Coordinator jobs in Salem, MA - 1,402 jobs

Vaco has partnered with our client to hire a Talent Coordinator to join its team. This is a hybrid position. Responsibilities Coordinate professional development trainings, programs, and orientations Assist with onboarding and integration of new hires Prepare newsletters, reports, evaluations, and attendance tracking Support diversity, inclusion, and pro bono initiatives Help plan and coordinate firmwide events and employee programs Assist with recruiting, HR surveys, job descriptions, and special projects Maintain confidentiality and provide strong internal client support Qualifications & Skills College degree preferred and 1+ year of experience in a professional environment Proficient in Microsoft Office, particularly Excel Strong communication, organizational, and time-management skills Detail-oriented, proactive, flexible, and able to manage multiple priorities Professional, reliable, and adaptable to changing needs and deadlines Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact *********** . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal . By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

We are looking for an organized, and detailed oriented Hotel Operations Coordinator with an entrepreneurial spirit to join our passionate passionate in Cambridge, Massachusetts. This is a salaried, full-time hybrid position and is eligible for benefits and bonuses, and international travel opportunities As a Hotel Operations Coordinator you will be working with hotel suppliers for all aspects of the land components for our tours; international and domestic. You will be responsible for supplier communications, hotel inventory, budget and quality control. Your specific area will be determined geographically. The salary range for this position is $50,000-60,000. Responsibilities Include: Hotel Inventory Management - secure and maintain hotel inventory for assigned suppliers (hotels, restaurants, and other attractions) Negotiating - rates, terms and conditions with the suppliers Supplier Relationship - manage relationships with current and potential new suppliers Quality-Control - maintaining a high level of quality and customer satisfaction with all suppliers Requirements: Strong organizational skills and attention to detail. Strong communication skills Be able to multi-task and work well under pressure Spreadsheet skills (Excel) Experience in travel, tourism or travel agency industry is preferred Personable, service-minded, and able to adapt communication style as needed Excellent written and verbal communications skills Comfortable in a fast-paced, dynamic environment If you are a professional who enjoys challenges and has the energy and enthusiasm to support a growing business in the Boston area, we would love to hear from you! Please submit your resume, cover letter, and salary requirements to ****************.

EWC Insurance Solutions, in partnership with Chubb, specializes in providing custom insurance coverage for luxury watches, jewelry, handbags, and fine art. We offer policies that insure belongings at their true market value, along with proactive annual valuations, automatic coverage for new acquisitions, and discounts for clients with high-security measures. Known for our concierge-level service, expert claims management, and a focus on worldwide protection, we are a trusted choice for collectors globally. Our team is dedicated to delivering tailored solutions and seamless customer experiences. Role Overview European Watch Company is seeking an Insurance Operations Coordinator to support the in‑house insurance department with day‑to‑day administration and coordination among clients, agents, and carrier partners. The role is primarily focused on insurance operations and lead management. Full-Time Position In person @ our Boston Boutique Key responsibilities Prepare, review, and process insurance documentation; maintain organized digital records and assist with scheduling and calendar management. Manage and track inbound leads; support lead qualification, routing, and follow‑up activities to drive new business opportunities. Support growth, marketing, and client engagement initiatives within the insurance department. Professional written and verbal communication skills for interacting with high‑net‑worth clients, underwriters, agents, and internal stakeholders via email, phone, and formal correspondence. Skills and competencies Demonstrated ability to learn workflows and operational processes quickly in a fast‑paced environment. Attention to detail and accuracy in data entry, document review, and policy or schedule comparisons. Professional written and verbal communication skills for interacting with high‑net‑worth clients, underwriters, agents, and internal stakeholders via email, phone, and formal correspondence. Proficiency with Google Workspace and comfort working in insurance platforms, CRMs (such as HubSpot), and document management systems. Strong organizational skills with the ability to prioritize in a deadline‑driven setting.

About the Role: A Chemtek is seeking a motivated and detail-oriented Operations Coordinator to support daily operations across production, procurement, inventory, and sales. Working closely with company leadership, you will help ensure efficient coordination between lab and business functions. . As the company grows, you'll have clear opportunities to expand your responsibilities and advance within a dynamic, fast-paced environment. Responsibilities: Sales Support Prepare and issue customer quotations based on pricing and lead-time guidance. Track inquiries, follow-ups, and order status through CRM or ERP systems. Communicate with customers regarding quotations, documentation, and delivery updates. Procurement Request and compare vendor quotations for chemicals, packaging, and consumables. Create and track purchase orders to ensure timely delivery of materials. Maintain supplier records, certifications, and compliance documentation. Inventory Management Record and update material movements in the inventory system. Perform regular stock checks and reconcile discrepancies. Monitor inventory levels and coordinate reorders as needed. Shipping and Receiving Receive incoming materials, verify documentation, and ensure proper labeling and storage. Prepare outgoing shipments, including packing lists, labels, and carrier coordination. Follow applicable shipping regulations for chemical products (e.g., DOT/IATA). Production Support Assist in scheduling and coordinating production activities based on material availability and sales orders. Maintain accurate batch records and product documentation for traceability. Support general lab organization and workflow efficiency. Qualifications: Required: Bachelor's degree in chemistry, operations, logistics or similar. Proactive and open attitude to learn and take on new tasks. Detail oriented personality and approach to work. Excellent organizational and communication skills. Ability to work independently and solve problems independently. Work in-person 5 days a week at offices located in Woburn, MA Proficient in Microsoft Suite (Word, Excel, etc...) Preferred: Experience in a laboratory, manufacturing, or logistics setting. Experience working with ERP software Experience working with ChemInventory or similar inventory tracking software Compensation: Salary is commensurate with qualifications and experience Bonuses and incentive compensation Benefits: 401k retirement program with company matching. paid holidays, paid sick leave, paid vacation, medical, vision, and dental insurance About Us: A Chemtek Inc. (ACT) is an ISO 9001 certified organic chemistry and analytical laboratory based in Woburn Massachusetts. ACT specializes in providing organic reference materials and custom synthesis services for our customers in the fields of pharmaceutical research, food, environmental analysis and more. Our mission is to provide scientists working in the analytical chemistry field that make life and the environment safer, healthier, and more sustainable. For additional information, please visit our website *****************

