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  • Project Coordinator

    Aegis Worldwide 4.2company rating

    Operations coordinator job in Elgin, IL

    Project Coordinator (Manufacturing / Industrial Equipment) Compensation: $60,000-$75,000 base Travel: 10-20% Schedule: 9:00 AM - 5:00 PM Industry: Industrial Machinery / Automation About the Opportunity This is an exciting opportunity to join a growing, family-owned industrial machinery manufacturer that designs highly engineered, custom automation solutions for customers across North America. The company operates like a tight-knit team, values long-term relationships, and is led by visionary ownership with a strong track record of growth. This role sits at the intersection of sales, service, and project execution and is ideal for someone early in their career who enjoys working with customers, coordinating moving parts, and wants a clear path into technical sales over time. Why This Role Stands Out Direct exposure to capital equipment projects from order through installation Clear growth path into technical sales and larger deal ownership Small-company environment where your impact is visible and valued Family-oriented culture with leadership access and mentorship Opportunity to learn complex machinery and automation systems What You'll Be Doing Project & Sales Support Support the Sales team throughout the full order lifecycle-from order entry through installation and customer acceptance Coordinate communication between Sales, Service, Engineering, and Operations Assist with scheduling installations, service visits, and customer meetings Maintain accurate project documentation, timelines, and status updates Customer Communication Act as a primary point of contact for customers regarding project timelines and installation scheduling Communicate clearly to set expectations and provide updates Help troubleshoot and escalate issues alongside Service and Technical teams Service Coordination Work closely with Service teams to align schedules, resources, and customer needs Track service-related issues and ensure timely follow-up Support warranty documentation and post-install reporting Learning & Growth (Sales Track) Develop a strong technical understanding of custom machinery and customer applications Learn sales processes, customer qualification, and solution positioning Participate in customer calls, site visits, and installations to build technical and commercial confidence What We're Looking For Must-Haves 1+ year of experience in project coordination, service coordination, inside sales, or customer-facing roles within manufacturing or industrial environments Strong organizational skills with the ability to manage multiple projects or orders at once Clear, confident written and verbal communication skills Comfortable learning technical products and systems Proficiency with Microsoft Office (Excel, Outlook, Word); ERP/CRM experience is a plus Willingness to travel up to 20% Nice-to-Haves Exposure to industrial equipment, automation, CNC, or capital equipment environments Experience supporting sales or field service teams Bachelor's degree in Business, Engineering, Supply Chain, or related field Strong interest in growing into a technical sales role within 2-3 years Ideal Personality Fit Go-getter mentality with a desire to grow into a high-earning sales role Proactive, detail-oriented, and comfortable following up Willing to put in the extra effort when projects demand it Thrives in a smaller, collaborative, fast-moving organization Interview Process 1st Round: Video interview (Teams) 2nd Round: On-site interview If you're looking for a role where you can learn the technical side of industrial machinery, gain customer-facing experience, and build toward a long-term sales career, this is a strong opportunity to consider.
    $60k-75k yearly 1d ago
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  • Revenue Operations Administrator

    Ascendco Health

    Operations coordinator job in Chicago, IL

    Why This Role Exists Ascendco is growing quickly, and our revenue operations need to scale with it. This role exists to bring structure, accuracy, and efficiency to our revenue engine. We're looking for a Revenue Operations Administrator who enjoys building systems that help sales teams move faster, leadership trust the data, and the business scale smoothly. If you like ownership, clean processes, and being the person who makes things work behind the scenes, this role is for you. What You'll Own: HubSpot & Revenue Systems Own HubSpot across Sales, Account Management, and Marketing Build and maintain pipelines, workflows, automations, and reports Create scalable processes for lead flow, deals, renewals, and expansion Ensure clean data and accurate reporting at all times Sales Enablement & Performance Reduce admin work through automation and process design Improve consistency in how deals are worked and advanced Support onboarding with documentation and playbooks Provide leadership real-time visibility into execution Metrics, Compensation & Reporting Build and maintain sales compensation plans and tracking Monitor pipeline health, conversion rates, and velocity Create executive dashboards and surface risks early Process & Cross-Functional Alignment Document SOPs, workflows, and revenue playbooks Align Sales, Marketing, and Account Management around shared goals Continuously refine processes as the company scales What We're Looking For 2-5 years in RevOps, Sales Ops, Marketing Ops, or CRM administration Deep, hands-on HubSpot experience (required) Strong systems thinker with high attention to detail Comfortable working cross-functionally and communicating with leadership Why Ascendco Ascendco is a healthcare technology company focused on bringing transparency, efficiency, and intelligence to complex clinical and operational environments.We value ownership, clear thinking, scalable systems, and people who raise the bar quietly. If you want to build and run the operational foundation behind a growing revenue engine, we'd love to hear from you. Location: Chicago Department: Client Solutions Reports to: Admin Leadership; high visibility with CEO
    $46k-80k yearly est. 5d ago
  • Operations Associate

    Peopleshare 3.9company rating

    Operations coordinator job in Schaumburg, IL

    Operations Associate-Bilingual Mandarin/English fluency required. We are seeking an Entry-Level Operations Support Specialist to join our operations team. This role is critical in ensuring smooth day-to-day logistics operations, supporting internal teams, and maintaining strong communication with clients and partners. Mandarin fluency is desired. as you will interact with Mandarin-speaking clients and vendors. Key Responsibilities Assist in coordinating shipments, tracking deliveries, and resolving operational issues. Communicate with clients, vendors, and internal teams to ensure timely and accurate information flow. Prepare and maintain documentation related to logistics operations (invoices, shipping documents, etc.). Monitor inventory and assist with order processing. Support the operations team with administrative tasks and data entry. Identify and escalate potential delays or issues to management promptly. Qualifications Fluent in Mandarin and English (spoken and written) desired, not required. Bachelor's degree in Business, Logistics, Supply Chain, or related field (or equivalent experience). Strong organizational skills and attention to detail. Excellent communication and problem-solving abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to work in a fast-paced environment and manage multiple priorities. Preferred Skills Previous internship or experience in logistics or operations is a plus. Familiarity with logistics software or ERP systems. Why Join Us? Opportunity to grow within a leading logistics company. Collaborative and supportive team environment. Competitive salary and benefits package. On-site, in the office 4 days a week as this offers the chance to immerse yourself in the energy of our headquarters, collaborate with the founder, and experience our new customer experience center. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
    $30k-36k yearly est. 4d ago
  • Warehouse Operations Associate

