Receptionist jobs in Key Largo, FL - 510 jobs

$18/$18.50/hr We are seeking a dynamic and organized Receptionist/Jr. Assistant to join our team! This role is vital in creating a welcoming environment for visitors and clients while providing essential administrative support to keep our office running smoothly. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As the first point of contact, we need a professional bilingual English/Spanish Receptionist that will provide excellent front desk services. Office hours: Monday through Friday 32-36 hours a week $18/$18.50/hr 8:30am-4:30pm Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette Handle front desk responsibilities, including checking in visitors, scheduling appointments, and maintaining a tidy reception area Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software Maintain organized filing systems-both digital and physical-to ensure quick retrieval of documents Assist with calendar management and scheduling for team members or executive management Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail Support customer service efforts by addressing inquiries promptly and professionally, whether in person or via phone/email Assist the HR department with errands when needed Skills Proven experience in office clerical roles with strong organizational skills Excellent computer literacy with proficiency in Microsoft Office Suite and data entry skills Experience with multi-line phone systems and handling high-volume calls with professionalism and courtesy Bilingual abilities are highly desirable to serve diverse client needs effectively Strong customer service skills with an emphasis on positive communication and problem-solving Knowledge of front desk operations, including visitor management and appointment scheduling Ability to manage time effectively with excellent organizational skills and attention to detail Typing speed and accuracy for efficient document processing and data entry tasks Join us as a Receptionist/Jr. Assistant and help us create a welcoming atmosphere while supporting our team's success.

Experienced dental front desk receptionist needed for a busy kendall office. Knowledgeable with dentrix software, dental terminology and excellent customer service.

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

Do you have a passion for service and love to put a smile on people's faces? Then you might be an excellent fit for the hotel front desk agent position on our guest services team! You'll welcome guests, manage their account information, and ensure they have everything they need for an exceptional stay. Job seekers interested in working in a high-energy environment with growth opportunities and flexible hours should start their application today!

As a Front Desk Associate, you'll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors and operates electronic security control systems; and accurately maintains daily logs, records and forms. Your Responsibilities: * Demonstrates excellent customer service, communication, and time management skills. * Monitors Emergency Response System. * Greets and directs Residents, guests, and invitees. * Monitors and controls Electronic Security Control Systems. * Responds to emergency situations in a timely and efficient manner. * Monitors and controls access to the building. * Maintains daily log, records, and forms. * Resolves and follows-up on all complaints/issues. * Maintains a safe and secure environment throughout the building/property(s). * May be assigned other duties by the on-site property manager. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * High school diploma or equivalency preferred. * College level courses in business or hospitality preferred. * Two (2) to three (3) years of business experience preferred. * Computer literacy: command of information system hardware/software is preferred. * Effective written and verbal communication skills. * Multiple language fluency is desirable. * Strong customer service, communication and interpersonal skills required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Handle, finger, grasp and lift objects and packages. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. * Ability to quickly and easily navigate the property/building as required to meet the job functions * Complete all required forms. * Ability to work extended hours and weekends based on project requirements. * Ability to respond to emergencies in a timely manner. Schedule Sunday - Thursday 7:00am - 3:00pm, Tuesday - Saturday 3:00pm - 11:00pm, Thursday - Monday 11:00am - 7:00am What We Offer: As a non-exempt full time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $18 Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Borinquen Medical Centers is based in Miami, Florida and is seeking to hire a full-time Front Desk Clerk to join our team. Under general supervision, the front desk clerk will be responsible to register and verify insurance of patients attending the clinic and ensuring that all policies and procedures are observed. Front Desk Clerks must assist with supporting planning, coordinating and fulfillment of the administrative activities of the department, including excellent customer service. Prepares forms, verifies insurance benefits, and explains financial requirements to patients. TASKS AND RESPONSIBILITIES * Interviews in-coming patients for medical, psychiatric, and/or hospital care to obtain demographic information, authorizations for treatment, and related information and consent; Completes full registration including insurance and sliding scale updates when applicable. * Counsels patients and families regarding financial issues such as insurance, eligibility for assistance, sliding fee scales, verifies insurance coverage with insurance companies with and without the electronic medical system. * Confirms patient services needed, schedules appointments in electronic system while following provider appointment electronic orders when necessary. * Update meaningful-use and UDS check in requirements followed by input of charges into electronic medical record system; researches missing information and obtains signatures and release forms. * Leads, trains, and guides the activities of other clerks engaged in patient registration. * Requests updates in training and/or refresher courses from supervisor to maintain quality standard in skills pertinent to the position. * Provides assistance in the planning, coordination, and implementation of clerical, data entry, and operating procedures within the department; Provides general information; receives and directs visitors and/or patients; Schedules patient appointments for treatment. * Maintains bi-directional communication with patient services and communication center about all department and customer care issues or changes. * Directs patients requesting to be seen as a same day appointment to assigned clinical staff for evaluation of clinical needs. * Assists in education of patients about company policy and procedural changes when applicable. * May contact attending physicians regarding services required by patient, evaluations needed, and obtain relevant medical records. * Creates claims for each encounter when applicable to department maintaining communication with billing department and providers in reference to said claims as per approved work flow. * Supports supervisor and billing department in monitoring of missing slips and claims on hold when applicable to department. * Assist the supervisor as unusual problems arise; Support staff in assigned project based work. REQUIREMENTS * High School Diploma, or equivalent registration and medical records experience. * Bilingual preferred. * Strong interpersonal skills. * Ability to interact effectively with consumers, administration, faculty, and staff; Handle the information with high level of confidentiality. BENEFITS * Medical/Dental/Vision/Short Term Disability * Company paid long term disability * Life insurance * 401K Plan * Standard Paid Holiday's * Vacation and Sick Time * Amazing Team & Atmosphere

