Administrative specialist jobs in Silver Spring, MD

The Association of Governing Boards of Universities and Colleges (AGB) has a career opportunity for a Programs and Content Team Administrative Associate . The Scope The Administrative Associate (AA) is a new position in the programs and content team. The AA will provide high-level support to the team by managing a variety of administrative and logistical tasks. The incumbent will use his or her exceptional organizational skills and attention to detail to flawlessly perform essential support duties (i.e., managing complex calendars, scheduling meetings with higher education leaders, and internal staff, preparing and distributing agendas and meeting materials). The AA will respond to email and phone inquiries, acting as a key liaison for program and content-related communications. Additional duties include tracking deadlines, maintaining records, and ensuring event logistics, such as confirmations and material preparation,are handled efficiently. The AA will also support special projects and stretch assignments, demonstrating discretion, professional judgement, the ability to multitask, and a commitment to supporting AGB's mission to advance the effectiveness of college and university governance. This is a vital role that keeps the team operating with clarity and precision. The incumbent should be highly collaborative, service-centric, and passionate about enabling the important work of the team. The Duties (The duties and responsibilities listed are only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Employees must be able to perform the essential duties of the position with or without reasonable accommodations). Calendaring Manage complex calendaring needs to support the Programs and Content teams. This includes coordinating and scheduling meetings with internal colleagues and external stakeholders, ensuring accuracy, clarity, and timely follow-up. o Schedule and coordinate meetings with internal teams, board members, and senior leaders from member institutions, systems, and foundations. o Proactively monitor calendars to identify and resolve scheduling conflicts before they arise. o Send timely meeting confirmations and reminders to all participants, ensuring clarity on date, time, and location or virtual access details. o Follow up with attendees as needed in order to adjust meeting logistics in response to last-minute changes or cancellations. Meeting Coordination Oversee key aspects of meeting and conference preparation. This includes managing logistics for virtual and small in-office meetings to ensure they run smoothly and professionally. o Coordinate logistics for virtual and in-person meetings, including room reservations, technology needs, and attendee access. o Prepare, format, and distribute agendas, background materials, and presentations in advance of meetings. o Set up meeting spaces for in-person gatherings, including arranging seating, supplies, name tents, and signage as needed. o Place and manage food and beverage orders for in-office meetings, ensuring dietary needs and timing are addressed. o Serve as a point of contact during meeting setup to ensure all logistical elements are in place and troubleshoot issues as they arise. Event Support Provide important support to the Programs team in the planning and execution of AGB's virtual and in-person events. This role involves assisting with a wide range of event logistics and coordination tasks to ensure successful conferences and convenings. o Assist with communications and scheduling for speakers, panelists, and session facilitators. o Help manage event media (PPT slide decks, handouts, agendas, session resources). o Help manage faculty expense reimbursements and invoice coding. o Coordinate virtual event logistics, such as session links, platform access, and tech checks, as well as onsite logistics for in-person events, including room setup and material preparation. Team and Project Support o Be a supportive and active member of the Programs team, participating in team meetings, conversations, and discussions related to team projects and deliverables. o Support Programs team leadership in planning travel and expense reconciliation. o When directed, coordinate the purchase and reconciliation of team and organization supplies and materials necessary for meetings and events. o Other duties as assigned. The Requirements Bachelor's degree. Candidates without a bachelor's degree but significant years of experience may be considered. A minimum of three (3) years experience working in executive administration, program management, or similar roles requiring a high level of organizational skill, attention to detail, and management of complex projects and multiple priorities. Strong oral and written communication skills, as well as strong interpersonal skills. Excellent organizational and planning skills with high level attention to detail. Proficiency with MS Office suite of applications, Smartsheet , and Zoom . Ability to work effectively in a team-oriented environment. Ability to manage multiple responsibilities and meet expectations of multiple supervisors and different deadlines concurrently. Contribute positively to a working environment marked by collegiality, open and candid discussion, and active collaboration with AGB colleagues. A demonstrated focus on excellent customer service and volunteer stewardship. Availability for limited travel. The Organization At the Association of Governing Boards of Universities and Colleges (AGB), we believe in the power of higher education to transform lives, strengthen inclusive democracy, and support a thriving society. We believe that strong higher education starts with great governing boards. AGB provides advocacy, leading practices, educational resources, expert support, and renowned programs that advance board excellence for 40,000 AGB members from more than 2,000 institutions and foundations. For more than 100 years, AGB has been the trusted authority for board members, chief executives, board professionals, and key administrators on higher education governance and leadership. Learn more at AGB.org. AGB is a hybrid workplace. Employees are expected to spend a minimum of two (2) days per week in our headquarter office in downtown Washington D.C. New employees should expect to spend more time onsite initially, at least through their 90-day introductory period. Applicants should reside in the District of Columbia, Virginia, or Maryland and within a reasonable commuting distance to downtown Washington D.C. Equal Opportunity Employer AGB is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation (e.g., airplane, car). Pay Range: $51,000 to $70,000 - based on years of applicable experience.

