Administrator jobs in Boca Raton, FL - 530 jobs

VesuvITas: Business Administrator Position Type: Full-Time Permanent Salary with Health, Vision, and Dental Insurance VesuvITas is a trusted Contact Center Solutions and Consulting company with nearly 30 years of industry expertise, specializing in enhancing customer experiences through innovative and tailored approaches. Known for its five pillars-Contact Center, Customer Experience, Security, Analytics, and Cloud Migration-VesuvITas provides vendor-neutral and customer-centric solutions for businesses of all sizes. The organization focuses on designing comprehensive solutions that integrate people, process, and technology to optimize operations and boost customer satisfaction. By delivering secure and personalized customer experience technologies, VesuvITas fosters brand loyalty and drives business success. This is an exciting opportunity to get in on the ground floor with a growing technology sales and consulting firm. The Business Administrator should be capable of supporting business finance efforts (and have solid knowledge of accounting). The candidate should have extended experience with MS Excel spreadsheets, Quickbooks software (or similar), and experience handling payments and invoicing clients. The candidate should have excellent business writing skills, business office and operations skills and especially a high attention to detail. In addition, the candidate must have a strong technology/technical aptitude or experience and/or ability to use automation tools or coordinate with IT to detail what is required for automation of your processes. We would welcome a highly technical person who has a great attention to detail that can learn the tasks required, but would also prefer someone who already has this experience. An energetic professional with a tireless attitude will enable long-term success. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Due to the blended role of remote and onsite, candidate must be local to the Broward/Palm Beach area. Primary Responsibilities/Duties: QuickBooks Administration & Management Microsoft Excel (complex & detailed spreadsheets, pivot tables, detailed formulas) All customer invoicing and all vendor payments Finance Process Management Best practices for bookkeeping Operational workflow decisions and documentation Additional Responsibilities/Duties: Manage C-level executives' schedules, calendars, and appointments. Manage the 3 rd party Bookkeeping service Manage the 3 rd party Accounting service Manage the 3 rd party Payroll service Support with new employee processes and procedures. Assisting with travel arrangements and loyalty programs Ensure security, integrity, and confidentiality of client data. Prepare financial reports on a schedule to ensure efficiency. Maintain a safe and secure working environment. Requirements: Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills (multi-lingual a plus/not required) Strong organizational and planning skills Proficient in MS Office, MS Teams, Word, Outlook, & ESPECIALLY MS Excel Knowledge of accounting, data and administrative management practices and procedures Knowledge of business and management principles Computer skills and high technical aptitude Desire to leverage AI is a plus Key skills & proficiencies: Excellent Communication Analysis and Assessment Judgment Problem Solving Decision Making Planning and Organization Time Management Attention to Detail Accuracy Initiative Integrity Adaptability Teamwork Developing Standards Process Improvement

A prestigious research university in Coral Gables is looking for an Executive Director of Research Administration. The role entails leadership in pre-award and post-award processes, ensuring compliance and overseeing grant management. Candidates should possess a Bachelor's degree and at least 10 years of relevant experience, with strong leadership and analytical skills. This full-time position emphasizes the importance of service and collaboration in a dynamic academic environment. #J-18808-Ljbffr

**$10,000 Sign On Bonus** has a 15% annual incentive plan ** The RN Executive Director is directly responsible for the administrative and leadership functions associated with all operations of an Aveanna branch. Additionally, this individual is responsible for initiating and maintaining compliance with all Federal and State regulations governing Home Health Care Agencies, and ensuring compliance with Aveanna's policies and procedures. Why Join Us? Organization focused on creating great clinical outcomes for our patients Most of our home health locations are rated as 4+ stars for quality and satisfaction Directly impact the lives of patients in your local community Flexible scheduling that gives you the opportunity for better work-life balance Essential Job Functions: • Oversee and conduct all interviewing, hiring and orientations of staff. • Monitor employee progress towards established goals throughout the year and ending with an annual evaluation. • Staff development including orientation, in-service education and continuing education. • Assure appropriate staff supervision during all service hours. • Meet with supervisors at routine intervals; participate in regional meetings as requested • Participate in weekly meetings to prepare for patients coming onto services • Supervise and evaluate client satisfaction survey report on client served • Incident Management/Issue Resolution • Plan and implement branch growth strategies • Thorough review of financial statements, activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement • Consistently meet reporting deadlines • Branch compliance with federal and state regulations • Oversight if internal billing and collection efforts to generate clean claims • Perform other duties as assigned Benefits Offerings: 401(k) with company match Health, dental, vision, life, and pet insurance Mileage reimbursement and cell phone allowance Generous PTO, sick time, and paid holidays Inclusion Day to celebrate what matters to you Float Day for extra flexibility and balance Up to 8 Hours of Paid Volunteer time yearly No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance Robust DEI company program because Inclusion is an Aveanna Core Value Tuition discounts and reimbursement Requirements: • Associates degree or higher • Valid RN in the state of application • Criminal Background check completed and results within parameters of Aveanna policy. • Valid Driver's License and Acceptable MVR • 2-3 yeas of leadership, training and management experience in home health • Bilingual (English and Spanish) • Valid CPR