EMPLOYER: GastroMed, LLC JOB TITLE: Front Desk SUMMARY: Serves as initial contact for all callers and visitors to the organization. DUTIES AND RESPONSIBILITIES: Answers, screens, and directs calls on a multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to the appropriate employee, voice mail, or pager. Clears messages each morning and delivers to appropriate employees. Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responds to visitors, clients, and employees in a courteous and professional manner. Opens and routes incoming mail. Prepares and forwards outgoing mail and packages. Composes and types routine correspondence as required. Performs general clerical duties, including but not limited to filing, photocopying, faxing, and mailing as required. Organizes and maintains file system; files correspondence and other records. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Performs other related duties as assigned by management. Prepare Booking Sheets Review faxes and update the EMR Book Appointments QUALIFICATIONS: Excellent verbal and written communication skills. Strong interpersonal skills. Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels. Commitment to excellence and high standards. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Bilingual skills a plus. Professional appearance and demeanor Ability to perform diversified clerical functions and basic accounting procedures. We offer Competitive salaries, Benefits: Health Insurance is covered 100% by the employer. Dental Insurance Vision Insurance Life Insurance Paid time off 401k 401K matching

Job Description Are you a friendly and organized individual looking for an exciting new opportunity in the healthcare industry? If so, we are looking for a Medical Front Desk professional to join our growing Otolaryngology practice! As our front desk representative, you will be the first point of contact for our patients and visitors. You will greet them with a warm smile and ensure they feel welcome and comfortable in our office. You will also be responsible for scheduling appointments, managing patient records, and answering phone calls. In addition to your administrative duties, you will play a key role in ensuring that our patients receive the highest level of care. You will work closely with our physicians and clinical staff to provide excellent customer service and ensure that our patients have a seamless experience from check-in to check-out. We value our team members and are committed to providing a positive work environment where everyone can thrive. We offer competitive compensation packages, excellent benefits, and opportunities for professional growth and advancement. If you are a dedicated and compassionate Medical Front Desk Associate with a passion for Otolaryngology, we encourage you to review the requirements below and apply for this exciting opportunity today! Required Education and Experience High School graduate or equivalent One year of related experience AAP/EEO Statement In order to provide equal employment and advancement opportunities to all individuals, employment decisions at will be based on qualifications and job-related abilities. We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, ancestry, sexual orientation, marital status, gender identity or any other characteristic protected by law. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship.