    Contel Inc. 3.9company rating

    Operations coordinator job in Saint Charles, IL

    Contel Inc is a Telecommunications company located in St Charles, IL that is a recognized leader in the Telecommunication and Communication installation industry, providing services throughout North America. Role Description This is a full-time on-site role of Warehouse Operations at Contel. The Warehouse Operations personnel are responsible but not limited to overseeing day-to-day warehouse operations, including inventory management with excel and databases, tool management, organizing stock, maintaining inventory levels, processing, packing, preparing packages for shipment, assemble/manufacture products, and organizational tasks. This role also requires collaboration with teams to maintain and improve warehouse processes. Qualifications Strong within Excel, Word, & Outlook Highschool diploma or equivalent required Experience in a warehouse environment, preferred Strong organizational and time management skills, with the ability to multitask and prioritize effectively Ability to work efficiently and accurately in a fast-paced environment with attention to detail Ability to work well in a team environment and demonstrate flexibility to adapt to changing operational needs Excellent verbal and written communication skills Ability to lift up to 50 lbs unassisted Ability to operate standard warehouse equipment, including pallet jacks, forklifts, hand trucks, etc Process, pack and prepare orders for shipment accurately Perform material handling activities such as receiving and appropriately packing, unpacking, and storing incoming shipments, materials, parts, and tools Communicate with Manager/Supervisor to perform job tasks in a timely manner Maintain a clean and orderly warehouse environment Fork Lift Certified is a plus Wiring Assembler Manufacture cable/harness products. Can read and interpret work Instructions, schematics, wire lists, and drawings. Ensures the quality of the hardware is maintained and company procedures are followed. Ensures work is done with completeness and accuracy. Provides regular communication to shop supervisor and company management on status and technical issues. Wiring Assembler Qualifications and Requirements No experience necessary. Will train Ability to read and interpret blueprints Ability to use measuring devices such as tape measures Ability to use basic hand tools such as cable cutters and crimpers Job Type: Full-time Pay: $23.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance On-the-job training Paid time off Vision insurance Payment frequency: Paid weekly Schedule: 8 hour shift Day shift Monday to Friday No weekends Work Location: In person
    $23 hourly 3d ago
  • Operations Administrator

    Uc Group 4.0company rating

    Operations coordinator job in Bolingbrook, IL

    Job Posting Title Operations Administrator Reports to: TSP Operations/Administrator is responsible for providing administrative support to the Director of Fleet Maintenance, also helping drivers with scheduling their vehicle for repairs both on the phone and in person. Job description Key Duties and Responsibilities Responsibilities include but are not limited to: · Create Repair orders/ Service writer · Check for preventive maintenance services based on vehicle milage · Add additional jobs to the repair order that are found on vehicle inspections · Review and close invoices · Bill customers · Schedule mobile repair service as needed · Communicate with customers and other departments within the company Answering status updates regarding the trucks · Call dealers to check for warranty coverage / set up warrant repairs and appointments · Create daily status report list · Process vendor invoices/ PO's Skills and Requirements · Must have a minimum of 2 years' experience in an administrative role · Must have strong communication skills · Must be able to quickly resolve people's problems · Ability to maintain calm and professional in stressful situations · Excellent organizational and time-management skills · Strong oral and written communication skills · Proficient in Microsoft Office Suite Prior experience working in a truck or automotive repair shop and/or dealership environment. Strong understanding of shop operations, workflows, and industry standards. Ability to work effectively in a fast-paced, hands-on service environment. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This position is scheduled from 7:30 a.m. to 4:00 p.m., Monday through Friday. The hourly compensation range for this position is $23 to $30, based on experience and qualifications.
    $23-30 hourly 3d ago
  • Operations Analyst

    The Agency 4.1company rating

    Operations coordinator job in Elgin, IL

    We are partnering with a well-respected local commercial bank in Elgin, IL that is seeking an Operations Analyst to join its on-site team. This is an excellent opportunity for a banking professional who enjoys working in a close-knit environment and wants hands-on exposure to bank operations, regulatory reporting, and financial reporting at a community-focused institution. Key Responsibilities Support daily bank operations with a strong focus on accuracy, controls, and efficiency Prepare, review, and assist with Federal Reserve and other regulatory reporting Assist in the preparation and analysis of financial, operational, and management reports Partner with accounting, finance, and operations teams to ensure data integrity and compliance Identify opportunities to improve operational processes and reporting workflows Support internal audits, regulatory exams, and compliance-related requests Participate in special projects and ad hoc analysis as needed Qualifications 2-10 years of experience in banking or financial services Background in bank operations, regulatory reporting, or financial reporting Familiarity with FED reporting requirements Solid understanding of financial statements and banking data Strong attention to detail, analytical skills, and organizational abilities Comfortable working on-site in a collaborative, small-bank environment Additional Experience That's a Plus Prior accounting experience (public accounting or industry) Experience working at a commercial or community bank Exposure to regulatory exams or audits Advanced Excel or reporting system experience Why This Opportunity Join a highly regarded local bank with strong community roots On-site role within a close-knit team Broad, hands-on exposure across operations, reporting, and finance Stable organization with a collaborative and professional culture If you are interested in this opportunity or other banking opportunities we encourage you to apply today!
    $50k-77k yearly est. 4d ago
  • Insurance Operations Specialist