Supports by managing and optimizing automated contract management system. This position handles advanced contract administration duties, ensuring timely and accurate processing of complex agreements. It provides technical and analytical support to improve system efficiency, ensure compliance, and enhance contract lifecycle management. 1. Administers and maintains the automated contract management system, ensuring data integrity, compliance, and efficient workflows. across departments. 2. Reviews contract documentation for completeness, accuracy, and alignment with policies and regulations. 3. Tracks contract milestones, expirations, and renewals, providing proactive notifications and recommendations to departments and the immediate supervisor. 4. Coordinates with Procurement Office, Legal, and internal stakeholders on drafting, negotiating, amending, renewing, and closing contracts. 5. Generates and analyzes regular and ad-hoc reports to evaluate contract performance, compliance and cycle times; recommends process improvements based on data trends. 6. Assists in the development and implementation of standard operating procedures and training materials for system users, to promote consistent and efficient system use. 7. Serves as a subject matter resource on contract management procedures, policies, and best practices. 8. Supports internal audits by preparing documentation, responding to inquiries, and ensuring contract records meet institutional and regulatory requirements. 9. Leads or contributes to special projects to enhance contract administration processes, technology use, and departmental reporting. 10. May provide guidance and mentorship to assigned staff. 1. Working knowledge of contract law, legal terminology, and industry-specific standards. 2. General knowledge of the legal principles governing contracts, including contract formation, performance, breach, and enforcement. 3. Understanding various contract types, such as fixed-price, time and materials, cost-reimbursable, service agreements, non-disclosure agreements (NDAs), and vendor contracts. 4. Working knowledge of pricing models, cost structures, and how to analyze financial terms within contracts. 5. Understanding the importance of confidentiality in handling sensitive information and acting with integrity when managing contracts. 6. Advanced proficiency in contract management software and Microsoft Office Suite. keyboards

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

Law firm in Miami is seeking an Office Coordinator to join their team. The ideal candidate will have 1-2 years of experience in a similar office support role with event coordination experience. Must have excellent communication skills. Onsite Monday - Friday Salary range: 55k - 65k base Hours: 9am - 5:30pm Responsibilities: Review and manage conference room schedules using room scheduling systems. Coordinate setup, food and beverage delivery, and equipment installation for meetings. Hold weekly meetings with departments to discuss upcoming events. Monitor and ensure readiness of meeting services before, during, and after events. Organize and maintain hospitality catering inventory and coordinate floral deliveries. Provide oversight to vendors for adherence to quality standards. Assist with AV troubleshooting and provide backup to reception as needed. Ensure compliance with building procedures and guidelines. Perform other related duties as assigned to support office operations. Requirements: High School Diploma or GED required; proficiency in Spanish preferred. Minimum 1-2 years of experience in corporate event planning and hospitality. Three years of customer service experience with excellent interpersonal skills. Flexibility to work occasional evenings and adapt to schedule changes. Strong organizational skills and ability to manage budgets effectively. Knowledge of site operations and vendor management for event execution. Commitment to providing high-quality services and maintaining confidentiality.