Front Desk Receptionist SUPERVISOR: Customer Service Supervisor STATUS: Non-Exempt duties include a wide range of activities related to providing clerical support to operational and administrative areas. SUPERVISION RECEIVED AND EXERCISED: Operates under the direct general supervision of a Supervisor; the Front Desk Receptionist exercises no supervision over other employees. ESSENTIAL DUTIES AND RESPONSIBILITIES The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. · Ensure documents are accurately filed · Open, sort and route incoming mail; Prepare outgoing mail · Perform variety of administrative and clerical support · Answer telephone, screen and direct calls · Operate office machines including scanners, copiers and fax machines · Assist operational teams with administrative needs · Assist clients and customers at the front desk · May perform daily opening and closing procedures of the front lobby. · Perform data entry into SharePoint, and PHA business system · Provide excellent customer service to participants, landlords, co-workers, clients and vendors · Obtain certification in Housing Choice Voucher Basics within 120 days of employment · Ensure regular attendance and punctuality · Perform other duties as assigned DESIRED QUALIFICATIONS: High School Diploma; Education equivalent to a two-year degree from a regionally accredited institution in Public Administration, Social Science or a closely related field preferred; Alternatively, a minimum of two years of progressively responsible work experience for a public agency, or related work in the social service or community service. Must be able to communicate effectively both orally and in writing; and possess strong computer and organizational skills required to prioritize tasks and demands and consistently to deliver work product on time.

South Florida Ambulatory Surgery Center is hiring a Front Desk Receptionist, Full Time South Florida Ambulatory Surgery Center needed for busy, multispecialty ASC in Miami, FL. United Surgical Partners International is a company that specializes in the development and operation of Ambulatory Surgical Facilities in the U.S. and the UK. We provide first-class surgical services for local communities and recognize our employees as our number one assets. The Front Desk Clerk interfaces with patients and families, physicians and staff; Admit patients and process their paperwork; Update patient demographics/information in the system; Answer incoming phone calls. Greet patients, check in patients, Filing, answering phones, provides back up support for business office Summary: Schedules procedures, registers patients, calculates charges, verifies insurance, and collects deposits as necessary. Prepares appropriate documents and assist business office duties as needed. Essential Duties and Responsibilities: include the following other duties may be assigned. Answers telephone and either responds to inquiry, directs caller to appropriate personnel. Schedules patients using Advantx with a high rate of accuracy. Provides exemplary customer service; treats patients and coworkers with courtesy and discretion. Greets and directs patients, sales people and visitors. Registers patients by verifying that patient's record is up to date and accurate. Makes appropriate changes in computer system and on patient's chart. Complies with federal and local laws in ensuring patient privacy. Collects payment from patients, applies payments and adjustments to patient accounts in the computer system. Reviews medical records for completeness, assembles records into standard order, and files records in designated areas according to filing systems. Experience/Education * High school graduate or equivalent. * Medical Office Experience Preferred. * Chart preparation experience preferred. * Must have the skills necessary to operate office equipment that are required to fulfill job duties. * Medical terminology and computer experience beneficial * Bilingual preferred. * Good communication skills. Required Skills:

Front Desk Receptionist SUPERVISOR: Customer Service Supervisor STATUS: Non-Exempt duties include a wide range of activities related to providing clerical support to operational and administrative areas. SUPERVISION RECEIVED AND EXERCISED: Operates under the direct general supervision of a Supervisor; the Front Desk Receptionist exercises no supervision over other employees. ESSENTIAL DUTIES AND RESPONSIBILITIES The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. * Ensure documents are accurately filed * Open, sort and route incoming mail; Prepare outgoing mail * Perform variety of administrative and clerical support * Answer telephone, screen and direct calls * Operate office machines including scanners, copiers and fax machines * Assist operational teams with administrative needs * Assist clients and customers at the front desk * May perform daily opening and closing procedures of the front lobby. * Perform data entry into SharePoint, and PHA business system * Provide excellent customer service to participants, landlords, co-workers, clients and vendors * Obtain certification in Housing Choice Voucher Basics within 120 days of employment * Ensure regular attendance and punctuality * Perform other duties as assigned DESIRED QUALIFICATIONS: High School Diploma; Education equivalent to a two-year degree from a regionally accredited institution in Public Administration, Social Science or a closely related field preferred; Alternatively, a minimum of two years of progressively responsible work experience for a public agency, or related work in the social service or community service. Must be able to communicate effectively both orally and in writing; and possess strong computer and organizational skills required to prioritize tasks and demands and consistently to deliver work product on time.