Must Have: Bachelor's degree in Business, Communications, Project Management, or related field Pharmaceutical or Med Device Experience 2-3 years of relevant experience in project coordination or administrative roles Ability to multitask, prioritize work, and perform under tight deadlines Organizational skills: adept at managing schedules, deadlines, documents, and logistical details Communication: strong verbal, written, and presentation abilities to engage with diverse stakeholders Technical proficiency: proficient in Microsoft Office (Word, Excel, Outlook), and familiarity with project management tools (e.g., MS Project, Smartsheet) Attention to detail: meticulous with project documentation, budgets, and risk tracking Problem-solving: proactive in identifying challenges and proposing solutions

If you are looking for an opportunity to break away from your silo to grow your career while being on projects across mission critical data centers, healthcare, science & technology, we are looking for you. Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For 75 years, we've delivered innovative solutions across diverse sectors-Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project. We offer growth and stability in an ever-changing volatile environment. Join us to do the best work of your career as a BIM Coordinator at our Boston, MA headquarters. (Hybrid - Seaport District three-minute walk from South Station) As a BIM Coordinator, you will be part of a designated team that covers all industry sectors across the company including Mission Critical Data Centers, Healthcare, Science & Technology. While making an impact on BIM improvement projects, you will have the opportunity to be mentored by our BIM Manager. Expand your skillset and have a voice by working outside the box with the way we approach projects at Vanderweil. Benefits: The compensation range is $80 - $100K Medical, Dental, Vision, matching 401K Vacation and paid holidays Mentorship Wellness program Responsibilities: Project model coordination (clash detections) using BIM360/ACC. Working on a variety of projects across different industries. Streamline BIM modeling processes. Research BIM applications and third parties. Assist BIM Manager with in-house BIM Webinars. Requirements: 3+ years BIM or VDC background Bachelor's degree or equivalent experience BIM 360/ACC (Autodesk Construction Cloud) Revit knowledge Our Work Culture: At Vanderweil Engineers, we recognize the importance of work-life synergy and believe our best work is done when flexibility is offered, and wellness is supported. Our flexible and hybrid work style allows team members to have the freedom to be innovative and drive results their way. Our wellness programs are above and beyond, as our team members physical and behavioral health are a priority. If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit us at ******************* We are an equal opportunity employer committed to diversity in the workplace.

Build the Backbone of a High-Growth Organization At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery. What You'll Do: Support Core Operational Processes Prepare Client NJS and supply quotes for the Operations team Issue NJS confirmations to Independent Contractors Assist with administrative coordination across multiple operational workflows Insurance & Compliance Management Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients Maintain and update all insurance documentation within the City Wide system New Client Onboarding & Starts Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs Prepare and issue Contracts for Services to Independent Contractors for new accounts Ongoing Client & Data Management Maintain accurate, up-to-date client and contractor data in the CRM Organize and manage operational documents within SharePoint Assist with updates to existing client agreements, scopes of service, and insurance as needed Why Join City Wide: Stable, full-time role with consistent hours Comprehensive benefits package: medical, dental, vision, life, FSA & HRA 401(k) with company match Generous paid time off, including holidays and volunteer time Exposure to multiple areas of business operations with room to grow Collaborative, fast-paced environment where your organization skills make a real impact What You Bring: Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent attention to detail and commitment to accuracy Clear, professional written and verbal communication skills Ability to meet deadlines in a fast-moving environment Comfort working with CRMs, document management systems, and administrative workflows Professional demeanor and ability to work with a wide range of personalities Valid driver's license and willingness to visit client sites as needed If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success. Join City Wide Facility Solutions - Boston and help power the operations behind our growth

A leading educational institution in Boston seeks a temporary coordinator focused on community engagement and research logistics. The position involves managing community relationships, assisting in data management, and supporting research activities. Candidates should have a Bachelor's degree, bilingual skills in English and Spanish, and proficiency in Microsoft Office. This temporary role offers a hiring range of $23/hr to $25/hr depending on experience. #J-18808-Ljbffr

Job Title: Healthcare Coordinator Type: Full-Time / Hybrid About: Join one of Boston's top healthcare organizations and start your career in healthcare! My client is seeking a motivated and organized individual to join their team as a Healthcare Coordinator. This is a fantastic opportunity for someone interested in healthcare and looking to grow professionally while making a meaningful impact on patients' experiences. Position Overview: As a Healthcare Coordinator, you will be the first point of contact for patients and visitors, providing excellent customer service and administrative support. You will work closely with a collaborative team to ensure smooth operations and exceptional patient care. This role offers room for growth within the organization and a chance to gain valuable healthcare experience. Key Responsibilities: Greet patients and visitors and provide a positive, professional experience. Answer phone calls and respond to inquiries in a timely manner. Check in patients, verify information, and schedule appointments. Assist with administrative tasks, including data entry, record keeping, and coordination of patient documents. Work closely with the healthcare team to support day-to-day operations. Contribute to a collaborative team environment and support ongoing process improvements. Qualifications: Bachelor's degree (preferably in Healthcare Management, Public Health, or a related field). 1-2 years of customer service experience required. Strong communication and organizational skills. Ability to multitask and work effectively in a team-oriented environment. Interest in pursuing a career in healthcare and eagerness to learn and grow. What They Offer: Hands-on experience in a leading healthcare organization. Opportunities for professional development and career advancement. Supportive team environment with mentorship and guidance. Competitive salary and benefits package.

