Secretary jobs in Concord, NH

Coordinate the scheduling, notify customers of upcoming on-sites, email requests for information as needed, monitor email correspondence, publish an accurate status of each onsite event, and maintain a yearly calendar. This candidate will learn all aspects of processing calibration documents for both on-site and in-house calibrations, and must be willing to cover other positions when needed. Applicant must be a team player, who will be part of our customer service staff, utilizing our internal computer system and assuring customer satisfaction. Education and Requirements: Education - High school or equivalent Experience - Previous office experience required Must have excellent interpersonal and communication skills Must be organized and able to multi-task Must have excellent computer and/or Microsoft Office skills Must be proficient in Excel Generous benefits package including Health, Dental, Life and ADD insurance and 401K plan. Job Type: Full-time, 5 days per week (Monday-Friday) Expected hours: 40 per week All work performed at our Billerica, MA facility (no remote) Schedule: 8 hour day shift, Monday to Friday Starting rate: $23 - $25 per hour

Job Advertisement The City of Keene's City Manager and Mayor's Office is looking for a detail-oriented professional with strong organization skills who is able to multitask while using technologies to support excellent public relations and customer service to join their team as an Executive Secretary! This position will work under the City Manager and will provide executive management support by performing a wide range of complex and confidential administrative duties for both the City Manager and Office of the Mayor. The Executive Secretary will support the coordination of activities between the City Manager and City departments external and internal committees business and not-for-profit leaders citizen groups residents and officials from both the state and federal government. Specific duties include but are not limited to managing document retention and workflow for both the City Manager and Mayor and supporting electronic record management systems related to the City Manager's functions. The Executive Secretary assists in the development and implementation of new or updated administrative directives manages communications by screening and directing calls or queries as appropriate and receives complaints resolves problems within authority and makes referrals to other available sources of information. This position also schedules appointments and coordinates meetings for the City Manager and Mayor and composes and edits correspondence and various reports internal and external communications and assists in the compiling of City publications. Other duties include maintaining calendars of City events and community activities posting notices and press releases monitoring important deadlines for senior leadership performing payroll time entry for City Manager direct reports and serving as the Staff Liaison to the Partner City Committee! The ideal candidate will be able to respond to rapidly shifting and competing priorities to support both busy offices! The ability to maintain confidentiality is a must! About the City of Keene A friendly and vibrant college town with over 23000 residents Keene is a vital part of this southern New Hampshire area. As the hub of Cheshire County the Keene community places a high value on environmental sustainability locally sourced food and products and historic preservation. You'll find the best characteristics of small city living here with a thriving downtown area which offers shopping restaurants the arts farmer's markets a growing food co-op festivals events and live theaters. If you prefer to stay busy with outdoor recreation opportunities there are many green areas parks ponds and lakes in the area as well as a vast trail system for biking hiking snowshoeing and snowmobiling. With convenient access to Interstate 91 many popular ski areas are within close proximity as well. Keene is a welcoming area with something for everyone including sports leagues for youth and adults (such as an adult softball league rugby and ice hockey). We even have our very own collegiate baseball team the Keene Swamp Bats which we welcome to the area every summer! The City offers a variety of public and private education opportunities for students in kindergarten - grade 12. We are also home to Keene State College which is ranked by U.S News and World Report as a top regional college as well as River Valley Community College and a private graduate school Antioch University of New England. Your healthcare needs will be covered by Cheshire Medical Center which is part of the Dartmouth-Hitchcock Health system. Cheshire is the area's largest health care provider and a leading employer with numerous satellite locations. The City offers a diverse economy which includes a spectrum of everything from family-owned companies to global industry leaders. It is a great place to live learn work and play for families and professionals! Education and Experience A Bachelor's degree; or an associate's degree in office management or a related field plus 3-5 years of office administration or management experience; or equivalent combination of education and experience. The ideal candidate will be proficient using email scheduling and word processing software including advanced document formatting templates and mail merge. Compensation and Benefits The pay range for this position is $28.83- $35.92 per hour. Starting pay will be based on qualifications and prior experience. This position will also receive an attractive benefits package which includes low deductible/low-cost health insurance low-cost dental insurance and other benefits such as life disability defined benefit retirement paid time off including vacation days personal days and sick days and more! Ready to apply? As part of the application process you are required to upload your resume and cover letter where indicated. Confirmation that your application has been received will be sent via email. This position will be open until filled and the first review of applications will be on Monday June 17th. Job Description: Executive Secretary.pdf The City of Keene is an Equal Opportunity Employer. Advertisement Executive Secretary.pdf

