Administrative coordinator jobs in East Point, GA

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

The Administrative Specialist I position at the Water System's Stormwater Management Division's Operations Section is critical to the efficient processing of drainage inquiries, screening & directing customer telephone calls, and converting Stormwater's existing paper files into electronic format utilizing the OnBase record retention system. This position provides administrative support across the Division, including conference room scheduling and providing back-up to the Operations Section's Work Order Coordinator on MAXIMO and AMS Advantage Financial System data entry. It also serves as the first point of contact for the Stormwater Division, greeting walk-in customers and helping our Plan Review staff with walk-in customers seeking sign-offs on various permits. A data entry skills test will be required for all applicants. The skills testing information and link will be sent via email to applicants who have successfully met the qualifications for this position after the closing date of this job announcement. The assessment will close on Tuesday, December 30th, 2025, at 11:59 pm.Serves as the receptionist or first point of contact for the public: answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary. Provides clerical support for an assigned department/division; processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures. Performs customer service functions; provides information/assistance regarding department/division services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution. Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records. Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; develops databases and computerized reports. Receives moneys in payment of various fees/services; records transactions and issues receipts; balances revenues and forwards revenues as appropriate. Operates fax machine to send/receive documentation; transmits faxes on behalf of department/division staff; distributes/delivers incoming faxes to appropriate personnel; replenishes paper supply in fax machine as needed. Types/sends e-mail messages; screens incoming e-mail messages. Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects. Copies and distributes forms, reports, correspondence, and other documentation. Performs other related duties as assigned. Minimum Qualifications High school diploma or GED required; supplemented by six months experience in clerical or customer service work.Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions. EEO Statement Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Kemira is a global leader in sustainable chemistry for water intensive industries. For more than 100 years, our chemistry has advanced human progress and quality of life. We call it chemistry with a purpose, better every day. At Kemira, we foster a collaborative and inclusive work culture that empowers our employees to thrive and make a difference. Learn more about Kemira at *********************** We are now looking for a Research & Innovations Assistant for our Research & Development function. The position will be located at our Atlanta R&I Center. In this role, you will be responsible for: • Coordinating ordering, shipping, and receiving of all lab supplies for the Atlanta R&I Center• Managing large procurement projects, including obtaining quotes, setting up vendors, initiating payment processes, and creating purchase orders/framework purchase orders • Handling hazardous and non-hazardous shipments and receiving samples/lab supplies for all R&D employees • Maintaining intellectual property records, including lab notebooks, logs, technical work requests, and timesheets • Supporting office operations by maintaining equipment, ordering supplies, coordinating travel arrangements, and organizing meetings/seminars • Managing department P-card statements, mail distribution, and package notifications • Providing back-up support for facility needs during absences • Actively participating in the behavior-based safety program, with potential to lead the initiative • Supporting Integrated Management Systems (ISO) and participating in internal/external audits, with potential to take a leadership role What you'll bring to the team: • A university degree (BA or BS) in business administration or a related field, or equivalent work experience • Minimum of 5 years of administrative experience • Strong proficiency in Microsoft Office programs • Experience in purchasing and buying; SAP experience preferred • Excellent communication skills across all levels of the organization • Familiarity with ISO standards is a plus • Certification in DOT/IATA shipping regulations is a plus What you can expect from us: • A collaborative and innovative work environment • Opportunities for professional growth and development • Company benefits, including medical care and other employee support programs • Flexibility to organize your work between office and remote, in a hybrid work culture Kemira is a global leader in sustainable chemical solutions for water-intensive industries. We deliver tailored products and services to improve the product quality, processes, and resource efficiency of our diverse range of customers. Our focus is on water treatment, as well as on fiber and renewable solutions - enabling sustainability transformation for our customers. In 2024, Kemira reported annual revenue of EUR 2.9 billion with a global team of some 4,700 colleagues. Kemira is listed on the Nasdaq Helsinki. **************