As an Office Coordinator you will be an intricate part of the Global Workplace Services team providing an exceptional experience at our Weston, FL. Headquarters. We are looking for an energetic professional who thrives wearing multiple hats, is well organized, flexible and enjoys the operational challenges of supporting an office of diverse people. This role is based full-time on-site at our Weston and Sunrise FL offices. This is Contract to potential Hire after about 6 months. Pay Rate: $20 to $21 per hour Schedule: 8am to 5pm Monday Through Friday Contract To Hire Primary/Essential Duties and Key Responsibilities: Receiving visitors at the front desk by greeting, welcoming, directing and announcing Answering screening and forwarding incoming phone calls Distribute visitor badges Maintain copy machines and printers Manage iOffice tickets Oversee Large conference room bookings Coordinate catering for large meetings Support and update the Workplace Services team SharePoint site Complete audits to ensure general office space and conference rooms are clean and adequately supplied. Work with security as needed Receive and sort mail Performs other duties as assigned Preferred Qualifications At least two years of experience in a corporate environment Proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint and PowerPoint) is required, candidates with experience in CMMS operations are preferred but not required. Demonstrated customer service orientation and interpersonal and communication skills Able to travel throughout Weston/Sunrise buildings

Gold Coast JCB is the JCB dealer for southeast FL with a strong commitment to be the best service department in the area. We are looking for a Service Advisor that want to grow their careers with a company that will support them and be proud of. Seeking a Service Advisor with strong diagnostic skills who can easily communicate with customers. Come grow with us. Position Purpose Reporting to the Service Manager, the Service Administrator is responsible for assisting Gold Coast JCB Service Manager on the daily administrative operation of the service department, as the JCB authorized dealer in the territory. Position Type Full Time, Non-Exempt Major Tasks, Responsibilities & Key Accountabilities Initiates services and repairs by ascertaining performance problems and services requested. Verifies warranty and service contract coverage, developing estimates, writing repair Work Orders (WO), and maintaining customer rapport and records. Ascertains equipment problems and services by listening to customer's description of symptoms, clarifying description of problems, checking equipment maintenance records, and examining service schedules. Develops estimates by costing materials, supplies, and labor. Calculates customer's payment, including deductibles, taxes, etc. Prepares repair Work Orders (WO) and make sure that tech have submitted detailed description of symptoms, problems, and causes discovered, as well as repairs and services required. Assist Service Manager to enter WO into service database system. Maintains customer rapport by explaining estimates and expected return of equipment, obtaining customer's approval of estimates, obtaining and providing contact telephone numbers, answering questions and concerns, and arranging towing and temporary transportation. Maintains equipment records by recording problems and corrective actions planned. Updates job knowledge by participating in educational opportunities and reading manufacturers' publications. Enhances organization reputation by accepting ownership for accomplishing new and different requests, by exploring opportunities to add value to job accomplishments. Process and closes service WO. Record payments on repairs Review and process invoices Apply warranty and credit notes Perform month end closing functions as required per Service Manager Minimum Qualifications Bilingual (English / Spanish) High school diploma, GED, or equivalent AA in a business or technical field strongly preferred 3-plus years of experience in a service advisor role strongly preferred Previous customer service experience Equipment or vehicle Maintenance knowledge strongly preferred Knowledge, Skills, Abilities & Competencies Experience in CDK Global dealership software Strong analytical and problem-solving skills. Ability to work with minimal supervision Detail oriented and thorough Proficiency with MS Office programs, especially with Excel Effective verbal and written communications skills. While performing the duties of this job, the employee is regularly required to: Ability to stand and walk with frequent lifting, guiding and/or carrying of lightweight materials and equipment. Ability to twist upper body frequently, bend at waist, kneel, crouch and negotiate uneven surfaces. Ability to walk around equipment on the lot and service shop area Fluently communicate by speech and hearing in person, by phone, or email in English and Spanish JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state and local laws. JCB complies with applicable state and local laws governing non- discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLED JCB is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many job opportunities outside of the U.S. which can be found through our website at ****************************************