    Lead Advisor

    Operations coordinator job in Skokie, IL

    Our Client, a leading wealth management firm, is seeking an Insurance Operations Specialist to support our insurance operations. This role is essential for maintaining the operational backbone of our insurance processes, ensuring efficiency, accuracy, compliance, and exceptional customer service. The ideal candidate will have a strong understanding of insurance products. This opportunity offers hands-on experience and growth within the company. Our Client is dedicated to adopting new technologies and processes to deliver an outstanding client experience with superior outcomes. We have offices in Skokie and McHenry, IL, and offer a flexible hybrid schedule. Our Values · Do the Right Thing… Always · Innovative in Our Approach · Exceptional Service · Respectful to All · Always be Growing Primary Duties · Insurance Operations · Guide clients through the underwriting process for life, disability, long-term care, and annuities. · Provide support for servicing insurance products. · Manage policy changes and service requests, including premium payments, handling late payments, processing loans, and updating beneficiaries or titles. · Prepare insurance illustrations for both new and existing policies. · Assist in processing disability, long-term care, and death claims. · Collaborate with the investment and planning teams on insurance services when needed. · Requirements/Licensing · Extremely detail-oriented and organized, with the ability to manage multiple tasks effectively. · Team-oriented and collaborative. · Growth-minded individual, with a proactive approach to learning and professional development. · Strong oral and written communication skills for clear client and team interactions. · Familiarity with Microsoft Office Suite (Outlook, Excel, OneNote, Word) · Existing Life and Health insurance licenses preferred. If not licensed, expected to be licensed within the first 90 days of employment (company support provided for licensing preparation and exams).
    $44k-71k yearly est. 5d ago
  • Administrative Coordinator

    Financial Services 4.4company rating

    Operations coordinator job in Itasca, IL

    Administrative Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!
    $50k-54k yearly 3d ago
  • SDS RX Logistics Coordinator

    DHL Express USA, Inc. 4.3company rating

    Operations coordinator job in Elk Grove Village, IL

    SDS RX Logistics Coordinator (US) Logistics Coordinator, Coordinator, Logistics, Transportation
    $40k-53k yearly est. 8d ago
  • Administrative Coordinator

    Vibration Institute 3.8company rating

    Operations coordinator job in Naperville, IL

    : The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request
    $36k-50k yearly est. 1d ago
  • Administrative Coordinator

    Addison Group 4.6company rating

    Operations coordinator job in Chicago, IL

    Job Title: Administrative Coordinator Industry: Facilities & Property Management Support Compensation: $23.50-$25.00/hour Work Schedule: Monday-Friday, 8:30 AM-5:00 PM Hybrid schedule: In-office 3 days a week, 2 days remote Benefits: This position may be eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established non-profit organization with a long-standing presence in Chicago. The organization is mission-driven, offers strong benefits, and is known for employee longevity, internal mobility, and a collaborative workplace culture. The office is centrally located in downtown Chicago with easy access to public transportation. Job Description: The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meetings and events. The position is well-suited for a detail-oriented administrative professional who enjoys working across teams and managing multiple priorities. Key Responsibilities: Assist with coordinating vendor contracts and supporting the request-for-proposal (RFP) process, including document preparation and review Review and compare vendor submissions to support pricing, service, and compliance evaluations Serve as a point of contact for vendors and internal stakeholders to ensure timely follow-up and issue resolution Prepare summaries, tracking documents, and status updates related to active contracts and projects Provide general administrative support to leadership and facilities staff, including scheduling and correspondence Support invoice review and assist with resolving vendor billing discrepancies Assist with conference room scheduling and meeting logistics using an internal event management system Maintain accurate records while handling sensitive and confidential information Support organizational initiatives and special projects as needed Qualifications: 2-3+ years of experience in an administrative or coordination role Prior exposure to contract administration, facilities, property management, real estate, procurement, or event coordination preferred Strong proficiency in Microsoft Excel and working with spreadsheets Excellent organizational skills with high attention to detail Strong critical thinking and problem-solving abilities Comfortable managing multiple tasks and meeting deadlines Bachelor's degree not required; relevant professional experience is essential Ability to work within a mission-driven organization with cultural values Additional Details: Contract-to-hire opportunity Perks: Hybrid work schedule Collaborative and supportive team environment Opportunity for long-term growth within the organization Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
    $23.5-25 hourly 1d ago
  • Proposal Coordinator