This recruitment may be used to fill vacancies in multiple departments. Salary Range: $18.59 - $29.93/hour depending on experience FLSA: Nonexempt Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; and circulates documentation to appropriate departments. May serve as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; and maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records. Provides administrative/secretarial support for management and/or staff of assigned department/division; relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; and coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff. Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy and matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records; prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds Processes purchasing documentation; reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; and maintains files and records. Receives and sorts incoming documentation and materials; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation. Performs customer service functions in person, by telephone, and by mail; provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services; records transactions, posts payments, and issues receipts; balances cash drawers; and prepares revenues for deposit and forwards as appropriate. Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; and files, maintains, and stores hardcopy records. Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; and develops databases and computerized reports. Processes applications for department services, such as licenses, facility usage, program enrollment, employment, or other purposes; distributes application forms and provides information; accepts fees/deposits and processes completed applications; issues permits as appropriate; and administers work order program and opens/closes work order requests. Maintains file system of various files/records for the department; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record; and maintains current maps, telephone lists, directories, operating manuals, procedures, and other reference materials. Provides administrative support for boards, committees, or other meetings; prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; submits public notices to newspapers, property owners, or others as required; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; and maintains official records. Maintains department webpage, social media, and online enrollment; uploads pictures, schedules, brochures and other events and information; adds upcoming events to calendar; posts news and announcements; enters and maintains information regarding classes and fees; processes registrations, memberships and rentals; runs reports and prints class lists; and assists customers with creating user accounts and site navigation as needed. Coordinates arrangements for various meetings; notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; and maintains records. Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; and files, maintains, and stores hardcopy records. Conducts research of department files, database records, hardcopy materials, internet sites, or other sources as needed. Monitors inventory of department supplies and forms; ensures availability of adequate materials to conduct work activities; and initiates requests/orders for new or replacement supplies. Communicates with supervisor, employees, volunteers, other departments, County officials, other municipalities, government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Minimum Qualifications: High school diploma or GED required; two years of clerical, administrative support, customer service, or records management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Specific License or Certification Required: May require possession and maintenance of valid State of Georgia Notary Public certification. Supplemental Information: *To be considered for this position, applicants must successfully pass a pre-hire assessment. Qualified applicants will receive an email invitation with a link to complete the assessment. Applicants are encouraged to monitor their email inbox, including spam or junk folders, to ensure timely completion. The assessment will evaluate the following skill areas: Typing, Filing, Spelling, Microsoft Word, Math, and Proofreading. Applicants must carefully read and follow all instructions prior to beginning each assessment module. The time limit for each module will be displayed on screen and is outlined below. Assessment Module Time Limit Minimum Passing Score Typing 3 minutes 35 net words per minute Filing 10 minutes 70% Spelling 10 minutes 70% Microsoft Word 15 minutes 70% Math 15 minutes 70% Proofreading 15 minutes 70% Total Assessment Time: Approximately 68 minutes *An offer of employment is contingent upon the successful completion of a background investigation and pre-employment physical and a drug/alcohol screen.

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

DP World in the Atlanta, GA area is looking for a highly organized and proactive Credentialing Administrative Coordinator who's ready to manage essential access workflows and support a fast-paced logistics environment every day. In this role, you'll be the center of our credentialing process-guiding employees through required steps, tracking progress, preventing delays, and ensuring every team member receives the badges, system access, and equipment needed to start work on time. You'll partner with HR, Operations, IT, and customer teams to resolve issues quickly and maintain accurate, compliant records. If you excel at follow-up, love staying organized, and enjoy helping people through detailed processes, this role allows you to make a clear, visible impact on productivity and compliance. Join us in keeping our access workflows efficient and reliable - Your dedication can make all the difference. About the Role How you will contribute Credentialing & Access Processing * Manage the full security and access provisioning workflow to ensure employees receive required customer credentials. * Send required links and instructions to employees and ensure completion within designated timeframes. * Follow up daily with employees to confirm progress or assist with issues to avoid missed deadlines. * Work 1:1 with employees when necessary to guide them through required system steps and ensure accurate completion. * Monitor the customer's portion of the workflow; escalate or follow up when customer actions are delayed or pending. * Restart the credentialing workflow when required if timelines are missed or incorrect information is submitted. Ongoing Credential Lifecycle Management * Maintain up-to-date records within the credentialing system and track employee access status in real time. * Ensure employees complete recurring credential renewal steps on an annual or position-specific schedule. * Prevent credential expiration by proactively monitoring timelines, following up with employees, and updating systems accordingly. * Coordinate and track access needed for computer equipment distribution and system log-in eligibility. Data Entry, Documentation & Reporting * Perform high-volume, accurate data entry across multiple platforms. * Maintain current and organized employee credential files, logs, and audit trails. * Communicate status updates to leadership and escalate delays that could impact production. * Support audit readiness by ensuring all credentialing records meet compliance and customer requirements. Communication & Support * Provide clear and proactive communication to employees and leaders on required steps and deadlines. * Troubleshoot user issues and coordinate with internal and customer teams as needed. * Serve as a point of contact for questions related to access requirements, timelines, and credential status. Other duties as assigned. Your Key Qualifications * High school diploma or GED required; associate degree preferred. * 2 years Experience in logistics, warehousing, HR, credentialing, or administrative coordination preferred. * Strong organizational skills with the ability to manage high volumes of data and multiple deadlines. * Excellent verbal and written communication skills; comfortable guiding employees step-by-step. * Ability to remain patient, persistent, and detail-oriented while supporting employees through repetitive processes. * Proficiency with Microsoft Office tools and comfort navigating multiple digital platforms. * Strong follow-up skills with the ability to stay ahead of deadlines and prevent workflow delays * Ability to problem-solve and escalate issues promptly to avoid access disruptions. Compensation DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package. About DP World Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. The DP World family comprises of syncreon, Imperial and P&O. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. Nearest Major Market: Atlanta Job Segment: Logistics, Supply Chain, Data Entry, Administrative Assistant, Supply, Operations, Administrative