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8 am to 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3071 Fitchburg Primary Care This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem relat Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. ed priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

Job DescriptionDescription: The Medical Administrative Professional team is responsible for timely and courteously answering patient calls daily. As the front lines of Granite State Gastroenterology, your professionalism and attention to detail are of paramount importance. You will be required to demonstrate excellent organizational skills as well as the ability to perform well in stressful situations. Your position requires knowledge of healthcare system operations. You will need to remain consistent in your workflows, capture and update patient insurance and demographics as necessary. Additionally, you will manage and maintain the upkeep of key responsibilities in the EMR and navigate communications with other teams within the practice. This team will report directly to the Practice Operations Manager. Requirements: Under the direct supervision of the Practice Operations Manager, and within established policies and procedures, the team performs the following essential functions: Has full knowledge of the use of the Athena System as it relates to their position Schedule patient services capturing necessary information to complete registration and ensure correct billing Answers telephones in a professional and courteous manner and schedules appointments efficiently and accurately when needed Transfers calls when appropriate through various channels Utilizes Klara for “text” communications Fills providers' schedules appropriately Prioritizes multiple responsibilities by utilizing time management. Adheres to office policies and protocols Interacts and communicates professionally with co-workers. Always maintains patient confidentiality, in accordance with HIPAA. Performs all similar or related duties as assigned or requested. Education: HS diploma or GED equivalent. 1-2 years related work experience in physician practice setting preferred Strong focus on patient satisfaction and quality care Proficiency in using an Electronic Medical Record

Full-time Description At AXLE Funding, we are car people that understand your business. Founded in 2006 and headquartered in Dallas, Texas, we have a local footprint in all of the markets we serve and help thousands of car dealers purchase inventory easily. Our goal remains to deliver the best services nationally with a local presence to our faithful dealers. The success and growth of our customer, the dealer, will always remain our biggest achievement. We started our journey with a mission to revolutionize the way car dealers finance their inventory. Since then we have expanded our business by keeping a constant focus on providing superior service to our dealers and the challenges they face. Our staff's deep expertise in working with dealers and truly understanding their business delivers tremendous value and differentiates AXLE Funding. Floorplan Specialist will facilitate, reconcile and audit the floorplan inventory of its customers which includes: Customer service, dealer communications, collections, title control and sales promotion. Responsible for: Provide efficient and courteous service to all customers at all times. Always exhibit ‘hands on' and direct approach with customers. Work well independently as well as a team player. Timely communication of issues that may be deemed as detrimental to the success of operations to Management. Develop a thorough understanding of policies, processes and procedures relative to the floorplan industry. Daily reconciliation of floorplan accounts. Strong understanding of title processing and title management Prepare and review status reports for internal management and dealer customers. Maintain accurate dealer and floorplan industry contacts at all times. Performs other duties as necessary. Requirements Education: Experience in the automotive finance industry or consumer/commercial lending industry. Experience: Computer Proficient Skills: Should be highly organized, self motivated and self disciplined. Highly customer service orientated. Requirements: Must be at least 21 years of age Must possess a valid driver's license Must be able to read, write and speak English fluently. Salary Description $18-$21/hour

Benefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Parental leave Training & development Tuition assistance Service Admin needed for full-time temporary assignment in Nashua, NH paying $23-25/hr. This is a great opportunity to get a foot in the door with a growing company that has a history of hiring temp staff permanently and offers generous benefits, advancement opportunity and more! Position Duties: Takes phone calls and email requests for setting up RMA's, update requests, etc. for both service phone/email and individuals. Set up RMAs for repairs and exchanges - process and follow up on exchange sales orders. Quoting Customer and follow up with customer on quotes that are still estimate pending. Keep track and follow up on Backordered parts - push through when parts are received in from the factory. Estimate approved/denied filter or WIHR. Push through quote approval, archive quote and SOM sales order. Order parts if needed. Update RMA status accordingly. Close completed RMA's and either ship back to customer or put into exchange stock. Generate green ship doc to print & put in traveler with unit or yellow status sheet for exchange stock. Follow up on all aging issues. Estimate to customers/Estimate Approved/Estimate Denied Backordered Parts Rental tracker (for periodic billing) Awaiting Receipts (pending core returns and units not sent for repair) In Inspection/Inspected/In Rebuild (follow up if more than a week) Service Review Hold (follow up with needed items to push call forward) Quality Hold Review/Complete (follow ups) Pending Scrap/rebuild/inspection/return without rebuild (follow ups) Compensation: $23.00 - $25.00 per hour Our History2006The Bedford NH office opens and Staff Hunters begins working with more and more clients in the greater Manchester marketplace. The personalized approach, consistency and high quality control creates a distinct competitive advantage in a market where fast growth at any cost is the norm. 2008Ari joins the Bedford office of Staff Hunters to focus on building a Senior-level Finance practice in Southern, NH and Northern, MA. 2013Sara opens the Administrative practice in Bedford and makes an immediate impact in the scope and depth of the recruiting and placement in the office. 2015The Bedford office grows and Tony makes plans to transition toward retirement. Raven Ridge is founded and acquires the Bedford location. The office expands and moves to a larger space in Bedford, NH. Payroll and billing operations move to the Bedford office. Growth and change create new business partners and new relationships; both internal and external. 2016A banner year for finding great team members! Dennis joins the Technical / Engineering group, assisting in the growth of the business. Kassey joins the Administrative team offering expertise in the Administrative and Human Resources job market. 2020Ashlee joins the organization to head up administrative operations in charge of payroll and billing.

WinnCompanies is searching for an Administrative Assistant to join our team at Squire Village, a 379-unit affordable housing and tax credit community located in Manchester, CT. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that the pay range for this position is $16.83-$20.39 per hour dependent on experience. Additionally, the selected candidate will adhere to the following work schedule: Monday through Friday, from 8:00AM to 5:00PM. Responsibilities * Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. * Support team members with accurate, timely expense reports and detailed travel arrangements. * Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) * Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). * Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. * Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. * Complete special projects as needed. Requirements * Less than 1 year of relevant work experience. * Basic familiarity with computer systems and web-based applications. * Strong organizational and multitasking skills. * Excellent written and verbal communication skills. * Experience with travel coordination and expense reporting. * A welcoming, can-do attitude and a professional presence. Preferred Qualifications * High school diploma or GED equivalent. * Proficiency in Microsoft Office (ex. Excel, Word, Outlook, PowerPoint, etc.). * Bilingual in English and Spanish is required. * Prior knowledge with property management software's (ex. OneSite). * LIHTC and PBS8 experience is preferred but not required. $16.83 - $20.39 an hour Our Benefits: Regular full-time US employees are eligible to participate in the following benefits: * Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday) * 401(k) plan options with a company match * Various Comprehensive Medical, Dental, & Vision plan options * Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution * Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance * Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions) * Tuition Reimbursement program and continuous training and development opportunities * Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options * Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!) * Flexible and/or Hybrid schedules are available for certain roles * Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families * To learn more, visit winnbenefits.com Why WinnCompanies? A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives. A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace. A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members' career growth and professional development. A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we're committed to celebrating and uplifting our team members. About Us: WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success - 4,300+ team members working together to create the best possible living communities in 27 states, Washington, D.C., and Puerto Rico. Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there's a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day. If you are a California Resident, please see our Notice of Collection here. Salary will vary based on job responsibilities and scope, geographic location, candidate's relevant experience, and other factors. Current Winn employees should apply through this internal link.