    Bear Construction Company

    Operations coordinator job in Rolling Meadows, IL

    The Construction Proposal Coordinator plays a key role in preparing high‑quality, compelling proposals that showcase the company's capabilities, experience, and value to prospective clients. This position collaborates with Estimators, Project Managers, Marketing, and Senior Leadership to develop well‑organized, accurate, and strategic proposal packages for public and private-sector construction projects. This individual must be highly detail-oriented, skilled in written communication, and able to manage multiple deadlines simultaneously. The Proposal Coordinator ensures that all submissions meet client requirements, reflect company standards, and support overall business development goals. The ideal candidate brings a creative eye and technical curiosity-someone who enjoys crafting proposals, resumes, and project profiles, and has a genuine interest in construction and the built environment. Responsibilities Proposal Creation & Management Develop complete, accurate, and visually appealing proposal packages, including RFP responses, qualifications, scopes, project narratives, resumes, and past project profiles. Coordinate with Estimators and Preconstruction teams to incorporate pricing, project approach, logistics, schedules, and clarifications consistent with various roles at BEAR. Ensure proposals meet all client submission requirements, formats, and deadlines. Maintain a library of boilerplate content, templates, resumes, and project sheets. Coordination & Collaboration Work closely with subject matter experts-including Preconstruction, Project Managers, and Executive Leadership-to extract essential technical content. Partner with Business Development to understand client expectations and tailor messaging accordingly. Coordinate with field teams to gather project success stories, photos, safety metrics, and technical details. Content Development & Quality Control Write and edit clear, persuasive content describing the company's capabilities, approach, and differentiators. Conduct quality checks for accuracy, consistency, grammar, and formatting. Update project descriptions and team resumes regularly. Information & Document Management Organize and maintain proposal files, templates, and shared resources. Track proposal deadlines, submissions, and outcomes. Support updates to marketing collateral, including capability statements and prequalification packages. Process Improvement Recommend enhancements to proposal tools, templates, and workflows. Contribute to building a more efficient and streamlined proposal development process. Stay up-to-date on industry trends, client requirements, and best practices. Qualifications Bachelor's degree preferred (Construction Management, Communications, Marketing, Business, or related field). 1-3 years of experience in construction proposals, marketing, estimating, or project coordination. Strong writing, editing, and document design skills. Ability to understand construction terminology, drawings, and project scope. Highly proficient in MS Office (Word, Excel, PowerPoint) and PDF tools. Experience with proposal software, InDesign, Photoshop, Illustrator or CRM tools is a plus. Excellent organizational skills with the ability to manage multiple deadlines. Detail‑oriented, proactive, and collaborative.
    $52k-78k yearly est. 3d ago
  • BIM Coordinator

    Meade 4.6company rating

    Operations coordinator job in Willowbrook, IL

    BIM Technician As a Building Information Modeling Technician at Meade, you will be responsible for advanced modeling and creating working shop drawings that will be used to support shop fabrication and field installation on various construction projects. Coordination of drawings and working closely with assigned Project Managers, Vendors, Engineers, and Field Personnel will be essential for this position. You will use Autodesk software for design and various 3rd party software where applicable. Responsibilities Help the BIM Manager develop strategies to integrate BIM Modeling into Design and Prefabrication. Review and fix clashes with other trades and participate in coordination meetings. Work closely with BIM Manager and Project Managers for resolution of issues identified during coordination meetings. Analyze project BIM requirements and identify early strategies for successful BIM/detailing implementation. Model and coordinate projects at a 500 Level of Design (LOD). Model and coordinate with other trades to ensure routings and clearances are understood and no obstructions exist. Identify BIM “lessons learned” and participate in educational meetings within the department. Follow BIM standards and implementation plans on projects. Work with field personnel on site and perform site surveys and field measurement work as needed to support the conceptual and design drawing effort. Create and revise submittal documents. Perform other related duties as assigned to ensure efficient and effective completion of projects. Requirements High school diploma, GED, or equivalent required. Minimum of two (2) years' related experience within the construction industry with knowledge of Revit, AutoCAD, and Navisworks software. Knowledge of BIM360 and/or Autodesk Cloud is an advantage, but not required. Knowledge, Skills, and Abilities Proficient in Windows, Word, Outlook, Bluebeam. Strong computer skills and aptitude for learning. Detail oriented, able to recognize errors quickly. Ability to prioritize and meet deadlines. Excellent communication skills and a proven ability to juggle multiple tasks. Working knowledge of general construction, electrical parts and their intended use. Firm believer in safety and strong knowledge of safety procedures. Ability to effectively solve problems. Meade Benefits: We are proud to provide a competitive compensation package for this role, with a base pay ranging from $70,000-80,000. Actual compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments. Meade offers a competitive benefits package designed to support the health, well-being, and financial security of our employees. This includes: Medical, Dental, and Vision Insurance Life Insurance 401(k) Plan with Company Matching Contributions Short- and Long-Term Disability Coverage Flexible Spending Accounts (FSA) and Dependent Care Spending Paid Time Off and Holidays for Full-Time positions Bereavement and Jury Duty Pay Tuition Reimbursement Profit Sharing (Not a guaranteed benefit) Wellness Incentive Programs, including access to BetterHelp therapy Employee Recognition and Loyalty Programs Certain positions may also offer discretionary bonuses, car allowance or other incentives. Join our team and experience the support and benefits you deserve!
    $70k-80k yearly 1d ago
  • Logstics Coordinator

    Blue Signal Search

    Operations coordinator job in Chicago, IL

    Logistics Coordinator Our client is a trusted partner in the Food/Service industry, connecting top professionals with opportunities to excel. They are committed to fostering innovation, sustainability, and operational excellence. They are seeking a highly organized and detail-oriented Logistics Coordinator to join their team. This role requires a proactive individual with strong problem-solving skills to oversee and manage daily logistics operations. The ideal candidate will thrive in a fast-paced environment, ensuring seamless coordination of inbound and outbound shipments while maintaining effective communication across departments. This Role Offers: A role with significant impact on the company's efficiency and growth. Competitive compensation and a comprehensive benefits package. A collaborative work environment that values innovation and leadership. Focus: Utilize the TMS system to monitor and manage daily inbound and outbound shipments, ensuring accurate tracking of estimated arrival times and in-warehouse dates. Maintain real-time updates in internal systems to support seamless logistics operations. Identify and report potential delivery disruptions, cost impacts, or failed loads to supervisors and managers, including delays, OS&D issues, and cross-dock scheduling conflicts. Manage lane rate negotiations using bidding software for spot quotes and departmental resources for RFPs, securing the most competitive rates. Facilitate clear and timely communication between operations, procurement teams, shippers, and branch locations to address shipment issues and delays. Generate and distribute daily, weekly, and monthly logistics reports to support operational decision-making. Prioritize tasks effectively based on operational impact, ensuring smooth coordination between logistics and procurement teams. Investigate and address systemic issues affecting delivery timelines, including carrier performance, vendor coordination, buyer communication, and branch loading/unloading inefficiencies. Skill Set: Strong ability to multitask and manage high-volume workloads in a fast-paced environment. Excellent written and verbal communication skills, with strong interpersonal abilities. Exceptional attention to detail and outstanding organizational skills. Proficiency in Microsoft Office, particularly Excel, with a solid understanding of data management. Strong analytical and problem-solving skills to identify and resolve logistical challenges. A proactive team player with the ability to collaborate effectively across departments. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in food & agriculture recruitment. Our food & agriculture recruiting team unites professionals in agribusiness, food processing, and agricultural technology with innovative companies. Learn more at bit.ly/40LrcFx
    $35k-47k yearly est. 4d ago
  • Watch Repair Coordinator