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Why You Want to Work Here: We are a growing national nonprofit with a great mission to help children meet their daily nutritional goals. In this position you will work directly with members, assist with general office administration, and be able to see real impact from your work. Responsibilities: Implement policies and procedures for processing membership in the membership database Assist front desk and manage phone calls and basic office administration Process initial membership applications including reviewing applications for completeness as well as initial program eligibility education requirements and supporting documentation. This includes creating membership records in database, entering applicant's information and applying payment File membership applications and documents promptly and accurately upon completion. Submit refunds for processing to Accounting staff Implement policies and procedures for processing certificate and credentialing applications in the membership database Notify applicants whose applications and supporting documentation are incomplete Assist in processing returned mail and updating addresses, including calling or e-mailing members to get correct address Assist in processing meetings registrations, as needed, following established policies and procedures Requirements: Bachelor's degree preferred Two years or more of administrative experience in providing support to programs and services in a business environment, including data entry experience Work experience in a service-oriented or customer service environment required Demonstrated experience with high volume of data entry workloads and working against deadlines for programs which rely on accurate and timely processing Demonstrated aptitude in working with computer hardware and software and learns quickly Ability to learn quickly and manager own workload with initiative Capability to identify routine data errors, research solutions and make corrections with effective judgment Excellent verbal and interpersonal skills for telephone and other customer service interaction, both internally and externally Demonstrated success working on a team reflecting strong teamwork skills

Beacon Hill Legal is seeking a Practice Assistant for a contract role with an Am Law ranked firm in Washington, DC. Requirements: Minimum 1+ years of law firm experience Key Responsibilities: Maintain team calendars and tracking charts Prepare internal communications and presentations Update internal website content and databases Assist with onboarding/offboarding and internal events Provide general administrative and reporting support to the practice group Schedule: 9:00 AM to 5:30 PM, with additional hours as needed. Hybrid schedule: 3 days in-office, 2 days remote. Please apply with a resume in Word or PDF format. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

ADMISTRATIVE ASSOCIATE Responsibilities: • Open switchboard and answer, screen, and direct all incoming calls to appropriate contact. Forward/field voice messages from general mailbox. Update telephone messages as directed and remotely during inclement weather. • Greet, screen and direct visitors to appropriate staff. • Maintain security procedures relating to monitoring callers and visitors, following latest security protocol. • Provide current information on programming to callers/visitors. If information is not known, research and provide information to caller/visitor and assist with online registrations. • Compile, edit and print weekly pamphlet. • Print and prepare any needed items for services. • Compile and send weekly emails as directed by supervisor. • Maintain various Outreach lists in Sales Force as directed by supervisor. • Distribute daily mail and incoming packages. • Maintain mailroom and various group workspaces with needed supplies. Order supplies accordingly. • Provide administrative support to organizations. • Provide administrative support to management when and where requested. • Operate in administrative role at Friday night service/event at least once per month. • Provide on-call bereavement support Friday evening to Monday morning and various days when office is closed, on a rotational basis. If this position sounds interesting, apply today!