Job Summary: The Administrative Assistant to the Director of Special Services is responsible for possessing or gaining general knowledge of Special Education and 504 processes, procedures, rules, and regulations to assure the efficient and smooth operation of all activities within the Special Services Department. Essential Duties and Responsibilities: Greets visitors, and responds to or directs telephone/email inquiries Monitors the Central Office door security system, as needed Assembles, inputs, and disseminates data utilizing a variety of mediums (database, spreadsheet, word processing, web-base, paper and other systems) to support the work of the Special Services Department Organizes and maintains an accurate and efficient filing system for the department with the attention to detail Manages and maintains special services student data and files Assures completion of IEP packets, including revisions and amendments Maintains DocuSped database and appropriately transfers and confirms receipt of import/export of student files between District case managers Prepares a variety of reports for local, state, and federal compliance including Child Count Report and Exited Child Count report within the timeframe required Assists in the development of the departmental budget(s) Manages specific budget accounts to include purchase orders, budget transfers, and budget balances Communicates with vendors, including consultants and contractors, as needed Schedules and arranges appointments and meetings as needed Prepares mailings as needed Assists in arranging conference and meeting registrations and travel arrangements as needed Shares in sorting and distribution of incoming and outgoing mail for the Central Office Responds to inquiries from employees and community at large, with knowledge of general policies and procedures and awareness of need for confidentiality of staff and student information Prepares and disseminates correspondence, reports and grant procurement documents Uses office equipment including, but not limited to a computer and software programs for Special Education Maintains an inventory and orders needed office and other requested special needs supplies Maintains an inventory of District Special Education forms Manages the purchasing process, to include requisition, ordering, receiving, verification and invoice approval by Director Maintains a directory of Special Services staff Distributes compliance information and documentation as needed Assists with vacancy requests for Special Services staff and assists as necessary in the hiring and onboarding processes Assists Director of Special Services with the end of year teacher checkout Assist in coordination of training for Special Services staff as needed Coordinates scheduling of student transportation needs Assists with planning and administration of the Extended School Year program (summer programs for Special Services students) Supports the Special Education Coordinators as needed Maintains confidentiality in all aspects of the job in accordance with federal, state, and Springfield School District requirements Manages multiple tasks and priorities with frequent interruptions Communicates both orally and in writing, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds Promotes and follows Agency of Education policies, District policies, and building and department procedures Recognizes the importance of safety in the workplace, follows safety rules, practices safe work habits, utilizes appropriate safety equipment and reports unsafe conditions to the appropriate administrator Performs other duties as assigned

Under the supervision of the Director of Behavioral Health the BH Administrative Assistant's primary responsibility is supporting the administrative needs of the patients and the staff of the BH Department. Essential Duties and Major Responsibilities Front desk & call center cross coverage when needed/floating Floating to other sites to get to know providers Helping with referral list - new patient packets & registering new pts, making calls to new referrals, Provider transfer requests Transcranial Magnetic Stimulation (TMS) & other insurance authorizations Shadowing schedules for interns and psych students · Demonstrates understanding and commitment of the health center mission. · Demonstrates understanding and commitment to the established CHC Values and Standards. · Performs other job-related duties as required or assigned. Minimum Qualifications: High School Diploma or GED required Four (4) years similar experience similar to a medical office environment preferred Bilingual in English/Spanish and/or English/Hmong s plus Computer skills for accurate data entry Knowledge of basic medical terminology Demonstrates team work skills Demonstrates excellent customer service Effective written, verbal, and telephone communication skills Demonstrated interpersonal relationship skills Demonstrated proficiency in reading, writing and speaking in English Demonstrated ability to work in a fast paced medical office environment preferred Competencies: Individual departments may develop competencies which will be communicated and maintained through CHC's performance evaluation system. Supervision Exercised: None Environmental Working Conditions: The environment is a normal office environment of a busy Community Health Center. Physical and Mental Requirements: The physical and mental demands are representative of those that must be met by an employee to successfully perform the essential duties of this job with or without a reasonable accommodation. Normal visual acuity and standard clerical dexterity to operate computers, printers, photocopiers, and fax machines; moderate walking, standing, reaching, and stooping in order to accomplish everyday office tasks required.