Job Title: Food Safety Quality Assurance Coordinator Salary Range: $18.00 - 25.00 per hour About us LSG Sky Chefs is one of the world's largest airline catering and hospitality providers, known for its outstanding reputation and dynamic approach in the industry. Voted "Airline Caterer of the Year in North America" for 2023 and 2024, we are committed to excellence and innovation, driven by the dedication and expertise of our talented employees. Our team members are the heart and soul of our success, consistently delivering exceptional culinary experiences and outstanding service to our clients and their passengers across North and Latin America. Role Purpose Statement Primary responsibility is to maintain the "Global Quality System" of LSG Sky Chefs to ensure the Customer Service Center (CSC) is in compliance with customer, Federal Drug Administration (FDA), US Department of Agriculture (USDA), and Seafood Hazard Analysis and Critical Control Points (HACCP) plans including USDA and FDA regulatory standards. Main Accountabilities Maintain and initiate all recordkeeping and key performance indicators pertinent to the Quality Department and GQS to include, but not limited to Food Safety, Sanitation, Regulatory Agencies (County Health, State Health Dept. and FDA), internal customers and airline customers Daily monitor of Good Manufacturing Practices (GMPs) for compliance Verify of coolers and freezer room temperature for compliance Perform environmental swabs and microbiological sampling, submittal to local laboratory for analysis Obtain Chef Table samples to verify compliance to specification Assist the Quality Manager in specific training and daily initiatives addressing quality, food safety, and sanitation issues to drive process improvements Conduct work station inspections to verify compliance (gold standard verification, specs, sanitizer, food temperatures, HACCP documentation, phf set-up) Conduct portion control weight compliance to specifications Conduct inspection checks (dispatch, galley, non-bonded, bonded, equipment) Verify Hazard Analysis and Critical Control Points (HACCP) logs and other documents are accurately completed on a daily basis Create charts, trending reports, training materials and visuals Maintain, monitor standards and train employees in compliance to the Regulated Garbage Standards to meet USDA requirements Supports the Jump-off (commissary) locations with oversight Train hourly employees as needed Perform other tasks as requested Knowledge, Skills and Experience High School Diploma or equivalent Proficient in using computer and basic software such as Microsoft, create and maintain trending charts, SOP's, use of calculator, weight scales, and thermometers, metal detector, ATP testing equipment, mechanical food portioning and processing equipment. Previous food industry and quality assurance experience a plus Ability to work in cold environment ( Ability to work with minimum to no supervision, act in liaison of the Supervisor, self-starter, and problem solver. Ability to lift/push a minimum of 25 lbs. Strong mathematical, analytical, verbal, written, interpersonal and organizational skills Ability to work in fast paced environment with large groups Must be flexible to work weekends/holidays LSG Sky Chefs is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities.

We are seeking a BIM Coordinator to manage and execute BIM processes for innovative projects in life sciences, healthcare, and higher education. The ideal candidate will have strong expertise in mechanical systems, BIM software, and delivering efficient, high-quality designs. Responsibilities: Develop, manage, and maintain 3D models for preconstruction and construction phases. Review contract documents, resolve issues, and collaborate with the Project Management team. Conduct clash detection, track resolutions, and update project models. Create accurate, code-compliant drawings and layouts tailored to field needs. Coordinate schedules, equipment placement, and maintenance zones with project teams. Communicate effectively with field personnel and address design questions. Mentor and support team members while maintaining high standards. Qualifications: 5+ years of BIM coordination experience. Proficiency in Revit, Navisworks, BIM 360, and Trimble tools. Knowledge of mechanical systems, plumbing, and NFPA codes. Experience in preconstruction, fabrication, and construction processes. Strong time management and attention to detail. Ability to produce precise, build-ready drawings. Why Join Us? Work on dynamic, cutting-edge projects. Competitive benefits, including medical, dental, and 401(k) with company contributions. Quarterly bonuses, tuition reimbursement, and ample PTO. Opportunities for professional growth in a collaborative environment.

Title: Transportation Coordinator Duration : 6 Months Contract Monday-Friday, 10:30 AM-7:00 PM. Overtime eligible, with potential OT during early mornings, late evenings, and weekend nights as needed. Responsible for overseeing the transit services, including consulting with related programs and vendors, managing schedules, and ensuring efficient operations. Key duties include maintaining the Daytime Van booking system, processing data entry payroll, collaborating with disability resource offices, and handling customer service concerns. Additionally, the Coordinator organizes charter reservations, ensures safety compliance, supports the GPS vehicle tracking system, and assists with administrative tasks and day-to-day operations. Duties and Responsibilities: Provides administrative, communication, and information systems support for all Transit Services including fixed route Shuttle, Daytime Van, Evening Van services, and Charter Operations. Act as a liaison with related programs, departments, or projects within the university or with vendors, keeping my supervisor informed of relevant information. Create and adjust schedules and run sheets as instructed, accounting for transitions between full service, holidays, and summer service. Manages the new Daytime van APP driven Online booking system to ensure it is working efficiently and effectively for the community members with disabilities. Communicates with the Accessibility Education Office, Office of Disability Resources and Local Disability Coordinators on rider authorization and contact information. Maintain and update the Transit website, ensuring all information is accurate. Researches and assists with customer service concerns. Draft, edit, and prepare correspondence, reports, and other materials using word processing, spreadsheets, and/or databases. Completes weekly schedules for driver assignments, regular service, and charters in compliance all FMCSR's. Hires overtime to fill open schedule assignments. Updates refused OT report during the weekly hiring process. Assists in the preparation of the weekly payroll for TS department. Accurately process data entry payroll for a team of 31 transit drivers in a timely manner. Ensure compliance with company policies, Local 877 union and legal regulations. Document and authorize payroll corrections when necessary. Organize and manage operational aspects of charter reservations in coordination with other transit staff members. Supports transit vehicle technologies; Seon in-vehicle camera system and Luminator destination signs Perform duties in a safe, efficient manner in compliance with all applicable university policies and safety procedures. Activates and supports the functionality of PASSIO GO - GPS vehicle (Real Time tracker and next stop indicator). Provides back-up support to Fleet Management as needed Works with office staff to develop, implement and maintain a wide range of administrative and service performance documents. Performs other duties as required. Requirements: The ideal candidate must be a college graduate with five years related customer service experience. Candidate must also demonstrate effective public relations skills and display professionalism when interacting with customers and transit team members. It is essential to possess a demonstrated ability to multi-task in a fast paced, customer focused environment. Candidate must have strong communication and organizational skills that result in support for high quality customer service performance standards. Employee must exhibit core competencies that demonstrate teamwork, collaboration and accountability while fostering a culture of Equity, Inclusion, Diversity and Belonging.

