Human resources administrative assistant vs administrative office assistant

The differences between human resources administrative assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a human resources administrative assistant, becoming an administrative office assistant takes usually requires 1-2 years. Additionally, a human resources administrative assistant has an average salary of $37,044, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for a human resources administrative assistant include customer service, data entry and background checks. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Human resources administrative assistant vs administrative office assistant overview

	Human Resources Administrative Assistant	Administrative Office Assistant
Yearly salary	$37,044	$33,318
Hourly rate	$17.81	$16.02
Growth rate	8%	-8%
Number of jobs	72,861	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 46%
Average age	41	50
Years of experience	6	2

What does a human resources administrative assistant do?

A human resources administrative assistant is responsible for performing administrative tasks such as gathering and processing necessary documentation, preparing timely reports and evaluations, arranging schedules, maintaining and monitoring record databases, and responding to inquiries. Aside from assisting human resource officers in their tasks, they can also lend a hand in screening and training new workforce members. Furthermore, because a human resources administrative assistant holds the employee database, they need to coordinate with other departments and employees to ensure that everyone receives what is needed.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Human resources administrative assistant vs administrative office assistant salary

Human resources administrative assistants and administrative office assistants have different pay scales, as shown below.

	Human Resources Administrative Assistant	Administrative Office Assistant
Average salary	$37,044	$33,318
Salary range	Between $27,000 And $49,000	Between $25,000 And $43,000
Highest paying City	New York, NY	Sacramento, CA
Highest paying state	New Jersey	Hawaii
Best paying company	Emory University	Buckley King
Best paying industry	Technology	Government

Differences between human resources administrative assistant and administrative office assistant education

There are a few differences between a human resources administrative assistant and an administrative office assistant in terms of educational background:

	Human Resources Administrative Assistant	Administrative Office Assistant
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Human resources administrative assistant vs administrative office assistant demographics

Here are the differences between human resources administrative assistants' and administrative office assistants' demographics:

	Human Resources Administrative Assistant	Administrative Office Assistant
Average age	41	50
Gender ratio	Male, 9.3% Female, 90.7%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 10.4% Unknown, 5.1% Hispanic or Latino, 19.4% Asian, 7.7% White, 56.7% American Indian and Alaska Native, 0.6%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	9%	6%

Differences between human resources administrative assistant and administrative office assistant duties and responsibilities

Human resources administrative assistant example responsibilities.

Manage unemployment verification process and enter employee changes into PeopleSoft.
Labor hours, PTO, accident reports and training records are all track through data entry and issuance of reports.
Handle and make necessary changes to payroll processes/system daily by using KRONOS.
Enter and balance payroll, certify payroll and send ACH file to bank.
Assist with the instruction and training of new associates regarding KRONOS punches, attendance policies, and payroll incentive programs.
Submit employment of identification per e-verify.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Human resources administrative assistant vs administrative office assistant skills

Common human resources administrative assistant skills

Customer Service, 11%
Data Entry, 10%
Background Checks, 7%
PowerPoint, 5%
HRIS, 4%
Travel Arrangements, 4%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Human Resources Administrative Assistant
Human Resources Administrative Assistant vs Administrative Office Assistant

Updated January 8, 2025

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