Salary: 20-25 ROLE: The Administrative Assistant shall be responsible for completing a variety of clerical and administrative tasks that mainly focus on the finances of the organization. This role works closely with the accountant and may receive work and direction from the Executive Director and the Administrative Director. RESPONSIBILITIES: Provide general administrative and clerical support Responsible for essential tasks relating to Accounts Payable and Accounts Receivable as directed by the Executive Director and in accordance with MPSs accounting policies and procedures Attend Finance Committee meetings and full Board meetings as assigned; take meeting minutes, as needed Maintain subsidiary accounts by verifying, allocating and posting transactions. Make bank deposits as needed Maintain, reconcile, and report on the petty cash fund Notify senior staff of any accounting errors Assist Executive Director and Administrative Director, as needed Maintain staff meeting minutes Assist colleagues with technology issues as necessary Order office supplies, printer toner and paper, maintenance supplies, and office technologies according to existing purchasing procedures as needed Represent MPS at community meetings and/or events as assigned Attend appropriate meetings and trainings as directed and required Maintain strict confidentiality of information Maintain safe and clean work areas Manage Member Suggestion Box Other job functions as assigned by the supervisor or Executive Director that are not specifically described in this job description QUALIFICATIONS: Possess a minimum of Associates degree from an accredited Institution of Higher Learning or its equivalent in relevant experience 2 years of work in the field equals 2 years of education Excellent computer skills, including proficiency with Microsoft Suite Previous experience with accounting software like Quickbooks and possess bookkeeping skills Ability to take accurate meeting minutes Familiarity with filing systems, and ability to file documents in their appropriate physical and electronic locations Effective oral and written communication skills Possesses knowledge, understanding, experience, and sensitivity to the issues facing individuals with mental health challenges Ability to model and practice peer support or willingness to receive training Ability to handle conflict, uncomfortable situations, and confidentiality with professionalism Ability to take initiative, be creative, flexible, and work independently and with a team PREFERRED SKILLS: Three (3) years of personal and/or professional experience working in a clearly related field, such as mental healthcare, residential care, substance recovery facilitation, community aid, etc. Intentional Peer Support (IPS) training, Wellness Recovery Action Plan (WRAP) training, and Whole Health Action Management (WHAM) training, or other peer support training ADDITIONAL NOTES: At Monadnock Peer Support, every staff member brings personal experience with mental health, and that shapes the support given to other peers. MPS offers non-clinical peer support for individuals in distress or moving forward after a mental health crisis. This role helps keep our space safe and welcoming so people can focus on healing and growth in their own way. MPS is committed to cultivating and preserving a culture of inclusion and connectedness. We can grow and learn better together with a diverse team of employees.

Job Description Black Moose Chimney and Stove, LLC in Antrim, NH is looking for a full or part time office support position/bookkeeper assistant. WHY YOU SHOULD JOIN OUR TEAM We are a distinguished company that invests in our employees in a variety of ways. This position will earn a competitive wage of $20-$23 per hour. Our office team enjoys great benefits, including health insurance, Aflac, paid time off (PTO), a flexible schedule, paid training, education, company-provided tools, a fun work environment, company events, and a company shooting range! We also make it easy to apply for this position with our initial quick mobile-optimized application. If we have your attention, please continue reading about this bookkeeping opportunity! We are considering both full and part time positions. ABOUT BLACK MOOSE CHIMNEY AND STOVE, LLC As a family-owned business since 2009, we have been providing professional chimney service, inspection, and repair to customers of Antrim and the surrounding areas. In addition to our chimney sweep services, we're also New Hampshire's best and most unique choice for quality wood and pellet stoves. Our caring staff is what sets us apart from our competition. To show our appreciation, we offer excellent pay, great benefits, and a positive, laid-back work environment! ARE YOU A GOOD FIT? Ask yourself: Do you enjoy being highly organized and good with numbers? Can you self-initiate tasks and work hard to get them done? Can you dive into new software programs and become an expert? Are you dependable and trustworthy? If so, please consider applying for this bookkeeping position today! YOUR LIFE AS AN OFFICE SUPPORT/BOOKKEEPING ASSISTANT In this position, you are an essential part of our business. You come to work eager to ensure that receipts and numbers are entered correctly. Throughout the day, your knowledge of our office software is put to good use as you keep past, present, and future jobs coordinated. You also perform budget entry and analysis as well as basic job costing. No detail, no matter how small, gets past you. You enjoy diving into our software system to maximize its functionality. In addition, you keep an ear out for the phone. Using your excellent customer service skills, you listen carefully to any concerns our clients might have, address them with warm professionalism, and schedule appointments. Your friendly manner is one of the reasons our clients like doing business with us, and you enjoy making them happy. Seeing our office function well gives you a deep sense of satisfaction. It feels great to be part of a successful team! WHAT WE NEED FROM YOU High school diploma 2+ years of experience in an office environment Experience with QuickBooks, Housecall Pro (our software), and/or bookkeeping preferrable. Above average data entry and computer skills. Ability to maintain a professional appearance and demeanor A talent to problem solve, learn, and build systems. If you can meet these requirements and perform this accounting job as described above, we would be happy to have you as part of our office team! Job Posted by ApplicantPro