SBA Communications is a leading independent owner and operator of wireless communications infrastructure, including towers, buildings, rooftops, DAS and small cells. We offer a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment. We welcome your interest in SBA. Let us know a little about you by checking all that apply: You are a self-starter. You are resourceful and thrive in a fast-paced environment. You have a strong work ethic. You are passionate and driven to achieve results. You are a team player who enjoys working in a collaborative environment. You continuously challenge yourself to find innovative ways to improve. You may be a perfect fit. At SBA, we operate with the highest sense of integrity and commitment to quality. We focus on achievement and operate with responsiveness, timeliness and accountability. Our culture of excellence incorporates working collegially, where every team member can contribute meaningfully and make a difference. If you are ready to make an impact, join our team! Your Next Career Opportunity - Site Administrator II Determine and process all tenant and ground rent commencement dates and related functions. What You Will Do - Primary Responsibilities Processing of all ground or tenant lease related documents. Processing ground owner or tenant address changes, ownership changes, rent changes and any additional pertinent related data as required for property management database updates. Determining accurate rent commencement dates for all new leases and amendments within assigned states. Preparing rent commencement approval forms for all new leases and amendments within assigned states. Preparing notice of rent commencement letters for all new leases and amendments within assigned states. Tracking and following up on tenant installation information with applicable Regional Site Managers for all leases and amendments within assigned states. Working with various managers, attorneys, paralegals and/or other personnel for review and analysis of official documents. Determining the priorities of work items to coincide and meet various critical deadlines. Diligent follow-up required via email and phone calls to ground owners, tenants and/or various personnel within the company. Working cooperatively in a team environment by interacting effectively with managers, co-workers, tenants and/or ground owners. Assisting with tenant or ground reconciliations. Researching and disseminating lease information for customers, accounting and field personnel. Providing customer service by resolving customer questions and/or problems, both individually, and with the assistance of other company personnel. Complete functional cross training in both ground and tenant leasing processes. Assisting with the training of Site Administration Specialists. Other projects and duties as assigned. What You'll Need - Qualifications & Requirements Bilingual English/Spanish required. Trilingual English/Spanish/Portuguese preferred. H.S. Diploma/GED Bachelor's degree preferred; and 0-2 years administrative support experience. Experience working with lease agreements and/or contracts. Experience in the wireless telecommunications industry preferred. #LI-DJ1

Job Description Permit Admin Impact Windows We're looking for a detail-oriented professional to prepare and submit permits for window projects. Prepare and submit permit applications for window projects Coordinate with internal teams to keep projects moving Requirements 3-5 years of window permit experience Excellent attention to detail and follow-through Ability to manage multiple projects at once Compensation Competitive pay Career growth Supportive, team-oriented work environment How to Apply: Send your updated resume and phone number. Qualified candidates will be contacted for phone interview. #hc217471

We are a high-end, self-pay cosmetic plastic surgery practice seeking a Practice Administrator to take ownership of operations, compliance, finance, marketing, and patient experience. This is a leadership role for someone who thrives in a boutique, luxury medical setting and wants to directly impact growth, revenue, and reputation. What You ll Do Ensure compliance and accreditation: oversee licensing, certifications, and inspection readiness (AAAASF/QuadA, OSHA, HIPAA). Manage financial performance: budgets, P&L, expense control, vendor contracts, and inventory. Drive sales and revenue growth: optimize consult-to-surgery conversions, pricing strategies, and new services (injectables, skincare, recovery). Lead marketing & branding: oversee digital campaigns, social media, SEO, paid ads, and content creation (before/after photography, testimonials, events, influencer collaborations). Deliver a world-class patient experience: concierge-level service, VIP touchpoints, and seamless consult-to-surgery flow. Manage staff performance and operations: scheduling, training, KPIs, and vendor relations. What We re Looking For 5+ years in practice management within plastic surgery, dermatology, or medical aesthetics. Proven track record in growing revenue, improving efficiency, and running P&L. Knowledge of compliance and accreditation standards (AAAASF/QuadA, state inspections). Strong marketing acumen: social media, SEO, digital ads, and patient funnels. Tech-savvy: EMRs such as NextTech / Symplast, QuickBooks, CRM/marketing tools. Polished communicator with exceptional leadership and problem-solving skills. Multilingual and experience in luxury patient care is a plus. Why Join Us? Be the key driver of growth in a boutique, high-end cosmetic surgery practice. Work directly with a leading surgeon in a hands-on, results-driven role. Competitive salary + performance bonuses based on revenue growth and KPIs. Opportunity to launch new services, shape the brand, and build a legacy practice.