    Razny Jewelers

    Operations coordinator job in Highland Park, IL

    We are seeking a detail-oriented and reliable individual to support our watch repair and shipping operations. This role focuses on processing repairs, assisting with parts and special orders, and ensuring shipments are handled accurately and on time. The ideal candidate will be organized, proactive, and comfortable working with multiple brands and systems. Responsibilities Order & Parts Support Assist sales associates with inquiries related to parts, straps, links, and availability. Place special and part orders across multiple brands (Rolex/Tudor, Patek, Breitling, Tag Heuer, Cartier, etc.). Research parts, pricing, and strap lengths using brand portals. Receive incoming parts (straps, buckles, links, gaskets, bracelets) and help process them for SKU assignment. Prepare and organize invoices and paperwork for processing. Repair Processing & Shipping Receive and log watch repairs across 30+ luxury brands. Prepare watches for shipment, ensuring correct tagging, packaging, and documentation. Process shipments using Zing or coordinate pickups with Malca when needed. Follow specific brand requirements (e.g., Rolex WSC access, Patek Salesforce processing). Monitor and restock shipping supplies to ensure packaging accuracy and safety. Client & Store Communication Assist with sending repair estimates to clients via email, phone, or podium for approval. Update repair/job tickets in Crystal once client approvals are received. Communicate with sales associates regarding repair statuses, order updates, and estimated timelines. Support client services with strap orders and watch intake questions. Help with transfers of jobs and parts between stores. Tracking & Documentation Enter service costs into Crystal and maintain accurate records in Google Sheets. Process paperwork when watches return from service and prepare them for client pickup or store transfer. Assist with logging invoices and maintaining organized records for parts and repairs. Qualifications Prior experience in shipping, logistics, or retail operations preferred. Strong attention to detail and accuracy. Ability to multitask in a fast-paced environment. Comfortable using tracking systems, spreadsheets, and brand portals (training provided). Excellent communication and organizational skills.
    $37k-60k yearly est. 3d ago
  • Grants Coordinator