Job Description We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Note: online applications accepted only. Schedule: Full time; Monday through Friday, hours may vary. Second shift. One Saturday shift per month may be required. More details upon interview. Requirement: Two to five years of prior janitorial or custodial experience is preferred. One to two years of prior supervisory or lead experience is preferred. Pay Range: $25.00 per hour to $28.00 per hour. ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1475180. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. Associates at ESFM are offered many fantastic benefits. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. About Compass Group: Achieving leadership in the foodservice and facility management industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. ESFM maintains a drug-free workplace. ESFM

Summary: Provide administrative and financial management support to the assigned programs including processing accounting transactions, coordinating human resources processes, representative payee processes, and managing the business office. Why Work for SMOC? Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees. Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees. 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees. Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Ensure the financial, accounting, and administrative aspects of the assigned programs are operating in compliance with all federal, state, and local funding requirements, as well as, agency policies and procedures. Manage the agency's bank deposit process including entry into the accounting database, if required, and submission of required forms to A&F. Process accounts receivable including rental collections, donations, rep payee reimbursements and grants and contracts revenue. Manage all aspects of the division's accounts payable invoicing process as required by A&F including coding and submission to A&F. Collect rent from an assigned tenant. Ensure coordination, effective communication and reconciliation with SMOC Housing as appropriate. Coordinate recruiting for open positions; perform new hire orientation including the collection of paperwork and submission to HR; process volunteer and intern paperwork. Review and reconcile the division's timesheets, time-off balances, etc., and submit to Payroll on a timely basis. Manage the petty cash fund. Coordinate and process purchase orders, expense reports, and stipend program payments through A&F. Assist as needed in Agency audit. Maintain accurate records/files and process paperwork in accordance with agency policies and timeframes. Provide support to the Director and Program Directors on various initiatives and tasks as required. Manage all financial aspects of Social Security Payee program within expectations laid out by SSA. Engage all clients by understanding and addressing their needs whether within or outside the scope of the specialty. Attend & participate in team meetings and communicate effectively with clients and staff in other specialty areas. Ensure compliance with program/department, agency, and/or funder requirements, as well as, SMOC policies & procedures. Other duties as assigned. Knowledge and Skill Requirements: High School diploma required; Associates degree in Business Management / Administration or Accounting desired Minimum 3 years prior experience in office management required Must be able to work independently as well as part of a team Strong verbal and written communication skills Basic accounting skills required Knowledge of Quickbooks and other accounting software preferred Highly organized, detail-oriented and able to manage time effectively Must be proficient in Microsoft Office and database systems Organizational Relationship: Directly reports to Component Director. Direct reports to this position are none. Physical Requirement: Must be able to ascend and descend stairs. The position requires prolonged periods of sitting. Working Conditions: Administrative Assistant will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. Remote Work Option: Remote work is permissible in some positions at SMOC depending on the key functions and responsibilities. The Administrative Assistant position is eligible to work from home 0-20% of the week in scheduling coordination with the department manager. Monday through Friday: 8:00AM - 4:00PM. Includes a 1 hour unpaid lunch break. 35 Hours per week.

Job DescriptionBenefits: Competitive salary Free uniforms Opportunity for advancement Benefits & Perks Competitive hourly pay (based on experience) Paid Time Off (vacation & sick days) Career growth opportunities within a fast-growing plumbing & HVAC company Ongoing professional training and mentorship Supportive, team-based culture everyone wins together Job Summary Armory Plumbing Inc. is a growing plumbing and heating company serving Middlesex and Essex County, MA. Were looking for a dependable and organized Administrative Assistant to become the backbone of our office operations. This position plays a key role in keeping our business running smoothly ensuring customers are communicated with promptly, technicians are scheduled efficiently, and office operations (such as permits, accounting, and documentation) are handled with accuracy. The right candidate will be organized, reliable, and motivated to grow with us. At Armory Plumbing, we believe in promoting from within this position can evolve into an Office Manager or Operations Coordinator role as the company expands. Core Responsibilities Customer Communication: Answer calls, texts, and emails while providing friendly, professional service to every client. Scheduling: Manage technician schedules, route jobs efficiently, and update customers through FieldPulse CRM. Follow-Ups: Handle quote approvals, service reminders, and payment follow-ups. Office Operations: Prepare and file permits, organize job folders, and ensure digital records stay up to date. Accounting Support: Assist with QuickBooks entries, invoicing, and expense tracking. Reporting: Provide weekly updates to management regarding job flow, open estimates, and scheduling efficiency. Team Collaboration: Work closely with the owner and field technicians to ensure daily operations stay on track. Qualifications High school diploma or GED required; Associates degree or administrative certification preferred 1+ year of administrative, dispatcher, or office support experience (construction, plumbing, or HVAC industry preferred) Excellent communication and interpersonal skills must be comfortable speaking with customers daily Strong computer and organizational skills (Microsoft Office, FieldPulse, or similar CRM systems) QuickBooks experience is a major plus Detail-oriented, dependable, and proactive with time management Positive, team-oriented attitude with a drive to learn and grow About Armory Plumbing Inc. Armory Plumbing Inc. is a locally owned and rapidly growing plumbing and heating company built on integrity, craftsmanship, and customer satisfaction. We specialize in same-day plumbing and heating solutions, boiler replacements, and water heater installations all backed by a 2-year labor warranty on every job.