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

LHH is currently partnering with a nonprofit trade association in Southwest Washington, DC area to bring on an Administrative Assistant immediately. This is an ongoing temporary opportunity and will pay between $24-$28 per hour, depending on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Executive Assistant Duties Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Office & Facilities Coordination Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access through Kastle and maintain the door locking/unlocking schedule. Administrative Team Support (HR & Events/Conference) Assist HR with employee engagement initiatives (e.g., staff birthdays, farewell gifts, recognition activities). Support preparation and logistics for conferences and on-site events, including room set-up, name badges, tent cards, AV coordination, and guest arrival management. Provide flexible, cross-departmental support on ad-hoc projects, as approved by the Senior Vice President, Finance & Administration. Perform other duties as assigned. Qualifications & Experience Minimum of three years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Russell Tobin & Associates is currently seeking a Administrative Assistant, 8+ Months Contract role for one of our Fortune 500 clients, for Ashburn, VA 20147. Apply today for immediate consideration. Administrative Assistant Location: Ashburn, VA 20147 Contract Duration: 8+ months with potential extension Pay rate: $25.00-27.00/hr on w2 Job Summary: Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks. Job Specific Requirements: Schedule and dispatch technician daily work orders for repairs while ensuring scope of work and time requirements are well communicated Manage prioritization of repairs while optimizing technician assigned routes to align with job requirements Partner with Service Manager & Account Management Processor to prepare bi-weekly technician schedule Proactively distribute work orders for jobs daily Adhere to scheduling guidelines and work order priority to manage schedule Assist with the management and recording of non-productive technician time Service Coordinator is responsible for joining DMB meetings daily and being prepared to discuss progress on relevant KPIs and actions to improve underperforming KPIs. Service Coordinator is responsible for proactively identifying actions, performing offline tasks assigned in DMBs, and escalating any blockers to ensure consistent improvement in KPI performance and field operations in general. Service Coordinator is responsible for ensuring S&O guidelines & best practices are followed. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