    Gateway Technical College 4.0company rating

    Operations coordinator job in Kenosha, WI

    You might be a good fit if you enjoy coordination, writing, and working with others to support shared goals, and are comfortable seeking out information and solutions to keep projects moving forward. The Grants Coordinator supports the college in securing external resources by coordinating and assisting Gateway staff and partners in the development, submission, and management of state, federal and other grant applications. The position is responsible for pre-award activities such as researching funding opportunities, assessing eligibility and alignment with institutional goals, interpreting grant guidelines, writing proposals, and meeting submission deadlines. It also provides post-award support through monitoring progress, coordinating reports, maintaining compliance and documentation, and ensuring readiness for audits and reviews. This position reports to the Director of Grants Development and Operations. RESPONSIBILITIES ESSENTIAL FUNCTIONS Grant Development & Proposal Writing (40%) Coordinate and support the full grant development process, working collaboratively with internal stakeholders and partners. Draft, edit, and organize grant proposals and supporting documents in accordance with College and funder guidelines. Prepare and submit complete grant applications in alignment with funder policies, timelines, and submission requirements. Establish project timelines, manage submission requirements, and ensure deadlines are met. Gather and prepare supporting documentation including budgets, research, data, and letters of support. Review applications for completeness and accuracy prior to submission. Funder Communication & Post-Awarded Grant Management (40%) Support communication and relationship management with potential and current funders, preparing required documentation and reports, while ensuring clarity and compliance. Coordinate correspondence between grant managers and funders to ensure clarity, responsiveness, and compliance. Monitor and provide oversight of awarded grants to ensure compliance and achievement of deliverables; collaborate with project managers to guide the timely submission of reports and required documentation consistent with funder expectations. Maintain accurate post-award records in the grants tracking system and generate summaries of grant activity to support compliance and decision-making. Support post-award implementation tasks, including scheduling kickoff meetings, organizing grant files, and confirming reporting expectations. Grant Research & Strategy (10%) Research and summarize grant opportunities that align with institutional and departmental goals. Evaluate eligibility, allowable costs, match requirements, and alignment with the College's strategic priorities. Share summaries of relevant grant opportunities and eligibility criteria with leadership and program teams to support informed decision-making. Additional Responsibilities: (10%) Maintain current knowledge of federal, state, and institutional grant regulations and reporting requirements, participate in relevant professional grant networks, and communicate updates to staff engaged in grant activities. Serve as a resource to college personnel by providing information and assistance related to proposal development, grant administration, and compliance processes. Perform other duties as assigned Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. WHAT YOU NEED TO SUCCEED IN THE POSITION QUALIFICATIONSRequired: Bachelor's degree in Education, Business Administration, English, Communications or related field Experience coordinating complex projects with multiple deadlines, demonstrated through direct responsibility for tracking timelines, deliverables, and submissions across two or more concurrent initiatives. Experience supporting the preparation, review, and submission of external funding applications and related documentation, ensuring accuracy, completeness, and adherence to published guidelines and institutional requirements. Demonstrated experience conducting research and data collection, including the ability to extract, organize, and interpret information from databases, reports, or other structured sources. Experience using quantitative and qualitative data for proposals, reports, and planning, including interpreting program metrics, outcomes, and narrative information for funder-facing materials. Other knowledge, skills, and abilities: Excellent writing skills, strong interpersonal skills, a propensity for teamwork, as well as organizational, and communication skills. Knowledge and experience with computer software and applications such as data file management, spreadsheets, and word processing; ability to utilize on-line grant submission systems. Demonstrate a history of initiative, flexibility, and personal accountability. A significant degree of organization, and interaction with faculty, staff, and administration. SUPPLEMENTAL INFORMATION DIVISION/LOCATION: Grants Department/Kenosha COMP GRADE: 27 FLSA DESIGNATION: Exempt CONDITIONS OF EMPLOYMENT: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available. Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff. Employment is contingent upon an acceptable background Flexibility is needed to accommodate day, evening and weekend student & business needs GuideNot ApplicableActivity is not applicable to this occupation OccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day) FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day) ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day) Physical DemandsFrequency Lift/CarryFrequencySittingContinuously 0 - 10 lbs OccasionallyStandingOccasionally 11 - 20 lbs OccasionallyWalkingNot Applicable 21 - 50 lbs Not ApplicableReaching OverheadNot Applicable 51 - 100 lbs Not ApplicableReaching at or Below Shoulder LevelNot Applicable Over 100 lbs Not ApplicableKeyboardingContinuously StoopingNot Applicable Push / PullYes / NoCrouchingNot Applicable 12 lbs or less OccasionallyKneelingNot Applicable 13 - 25 lbs Not ApplicableCrawlingNot Applicable 26 - 40 lbs Not ApplicableClimbing Ramps or StairsNot Applicable 41 - 100 lbs Not ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable Over 100 lbs Not ApplicableDrivingNot Applicable Traveling - overnight stay(s) Occasionally Hearing RequirementYes / NoCommunicating VerballyFrequently One-on-one (in person) YesFar Visual Acuity: clarity to see 20' or more Not Applicable Group or conference (in person) YesNear Visual Acuity: clarity to see 20" or less Continuously TelephoneYes Other SoundsYesWorking ConditionsFrequency Noise Intensity LevelFrequencyHumidity: non-weather related Not Applicable QuietOccasionallyExtreme Cold: non-weather related Not Applicable ModerateFrequentlyExtreme Hot: non-weather related Not Applicable LoudOccasionallyWorking OutdoorsNot Applicable Very LoudNot ApplicableWetness: contact with water or other liquids Not Applicable Working ConditionsFrequency Working ConditionsFrequencyWorking in Close Proximity to OthersOccasionally Working interruptions FrequentlyOpen Work SpaceContinuously Stressful situations OccasionallyWorking in a confined space Continuously Exposure to offensive odors Not ApplicableExposure to a computer screen Continuously Required uniform supplied by department Not Applicable Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at or . Women and minorities are encouraged to apply. Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email ****************** or call to request a hard copy of the report.
    $38k-47k yearly est. 2d ago
  • Coordinator, Member Resource Center

    American Osteopathic Association 4.2company rating

    Operations coordinator job in Chicago, IL

    This is a hybrid position requiring in-office presence on Tuesdays and Wednesdays. The office is located in downtown Chicago (Streeterville). The Coordinator serves as a key frontline representative within the AOA's Member Services Department, responsible for supporting both general member inquiries and Continuing Medical Education (CME)-related services. This role provides exceptional customer service across all externally facing member/customer touchpoints-including phone, email, and web-and ensures accurate data entry and integrity for member accounts and physician profiles. The position requires a customer-first attitude, adaptability, technical proficiency, and the ability to navigate complex databases while meeting department performance goals. ESSENTIAL FUNCTIONS Serve as the initial point of contact for all member and CME-related inquiries via phone, email, web form, and other platforms. Provide support for physician profile and CME data requests, including credentialing information and CME credit reporting. Handle financial transactions, including membership dues payments, credits, corrections, and follow-up on outstanding invoices. Record and document all customer interactions, issue details, and resolutions in the CRM system. Ensure high data integrity in member records, CME records, and other AOA databases. Perform member outreach for retention, recruitment, and outstanding CME or membership issues. Utilize AOA's suite of applications, including Fonteva CRM (Salesforce), Learning Management Systems (LMS), Outlook, and Call Center tools. Upsell and cross-sell AOA products and services relevant to customer needs. Monitor and contribute to updates of standard operating procedures for CME and member support workflows. Identify trends in customer feedback and recommend process improvements. Stay current on all AOA membership, CME policies, programs, and service offerings. Collaborate with internal departments to ensure accurate member and CME support. Assist with projects and department-wide initiatives as assigned. Resolve escalated or complex issues in coordination with management. Learn and implement new system features or procedures as introduced. MINIMUM QUALIFICATIONS Education: High school diploma or GED required. Bachelor's degree preferred. Experience: 1-3 years in customer service, administrative support, or operational role-preferably in a healthcare or association setting. Call center or high-volume support experience is a plus SPECIAL SKILLS / EQUIPMENT Strong commitment to customer satisfaction with a positive and professional demeanor. Excellent verbal and written communication skills. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Sound judgment and problem-solving skills. Strong organizational and time management capabilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with association management software and Salesforce CRM is highly desirable. Ability to work independently and collaboratively as part of a team PHYSICAL, MENTAL DEMANDS / WORKING ENVIRONMENT Physical: Sitting: 90% Standing/Walking: 10% Lifting: Minimal, under 20 lbs Vision: Frequent use of computer and phone Mental: High-pressure, deadline-driven work environment Ability to manage multiple tasks and adapt to changing priorities Environment: Hybrid work model Typical office environment ABOUT THE AOA Serving as the professional family for more than 197,000 osteopathic physicians (DOs) and osteopathic medical students, the American Osteopathic Association (AOA) promotes public health and encourages scientific research. As the primary certifying body for DOs, accrediting agency for osteopathic medical schools, and a recognized authority for hospital accreditation, the AOA plays a pivotal role in the U.S. healthcare system. This role is critical to AOA's success and requires a combination of professionalism, responsiveness, and a collaborative spirit. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. American Osteopathic Association is unable to sponsor work visas at this time.
    $35k-46k yearly est. 5d ago
  • FTZ and Duty Drawback Coordinator

