited resources and apply knowledge of internal structures, processes, and culture to resource efforts. What you'll do: Project Documentation & Tracking Maintain project plans, schedules, and status reports. Track deliverables, milestones, and deadlines. Update project management tools (e.g., Jira, Trello, Asana). Collaborate with internal resources on optimizing the SharePoint environment. Assist in the administration, maintenance, and enhancement of Salesforce and all other internal applications. Communication & Coordination Serve as a point of contact between team members, stakeholders, and vendors. Schedule and organize meetings, prepare agendas, and take minutes. Communicate progress updates to stakeholders. Own the entire project management process of all internally and externally assigned departmental projects. Resource & Task Management Assist in assigning tasks and monitoring completion. Help manage resource allocation and identify potential bottlenecks. Assist in budgeting, tracking, and identifying any improvements. Risk & Issue Management Document risks and issues raised during the project. Escalate concerns to senior project managers or leadership. Establish new SOPs as needed and maintain an internal document library. Reporting & Metrics Compile weekly or monthly progress reports. Track KPIs such as budget adherence, timeline compliance, and resource utilization. Ensure departmental SLA's are met. Administrative Support Handle project-related documentation (contracts, invoices, compliance forms). Support procurement or vendor coordination if needed. Assist in departmental functions and additional duties as assigned. Support organizational events both onsite and offsite. What you'll bring: At least 2 years of software database experience with an emphasis on reporting, preferably Salesforce. Bachelor's degree, or the equivalent of employment experience within systems and operations project management. Proven ability to manage and validate large data sets. Strong organizational skills and attention to detail. Excellent communication and collaboration skills. Experience with technical writing and providing end-user support. Demonstrated ability to manage projects and meet deadlines. Must be able to lift and position items weighing up to 35 lbs. Preferred Qualifications: Experience in non-profit organization environment, preferably in data, customer service, and operations. Familiarity with third-party donor management tools. What you'll receive: Dynamic and rewarding work environment. Competitive Compensation Hybrid Work Option Employer 403(b) Matching Employer-Sponsored Health Insurance (for employees) Dental Insurance Vision Insurance Health Savings Account (HSA) Flexible Spending Account (FSA) Generous Paid Time Off (PTO) Paid Parental Leave FMLA Employee Assistance Program (EAP) This position is located in Austin, Texas, and reports directly to the Director of Systems and Technology. Notice: The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Management has the right to assign or reassign duties and responsibilities at any time. United Way of Greater Austin is an “at-will” employer. Salary Description $26.44/hr - $27.40/hr

Newman Regency Group, a UFT company professionally represents top-tier manufacturers in the water and wastewater industry providing engineered solutions designed to preserve our most valuable resource. The Sales Project Coordinator will perform a variety of project coordination tasks associated with engineered equipment sales for the water and wastewater treatment industry. The Project Coordinator will ensure a smooth project life cycle for all equipment orders. What you'll do: Responsible for the daily administration, configuration, maintenance, accounting of projects/orders in the QuickBase environment. Handling requests and queries from senior managers and sales staff associated with equipment orders. Assist in the preparation of regularly scheduled reports in QuickBase and distribute as requested. Maintain purchase orders, submittals, O&M manuals, and other project documentation in SharePoint. Act as the point of contact for manufacturers and general contractors. Maintain consistent communication with manufacturers to ensure accurate updates to orders are entered into QuickBase on a routine basis. Provide updates to accounting staff on projected delivery dates of equipment. Background/Experience: 5+ years of project coordination experience; preferably within water/wastewater, construction, or general contractor industries Working experience with Quickbase & Quickbooks preferred Proficiency in Microsoft Office 365 Excellent verbal and written communication skills Strong organizational skills with the ability to multi-task with changing priorities Must be comfortable working on-site For more than 50 years Newman Regency Group has continued to build a stable, long-term sales association based on our real world experience.