Apply Administrative Officer NF-04 Department of Defense Defense Logistics Agency DFMWR - Director and Deputy Director Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply Summary This position is located at DLA Fort Belvoir, Virginia. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.. Please Note: Must be within a 100-mile/2 hour commuting radius of DLA Fort Belvoir, Virginia. Incentives and Bonuses * Incentives will not be paid. Summary This position is located at DLA Fort Belvoir, Virginia. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.. Please Note: Must be within a 100-mile/2 hour commuting radius of DLA Fort Belvoir, Virginia. Incentives and Bonuses * Incentives will not be paid. Overview Help Accepting applications Open & closing dates 12/08/2025 to 12/15/2025 Salary $80,000 to - $95,000 per year Pay scale & grade NF 4 Location 1 vacancy in the following location: Fort Belvoir, VA Remote job No Telework eligible Yes-Situational, as determined by the agency policy. Travel Required 25% or less - Up to 10% - You may be expected to travel for this position Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential None Job family (Series) * 0341 Administrative Officer Supervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number O1NAFAI-25-12846652 Control number 851884200 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency United States (U.S.) Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. territory for three (3) or more continuous years immediately preceding the start of Federal affiliation. Duties Help * Provides administrative and technical regulatory advice and assistance for a variety of management services essential to the direction and operation of an organization or program area. * Area of responsibility may include but is not limited to, training, internal controls, budget, briefing support, personnel related duties: processing of evaluations, payroll, HR liaison, finance, travel, contracting, logistics, and automation. * Performs, coordinates, communicates and participates with district or HQ staff members to accomplish work. Coordinates with external staff agencies as needed. * Provides overall office management support to FMWR HQ Staff to include Staff Director and Chiefs. Recommends, develops and implements controls as necessary. Coordinates actions with other functional components. * Functions as the central point of contact for matters relating to assigned program. If required, performs full range of supervisory duties/applies EEO principles to all aspects of personnel management. Performs other duties as assigned. Requirements Help Conditions of employment * Direct Deposit and Social Security Card is required. * Meet qualification/eligibility/background requirements for this position. * A one-year probationary period may be required. * Satisfactorily complete an employment verification (E-Verify) check. * Subject to satisfactory completion of all pre-employment checks in accordance with AR 215-3, para.2 to include a Tier 1 background investigation. Qualifications Resumes must be two pages (or less). Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position. A qualified candidate must possess the following: * Knowledge and understanding of a wide range of administrative and management principles, practices, methods and techniques, and skill in integrating management services with the general management of an organization. * Must be highly skilled in written and verbal communications and possess proven leadership abilities and excellent people skills. * Must be proficient in Microsoft Windows, Word, Excel, Power Point, and other software as required. * Ability to meet stringent deadlines in a fast-paced environment * Comprehensive knowledge of the applicable office's organizational structure, management objectives and procedures with direct experience performing duties as described in the Major Duties Description is also preferred. In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified": * Possess one (1) year of experience working with Microsoft Teams, SharePoint, and their interface with Power BI software * Possess one (1) year of experience with Task/Project Management systems (example DRU (daily workload utility), Task Management Tool, etc.) * Possess one (1) year of Family & MWR/Non-Appropriated Fund experience * Possess one (1) year of experience with administrative Software Suites - MS Office, Adobe, similar/other Experience MUST be reflected on your Resume at the time of application to be considered for Standard and/or Highly Qualified for this position. Applicants meeting the Highly Preferred criteria will be referred first to the Selecting Official. All other applicants may be referred for consideration at managements request. Education This job does not have an education qualification requirement. Additional information Area of Consideration: * The Area of Consideration for this vacancy announcement is Local (Within a 100-mile/2 hour commuting radius of DLA Fort Belvoir, Virginia.) Manual Application Option * If you are unable to apply online, you can complete a paper application. To get started, contact servicing NAF Human Resources representative or office listed in the Agency Contact Information section (at the bottom of this announcement) to request a copy of the application form. * Be sure to submit your completed application form, along with your resume and any required supporting documents, no later than 3:00 pm EST on 12/15/2025 to ensure timely processing. * Important: Incomplete applications, including missing responses to questionnaire items may result in an ineligible rating. PCS Costs * Payment of Permanent Change of Station (PCS) costs are not authorized based on a determination that a PCS move is not in the Government's interest. Allowances and Differentials * This job is part of a pay-banded system. Sunday premium pay for regularly scheduled employees and night differential pay may be authorized by the Garrison Commander. * Non-foreign overseas allowances, cost of living (COLA), and differentials will not be paid, contingent upon eligibility. Important Information Regarding Access to Certain Federal Facilities: * Access to certain federal facilities may require a REAL ID-compliant driver's license/ID (marked with a star) or an Enhanced Driver's License (EDL) from WA, MI, MN, NY, or VT. See *************************** for details. Discover Your Path to Success * Before you apply, take a moment to explore our Applicant Information Kit, your go-to guide for understanding our hiring processes and making your application stand out. * Inside you will find helpful tips, insights, and everything you need to feel confident and prepared. * Click this URL to view the kit: *********************************************************************************** Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help Working for Army Non-Appropriated Funds (NAF) can offer numerous advantages. Army NAF employment can provide a sense of pride and fulfillment, as you'll be supporting communities comprised of military and civilian personnel, and their families, which contributes to the Department of Defense's overall mission. We offer a wide range of career opportunities, including jobs in childcare, recreation, hospitality, and more. Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement. As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities. Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays. NAF flexible employees, working in the United States or a U.S. citizen or spouse or child of a U.S. citizen working for a NAFI in a foreign area, are eligible to participate in the NAF 401(k) plan. Some flexible employees may also be eligible to receive health insurance. For a slideshow presentation regarding these benefits, please click the Review Our Benefits link below. Review our benefits How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your Application Matters: How We Will Review It We want to help you put your best foot forward! Please take time to carefully follow all application instructions - missing information or skipped steps could impact your eligibility. * Your application will be thoughtfully reviewed to see how well your experience and qualifications align with the requirements listed in this announcement. This includes your resume, supporting documents, and responses to the assessment questionnaire. * We will consider your responses to our application questionnaire. * If you're tentatively qualified, we'll take a closer look to ensure your questionnaire responses match the experience reflected in your resume and documentation. Note: If it's later found that qualifications or experience were overstated, it may affect your consideration for the position - so honesty and clarity are key. Understanding Eligibilities: What You Can Claim When Applying When you apply for a federal position through USAJOBS or USA Staffing, you may be eligible for selection preference or priority consideration based on your background or status. These eligibilities can improve your chances of being considered or referred for a position. Depending on your situation, you may be able to claim one or more of the following eligibilities: * NAF Priority Consideration 1 Business Based Action (BBA) * NAF Priority Consideration 2 Former NAF Employee (FNE)/Current NAF (CNE)/Current APF Employee (CAE) * NAF Priority Consideration 3 Outside Applicant Veteran (OAV) (Includes spouses and parents) Tip: Be sure to review each eligibility question carefully and provide the required documentation. Claiming an eligibility without proper support may affect your application status. Looking for more details? Refer to the Who Gets Initial Consideration (Selection Preferences) and the What Other Considerations are Available sections of our Applicant Information Kit. Benefits Help Working for Army Non-Appropriated Funds (NAF) can offer numerous advantages. Army NAF employment can provide a sense of pride and fulfillment, as you'll be supporting communities comprised of military and civilian personnel, and their families, which contributes to the Department of Defense's overall mission. We offer a wide range of career opportunities, including jobs in childcare, recreation, hospitality, and more. Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement. As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities. Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays. NAF flexible employees, working in the United States or a U.S. citizen or spouse or child of a U.S. citizen working for a NAFI in a foreign area, are eligible to participate in the NAF 401(k) plan. Some flexible employees may also be eligible to receive health insurance. For a slideshow presentation regarding these benefits, please click the Review Our Benefits link below. Review our benefits Required documents Required Documents Help About Your Resume * Federal agencies are required to limit resumes to two pages or less and it must support the general or specialized experience described in this announcement. Resumes must adhere to the two-page limit and must be legible so they can be reviewed for eligibility, minimum qualifications, and other position requirements listed in this job opportunity announcement. For additional information on the two-page resume limit, refer to: * ****************************************************************************************************************************************** * Your resume must be 5 megabytes (MB) or less. We recommend saving and uploading your resume as a PDF to preserve formatting and page count (********************************************************************** * Please do not include photographs, personal images or other inappropriate content in your application materials. Expedite Your Hiring * To better expedite the hiring process, we recommend including contact information (name, email, phone number) for professional references in your resume. Required Documents * Required documents may vary based on the requirements for the position. The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement: * Resume Other Accepted Documents * Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: * Cover Letter * DD-214/ Statement of Service * Diploma/ GED * Documentation to Support Eligibilities * Other (2) * Other (4) * Other (5) * Resume * SF-50/ Notification of Personnel Action * Transcript How to Apply Help You may submit your application package using one of the two methods identified below: 1. Electronically (preferred) at ************************ and search for Announcement number O1NAFAI-25-12846652. The complete application package must be submitted by 11:59 PM Eastern Time on 12/15/2025 to receive consideration. * Click Apply to access the online application. * You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. * Follow the prompts to select your resume and/or other supporting documents to include in your application. * Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details. * You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the IncludePersonal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJOBS account and designate the document type when submitting your application. * It is the applicant's responsibility to verify that the application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Click this link to preview the application:********************************************************* * Additional information on how to complete the online application process and submit your online application may be found at ******************************************** * To verify of check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status, and the date it was last updated. For information on what each application status means, visit *************************************************** 2. Manually: Please refer to the "Additional Information" section of this announcement for instructions on how to request a paper application. Agency contact information Mohit Singh Email ************************** Address Defense Logistics Agency Tobyhanna Do Not Use Tobyhanna, PA 00000 US Next steps Our Next Steps to Review Your Application and Keep You Informed 1. Application Review * Once you submit your application, the system will automatically review your answers to the application questionnaire to determine if you meet the basic qualifications for the job. * If you meet the qualifications, your application will move to the next step, where our HR representatives will carefully review your experience, skills, education (if applicable), and how well you match the job requirements. 2. Keeping You Informed * If you provided an email address, you'll receive a confirmation email letting you know we've received your application. * As your application moves through the hiring process, we'll send you updates and notifications via email. * Processing times may vary, but we'll do our best to keep you informed every step of the way. Your Next Steps to Stay on Top of Your Application 1. Check Your Contact Information * If your contact information changes after the job announcement closes, let us know as soon as possible. 2. Ensure You Receive Updates * Double-check that your email address is accurate and that your inbox can receive messages from us, * Make sure your mailbox isn't full and check your spam or junk folder to avoid missing important updates about your application. 3. Sign Up for Text Alerts * Want to stay ahead in the hiring process? In your USAJOBS profile, you can sign up to receive text alerts about jobs you applied to or tasks you need to complete. We're excited about your interest in this position and look forward to reviewing your application! Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help About Your Resume * Federal agencies are required to limit resumes to two pages or less and it must support the general or specialized experience described in this announcement. Resumes must adhere to the two-page limit and must be legible so they can be reviewed for eligibility, minimum qualifications, and other position requirements listed in this job opportunity announcement. For additional information on the two-page resume limit, refer to: * ****************************************************************************************************************************************** * Your resume must be 5 megabytes (MB) or less. We recommend saving and uploading your resume as a PDF to preserve formatting and page count (********************************************************************** * Please do not include photographs, personal images or other inappropriate content in your application materials. Expedite Your Hiring * To better expedite the hiring process, we recommend including contact information (name, email, phone number) for professional references in your resume. Required Documents * Required documents may vary based on the requirements for the position. The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement: * Resume Other Accepted Documents * Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: * Cover Letter * DD-214/ Statement of Service * Diploma/ GED * Documentation to Support Eligibilities * Other (2) * Other (4) * Other (5) * Resume * SF-50/ Notification of Personnel Action * Transcript