Angel Diaz-Norrman, D.D.S., PA is a periodontist in Miami, FL 33165. We are fast-paced, professional, rewarding and we love our patients. Our work environment includes: Safe work environment On-the-job training Front Desk : We are looking to hire a Spanish and English speaking receptionist with excellent organizational and administrative skills. We are looking for a compassionate and discrete individual with superb time management and record-keeping skills. Top candidates will work comfortably under pressure while multi-tasking in a fast-paced environment and can effectively react to patient emergencies. Receptionist Responsibilities: Greet and attend to patients in person and over the phone. Verify patient insurance benefits Professionally assist doctors, staff, visitors, and patients. Maintain front desk inventory such as supplies, scheduling equipment, and maintenance repairs. Answer all phone calls in a professional and courteous manner. Perform all duties within HIPAA regulations. Maintain confidentiality of all doctor, staff, and patient information. Schedule appointments between doctors and patients. Adhere to policy and procedures during all activates. Assist with admissions/treatment as per agreed protocols. Complete accurate documentation of patient visits. Receptionist Requirements: Fluent Spanish and English (Required) Meticulous attention to detail with the ability to multi-task Strong organizational, administrative, and planning skills Ability to work under pressure and react effectively to emergency situations Ability to use discretion while working with sensitive information Excellent documentation, communication, and IT skills Passionate about healthcare excellence Education High School Diploma required. The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties and skills required of the Team Member so classified. This job description is subject to change depending on the business needs. Job Types: Full-time, Part-time Expected hours: 35 40 per week Benefits: 401(k) matching Health insurance Education: High school Experience: Treatment Coordinator: 1 year (Preferred) Dental Front Desk: 1 year (Preferred) Language: both English and Spanish (Preferred) Work Location: In person

Job Description About the Role Nation Security is seeking a Bilingual Front Desk Receptionist who is professional, organized, and customer-focused. The ideal candidate is fluent in both English and Spanish, able to multitask efficiently, and thrives in a fast-paced, dynamic environment. This position is perfect for someone who enjoys working with people, learns quickly, and takes pride in providing exceptional service. Key Responsibilities Greet and assist visitors, employees, and clients with professionalism and a positive attitude Answer and direct phone calls promptly in both English and Spanish Manage visitor sign-in and follow building security protocols Maintain a clean, organized, and welcoming front desk area Assist with administrative duties such as data entry, filing, and scheduling Assist with onboarding process and data entry Perform other related duties as assigned to ensure efficient office operations Requirements Fluent in English and Spanish (required) High school diploma or GED required; additional administrative training a plus Previous experience as a receptionist or in a customer service role preferred Excellent communication and interpersonal skills Strong organizational abilities and attention to detail Proficient in Microsoft Office and Google Workspace Ability to multitask and remain calm under pressure in a fast-paced environment Quick learner with a proactive and adaptable attitude Professional appearance and demeanor Benefits Why Join Nation Security Opportunities for professional growth and advancement Supportive, team-oriented work environment Competitive pay and on-the-job training If you're dependable, bilingual in both English and Spanish, and ready to contribute to a professional and energetic workplace, we'd love to hear from you! Apply today!