This position is an anticipated vacancy. It is expected to be vacant by 10/20/2025. However, the current incumbent has a right to rescind their retirement, leave, or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated Discover the John D. O'Bryant School of Mathematics and Science, a distinguished institution with roots tracing back over a century to its founding as Mechanic Arts High School in 1893. Following a series of transformations, including a merger in 1989 and a renaming in 1992 to honor John D. O'Bryant, our school stands as a beacon of educational excellence in Boston. Our commitment to preparing students for success in STEM fields and beyond is unwavering, underscored by our partnership with the Brookline Center to implement the groundbreaking BRYT intervention. The Brookline Center will partner with the John D. O'Bryant School of Mathematics and Science to establish School-Based Bridge Programs ("SBBP") for students with Serious Emotional Disturbance/Serious Mental Illness (SED/SMI). The Bryt program, initiated in collaboration with the Brookline Center, focuses on enhancing student resilience and ensuring equitable access to support services across diverse communities. Originating in Brookline and expanding statewide, Bryt has grown to include over 60 schools beyond Massachusetts, with a notable presence in Oregon and New York's Hudson Valley region. Through strategic planning and continuous expansion efforts, Bryt has become a pivotal resource in schools nationwide, supporting students in their academic journeys and beyond. O'Bryant is seeking staff members who * Believe in the transformative power of a STEM-based education; * Want to create exciting, creative, and challenging opportunities for students; * Seek to serve all students' needs including students with disabilities and Multi-Language Learners in an inclusive environment; and * Are committed to eliminating barriers that perpetuate systemic oppression. Reports To: Head of School Position Overview: The O'Bryant's BRYT Program was developed to support students who are returning from an acute hospitalization or those students at risk of needing hospitalization. Students in BRYT often have complex medical, emotional, and academic needs that require intensive support to help them return to their regular class schedule. The role of the support specialist is to provide academic and social-emotional support to students enrolled in the BRYT program to help them achieve the credits needed to complete the school year and/or to stay on track for graduation. Responsibilities: * With the support of the Administrative Team, Clinical Coordinator, and Student Success Team, participate in intake meetings with students upon enrollment in the BRYT program * Work with the Clinical Coordinator, Student Success Team, and students enrolled in BRYT to develop individual goals and discharge criteria for the program * Provide tutoring and academic assistance to students in the BRYT program * Monitor & document the academic progress of students * Maintain daily logs of work completed, coping skills used, and accomplishments/challenges * Input student information into the online database(s) * Maintain regular contact with all classroom teachers to obtain updates on students' academic standing, to gather coursework, and to receive extra support for students as needed * Maintain the daily attendance log for students in BRYT * Monitor class attendance by documenting when students enter and leave the BRYT classroom * Maintain a "seriousness of purpose" culture/productive workspace so that students can complete class assignments with minimal distractions * Perform check-ins with students regarding emotional functioning as needed * Assist students in using coping skills that will help them regulate and re-engage with class and/or school work * Maintain files for students in BRYT * With the support of the Clinical Coordinator and Student Success Team, maintain proactive, two-way communication with parent(s)/guardian(s) of BRYT students regarding academic progress and support needs * Immediately communicate any urgent student concerns to the Clinical Coordinator * Collaborate/Communicate with the Clinical Coordinator and Administrative Team, as needed * Participate in the Student Success Team re-entry and other meetings upon request to ensure support coordination for all students in the BRYT program. * Work with Clinical Coordinator and Student Success Team to learn, and then teach, coping skills to students enrolled in Bridge, as needed * Attend weekly staff meetings * Participate in professional development as appropriate * Performs related duties of similar nature as requested by supervisor and/or Head of School, to assure smooth school function. Qualifications - Required: * Education: Bachelor's Degree * Prior tutoring experience is required * Demonstrated interest in supporting students struggling with complex challenges * Experience working with students with social-emotional challenges * Strong organization skills * Experience working within an urban educational setting is preferred Qualifications - Preferred: * Bilingual candidates preferred * 3-5 years experience in special education or clinical setting Terms: Managerial B Please refer to *************************************** (under "Employee Benefits and Policies") for more information on salary and compensation. Salaries are listed by Unions and Grade/Step. Note: School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223-day work-year will include the 180 days in which the school is in session, and the additional days will be determined by the employee and the principal or head of the school. This position is subject to the City of Boston residency requirement. School-based managerial employees are not eligible for vacation time or compensatory time. In the event of school cancellation due to snow or inclement weather, school-based managerial employees need not report to work. The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at accommodations@bostonpublicschools.org.

Department Center Staff Employment Type Part Time Location Wang YMCA Workplace type Onsite Compensation $25.00 / hour Reporting To Sokthea Phay Key Responsibilities Skills, Knowledge & Expertise About YMCA of Greater Boston The YMCA of Greater Boston is the largest social services provider in Massachusetts. Through our network of facilities and program sites, the YMCA provides health and wellness programming, child care, summer camp, youth sports, and teen leadership programs, as well as work-force development and community outreach. The YMCA of Greater Boston is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, or veteran's status.

hOS is an early-stage technology company founded in 2021 by several DataRobot alumni and former executives, including founder and former CEO Jeremy Achin. The company is operating in stealth-mode developing scalable technologies and AI-driven products that will make significant positive change in the world. About the role In this role, you will own the coordination of candidates throughout the recruitment process. We have an aggressive hiring plan and you will be a critical component to our success in building a world-class team. This role will work across the organization and support in developing best practices for recruitment. If you are looking to join a fast-growing and make a direct impact on the growth of the organization this is the role for you! Responsibilities: Coordinating calls and video conferences for candidates throughout the recruitment process Point of contact for all coordination efforts Own the development of best practices for scheduling candidates within our organization Collaborate with the recruitment team and the business on recruitment best practices Build relationships with individuals and with pools of talent in support of current and future hiring needs Qualifications: You have strong attention to detail Excellent communication skills both written and verbal Professional Proficiency in English Experience working in a fast-paced talent organization You are passionate about building world-class teams We are an equal opportunity employer and select individuals best matched for the job based upon job-related qualifications regardless of race, religion, color, creed, sex, sexual orientation, age, ancestry, national origin, gender identity, genetic information, disability, pregnancy, veteran or military status or any other status or characteristic protected by law.