Job Description The Provincial Administration Office in Washington, DC is seeking a P rovincial Executive Assistant to provide administrative service support to the Provincial Superior and Provincial Leadership Team. Position Title: Provincial Executive Assistant Position Status: On-Site, Exempt/Full-Time in either Belleville, IL, San Antonio, TX or Tewksbury, MA This position provides administrative services support to the Provincial Superior and Provincial Leadership Team as well as to 200 plus Oblates located across the United States and overseas. In addition to typing, filing and scheduling, the Executive Assistant performs preparing and management of correspondence, prepares meeting agendas and materials; serves as recording secretary for council meetings and other meetings as needed; coordinates and manages statistics and databases; maintenance of religious personnel, corporate and canonical records. Regularly communicates with a diverse group of external callers as well as internal contacts at all levels of the organization. Working to provide official Vatican documents to and from Rome as needed by the general's secretary. Independent judgment is required to plan, prioritize and organize the workload. Coordinates the work and productivity of the USP Office Managers and the local administrative support staff. Collaborates on projects initiated by the Provincial and/or the Leadership Team. Disseminates highly confidential and time sensitive materials. Prepares routine and advanced correspondence including letters, memoranda, and reports. Serves as executive liaison to the Provincial Council. Work Hours: Monday through Friday 8:30 am to 5:00 pm, position is required to be in the office Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Education and Experience: College degree with 5 years of previous executive assistant experience. Must pass background check and pre-employment drug testing

WHO WE ARE Founded in 1959 by Ed Miller near Chicago, Prince Industries has grown from a one-man shop into a global manufacturing partner. With seven facilities across the U.S. and China, we serve industries from hydraulics to aerospace, handling everything from just-in-time components to high-volume assemblies. At Prince, we don't just make parts-we solve complex supply chain challenges. We are a strategic partner, focused on helping clients improve products, reduce costs, and simplify operations. Certified to ISO 9001:2015, ISO 13485, and AS9100 standards, we combine quality, innovation, and growth-minded thinking to deliver real value. JOB SUMMARY The Administrative Specialist is a detail-oriented and tech-savvy team player supporting both production and quality operations through the effective use of our ERP system (Epicor) and adherence to AS9100 standards. This role is key in tracking labor and part flow, maintaining compliance documentation, and assisting with internal audits and inspections. This position also provides critical backup coverage across departments during vacations or absences. ESSENTIAL DUTIES AND RESPONSIBILITIES * Track and validate labor transactions and job time reporting * Perform data entry into the Prince ERP system including but not limited to quote preparation, part maintenance and part production tracking. * Administer Process documentation * Support quality assurance initiatives and documentation accuracy * Works effectively with all department personnel and co-workers in a cooperative manner. * Assist with communication between departments and customers regarding work order and part delivery status * Ability to communicate effectively both in oral and written form and interact appropriately with all levels of the company and customers. * Provide vacation or absence backup coverage for key shop and admin roles * Additional responsibilities assigned by supervisor may include special projects to meet production needs.