The position is responsible for performing a wide range of administrative and office support activities for the dean, department, and/or faculty and to facilitate the efficient operation of the organization. In addition, the Administrative Coordinator manages the logistics of events and projects for the college. The coordinator works closely with each project lead to plan, set up, and execute the project or event. Job Description: Essential duties and responsibilities Manage the dean's calendar and independently schedule appointments. Screen incoming calls and correspondence and respond independently when possible. Communicate and greet visitors to the building/or office. Prepare memorandums outlining and explaining administrative procedures and policies. Arrange programs, events, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget. Direct preparation of records such as agenda, notices, minutes and resolutions. Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents. Create and maintain database and spreadsheet files. Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompany supervisor when requested. Provide overall administrative faculty support. Assist in managing highly detailed-oriented research projects. Coordinate and manage workload and training for college assistants. Assist with the planning, set up, and execution of all CAS events and projects Communicate and coordinate with outside vendors, visiting speakers and performers, etc. Coordinate with other university departments and services. Track event and project expenses. Supervise student/staff workers for events and projects. Other duties as assigned. Required knowledge, skills, and abilities Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) as well as possess advanced computer research skills. Good communication and interpersonal skills. Strong organizational and multi-tasking skills. Documentation management and ability to use project management tools. Good attention to details. Time management skills with the ability to meet deadlines. Minimum qualification Bachelor's Degree required. Experience and/or training in project or event management. Accreditation and equal opportunity Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, ***************************, or ***************; or to the U.S. Department of Education Office for Civil Rights. Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call *************** for questions about the accreditation of Lynn University. 2020 Lynn University Americans with Disabilities Act Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling ***************. The Annual Security and Fire Safety Report In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport For your health, Lynn University is smoke- and tobacco-free.

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

The Office Administrator manages the day-to-day operations of the organization's office and business functions. This includes but is not limited to managing all aspects of the billing process, data entry, customer service, preparing reports for the plant/department managers, preparing for the annual/monthly meeting and all other duties assigned. ESSENTIAL FUNCTIONS: Comply with Eco Material Technologies Safety Policies and Procedures Assists supervisors and managers with daily attendance, attendance tracker, time keeping, schedules, reports and any other duties assigned. May be a member of site safety committee. Working with new hires getting them accumulated to the facility, ADP and ensures they have all safety equipment to perform job duties. Respond to and track inbound request and visitor compliance. Regular attendance, timeliness, and scheduling flexibility KNOWLEDGE, SKILLS AND ABILITIES Proficiency with any of the following depending on location: Gmail, Google Drive, Google Docs, Microsoft Word, Excel, Microsoft Office Suite, Internet skills, and Timeslips. Creative problem-solving skills. Strong MS office skills. Manage large amounts of information effectively while paying attention to the smallest details. Excellent communication/telephone skills. Excellent communication both verbal and written, time/project management, organizational skills. Detailed oriented with strong organizational skills. Ability to interact successfully with both internal and external customers at all levels. Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment. Organization and maintenance of office and marketing supply inventories. Facilitate effective internal communications. Assist in preparation of presentations & reports. Coordinate meetings and ensure the distribution of all communication is efficient and compliant to company's policies. Problem solver. EDUCATION AND/OR EXPERIENCE The employee should have the following: High School Diploma or equivalent 1 - 3 years' experience in an office environment ESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The employee should possess the ability to: Prolong standing or in stationary position. Complete repetitive movements such as typing. Be exposed to sounds or noise levels that maybe uncomfortable. Complete repetitive movements. Wear all required personal protective equipment (hearing, vision and hardhat protection). Lift/move/transport items up to 25 pounds. Ability to move or traverse about the facilities. Ability to work around dust, chemicals, and other substances, and in various environmental conditions. This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* #CJ

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.