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee.This position includes three 'steps' (I, II, and Senior), which provide for a progression of skill and experience. Step I is the entry level for individuals with limited experience in this position. Step II is used for employees with 2 years of experience in this position, or with experience on larger and more complex projects. The 'Senior' step is used for employees with 4 or more years of experience and/or experience on significantly larger or more complex projects Key Responsibilities 1. Assists with owner billings and coordinates receipt of owner funds and release of sub payments. 2. Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost. 3. Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing. 4. Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks. 5. May supervise and provide training for the Project Secretary, and may participate in the Individual Development Review for that employee. 6. On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation. 7. Performs and sets up subcontracts (work orders) and logs in JDE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JDE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog. 8. Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files. 9. Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies. 10. Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required. Minimum Job Requirements 1. Good organizational skills are necessary. 2. Must be proficient with word processing and spreadsheet software. 3. Proficient use of all Microsoft Office Suite programs. 4. Two-year accounting degree or equivalent combination of business training and/or related experience. Note: Job Description is subject to change at any time and may include other duties as assigned. Physical Requirements 1. Ability to wear personal protective equipment is required (including but not limited to; steel toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.) 2. May reach above shoulder heights and below the waist on a frequent basis 3. May stoop, kneel, or bend, on an occasional basis 4. May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors 5. Must be able to comply with all safety standards and procedures 6. Occasionally will climb stairs, ladders, etc. 7. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis 8. Will interact with people frequently during a shift/work day 9. Will lift, push or pull objects on an occasional basis 10. Will sit, stand or walk short distances for up to the entire duration of a shift/work day. Safety Level Safety-Sensitive Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials. #LI-SR1

VETERANS ARE ENCOURAGED TO APPLY Lonestar Lighting & Technology is a dynamic and rapidly growing organization in the field of electrical distribution. We are seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of projects within our company. The Project Coordinator will work closely with project managers, stakeholders, and cross-functional teams to ensure projects are completed on time, within scope, and on budget. This role is ideal for someone who enjoys problem-solving, multitasking, and facilitating communication across teams to drive project success. Responsibilities: • Assist in the planning, scheduling, and execution of project tasks to ensure timely delivery. • Prepare and maintain project schedules, timelines, and milestone charts. • Coordinate project activities, including scheduling meetings, managing project documentation, and ensuring resources are available. • Serve as the main point of contact for project-related inquiries and communication. • Facilitate communication between project stakeholders, including clients, vendors, and internal teams. • Organize and participate in project meetings, ensuring action items are documented and followed up on. • Maintain accurate and up-to-date project documentation, including project plans, budgets, timelines, and meeting minutes. • Prepare and distribute regular project status reports, ensuring key stakeholders are informed of progress, risks, and issues. • Track and monitor project budgets, expenses, and resources, ensuring alignment with project goals. • Coordinate the scheduling of project team members and resources. • Help resolve conflicts or scheduling issues to ensure the project remains on track. • Assist in the procurement of materials, services, and other resources required for the project. • Identify potential project risks or delays and assist in developing mitigation strategies. • Track and escalate project issues as needed to ensure timely resolution. • Monitor and report on project progress, ensuring alignment with project objectives and deadlines. • Ensure project activities are conducted in compliance with company policies, standards, and industry regulations. • Support quality assurance efforts by tracking project deliverables and ensuring they meet required specifications. • Assist with client communications, helping to manage expectations and ensuring satisfaction with project progress. • Support project managers in preparing presentations, proposals, and reports for clients and stakeholders. • Assist in identifying opportunities for process improvements and operational efficiencies. • Other duties as assigned. Requirements: • 1-3 years of experience in project coordination or administration, preferably within the construction, IT, or engineering industry. • Strong organizational and multitasking abilities. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). • Ability to work effectively both independently and as part of a team. • Detail-oriented with the ability to manage competing priorities and meet deadlines. • Strong problem-solving skills and proactive approach to challenges. • Ability to maintain confidentiality and manage sensitive information. • Willingness to adapt to changing project requirements and fast-paced environments. Physical Requirements: • Must be able to remain in a stationary position 50% of the time. • Constantly operates a computer and other office productivity machinery. • Occasionally required to lift and move objects up to 25 lbs. Benefits: • Medical, dental, life, and vision insurance. • 401(k) Retirement Plan and Match. • Paid Time Off. • Specified Holiday Pay. Disclaimer: This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.

Slayden Constructors Inc SCI a wholly owned subsidiary of MWH Constructors Inc MWH is currently seeking a construction focused project intern to join our South Austin Wastewater Treatment project in Austin Texas Slayden Constructors is a leader in the civil construction industry in the Pacific Northwest focused on water and wastewater infrastructure Over the last 40 years we have ingrained our reputation with our clients on successful projects positively impacting local communities Grow your career with a team that is committed to delivering quality projects timely and safely while supporting our guiding principles People Matter Team Unity Solutions Driven and Forward Focused Essential Functions Assist with project controls change orders RFIs and other construction administration duties Prepare look ahead schedules with information from subcontractors Assist in the generation of various reports such as submittal and RFI logs and with document control Process Submittals and RFIsUpdate working drawings with RFIs and Changes Keep this set up to date to ensure the team is working with the most current information Perform simple calculations Provide technical support for the construction effort Contact vendors for information Comply with company policies and procedures Work in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies Basic Qualifications In progress toward earning a Bachelors degree in Construction Management Mechanical Engineering Civil Engineering or a related degree Interest in a career in heavy construction Experienced with the complete Microsoft Office Suite excellent writing and communications skills Excellent written and oral communication skills Strong interpersonal abilities for working in diverse team environments with staff clients and stakeholders Experience withaptitude for construction andor mechanical processes Preferred Qualifications Prior internship experience in the heavy construction industry Compenstation Project mobility is offered within a defined home to project range2300 2600 per hour depending on prior internship experience in your field Please note that all positions require pre employment screening including drug and background checks as a condition of employment Equal Opportunity Employer including disabled and veterans LI AS1 LI ONSITE Equal Opportunity Employer including disabled and veterans