Job DescriptionDescription: for HVAC Service Coordinator Hialeah Gardens, FL $18-23ph + Benefits **Must have QuickBooks Experience** The HVAC Service Coordinator serves as the primary point of contact between customers, field technicians, and management. This role is responsible for scheduling, dispatching, and coordinating service calls, ensuring timely communication, accurate work order processing, and efficient utilization of company resources. The Service Coordinator plays a key role in customer satisfaction, operational efficiency, and supporting the field service team.\ Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Work Order Management Create, review, and close out work orders in FieldEdge. Verify job details (customer information, equipment, warranty, maintenance agreements). Ensure accurate coding for labor, parts, and warranties. Collect and enter purchase orders or authorization numbers when required. Permitting: Apply for and track permits for HVAC installations, replacements, and service jobs. Communicate with municipalities to ensure timely permit approvals and inspections. Maintain organized records of permit status, expirations, and follow-up requirements. Scheduling & Dispatching Assign and dispatch service technicians based on skill set, availability, and location. Monitor technician workloads and adjust schedules to maximize efficiency. Track work orders in FieldEdge (or equivalent CRM/dispatch software). Maintain a daily/weekly service calendar. Customer & Client Service Answer inbound service calls, emails, and portal requests from customers. Schedule service appointments, providing accurate arrival windows. Communicate with customers regarding delays, reschedules, and service updates. Handle customer concerns promptly and escalate issues to the Service Manager as needed. Warranty Registration: Register warranties for new installations with manufacturers. Ensure warranty documentation is complete, accurate, and provided to customers. Track expiration dates and warranty terms for future service coordination. Maintenance Agreements: Create, renew, and track residential or light commercial maintenance agreements. Follow up with customers about expiring or lapsed agreements. Coordinate with technicians and customers to schedule maintenance visits. Administrative & Reporting Assist with timecard verification and approval for assigned service technicians. Use QuickBooks for accounting tasks as needed Maintain records of service agreements, preventative maintenance schedules, and recurring visits. Generate daily, weekly, or monthly service performance reports. Support billing and collections by ensuring all documentation is complete and timely. Team & Technician Support Provide technicians with job details, directions, and special instructions. Track technician progress and support them with parts ordering, job notes, or customer communications. Coordinate with warehouse and parts team to ensure required materials are available. Facilitate communication between the service team and management. Requirements: Qualifications: 2+ years' experience in HVAC, plumbing, electrical, or a service-based industry. Must have QuickBooks experience Strong administrative, scheduling, and customer service skills. Familiarity with permit processes and local municipality requirements (preferred). Experience with service software and/or CRM tools. Attention to detail and ability to manage multiple priorities. Professional communication skills-both written and verbal. Key Competencies: Organized and process-oriented Strong multitasker and communicator Problem-solver with a customer-first mindset Comfortable with compliance and documentation Team player who can work across departments Ability to remain calm and professional in fast-paced situations. Knowledge of HVAC systems and terminology is a plus. Physical Demands and Work Environment: Sit for prolonged periods of time. Repetitive Movements i.e. typing and mouse use. Prolonged screen viewing. Lifting up to 25 pounds.

Job Description Job Title: VDI - Win Admin Term: 6 Months Core Responsibilities Initial Infrastructure Assessment Review current IT infrastructure focusing on VDIs, and Windows builds to determine the scope of work. Imaging Management Develop a systematic approach for managing imaging of virtual and physical machines, using the imaging server. Coordinate Shipment of Physical Machines Establish logistics for efficient shipment of new and replacement physical machines to sites, ensuring minimal downtime. VDI and Workstation Provisioning Develop standardized procedures for provisioning and deploying VDIs and workstations. Installation and Configuration Setup Oversee the installation, configuration, and maintenance of Windows Workstations, VDIs, and TCAs, ensuring proper system setups. Networking and Virtual Storage Configuration Configure virtual machine networking settings, such as vSwitch, and set up virtual storage (vHD) additions for VMs. Documentation and Procedure Development Document and update administrative procedures, including backup strategies and disaster recovery plans. Troubleshooting and Connectivity Solutions Assist in diagnosing and resolving connectivity issues related to patching for workstations, TCAs, and VDIs. System Performance Monitoring Implement a comprehensive system performance monitoring strategy and conduct regular audits for compliance. Performance Tuning and Optimization Monitor and tune system performance settings to optimize the VMware and Windows environments. Capacity Planning and Scalability Assurance Conduct thorough capacity planning to anticipate and meet future needs, ensuring systems are scalable. Technical Support and Disaster Recovery Implementation Provide technical support, collaborate with other administrators, and conduct disaster recovery planning and failover testing drills. Required Skills & Experience Good understanding of virtual desktop infrastructure (VDI) concepts. Familiarity with industry tools like VMware Horizon, Citrix Virtual Apps and Desktops. Experience with project planning, scheduling, and execution Excellent communication skills for technical and non-technical audiences Powered by JazzHR kp9OpsDPbi