Perform all administrative support duties required for the position for the Director of Student Success (Principal), under the direct supervision of the Director of Student Success. This position requires knowledge of The Academy of Scholars' procedures, policies, mission, and vision; the ability to assume responsibility, work effectively and independently under pressure and maintain confidentiality. Duties: •Prepare and distribute agendas for meetings •Perform a variety of clerical duties •Conduct phone calls and compose communications •Maintain confidentiality of all sensitive information •Maintain databases •Provide first aid to students as needed •Assure the timely distribution of a variety of reports •Schedule appointments, meetings, and conferences; maintain various schedules and calendars •Provide input on improving efficiencies and policies on an ongoing basis •Conduct research as requested •Monitor school's online presence •Maintain records of professional development hours for faculty •Model the mission, philosophy and goals of the school to all staff, parents, students, and the community **Other duties as assigned** Qualifications •Bachelor's Degree or at least 3 years equivalent work experience in an administrative support role, preferably at the executive level •Fluent in use of MS Office applications and all Google Suite applications •Experience working in a school or as a professional secretary for a law or accounting office a plus •Excellent proofreading, writing and verbal skills •Strong organizational skills and ability to juggle multiple projects simultaneously with many interruptions •Ability to prioritize well and to work efficiently under pressure •Ability to work independently and follow through on assignments with minimal direction •Ability to handle confidential matters with discretion •Skill in managing a complex calendar •Strong interpersonal skills; punctual and dependable ***All interested applicants must submit a video introducing themselves and telling why they are the best candidate for the position. Video should be no more than 5 minutes in length.

Job Description Administrative Support Assist S2Technologies is actively seeking an Administrative Support Assistant to perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of Region and designated personnel at the FPS Headquarters level to gather, record and convey information. Responsibilities: Provide independent administrative and clerical support to a designated Program Office, Senior Manager, or Mission Support staff. Serve as a liaison to respond to inquiries regarding office procedures, programs, and services. Manage calendars, schedule meetings, conference calls, and coordinate participant notifications. Support meetings by preparing agendas, taking minutes, tracking follow-up action items, and briefing participants as needed. Monitor, route, and respond to telephone calls, emails, and other inquiries. Coordinate travel, prepare draft Travel Authorizations, review expense reports, and manage SES-level travel approvals. Prepare, compile, and analyze data for reports, statistical summaries, budgets, performance evaluations, and recurring deliverables. Collect, enter, and manage program data from technical specialists and other personnel in electronic information systems; extract, consolidate, and report data in standardized formats. Maintain program-specific automated systems to track project milestones, progress reports, workloads, funding, and compliance. Assist with facility security assessment document preparation, package binding, distribution, and inventory tracking. Support law enforcement and security program compliance by applying directives, regulations, and guidelines; maintain accurate electronic records and SharePoint sites. Coordinate IT service requests/help desk tickets and follow up on completion. Support office operations, including supply management, mail processing, document filing, scanning, and distribution. Assist with planning and coordination of training sessions, including venue setup and materials preparation. Conduct research, prepare special reports, and perform analysis to support program or project decision-making. Provide backup support for Executive Assistant duties as needed. Required Qualifications: Must have at least five (5) years of experience with general office operations and procedures, demonstrating knowledge and skill in administrative support functions. Must have access to a personal computer capable of running software applications used to monitor databases and track organizational information. Candidate must be proficient in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Candidate must be able to establish and maintain a comprehensive filing system. Must possess knowledge of procedures to formulate, compile, and organize documents and reports. Participate in annual training requirements, including ethics training, and attending conferences as necessary. Strong oral and written communication and interpersonal skills. Ability to manage multiple administrative projects and priorities simultaneously Possess strong problem solving skills and be able to conduct independent research. Must be able to type minimum speed of 40 words per minute. Preferred Qualifications and Skills: Practical knowledge of FPS operations, including an understanding of the relationships and interactions between offices and organizational levels. Required Security Clearance: Must be able to obtain a Secret Clearance and maintain a DHS security clearance; current clearance not required to apply Education: An Associate's (AA) or Bachelor's (BS/BA) degree is highly preferred. However, five (5) years of experience as an Administrative Assistant/Secretary supporting administrators at or equivalent to the GS-12/GS-13 level may be substituted in lieu of a degree. Location: Atlanta GA 30303 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