    TDK Corporation of America 4.6company rating

    Operations coordinator job in Lincolnshire, IL

    FTZ Administration & Duty Drawback Support Coordinator The FTZ Administration & Duty Drawback Support Coordinator provides essential operational and administrative support for the company's daily Foreign Trade Zone (FTZ) and Duty Drawback programs. This role is crucial for maintaining audit-ready documentation, coordinating with external brokers, and ensuring compliance with U.S. Customs and Border Protection (CBP) regulations across all import and drawback functions. Key Responsibilities Duty Drawback Operations The coordinator will assist the Drawback Specialist with the daily execution and sustainment of the duty drawback program: Claim Documentation: Collect, organize, and match all required source documentation for drawback claims, including import entry summaries, commercial invoices, export documentation (EEI), and bills of lading. Broker Coordination: Serve as the primary operational contact for the Customs Broker, focusing on data coordination and secure electronic transfer of validated claim data for submission via ACE. Recordkeeping: Maintain a comprehensive, audit-ready archive of all drawback claim files, ensuring quick retrieval and substantiation for internal or CBP review. Reporting: Track the status of all filed claims (e.g., pending review, liquidated, paid) and provide weekly progress reports on recovery amounts to the manager. Discrepancy Resolution: Collaborate with customs brokers, freight forwarders, and internal finance teams to resolve documentation and data discrepancies necessary for timely claim completion. Foreign Trade Zone (FTZ) Administration The coordinator provides daily administrative support and coordination for all FTZ activities: Admissions: Prepare and assist with the filing of accurate e214 Admissions with CBP for all incoming foreign merchandise, ensuring timely system entry and physical segregation within the Zone. Inventory Control: Assist the Manager in daily inventory reconciliation between the FTZ Inventory Control and Recordkeeping System (ICRS) and the Warehouse Management System (WMS), immediately flagging any discrepancies. Withdrawals: Prepare the necessary documentation and data for weekly CBP Form 7501 Withdrawals for consumption, verifying goods are correctly classified and valued prior to the Manager's final review and submission. Procedural Adherence: Monitor warehouse operations to ensure all staff strictly follow established FTZ procedures (e.g., proper signage, secure movement) and report compliance gaps. Audit Support: Coordinate and assist with the annual physical inventory count and help gather required documentation for the FTZ Manager's Annual Report and external audits. Compliance Support & Ad-Hoc Import Data The coordinator provides supporting assistance to the Trade Compliance Manager for specialized import functions: HTS Classification Support: Gather documentation and conduct research to support HTS classification assignments, applying the General Rules of Interpretation (GRI) and relevant Section/Chapter Notes for Manager review. Tariff & Duty Documentation: Collect and organize data necessary for researching applicable duty rates and special tariff provisions (e.g., Section 301). This includes providing validated entry documentation and CBP Form 7501 substantiation to clients for cost recovery related to special tariffs. Country of Origin (COO) Support: Prepare supporting documentation for COO determinations, utilizing "substantial transformation" rules for goods entering the FTZ or imported directly. Import Documentation Assistance: Assist in the review of commercial invoices and entry documentation provided by suppliers and brokers for compliance with U.S. import regulations. Required Skills & Qualifications Experience: 3-5 years of relevant experience in logistics, global trade compliance, or a related administrative support role. Technical Knowledge: Foundational understanding of the U.S. Harmonized Tariff Schedule (HTS) and the ability to interpret CBP regulations (Title 19, CFR). Software Proficiency: Experience with trade management software (e.g., FTZ systems, Drawback systems) and strong proficiency in Microsoft Excel. Education: Bachelor's degree in business, Supply Chain, International Trade, or a related field (preferred). Communication: Excellent written and verbal communication skills, essential for coordinating with external partners and internal departments.
    $38k-62k yearly est. 2d ago
  • Administrative Operations Manager