Who Are We: Founded in 2010, Grand Fitness Partners is a leading Planet Fitness Franchisee, owning and operating 92+ locations. We strive to achieve Planet Fitness' mission to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment. Who You Are: All of our Team Members at Planet Fitness share one thing in common - a passion for our amazing brand and a desire to make our members feel welcome in our Judgement Free Zone As an Overnight Front Desk Sales Associate, you will be responsible for providing a superior level of customer service to Planet Fitness members, prospective members and guests while ensuring an exceptional “Judgement Free” experience! Benefits On-Demand Pay Medical, Dental and Vision insurance (full time employees only) Employee perks and discount program Free Black Card Membership 401(K) Plan Savings plan As the Overnight Front Desk Associate you will: Greet members and guests as they enter and exit the club; assisting them with any questions or concerns as they check in. Help to promote our Judgement Free Zone by connecting with members on the club floor, offering assistance and showing support in their fitness journeys while upholding club policies. Resolve member concerns and escalate to a Manager as needed. Answer phones in a friendly manner and assist callers with their inquiries. Perform membership related functions such as sign-ups, contact/billing information updates, cancellations, collecting unpaid balances and transferring memberships. Perform prospective member calls and tours; assessing their membership needs. Execute retail transactions with accuracy and drive sales goals. Regular, consistent cleaning and sanitizing of all exercise equipment and Black Card spa amenities. This includes communal spaces as well as your assigned area. Ensuring restrooms are clean and sanitized, stocked and clutter free by following the routine cleaning schedule. Frequently perform a comprehensive walk of all club areas; quickly fix any safety/policy issues and address cleanliness concerns. Promptly address maintenance and facility concerns such as broken and/or missing equipment (i.e., Dispensers, leaky faucets, fixtures etc.). Requirements What you bring to the table: 6-12 months of experience in a customer service environment is preferred Must be 18 years of age Willing to become CPR/AED Certified (Training provided by Planet Fitness) Basic computer proficiency Ability to lift up to 50 pounds Ability to walk and stand for prolonged periods of time Ability to continuously talk in person or on the phone during shift Will occasionally encounter cleaning chemicals during shift This role is subject to successful completion of a background check, after offer acceptance. All background screens will be conducted in accordance with applicable federal, state and local laws. Salary Description $15.00 Per Hour

Job Description- A valid work permit in the United States is required and mandatory. Hours vary as follows: We look for overnight from 12:00 a.m. to 8:30 a.m. (5 shifts weekly and a 30-minute daily unpaid break). The dress required is semi-formal. Also, it would be mandatory that you speak English. FRONT DESK Hotel Secret Garden Miami Beach

Riverchase Dermatology is Florida's largest and leading premier medical, surgical, and cosmetic dermatology practices. We take pride in delivering the most exceptional patient experience and care. Medical Receptionists are the first point of administrative contact for patients in the office; performing a variety of basic office functions such as greeting, scheduling and checking patients in and out for their appointments. Essential Functions * Adheres to the Water's Edge Mission Statement, Credo and Service Goals, and Values providing exceptional customer service at all times. * Greets and welcomes patients as they arrive for their appointments. * Registers new patients and updates existing patient demographics by ensuring the collection of all necessary documentation for treatment and accurately collects and applies payments of services and products. * Answers the phone while maintaining a polite, consistent phone manner using proper telephone etiquette; directs calls as necessary. * Facilitates patient flow by notifying the clinical staff of patient arrival, being aware of delays, and communicating such with patients and clinical staff, checking patients in and out for their appointments. * Keeps office supplies adequately stocked by anticipating inventory needs and monitoring office equipment. * Learns new products and maintains an accurate inventory of all items. * Ensures a positive experience for each patient through excellent customer service practices. * Verifies patient health benefits with approved health care companies. * Sends out and receives medical records and referrals for patient care. * Keeps reception area clean and organized. * Works in a team environment to accomplish common tasks in a collegial manner. Company benefits include: * Competitive pay * 401(k) * Dental insurance * Health insurance * Life insurance * Vision insurance * Generous paid time off * Ancillary benefits * Employee discounts on services and products Shift: Full Time position. Monday- Friday Day shift.

Job Description HK Salon Miami Beach is seeking a friendly and organized Front Desk Receptionist to join our growing team in Miami Beach, Florida. As part of our successful salon family (20 years in Miami Beach), you'll play a vital role in providing exceptional customer service. Responsibilities: Greet clients Schedule appointments Answer phone calls Manage inventory Qualifications: Strong communication skills Organized and efficient Experience preferred, but not required