Job Description Topsarge Business Solutions, a Temple Texas-based firm, is seeking an experienced on-site Administrative Support Assistant performs a wide range of secretarial and administrative duties to support DHS Federal Protective Service Region 4's senior managers, branch chiefs, and program offices. The role emphasizes communication, scheduling, data tracking, and logistical coordination to maintain operational efficiency. Key Responsibilities: Serve as office liaison and first point of contact for internal and external inquiries. Maintain calendars, coordinate meetings, prepare minutes, and follow up on action items. Perform administrative support for HR, payroll (WebTA), travel, and procurement. Prepare correspondence, performance plans, reports, and presentations. Collect and organize program data in Excel and SharePoint; perform system queries and reports. Provide backup to the Executive Assistant and coordinate training, office supply management, and records. Qualifications: Associate's or Bachelor's degree preferred; 5 years of executive administrative experience may substitute. Minimum 5 years supporting GS-12/GS-13 level executives or equivalent. Desired Skills: 40+ WPM typing. Advanced Microsoft Office (Word, Excel, PowerPoint, SharePoint, Visio, Access). Strong organizational and multitasking skills. Excellent interpersonal and written communication. Work Location: FPS Region 4, 180 Ted Turner Drive SW, Atlanta, GA 30303 Security Clearance: Public Trust or as required by DHS. Job Posted by ApplicantPro

Job Description Title: Japanese/English Bilingual Accounting and Administrative Specialist Report to: President and Branch Manager Work schedule (Part-time): 3 or 4 days/week, 4 or 5 hours/day in Eastern time zone Pay: DOE ** Proficiency in both speaking and writing Japanese and English is essential. Company Overview: ONEPOWER Consulting LLC is a recruiting firm based in Georgia, specializing in executive-level placements. We are currently seeking a part-time remote staff in the Accounting and Administration sector. Responsibility: Accounting: Payroll (ADP) Creating invoices and handling bookkeeping (QuickBooks) Organizing & filing receipts and documents Communicating with vendors including ADP, QB, CPA office and State/federal offices in English Taking care of accounting and legal related inquiries Creating monthly, quarterly and year-end reports Working w/ Branch Manager Constantly work on eliminating unnecessary expenses and increasing the revenue Invoice (AR)/Timesheet management and communication with clients, candidates and recruiters Constantly review all the services (ADP, Insurances, software, phone services etc) and research if there is any better quality or deals available. Create monthly, quarterly and yearly financial reports (Cost Analysis) Responsibility may be changed, or other responsibility may be assigned depending on the needs Office administration: Assisting and helping President's admin and accounting related work and managing her schedule and appointments Keep the database and internal information well-organized. Constantly review and improve the effectiveness of daily operation, software/tools and internal process. Create and improve the manuals for all admin and recruiting tasks Enhance and improve ONEPOWER's market presence and company image (Marketing) Work with Branch Manager Lower the turn-over rate of ONEPOWER staff Onboarding/offboarding ONEPOWER staff Manage and handle the federal/ State/ County offices' licenses, compliances and regulations Manage inquiries and appointments effectively. Work with and help the recruiting department Responsibility may be changed, or other responsibility may be assigned depending on the needs