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time. Here, your work matters. You'll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you're just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact. HVAC Sales Internship (Project Engineer) - Summer 2026 Location: Austin, TX Reports to: Account Manager/Executive or Sales Leader FLSA Status: Internship The Opportunity As the Sales Engineer Intern this individual will be responsible for coordinating submittals, equipment selection, pricing and ship dates for each project. Must be detail and customer service oriented and have excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment. Responsibilities * Create and maintain job files for each project throughout its duration * Optimize the project through the stages of product selection, specifications, plans, estimates, proposals, value engineering and redesigns * Manage multiple projects on an ongoing basis * Communicate with owners, architects, MEP Consultants and General, Mechanical and Electrical Contractors * Organize project related data for order entry * Respond to and track IOM & Submittal requests * Read, understand and interpret building plans & specifications * Develop and grow relationships with customers, contractors, project engineers and manufacturers * Determine project requirements, constraints, and sales team responsibilities to meet all of the customer's system design, installation and maintenance expectations * Investigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfaction The Required Profile * Working to obtain a Bachelor's degree in engineering or related field * Working knowledge of HVAC, estimating, engineering, construction management or contracting environment * Working knowledge of MEP consulting, architecture, design, CAD, general contracting, mechanical contracting, engineering or construction industry a plus * Strong PC skills in Microsoft Office, including Word, Excel, PowerPoint, and Outlook Other Skills/Abilities Strategic Skills Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably. Open to change and will try anything to find solutions. Able to handle uncertainty and make decisions without knowing the whole story Operating Skills Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize workflow. Behavior Skills Ability to manage people and situations when conflicts arise. Ability to seize opportunities with the drive to complete goals. Personal and Interpersonal Skills Ability to establish and grow relationships with customers through effective verbal and written communication. Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress. Demonstrates integrity and trust through appropriate directness and truthfulness. Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings. Environmental Requirements Will be required to work in an office environment and frequently in the field. Physical Demands While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship. Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

Work Hard. Have Fun. At Cerris Builders (formerly MW Builders), we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we've got your growth in mind. We believe Cerris isn't just a great place to start your career - it's a great place to watch it advance for years to come. Come build the extraordinary with us. Apply today. Nature of Work Interns at Cerris Builders can expect every day to provide a different challenge, while being equipped with the tools to be successful. Our summer program allows interns the opportunity to spend time in the office as well as the jobsite, learning the ins and outs of general contracting. In addition to a hands-on experience, interns can participate in appreciation events, lunch and learns, jobsite tours, capstone presentations, and more! Essential Duties and Responsibilities * Assisting with meeting minutes * Assisting in writing RFIs * Assisting with self-perform work * Filing field paperwork * Use of Procore and other field technology programs in practical applications * Tracking of production * Participating in project schedule updates * Participating in weekly safety meetings * Creating a capstone project presentation * Other duties, as assigned Internship Benefits: * Paid Housing (*if applicable) * Social Events * Jobsite Visits * Volunteer Opportunities * Growth & Training Opportunities If you are hardworking, eager to learn, and have a passion for or curiosity about the construction industry, you might be the perfect fit! Apply today to learn more about #earlycareers with Cerris Builders. Education * Must be actively pursuing a degree from a college or university; degree related to Construction or Engineering is preferred, but not required Experience * Must be willing to travel/commute for jobsite assignment, if necessary* * Prior experience within construction-related roles is preferred Physical Demands * Physical demands for this position are moderate. Typically the employee may sit comfortably to do the work. However, there may be walking, standing, bending or carrying of items (25-50 pounds) such as plan documents, papers, books, parts, etc. There may be times of physical exertion, such as long periods of standing; walking over rough, uneven or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching, climbing or similar activities. The work may require specific but common physical characteristics and abilities such as above-average agility and dexterity. Requires a good ability to see, hear, and speak Work Environment * Standard project site environment that may include machinery, parts and chemicals. May require protective gear. Cerris and our group of companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA #LI-DNI