Tell us about a friend who might be interested in this job. All privacy rights will be protected. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS\: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.* *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE\: No substitutions will be permitted for the required (B) experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. About the Organization: The Division of Insurance ("DOI"), an Agency within the Office of Consumer Affairs and Business Regulation, administers the Commonwealth's insurance consumer protection laws through its regulation of the insurance industry. The primary mission of the Division is to monitor the solvency of its licensees in order to promote a healthy, responsive and willing marketplace for consumers who purchase insurance products. The Division also investigates and responds to consumer inquiries and complaints, enforces state insurance laws and regulations, and provides the public with accurate and unbiased insurance information. An important aspect of the Division's work is ensuring that the individuals and business entities conducting the business of insurance in Massachusetts do so in a legal and timely manner. The Division of Insurance is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran or disability status. We strive to reflect diversity in all facets and levels of our agency. The Division of Insurance values inclusiveness and diversity within their employee and management teams. Within our community we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming. The Division of Insurance is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to maximize their skills and talents to serve our citizens. About the Role: The Producer Licensing Unit at the Division of Insurance is responsible for ensuring that the 212,000 individuals and business entities conducting the business of insurance in Massachusetts are qualified and in good standing, and that they conduct business according to the Commonwealth's laws and regulations. The Program Coordinator III assists the Director of Producer Licensing with participating in and monitoring all aspects of the day-to-day operations of the Producer Licensing Unit. This includes establishing the Unit's weekly task schedule for handling a telephone queue that responds to 30,000 calls annually, monitoring this queue and assisting subordinate staff with questions or issues they encounter. The Program Coordinator III monitors assigned Unit activities by data analysis and query reports; acts as a liaison to provide Producer Licensing information to Division staff and other state and federal regulatory officials at all levels and to outside insurance related business entities; prepares written reports of Unit activity, responds to written, telephone and email inquiries about Unit activity and / or about specific licensees; The Program Coordinator III is the records control coordinator for the Producer Licensing Unit, collects and retrieves data about Unit activities, and monitors staff attendance. The Program Coordinator III supervises and participates in the EPRS reviews for subordinate staff. The Program Coordinator III supervises all aspects of the day-to-day operations of the Producer Licensing Unit and accordingly reports all issues that arise to the Director of Producer Licensing, other senior management and the Commissioner. The Program Coordinator acts as a liaison to the Commissioner's office to resolve licensing issues reported directly to the Commissioner and / or through Legislative offices. Duties and Responsibilities: Act as “Floor Supervisor” to monitor completion of tasks assigned to 3 Producer Licensing Unit license administrators, to ensure timely and effective operations and compliance with established licensing standards. Continuously monitor Unit productivity and the telephone queue and recommends to the Director of Producer Licensing and / or to the Commissioner and other senior management, any necessary reallocation of resources to ensure Unit's productivity goals are met and maintained. Assist the Director of Producer Licensing with establishing, refining and communicating to subordinate staff the Section protocols and procedures for timely and effective day-to-day operations. Propose changes to various licensing applications and other licensing procedures with the Director of Producer Licensing and communicate such changes to subordinate staff and licensees. Draft appropriate language to keep the Producer Licensing information on the DOI website up to date. Oversee processing of new producer license applications, renewal applications, and applications for all other license types (new and renewal) being issued by the Producer Licensing Unit including, but not limited to, Public Adjusters, Insurance Advisors, Surplus Lines Brokers, Reinsurance Intermediaries, Self-Storage and Portable Electronic licenses. Assign address changes, appointment and license terminations and other licensing actions in State Based Systems and by other manual means to licensing staff as determine necessary; review electronic and paper records to ensure compliance with applicable state and federal laws, guidelines and procedures. Manage staff processing of incoming Business Entity Articles of Organization and Foreign Corporate certificates for completeness and accuracy. Ensure staff are approving business names requested by applicants for new Business Entities and “Doing Business As” (“DBAs”), designations for individual and business entity producers appropriately as to not create overlapping entity names in the Commonwealth. Create large batch correspondence renewal reminders in SBS for approximately 200,000 licensees. Ensure renewal reminders are scheduled, clear and provide all relevant information for license renewals with the goal of reducing the need for follow-up outreach. Oversee Motor Vehicle Damage Appraiser (“MVDA”) license and renewal application procedures. Draft and maintain correspondence templates applicants regarding MVDA exam eligibility, missing requirements for licensure, requesting of appropriate forms, and maintain updated MVDA information on the DOI website. Ensure staff issuing licenses to all MVDA applicants who have passed both Part I and Part II of the MVDA examination are trained accordingly and are performing the relevant duties in accordance with licensing standards. Act as a liaison with multiple state and federal agencies and insurance related entities including, but not limited to, Automobile Damage Appraisers Licensing Board (ADALB), insurance companies, the National Association of Insurance Commissioners (NAIC) and the examination testing vendor, to exchange information, resolve problems and coordinate activities associated with a change in a producer's status. Confer with Division staff at all levels to exchange information, coordinate efforts and obtain information concerning licensing activities; confer with agency staff on technical and procedural licensing violations when certain enforcement actions are deemed necessary. Continuously review and analyze data concerning Producer Licensing Unit activities to best direct available resources toward more efficient and timely work processes, to assess progress in completing tasks, and / or to provide information to management. Actively participate in strategic planning and process improvements for the agency. Identify systems which require updating and revision to improve efficiency and effectiveness; take a lead role in coordinating and crafting solutions. Review, analyze and prepare reports concerning assigned Unit activities, to furnish required information and to make recommendations on process improvements to programs and activities. Submit monthly reports that indicate each Unit employee's current assignments and identify any licensing issues of which senior management should be aware. Respond timely and professionally to all telephone and written inquiries received from any source seeking information about Producer Licensing, including, but not limited to, license applicants and licensees, insurance companies, law firms and other state agencies. Compile data for use in monthly reporting of assigned Unit activities; continuously update and maintain quality of data in the producer licensing database (SBS) and informs (SBS) staff of any data quality or system issues. Provide on the job training and orientation for new employees, including use of the SBS database and other statewide enterprise systems. Provide general supervision of subordinate staff. Preferred Knowledge, Skills, and Abilities: Knowledge of the principles and practices of office management. Knowledge of the methods of general report writing. Knowledge of the methods used in the preparation of charts, graphs and tables. Knowledge of the types and uses of general office equipment. Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. Ability to follow written and oral instructions. Ability to gather information through questioning individuals and by examining records and documents. Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. Ability to assemble items of information in accordance with established procedures. Ability to determine proper format and procedures for assembling items of information. Ability to prepare general reports. Ability to maintain accurate records. Ability to prepare and use charts, graphs and tables. Ability to communicate effectively in oral expression. Ability to give written and oral instructions in a precise, understandable manner. Ability to deal tactfully with others. Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and / or economic backgrounds. Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and / or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. Ability to exercise sound judgement. Ability to exercise discretion in handling confidential information. Knowledge of the principles, practices and techniques of supervision. All applicants should attach a cover letter and resume to their online submission for this position. SALARY PLACEMENT IS DETERMINED BY YEARS OF EXPERIENCE AND EDUCATION DIRECTLY RELATED TO THE POSITION AND THE HUMAN RESOURCES DIVISION'S RECRUITING GUIDELINES. IN THE CASE OF A PROMOTIONAL OPPORTUNITY, THE SALARY PROVISIONS OF THE APPLICABLE COLLECTIVE BARGAINING AGREEMENT WILL APPLY TO (OR WILL BE UTILIZED FOR) PLACEMENT WITHIN THE SALARY RANGE. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements

About the Organization: The Division of Insurance ("DOI"), an Agency within the Office of Consumer Affairs and Business Regulation, administers the Commonwealth's insurance consumer protection laws through its regulation of the insurance industry. The primary mission of the Division is to monitor the solvency of its licensees in order to promote a healthy, responsive and willing marketplace for consumers who purchase insurance products. The Division also investigates and responds to consumer inquiries and complaints, enforces state insurance laws and regulations, and provides the public with accurate and unbiased insurance information. An important aspect of the Division's work is ensuring that the individuals and business entities conducting the business of insurance in Massachusetts do so in a legal and timely manner. The Division of Insurance is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran or disability status. We strive to reflect diversity in all facets and levels of our agency. The Division of Insurance values inclusiveness and diversity within their employee and management teams. Within our community we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming. The Division of Insurance is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to maximize their skills and talents to serve our citizens. About the Role: The Producer Licensing Unit at the Division of Insurance is responsible for ensuring that the 212,000 individuals and business entities conducting the business of insurance in Massachusetts are qualified and in good standing, and that they conduct business according to the Commonwealth's laws and regulations. The Program Coordinator III assists the Director of Producer Licensing with participating in and monitoring all aspects of the day-to-day operations of the Producer Licensing Unit. This includes establishing the Unit's weekly task schedule for handling a telephone queue that responds to 30,000 calls annually, monitoring this queue and assisting subordinate staff with questions or issues they encounter. The Program Coordinator III monitors assigned Unit activities by data analysis and query reports; acts as a liaison to provide Producer Licensing information to Division staff and other state and federal regulatory officials at all levels and to outside insurance related business entities; prepares written reports of Unit activity, responds to written, telephone and email inquiries about Unit activity and / or about specific licensees; The Program Coordinator III is the records control coordinator for the Producer Licensing Unit, collects and retrieves data about Unit activities, and monitors staff attendance. The Program Coordinator III supervises and participates in the EPRS reviews for subordinate staff. The Program Coordinator III supervises all aspects of the day-to-day operations of the Producer Licensing Unit and accordingly reports all issues that arise to the Director of Producer Licensing, other senior management and the Commissioner. The Program Coordinator acts as a liaison to the Commissioner's office to resolve licensing issues reported directly to the Commissioner and / or through Legislative offices. Duties and Responsibilities: * Act as "Floor Supervisor" to monitor completion of tasks assigned to 3 Producer Licensing Unit license administrators, to ensure timely and effective operations and compliance with established licensing standards. Continuously monitor Unit productivity and the telephone queue and recommends to the Director of Producer Licensing and / or to the Commissioner and other senior management, any necessary reallocation of resources to ensure Unit's productivity goals are met and maintained. * Assist the Director of Producer Licensing with establishing, refining and communicating to subordinate staff the Section protocols and procedures for timely and effective day-to-day operations. * Propose changes to various licensing applications and other licensing procedures with the Director of Producer Licensing and communicate such changes to subordinate staff and licensees. Draft appropriate language to keep the Producer Licensing information on the DOI website up to date. * Oversee processing of new producer license applications, renewal applications, and applications for all other license types (new and renewal) being issued by the Producer Licensing Unit including, but not limited to, Public Adjusters, Insurance Advisors, Surplus Lines Brokers, Reinsurance Intermediaries, Self-Storage and Portable Electronic licenses. Assign address changes, appointment and license terminations and other licensing actions in State Based Systems and by other manual means to licensing staff as determine necessary; review electronic and paper records to ensure compliance with applicable state and federal laws, guidelines and procedures. * Manage staff processing of incoming Business Entity Articles of Organization and Foreign Corporate certificates for completeness and accuracy. Ensure staff are approving business names requested by applicants for new Business Entities and "Doing Business As" ("DBAs"), designations for individual and business entity producers appropriately as to not create overlapping entity names in the Commonwealth. * Create large batch correspondence renewal reminders in SBS for approximately 200,000 licensees. Ensure renewal reminders are scheduled, clear and provide all relevant information for license renewals with the goal of reducing the need for follow-up outreach. * Oversee Motor Vehicle Damage Appraiser ("MVDA") license and renewal application procedures. Draft and maintain correspondence templates applicants regarding MVDA exam eligibility, missing requirements for licensure, requesting of appropriate forms, and maintain updated MVDA information on the DOI website. Ensure staff issuing licenses to all MVDA applicants who have passed both Part I and Part II of the MVDA examination are trained accordingly and are performing the relevant duties in accordance with licensing standards. * Act as a liaison with multiple state and federal agencies and insurance related entities including, but not limited to, Automobile Damage Appraisers Licensing Board (ADALB), insurance companies, the National Association of Insurance Commissioners (NAIC) and the examination testing vendor, to exchange information, resolve problems and coordinate activities associated with a change in a producer's status. * Confer with Division staff at all levels to exchange information, coordinate efforts and obtain information concerning licensing activities; confer with agency staff on technical and procedural licensing violations when certain enforcement actions are deemed necessary. * Continuously review and analyze data concerning Producer Licensing Unit activities to best direct available resources toward more efficient and timely work processes, to assess progress in completing tasks, and / or to provide information to management. * Actively participate in strategic planning and process improvements for the agency. Identify systems which require updating and revision to improve efficiency and effectiveness; take a lead role in coordinating and crafting solutions. * Review, analyze and prepare reports concerning assigned Unit activities, to furnish required information and to make recommendations on process improvements to programs and activities. Submit monthly reports that indicate each Unit employee's current assignments and identify any licensing issues of which senior management should be