Year Up United is a one-year or less, intensive job training program that provides young adults with in-classroom skill development, access to internships and/or job placement services, and personalized coaching and mentorship. Year Up United participants also receive an educational stipend. The program combines technical and professional training with access to internships and job placement support through our industry-leading talent placement firm YUPRO Placement. If you receive an internship, it may be at Bank of America, American Express, or JPMorgan Chase among many other leading organizations in the Miami area. Are you eligible? You can apply to Year Up United if you are: - A high school graduate or GED recipient - Eligible to work in the U.S. - Available Monday-Friday throughout the duration of the program - Highly motivated to learn technical and professional skills - Have not obtained a Bachelorʼs degree - You may be required to answer additional screening questions when applying What will you gain? Professional business and communication skills, interviewing and networking skills, resume building, ongoing support and guidance to help you launch your career. During the internship phase, Year Up United students earn an educational stipend of $525 per week. In-depth classes include: - Banking - IT Support Get the skills and opportunity you need to launch your professional career. 75% of Year Up United graduates are employed and/or enrolled in postsecondary education within 4 months of graduation. Employed graduates earn an average starting salary of fifty-three thousand dollars per year. PandoLogic. Category:General, Location:Hollywood, FL-33019

General Description: In general, the Contracts Administrator will assist in the management of all aspects of the Company's document systems, including analysis, review, and/or processing of purchase orders, insurance issues, licensing and permitting filings, corporate registrations, other transaction documents such as NDAs, etc., as well as offer other organizational assistance to the needs of the Contracts Team and the Company. Essential Functions: Process paperwork and forms related to orders and shipments. Draft correspondence such as order acknowledgements and create other documents and forms as may be necessary. Review substantive contract terms based on company playbook and propose revisions or exceptions (with supervision) Summarize completed contract terms using company's templates Review prime contract documents to identify key risk terms for the company Maintain contract data into internal software systems and databases. Establish and/or maintain spreadsheets to track orders from start to completion. Review, analyze, and edit contract documents provided by external customers as part of the contract process, with adherence to the Company's policies and standards. Answer internal questions from other departments in the Company regarding contractual language or terms and conditions. Establish and/or maintain spreadsheets which track matters related to litigation, intellectual property registration, licenses, and permits, as needed. Maintain physical and electronic filing systems. Assist with other special projects as may be required or necessary and providing general office support. Manage Insurance Certificates, bonds, and related requests. Manage spreadsheets with sales representative data such as products and region. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Education: Bachelor's degree strongly preferred. Experience: Minimum 3 years contract administration experience, preferably in the construction, manufacturing, engineering, or environmental industry. Familiarity with basic legal provisions common to contract documents. Experience working with RFP's, bids, quotations, and various contract documents utilized in procurement transactions. Knowledge, Skills & Abilities: Excellent written and verbal skills. Excellent problem-solving skills and ability to multi-task with a process improvement focus. Proficient knowledge and use of Microsoft Office (especially Word and Excel) and Adobe Acrobat. Should be able to use “redlining” and compare-documents review functions of Microsoft Word, in particular. The ability to independently prioritize requests, balance workload, and meet deadlines in a fast-paced environment. A strong attention to detail; very organized, efficient, and professional. Demonstrate cooperation with and meet the needs of the Contracts Team and other departments throughout the organization. Licenses and/or Certifications: Paralegal Certification is a plus. Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay. Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Perform duties to provide support with contract-related activities, working within the limits of standard or accepted practice. Skills & Qualifications: * Generate contract and addendum proposals in accordance with policies, legal requirements and contract specifications with a high degree of accuracy and within established timeframes. * Maintain and update information in computer databases for new, existing and lost clients, as per established contract management procedures with a high degree of accuracy and within established guidelines. * Assist internal and external contacts by addressing routine contract-related queries, questions, requirements and concerns. Escalate items to supervisor as necessary. * Input project or contract information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information. * Assist Legal staff for contract-related tasks. * Conduct business at all times with the highest standards of personal, professional and ethical conduct. * Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies. * May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. * Ensure all safety precautions are followed while performing the work. * Follow all policies and Standard Operating Procedures as instructed by management. * Perform any range of special projects, tasks and other related duties as assigned. Knowledge & Skills: * Associate's Degree in Business or related field from an accredited college or university; and one to three years' administrative experience; or