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Introduction The Maryland Department of Commerce is seeking qualified applicants for a Marketing Administrative Assistant position within the Office of Tourism Development. GRADE 13 LOCATION OF POSITION World Trade Center 401 East Pratt Street, Baltimore, MD 21202 POSITION DUTIES Main purpose of the job is to provide operations and managerial support to the Assistant Director and to provide assistance in planning, implementing and coordinating marketing, advertising and trade show activities with the unit. Assists with website updating. Manages activities associated with bidding, billing, project scheduling and trafficking related to the state's official advertising agency and website/publication contractor in the promotion of Maryland as a tourism and visitor destination. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of high school equivalency certificate Experience: One (1) year of administrative staff or professional work. Note: 1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS 1. Bachelor's degree in Business, Marketing, Communications, or related field from an accredited college or university. 2. Proven experience and proficiency with computer and software skills. (e.g. Workday, Salesforce, Microsoft Office and Google Workspace Tools (Google Docs, Google Sheets, Google Meet, Google Drive)). 3. Experience in tracking expenditures, invoicing, billing, and any related budget and fiscal processes. 4. Experience in management assistance in planning, implementing, and coordinating marketing and advertising activities including managing web-page updates, newsletters, and content reviews. LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. EXAMINATION PROCESS The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. BENEFITS As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Online applications are highly recommended. If unable to apply online, please submit your state application/resume by the closing date and time to HR contact listed below. If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to HR contact listed below. Kyoo Hwang ************************ If you have questions about this recruitment, please contact the Department of Commerce at ************. You may also visit our website: Department of Commerce. As an E-Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply. TTY Users: call via Maryland Relay **************