The Administrative Assistant greets visitors entering the agency, ensures that visitors are logged in and out and answers incoming calls to the main phone line. This role is responsible for completing administrative tasks such as copying, scanning, filing paperwork, accepting and distributing mail. Responsibilities (include but not limited to): * Maintain a professional representation of the agency by always welcoming clients and visitors with positive communication skills. * Provides administrative support in activities such as scanning and filing of completed client paperwork and copying of client documentation upon request. * Act as contact for anyone outside the agency by answering phone calls and directing them appropriately. * Use proprietary software for client management (will train) * Other duties as assigned based on agency needs. Qualifications * Must possess excellent verbal and written communication skills (bilingual proficiency preferred). * Superior customer service skills required. * Background Record check will be completed prior to employment. * Ability to work effectively with and meet the needs of people from a wide range of backgrounds, identities, cultures, nationalities, and languages that make up the rich complexity of Child Care Circuit, including its employees, partners in the community, and clientele. Supervisory Responsibility: None Travel: None Work Environment: This job operates in a professional office environment and uses standard office equipment, such as computers, scanners, phones, photocopiers, filing cabinets, and printers. The Community Group participates in the E-Verify program to determine the immigration and work-eligibility status of prospective employees. Please refer to the Notice of E-Verify Participation and the Right to Work documents for more information. The Community Group is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

Admin Specialist needs 1+ years experience Admin Specialist requires: Data entry Administrative experience Interpersonal skills Handle inbound Lien questions Make outbound calls to customers along with some data entry tasks Strong organizational skills. ... Communication skills. ... Interpersonal skills. ... Experience with technology and software. ... Problem-solving skills. ... Attention to detail. ... Customer service skills.

Job Description The Administrative Assistant performs diverse administrative responsibilities for various levels of staff within the company. This position coordinates various projects and prepares reports and information which may be of a highly confidential and critical nature, supporting the goals of local management, and of CorVel. This is an onsite role with WFH potential with work equity. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Answers phone calls Handles inquiries appropriately May open, read, prioritize, route and distribute incoming mail or other materials May coordinate, schedule, and maintain event calendars, including travel arrangements, customer appointments, meetings, conference calls, and room reservations Organizes and maintains document storage May create and prepare presentations, memos, reports, correspondence and miscellaneous projects May assist in basic accounting functions Additional duties as assigned KNOWLEDGE & SKILLS: Excellent written and verbal communication skills Ability to work on several concurrent tasks and prioritize workload with minimal direction Ability to identify, analyze and solve problems Intermediate ability to utilize Microsoft applications Strong interpersonal, time management and organizational skills Ability to work both independently and within a team environment EDUCATION & EXPERIENCE: High school diploma or equivalent, college degree preferred 1 - 2 years' experience in administrative support roles PAY RANGE: CorVel uses a market based approach to pay and our salary ranges may vary depending on your location. Pay rates are established taking into account the following factors: federal, state, and local minimum wage requirements, the geographic location differential, job-related skills, experience, qualifications, internal employee equity, and market conditions. Our ranges may be modified at any time. For leveled roles (I, II, III, Senior, Lead, etc.) new hires may be slotted into a different level, either up or down, based on assessment during interview process taking into consideration experience, qualifications, and overall fit for the role. The level may impact the salary range and these adjustments would be clarified during the offer process. Pay Range: $13.08 - $19.90 per hour A list of our benefit offerings can be found on our CorVel website: CorVel Careers | Opportunities in Risk Management In general, our opportunities will be posted for up to 1 year from date of posting, or until we have selected candidate(s) to fulfill the opening, whichever comes first. ABOUT CORVEL CorVel, a certified Great Place to Work Company, is a national provider of industry-leading risk management solutions for the workers' compensation, auto, health and disability management industries. CorVel was founded in 1987 and has been publicly traded on the NASDAQ stock exchange since 1991. Our continual investment in human capital and technology enable us to deliver the most innovative and integrated solutions to our clients. We are a stable and growing company with a strong, supportive culture and plenty of career advancement opportunities. Over people working across the United States embrace our core values of Accountability, Commitment, Excellence, Integrity and Teamwork (ACE-IT!). A comprehensive benefits package is available for full-time regular employees and includes Medical (HDHP) w/Pharmacy, Dental, Vision, Long Term Disability, Health Savings Account, Flexible Spending Account Options, Life Insurance, Accident Insurance, Critical Illness Insurance, Pre-paid Legal Insurance, Parking and Transit FSA accounts, 401K, ROTH 401K, and paid time off. CorVel is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. #LI-Onsite