Job Responsibilities Provides general office support and related tasks. Responsible for facilities oversight, various data entry tasks, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as other clerical and administrative duties. Greet visitors and answer incoming phone calls in a friendly, professional, and timely manner. Monitor the phone system for IT issues and report any malfunctions or problems. Maintain a clean and orderly reception area, training rooms, mail rooms, kitchen, and all break rooms. Open, date-stamp, and code administrative invoices for approval. Assist with mass mailings for various departments. Monitor the distribution of all packages delivered to the reception area. Order and distribute customer promotional materials. Monitor and order office supplies as needed. Maintain a monthly utility spreadsheet for gas, water, and electric usage. Update internal and customer phone lists. Retrieve mail from the mailbox and distribute it within the mailroom. Serve as the main point of contact for organizing, preparing, and cleaning up all onsite events. Act as the primary point of contact for building-related issues, including maintenance requests, repair needs, and facility concerns. Receive, log, and triage maintenance and repair requests from staff or tenants, ensuring timely responses and appropriate resolutions. Coordinate with internal maintenance teams and/or external vendors for repair work, inspections, and building services. Maintain detailed records of service requests, work orders, and completion timelines. Communicate clearly with staff regarding the status of repairs and expected timelines. Ensure that common areas, offices, and building systems (HVAC, lighting, plumbing, etc.) function properly and meet safety and cleanliness standards. Assist with space planning and small office moves or setups as needed. Monitor and replenish inventory levels of building supplies (e.g., light bulbs, cleaning products, breakroom, kitchen, and meeting room supplies). Escalate unresolved or high-priority issues to appropriate leadership or property management. Serve as the primary contact with the cleaning crew to ensure timely and proper cleaning. Monitor and replenish inventory levels of breakroom and kitchen supplies (e.g., coffee, plates, utensils). Oversee the distribution and tracking of security access devices such as fobs or key cards and maintain records of issued devices; deactivate lost or returned cards. Ensure the front desk is staffed at all times. Manage and monitor building security, including reviewing Brivo camera footage as needed to ensure the facility remains secure and safe. Maintain and manage centralized office communications and documentation through the PTC Teams site. Perform other duties as assigned. Qualifications High School Diploma or general education diploma (GED) 5 years administrative support or relevant experience. Highly dependable with the ability to work more than normal scheduled hours when needed with minimum notice. Excellent oral and written communication skills. Strong interpersonal skills including ability to work with all levels of employment in all company locations. Good organizational and follow-up skills and ability to handle multiple tasks. Knowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications. Ability to effectively work with, and maintain the confidentiality of, sensitive materials and information. Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company's success, growth, and program quality. The candidate selected will be responsible for the following: Data Entry/Systems Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable Maintain and track all referrals through applicable databases, if applicable Complete all state-specific database requirements Fiscal and Medicaid Service Management Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate Provide current and accurate information to the team regarding per diems and any other missing/needed financial data Process and submit expenses to the state or other entities for reimbursement, if applicable Pay invoices in Certify, as required Electronic File Management Maintain electronic employee files and ensure their accuracy Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed Team Responsibilities Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards Submit quarterly office checks/audits to Safety and Risk, as applicable Attend and participate in Necco meeting structure, administrative specialist conference calls and activities Communicate in a responsible, courteous and professional manner with stakeholders Ensure the confidentiality of client records and office environment Accept additional tasks from self-directed work team as appropriate Understand and Execute our Corporate Culture Principles and Strategy Participate in achieving our mission of We Build Families Participate & Take Ownership of the Individual Performance Scorecard Position Qualifications Minimum of 21 Years of Age High School Education (Degree Preferred) Valid Driver's License Minimum of 3 Years' experience in office, data entry and/or billing Valid driver's license 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities Training and Travel willingness Excellent organizational and technological skills Excellent written and oral communication skills Successful completion of all required criminal background checks Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard) Must have the ability to identify issues and willingness to discuss with appropriate teammates Must have the ability to enter timely and accurate data Must have the ability to adhere to scheduled and unplanned deadlines At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

4P Consulting Inc. is seeking a highly organized and experienced Advanced Administrative Support Specialist to provide crucial administrative assistance to our team. The ideal candidate will bring 6-10 years of experience, demonstrating a proven ability to handle complex tasks and manage multiple priorities with a focus on efficiency and professionalism. In this role, you will ensure smooth operations across our team, facilitating communication, managing schedules, and supporting key functions to enhance overall productivity. Key Responsibilities: Calendar & Schedule Management: Independently manage and prioritize calendars, schedules, and appointments for team members, optimizing time management and ensuring critical tasks are addressed in a timely manner. Meeting & Event Coordination: Plan, coordinate, and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions. Display exceptional attention to detail in all aspects of meeting planning. Document Preparation & Editing: Prepare and edit documents, reports, presentations, and correspondence, ensuring high quality and professionalism in all written materials. Research & Data Compilation: Conduct research, gather data, and compile detailed reports to support strategic decision-making and organizational planning. Confidentiality & Discretion: Handle sensitive and confidential information with the utmost discretion, maintaining confidentiality at all times. Financial Support: Assist with budget management, track expenses, and support financial reporting, ensuring accuracy and compliance with company policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders, providing excellent communication and interpersonal support to ensure smooth collaboration and relationships. Qualifications: 6-10 years of experience in an administrative support role, preferably within a consulting or professional services environment. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication skills.