Medical records administrator vs medical office manager

The differences between medical records administrators and medical office managers can be seen in a few details. Each job has different responsibilities and duties. It typically takes 4-6 years to become both a medical records administrator and a medical office manager. Additionally, a medical records administrator has an average salary of $80,519, which is higher than the $46,435 average annual salary of a medical office manager.

The top three skills for a medical records administrator include patients, medical terminology and HIPAA. The most important skills for a medical office manager are patients, office procedures, and payroll.

Medical records administrator vs medical office manager overview

	Medical Records Administrator	Medical Office Manager
Yearly salary	$80,519	$46,435
Hourly rate	$38.71	$22.32
Growth rate	28%	28%
Number of jobs	103,325	100,339
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 39%	Bachelor's Degree, 36%
Average age	47	47
Years of experience	6	6

What does a medical records administrator do?

Medical records administrators oversee written and electronic medical records and reports. The duties of a medical records administrator are to maintain patient records, collect admission reports, liaise with other medical staff, compile documentation from different medical records, respond to enquiries and records requests from patients and physicians, and create a database for patient records. They are also tasked with ensuring the records comply with all policies protecting patient privacy and confidentiality.

What does a medical office manager do?

A medical office manager is a healthcare expert who plans and oversees a clinic's or hospital's services, ensuring patients receive optimal care and service. They are mainly in charge of performing administrative tasks such as monitoring the daily operations at medical facilities, supervising and coordinating patient appointments and schedules, monitoring the inventory of supplies, processing purchase orders, studying feedback from different parties, and developing strategies to optimize operations. They must also respond to issues and concerns, resolving them promptly and professionally.

Medical records administrator vs medical office manager salary

Medical records administrators and medical office managers have different pay scales, as shown below.

	Medical Records Administrator	Medical Office Manager
Average salary	$80,519	$46,435
Salary range	Between $59,000 And $108,000	Between $29,000 And $72,000
Highest paying City	New York, NY	New York, NY
Highest paying state	Delaware	New Jersey
Best paying company	Long Island, FQHC, Inc	Community Health Connections
Best paying industry	Health Care	Health Care

Differences between medical records administrator and medical office manager education

There are a few differences between a medical records administrator and a medical office manager in terms of educational background:

	Medical Records Administrator	Medical Office Manager
Most common degree	Bachelor's Degree, 39%	Bachelor's Degree, 36%
Most common major	Business	Business
Most common college	University of Pennsylvania	University of Pennsylvania

Medical records administrator vs medical office manager demographics

Here are the differences between medical records administrators' and medical office managers' demographics:

	Medical Records Administrator	Medical Office Manager
Average age	47	47
Gender ratio	Male, 21.2% Female, 78.8%	Male, 11.0% Female, 89.0%
Race ratio	Black or African American, 11.8% Unknown, 4.3% Hispanic or Latino, 14.5% Asian, 6.9% White, 61.7% American Indian and Alaska Native, 0.7%	Black or African American, 11.4% Unknown, 4.3% Hispanic or Latino, 14.9% Asian, 7.5% White, 61.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	12%	12%

Differences between medical records administrator and medical office manager duties and responsibilities

Medical records administrator example responsibilities.

Manage medical records in accordance with federal and state HIPAA guidelines, maintaining confidentiality of patient information.
Bill Medicaid and pertinent insurance companies for payment on services.
Respond swiftly to provider questions and ensure claims are processed through MMIS system properly to meet Medicaid eligibility.
Demonstrate knowledge of HIPAA privacy and security regulations by appropriately handling patient information.
Ensure evacuated patients are moved to the appropriate medical treatment facility or warrior transition units.
Interact with patients and associate medical professionals in order to supply and forward correct documentation for clinical visits.

Medical office manager example responsibilities.

Manage and facilitate manuscript preparation of oncology clinical trials results arising from currently market and pipeline drugs.
Provide educational materials to patients and communicate with patients regarding inquiries and complaints to ensure patient satisfaction.
Attend many seminars concerning insurance procedures and updates on HIPPA regulations.
Maintain patient records, adhering to confidentiality policies and HIPPA regulations.
Perform x-rays as necessary and communicate with surgeons to interpret procedure clearly to Spanish speaking patients.
Protect the security of medical records and information in accordance with HIPAA regulations to ensure that confidentially are maintained.

Medical records administrator vs medical office manager skills

Common medical records administrator skills

Patients, 28%
Medical Terminology, 12%
HIPAA, 7%
Patient Care, 7%
Patient Charts, 7%
Transcription, 4%

Common medical office manager skills

Patients, 24%
Office Procedures, 7%
Payroll, 5%
Medical Billing, 4%
Patient Care, 4%
Front Desk, 4%

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Medical Records Administrator
Medical Records Administrator vs Medical Office Manager

Updated January 8, 2025

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