aware. * Respond timely and professionally to all telephone and written inquiries received from any source seeking information about Producer Licensing, including, but not limited to, license applicants and licensees, insurance companies, law firms and other state agencies. * Compile data for use in monthly reporting of assigned Unit activities; continuously update and maintain quality of data in the producer licensing database (SBS) and informs (SBS) staff of any data quality or system issues. * Provide on the job training and orientation for new employees, including use of the SBS database and other statewide enterprise systems. * Provide general supervision of subordinate staff. Preferred Knowledge, Skills, and Abilities: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedures for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and / or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and / or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgement. * Ability to exercise discretion in handling confidential information. * Knowledge of the principles, practices and techniques of supervision. All applicants should attach a cover letter and resume to their online submission for this position. SALARY PLACEMENT IS DETERMINED BY YEARS OF EXPERIENCE AND EDUCATION DIRECTLY RELATED TO THE POSITION AND THE HUMAN RESOURCES DIVISION'S RECRUITING GUIDELINES. IN THE CASE OF A PROMOTIONAL OPPORTUNITY, THE SALARY PROVISIONS OF THE APPLICABLE COLLECTIVE BARGAINING AGREEMENT WILL APPLY TO (OR WILL BE UTILIZED FOR) PLACEMENT WITHIN THE SALARY RANGE. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: No substitutions will be permitted for the required (B) experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Haffner's: A Regional Leader Fueled by Family, Integrity, and Safety. At Haffner's, we're more than a company - we're a family. As a prominent wholesale fuel distributor in New England, we've established a strong presence, managing 72 gas stations, convenience stores, car washes, and food service locations. Our renowned Haffner's brand operates across Massachusetts, New Hampshire, and Maine. We go beyond fuel distribution, offering heating oil, propane, and HVAC services to 45,000 customers across the region. Our commitment to integrity and safety is unwavering; it's in everything we do. We prioritize building relationships and consistently doing the right thing. Our culture thrives on growth, innovation, and excellence. As a part of our team, you'll contribute to our ongoing success, embracing the core values of "Fueled by Family," "Always do the right thing," and "Safety...In everything we do." Job Summary: The Dispatch Coordinator fills a critical role in ensuring customer satisfaction by linking field and office operations. This position performs routing, dispatching, forecasting, planning of truck movements, driver communication, and other office duties as assigned by the Distribution Manager or Operations Manager. Specific Responsibilities: Schedule drivers to pick up and deliver loads to customers or vendors, while monitoring on-going communications and dispatching throughout the shift and assigning same-day deliveries to maintain optimal delivery effectiveness. Act as the communications conduit between drivers and the Distribution office, advising the Distribution Supervisor/Operations Manager of delivery, safety, and personnel issues. At the direction of the Distribution Supervisor/Operations Manager, build driver routes based on gallons, miles, number of stops, truck availability, and overall efficiency. Determine appropriate delivery schedules to automatic customers, verifying the accuracy of degree days and K-factors, and correct these schedules when directed by the Distribution Supervisor. Identify and recommend customer-specific routing and forecasting changes that drive sensible, cost-effective delivery practices. Improve the delivery process by addressing, correcting, and adding account notes on skipped orders, inaccurate directions, tank obstructions, faulty tanks, improper notes on accounts, zoning issues, delivery area issues, safety issues, special delivery instructions, and balances due. Resolve delivery inquiries from Customer Service Representatives and customer issues, while ensuring timely, consistent, and open lines of communication between Customer Service, Oil/Propane Service, and Distribution. Keep Distribution Supervisor/Operations Manager informed of any issues as they arise, while guiding all communications regarding driver or customer issues to appropriate management personnel. Adapt to rapid and significant changes in workload due to weather, road conditions and other factors influencing the delivery fleet. Provide backup to the other dispatchers when they are sick or on vacation. Treat all drivers respectfully, fairly, and with dignity. Maintain appropriate licensing and credentials to be available to drive/deliver when determined necessary by the Distribution Manager/Operations Manager. Carry out the vision and direction of the department, as presented by the Distribution Supervisor/Operations Manager. Provide general administrative support as required and other support functions as requested by the Distribution Supervisor/Operations Manager. Training & Required Skills: Prior experience in delivering distillates and propane strongly preferred. High school diploma or equivalent. Knowledge of fuel distribution concepts, practices, and procedures, including related government regulations, strongly preferred. General knowledge of local highway systems in the ABS/Haffner's coverage area, which in some instances can include county and rural roads. Strong problem-solving skills. The ability to interact in a calm, professional manner with drivers and office staff, even under very stressful conditions. Excellent verbal and written communication skills, with the ability to maintain strict professionalism and confidentiality. The capability and willingness to adapt to a fast-paced and high-volume delivery operation, taking into consideration the rapid changes in demand, geography, and climate that influence the delivery process. Propane Basic Practices and Principles Course or industry experience, if applicable. Proficient with Microsoft Office (Excel, Word, and Outlook) and Internet applications. Ability to work on multiple tasks simultaneously, while effectively prioritizing work to achieve company and personal goals. Results-oriented, with a willingness to take responsibility and initiative. Availability to work nights, weekends, holidays, and overtime at the direction of the Distribution Supervisor/Operations Manager. Schedule: This role would require a swing shift during the heating season, such as 9:00 AM-5:00 PM or 10:00 AM-6:00 PM (with flexibility to work later during high-volume days). During the off-season, the schedule could adjust to 8:00 AM-4:00 PM or 8:30 AM-4:40 PM. Compensation: Hourly Rate is based on a range of factors that include relevant experience, knowledge, skills, and other job-related qualifications. For the purpose of this role, the minimum opportunity is: $25.00 per hour. Job Environment: Delivery generally requires the following duties to be performed, without restrictions: the ability to push or pull up to 100 pounds; bend; lift up to 25 pounds; kneel, squat, climb, stand, walk, sit, reach, drive, perform repetitive motions, and exercise fine motor skills. Hearing and vision must meet standards for Commercial Driver's licensing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOPHP

The Dispatch Coordinator fills a critical role in ensuring customer satisfaction by linking field and office operations. This position performs routing, dispatching, forecasting, planning of truck movements, driver communication, and other office duties as assigned by the Distribution Manager or Operations Manager. Specific Responsibilities: Schedule drivers to pick up and deliver loads to customers or vendors, while monitoring on-going communications and dispatching throughout the shift and assigning same-day deliveries to maintain optimal delivery effectiveness. Act as the communications conduit between drivers and the Distribution office, advising the Distribution Supervisor/Operations Manager of delivery, safety, and personnel issues. At the direction of the Distribution Supervisor/Operations Manager, build driver routes based on gallons, miles, number of stops, truck availability, and overall efficiency. Determine appropriate delivery schedules to automatic customers, verifying the accuracy of degree days and K-factors, and correct these schedules when directed by the Distribution Supervisor. Identify and recommend customer-specific routing and forecasting changes that drive sensible, cost-effective delivery practices. Improve the delivery process by addressing, correcting, and adding account notes on skipped orders, inaccurate directions, tank obstructions, faulty tanks, improper notes on accounts, zoning issues, delivery area issues, safety issues, special delivery instructions, and balances due. Resolve delivery inquiries from Customer Service Representatives and customer issues, while ensuring timely, consistent, and open lines of communication between Customer Service, Oil/Propane Service, and Distribution. Keep Distribution Supervisor/Operations Manager informed of any issues as they arise, while guiding all communications regarding driver or customer issues to appropriate management personnel. Adapt to rapid and significant changes in workload due to weather, road conditions and other factors influencing the delivery fleet. Provide backup to the other dispatchers when they are sick or on vacation. Treat all drivers respectfully, fairly, and with dignity. Maintain appropriate licensing and credentials to be available to drive/deliver when determined necessary by the Distribution Manager/Operations Manager. Carry out the vision and direction of the department, as presented by the Distribution Supervisor/Operations Manager. Provide general administrative support as required and other support functions as requested by the Distribution Supervisor/Operations Manager. Requirements Training & Required Skills: Prior experience in delivering distillates and propane strongly preferred. High school diploma or equivalent. Knowledge of fuel distribution concepts, practices, and procedures, including related government regulations, strongly preferred. General knowledge of local highway systems in the ABS/Haffner's coverage area, which in some instances can include county and rural roads. Strong problem-solving skills. The ability to interact in a calm, professional manner with drivers and office staff, even under very stressful conditions. Excellent verbal and written communication skills, with the ability to maintain strict professionalism and confidentiality. The capability and willingness to adapt to a fast-paced and high-volume delivery operation, taking into consideration the rapid changes in demand, geography, and climate that influence the delivery process. Propane Basic Practices and Principles Course or industry experience, if applicable. Proficient with Microsoft Office (Excel, Word, and Outlook) and Internet applications. Ability to work on multiple tasks simultaneously, while effectively prioritizing work to achieve company and personal goals. Results-oriented, with a willingness to take responsibility and initiative. Availability to work nights, weekends, holidays, and overtime at the direction of the Distribution Supervisor/Operations Manager. Schedule: This role would require a swing shift during the heating season, such as 9:00 AM-5:00 PM or 10:00 AM-6:00 PM (with flexibility to work later during high-volume days). During the off-season, the schedule could adjust to 8:00 AM-4:00 PM or 8:30 AM-4:40 PM. Compensation: Hourly Rate is based on a range of factors that include relevant experience, knowledge, skills, and other job-related qualifications. For the purpose of this role, the minimum opportunity is: $25.00 per hour. Job Environment: Delivery generally requires the following duties to be performed, without restrictions: the ability to push or pull up to 100 pounds; bend; lift up to 25 pounds; kneel, squat, climb, stand, walk, sit, reach, drive, perform repetitive motions, and exercise fine motor skills. Hearing and vision must meet standards for Commercial Driver's licensing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits: Employee Discount on gasoline, and residential propane and oil Medical, Dental, and Vision Insurance 401K Retirement Plan with Company Match Paid Time Off Company Paid Life Insurance and Optional Life Insurance Short-Term and Long-Term Disability Critical Illness and/or Accident Insurance About us: Haffner's: A Regional Leader Fueled by Family, Integrity, and Safety. At Haffner's, we're more than a company - we're a family. As a prominent wholesale fuel distributor in New England, we've established a strong presence, managing 72 gas stations, convenience stores, car washes, and food service locations. Our renowned Haffner's brand operates across Massachusetts, New Hampshire, and Maine. We go beyond fuel distribution, offering heating oil, propane, and HVAC services to 45,000 customers across the region. Our commitment to integrity and safety is unwavering; it's in everything we do. We prioritize building relationships and consistently doing the right thing. Our culture thrives on growth, innovation, and excellence. As a part of our team, you'll contribute to our ongoing success, embracing the core values of "Fueled by Family," "Always do the right thing," and "Safety...In everything we do." Join us and be a part of a dynamic, forward-thinking organization that's shaping the future across diverse business markets. Haffner's is committed to equal employment opportunity and providing reasonable accommodations to those with physical and/or mental disabilities. We value and encourage diversity and do not discriminate based on race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by federal, state, or local law. Haffner's is committed to providing a safe work environment for all employees. HOPHP Salary Description $25 - $32