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

The Administrative Specialist provides excellent service to our members, responds quickly and accurately to phone calls and emails, maintains the accuracy of the member database, coordinates and executes the member renewal process, manages conference and education registrations, processes purchases and all incoming payments, provides administrative support, and performs regular office management tasks. Duties and Responsibilities: The ideal candidate will be able to excel in and exceed the criteria in the following areas: Member Support Provide a high level of member service and support to membership by responding promptly to calls and emails the same day as received. Disseminate member queries to appropriate staff when necessary and prepare agendas for volunteer councils as needed. Maintain association database, approve membership and compile membership statistics. Administrative Support This position will be expected to provide a high level of executive and administrative support. Maintain and follow established procedures, establish and maintain physical and electronic files, handle general upkeep and cleanliness of the office space, as well as functionally manage office inventory and storage space. Education Support Assist with education set up including webinars and annual conference. Set up events in AMS and LMS. Support conference attendees with registration and questions and will also be responsible for collating and distributing on-site registration materials for attendees. This position is also responsible for organizing the deliveries, shipments, and will oversee the packing and unpacking of conference materials on-site. Qualifications: Ability to handle multiple priorities and tasks to meet ongoing and emerging needs Strong verbal and written communication skills Experience working at an association or nonprofit Proficiency with project and task management Excellent customer service skills and experience providing daily support to customers Experience working with databases and data collection systems Ability to learn and master new technology quickly Flexible and able to shift gears (projects) as needed Excellent organizational skills and attention to detail Demonstrated ability to anticipate needs, be consistently proactive and resourceful, and seek out ways to provide support when assigned tasks completed

LHH Recruitment Solutions is partnering with a logistics company in the Baltimore County area looking to hire an Administrative Coordinator for the temporary to hire opportunity. We're looking for a proactive and detail-oriented professional to join a collaborative, supportive team. The ideal candidate will have strong administrative skills, excellent organizational abilities, and thrive in a professional, fast-paced environment. This is a great opportunity to join a well-established company and contribute to its day-to-day operations through administrative and office support. Pay: $20-$22 per hour, $40,000-$45,000 once converted permanent Schedule: 5 days onsite Key Responsibilities: Provide day-to-day administrative support to various departments and team members Manage scheduling, calendar coordination, and meeting logistics Prepare, proofread, and format documents, reports, and presentations Handle incoming calls, emails, and correspondence in a professional manner Maintain and organize digital and physical filing systems Order office supplies and assist with inventory management Support special projects and assist with ad hoc tasks as needed Qualifications: 1+ years of administrative or office support experience Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent communication and interpersonal skills High level of attention to detail and organizational abilities Ability to manage multiple tasks and prioritize effectively Professional demeanor and a team-oriented mindset Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Job Description Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control