Nova Medical Services is looking for a reliable and personable Full-Time Medical Receptionist to join our team in the Kendall area. This position is vital to the smooth operation of our medical office, ensuring that patients receive exceptional service and that administrative tasks are handled efficiently. The ideal candidate will be highly organized, professional, and have a passion for customer service in a healthcare setting. Key Responsibilities: Greet and check-in staff/ client upon arrival in a friendly and professional manner. Order office supplies bi-weekly and ensure inventory levels are stocked and maintained. Oversee the reservation and scheduling of the conference room for meetings, ensuring proper setup and availability. Maintain a clean, organized, and welcoming reception area. Perform general administrative tasks, including filing, receiving mail, and handling incoming shipments, such as packages from vendors (e.g., Amazon). Support office staff and leadership with other duties as needed. Qualifications: High school diploma Previous experience in a medical office or healthcare environment is preferred,but not required. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal skills, with the ability to work well with patients, staff, and medical providers. Ability to handle sensitive and confidential information with discretion. Proficient in basic office equipment (phones, computer systems) and office software (Microsoft Office). Bilingual in English and Spanish is a plus. Positive, patient-focused attitude and a willingness to learn in a healthcare setting. Schedule: Full-time position. Monday through Friday, 8:30 AM to 5:00 PM If you are passionate about providing outstanding service and thrive in an administrative role, we encourage you to apply for this Receptionist position! Benefits: Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance 401K Aflac Work Location: In person This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. No Third Party Agencies or Submissions Will Be Accepted. Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

Join Our Team as a Front Desk Administrator We're a team of A-players. If you're passionate about being the welcoming face of a dynamic team and eager to make a meaningful impact every day, we want to hear from you! Are you organized, detail-oriented, and great at creating positive first impressions? Do you thrive in fast-paced settings where your multitasking skills shine? Join us as the friendly face of our firm, welcoming clients warmly and keeping everything running smoothly from spotless offices to perfectly prepared Conference Rooms. If you're ready to bring your energy, focus, and positive attitude to a dynamic team, we want you! Compensation: $20 - $23 DOE Schedule: 8-hour shift (Monday to Friday) Work Location: In person (Not Remote) Benefits: Gym Reimbursement 401(K) Matching Health Insurance Vison Insurance Dental Insurance Disability Insurance Life Insurance Paid Holidays Paid Time Off (PTO) Elite Package Program Bonus Program Referral Bonus To Apply: We're excited to welcome a dedicated, detail-oriented, and enthusiastic Front Desk Administrator to our team! If you're passionate about creating positive first impressions and ready to bring your skills to a supportive, dynamic environment, please send your resume and a cover letter highlighting your expertise. We can't wait to see how you'll contribute to our success! Greet and assist clients and visitors, providing information and directing them to the appropriate personnel. Answering Law Firm inbound calls by the 2nd ring and assisting or redirecting as appropriate. Maintain an organized and presentable front desk and reception area. Perform administrative duties such as data entry, filing, making copies, or printing any documentation as tasked by the legal team. Prepare consult books and any additional documents for Attorneys one day before meetings. Remind clients 3 days before their scheduled Hearing. Communicate with staff via emails, texts, and posted reminders for events, and any notifications needed. Ensure Conference Rooms are neat and ready for client meetings. Coordinate Front Desk coverage by other team members if you must step away. Calendar calls include confirming, rescheduling, and canceling calls. Schedule appointments, manage calendars, and coordinate meetings for staff as needed. Replenish supplies inventory by entering weekly order requests, ensuring timely restocking. Prepare retainer folders with required materials in advance for Case Managers and maintain a supply on hand. Review and update the Family Law Grid with the last date of client update and notify attorneys of missing updates. Print and deliver Intake Questionnaire to Attorneys for Free Consults. Print and deliver a daily calendar for attorneys. Process, upload, and file legal mail. Update approved time off request forms in the Firm Calendar and send email confirmation to appropriate parties. Open New Client Case Files daily and on time, based on the Urgency time limit. Complete assigned Dockets checks and distribute accordingly. Ensure all case files are indexed and delivered to the attorney for the hearings 6 weeks prior to the hearing date. Enter all your time into the case management system before leaving the office at the end of the day. Support special projects, events, and other operational tasks as assigned. Always maintain the confidentiality of sensitive information. High school diploma or equivalent. 1-2 years of experience in office administration or other related fields. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software. Excellent verbal and written communication skills. Strong organizational skills and diligence; ability to multitask and prioritize effectively. Professional demeanor and a commitment to providing exceptional customer service. Strong typing and computer skills. Prompt and dependable in task execution, and the ability to work both independently and as part of a team. Must be able to pass pre-employment screening (background). Proficient in English and Spanish with the ability to communicate effectively in diverse professional contexts.