equivalent combination of education and related experience. * Excellent customer service skills. * Excellent verbal and written communication skills. * Detail oriented and strong organizational and multitasking skills. * Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook. Strong proficiency researching the Internet. * Ability to work with highly sensitive or confidential information. * Ability to meet deadlines and work well under pressure. * Ability to work in a team environment as well as independently and be self-driven. * Critical thinking, problem solving, judgment and decision-making abilities. What We Offer: As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time #LI-TL1 INDHOH Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Job Description The Safety Administrator is responsible for developing, implementing, and maintaining workplace safety programs to ensure a safe and compliant environment for all employees. This role involves continuously monitoring and adapting safety procedures, investigating accidents and incidents, identifying potential hazards, and implementing corrective actions to prevent injuries and property damage. The Safety Administrator collaborates with various departments to promote a strong safety culture and ensures compliance with all applicable federal, state, and local safety and health regulations. RESPONSIBILITIES Schedule and coordinate trainings as needed and maintain safety records and certifications accordingly. Conduct safety audits and track the status and findings. Support incident investigations and track corrective actions Coordinate worker's compensation and safe return to work plans. Maintain confidentiality and always exercise sound judgment. Responsible for identifying hazardous workplace conditions. Prepare an assist with the communication and implementation of safety-related policies, programs, and procedures. Evaluate practices and procedures to assess risk and adherence to the law. Maintain an on the floor safety presence. Coordinate and record minutes for Safety Committee Meetings. Ensure timely communication of safety issues/concerns to department leadership. Flexibility to support production teams and respond to off-hour emergencies as needed. Perform all other duties as assigned. QUALIFICATIONS Education High School Diploma. Associate's degree or Equivalent Preferred. Work Experience One to two years of related experience. Skills Knowledge of basic office equipment and general administrative procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using data entry and safety management software programs. Excellent verbal and written communication skills. Strong time management, organizational, and recordkeeping skills with exceptional attention to detail. Ability to work independently with minimal supervision while maintaining motivation and accountability. Proven ability to prioritize, work under pressure, and meet tight deadlines. Strong teamwork and collaboration skills across departments. Bilingual (English/Spanish) skills required to effectively communicate with employees and ensure comprehension of safety procedures, training, and company policies. Supervisory Responsibilities No BEHAVIORAL REQUIREMENTS As part of a team-based work environment, must be able to demonstrate the following Job Competencies: Job Competencies Team Orientation - Shows skill and ease at working in groups; works with others to achieve better results and forges close working relationships and alliances to get things done; is quick to cooperate versus expect others to bend to his/her wishes; supports joint ownership and shared recognition for results; recognizes advantages of group participation in planning and problem solving. Develops Technical Competence - Seeks to stay abreast of new developments in core competencies and learn enough about related fields to apply knowledge effectively in business; enjoys learning and is intellectually curious; has strong desire to continuously improve knowledge, skills, and abilities; sees learning and knowledge as keys to building skills and abilities essential to job and career success. Takes Personal Responsibility in Individual Contributor Role - Demonstrates attitude and commitment to take personal responsibility for results, even when in team environment with no authority over others; will step up to fill gaps so results can be assured; avoids excuses as explanations or defending/justifying negative but preventable outcomes. Practical Intelligence - Absorbs new information quickly and is comfortable dealing with abstract concepts and relationships; relates new information to previously acquired knowledge to expand and refine frame of reference; enjoys learning and expanding breadth and depth of understanding on variety of subjects. Reliability/Dependability - Responds to internal customer needs, questions, and concerns in accurate and timely manner. Follows through on commitments, assignments, and tasks; is at work when scheduled; takes timely breaks/lunches; uses work time wisely. Safety Awareness - Demonstrates use of safe and proper work methods and follows established safety procedures. Reports and corrects working conditions that may increase risk factors for injury. Good Manufacturing Practices/Food Safety - Demonstrates Good Manufacturing Practices and proper Food Safety procedures when performing daily job functions. Correctly wears required Personal Protective Equipment (PPE) in designated areas. Recognizes areas for GMP and Food Safety procedure improvements and shares ideas with leadership. Respects Diversity - Respects the Company's diverse workforce, and behaves in a manner that does not cause harm to others based on age, race, ethnicity, gender, sexual orientation or religious believes. ENVIRONMENT/PHYSICAL DEMANDS Work is performed in both office and production/manufacturing environments. Must wear appropriate personal protective equipment (PPE) when in designated areas. Must be able to walk and stand for extended periods during safety inspections and audits. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodation may be made to enable people with disabilities to perform the essential responsibilities and results.