    Loyola University of Chicago Inc. 4.2company rating

    Operations coordinator job in Chicago, IL

    Details Job Title Administrative Operations Manager Position Number 8101889 Work Modality Fully In-Person Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Rogers Park-Lake Shore Campus Department Name SCHOOL OF ENVIRONMENTAL SUSTAINABILITY Location Code SCH OF ENVIRO SUSTAINABILITY (03250A) Is this split and/or fully grant funded? No Duties and Responsibilities The School of Environmental Sustainability (SES) invites applications for a full-time Administrative Operations Manager staff position. SES is a leader in interdisciplinary environmental sustainability. The SES is home to 20 faculty and serves 400+ undergraduate and graduate students, offering six undergraduate degrees and one graduate degree. The SES is housed within a state-of-the-art geothermally heated/cooled building complex containing a greenhouse, two aquaponics facilities, a biodiesel production facility, and teaching and research labs. The campus is highly energy efficient and supports several green roofs and student-run urban gardens. For more information about SES, please visit our website: ************************************ Summary This position will report directly to the Dean of the School of Environmental Sustainability and is responsible for the direct support of the Dean in day-to-day operations, as well as divisional support related to School administration, operations, and program support. Essential Duties and Responsibilities Executive Assistant to the Dean (35%) 1. Oversee management of Dean's Office, including: calendar management; special projects; and SES faculty and staff meetings and retreats coordination. 2. Manage Dean's Procard reconciliation, including collecting receipts and submitting monthly reconciliations via the PNC Bank online portal. 3. Schedule flights, hotels, and general travel plans for Dean's professional travel schedule. 4. Other duties as assigned. HR (15%) 1. Support the Associate Dean of Faculty and search committees in hiring and onboarding all new full-time faculty, including full search logistics (travel, scheduling, expense reimbursements, etc.). Onboarding support will include the coordination of HR paperwork, Loyola IDs, office assignments, office keys, technology access, and office supplies. 2. Support the Associate Dean of Faculty and search committees in onboarding all new part-time faculty, including the coordination of HR paperwork, Loyola IDs, office assignments, office keys, technology access, and office supplies. 3. Support the Associate Dean of Faculty in the logistics of New Faculty Orientation. 4. Create and manage a new onboarding process for staff, including the coordination of HR paperwork, Loyola IDs, office assignments, office keys, technology access, and office supplies. 5. Hire, train, and manage all student workers in the SES Dean's Office. Academic Support (10%) 1. Support academic staff with semester course scheduling using LOCUS 2. Manage and oversee the semester syllabus collection for all SES courses. General Office Management (30%) Responsible for managing all administrative operations for the School, including: 1. Management/organization of School files 2. Provide support to faculty and staff for day-to-day operations, including ordering office supplies and class supplies as needed, managing mail and packages, assisting with space reservations, and addressing any issues with the facilities or ITS. 3. Maintain office equipment (printer/copier) and general supplies. 4. Manage SES reception phone. 5. Create room directory, contact list, door signage, and room assignments each semester for all faculty and staff. 6. Manage reservation requests for SES 116 and 117. 7. Manage keys and access for SES offices and spaces. 8. Support the Assistant Director of Business Operations in the processing of departmental invoices, expense reimbursements, and act as a secondary signature for SES accounts. 9. Other duties as assigned. Events and tours (10%) 1. SES tour arrangements - manage requests, reserve rooms, arrange for tour guides, and send parking information. 2. Manage and/or provide support for SES events in collaboration with other staff 3. Support the Assistant Dean of Undergraduate Studies with commencement and other student events 4. Process honorariums and invoices for any event costs, including speakers' and panelists' expenses. Minimum Education and/or Work Experience High school diploma or equivalent required; bachelor's degree preferred. Three to five years of relevant experience in an office setting with at least one year of supervisory experience. Qualifications The successful candidate must have a Bachelor's degree, an expressed interest in environmental issues, and an interest in working in a higher education setting. Five years of related experience and a working knowledge of business and management principles involved in the coordination of people, projects, events, and resources are required. We are particularly seeking candidates with strong project management and organizational skills and an advanced level of understanding and use of technology, including the full Microsoft Office Suite, Zoom, and Adobe Products. The candidate must have excellent written and oral communication skills, strong organizational and interpersonal skills, and demonstrate reliability, professional conduct, and enthusiasm for environmental sustainability. Must have a strong work ethic; be resourceful, detail-oriented, efficient, and able to manage an array of projects simultaneously. Must be able to work as part of a team in a service-oriented, fast-paced environment, and be effective in working with and managing diverse groups of people, including faculty, staff, students, and external constituents. Must be able to determine goals and set priorities within the context of departmental and division goals and strategic plans. Must have or develop a strong working knowledge of Loyola University Chicago and its culture, people, programs, and involvement opportunities. Certificates/Credentials/Licenses Computer Skills Proficiency in the full Microsoft Office Suite, Zoom, and Adobe. Experience with PeopleSoft and timecard programs, such as Kronos, preferred. Supervisory Responsibilities Yes Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/14/2026 Close Date Position Maximum Salary or Hourly Rate $61,539/ann Position Minimum Salary or Hourly Rate $52,480/ann Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
    $52.5k-61.5k yearly 3d ago
  • Operations Support

    Maersk 4.7company rating

    Operations coordinator job in Northlake, IL

    **Opportunity** As a company, we promote a culture of honesty and integrity, and value the trust it allows us to build with customers and employees alike. Our focus on our people is what sets us apart and keeps our customers coming back to work with us! If you are seeking to be a part of a family, this is the place for you! Maersk Warehousing and Distribution USA LLC handles end-to-end warehousing and distribution logistics needs utilizing our strategic network of storage facilities. Our facilities are capable of receiving, storing, processing and dispatching cargo, so we can build flexibility and resilience into the supply chain process. Our integrated solutions allow us to be prepared for supply chain risks, so we can plan distribution to better achieve lead time and goals despite unexpected conditions. Our extensive experience, connections, and deep expertise across different sectors, industries, and transportation modes, means we can be counted on for process excellence that will save time and money. *****We are seeking a Operations Agent for our Northlake facility***** *****Direct Hire - Full Benefits***** **Shift: 9:00 AM - 5:30 PM Monday - Friday** **JOB SUMMARY:** The Operations Support role is responsible for answering incoming calls/emails and providing excellent customer service. They monitor and respond to customer inquiries. They track, trace, enter, and update shipments. **Essential Functions:** + Answer incoming calls and provide excellent customer service to all callers + Monitor and respond to customer inquiries received through email + Make outgoing calls to follow-up on shipment status, resolve issues and update customers + Track, trace, enter and update shipments + Data Entry + Assist and support Pilot stations and cartage agents + Master outside customer applications + Follow published procedures and work instructions for NCS accounts and bring modifications to management's attention + Perform other duties as assigned **Skills/Competencies:** + Excellent oral and written communication and problem-solving skills + Technological aptitude using the internet and on-line tools + Ability to multitask + Excellent organizational skills with emphasis on detail **Company Benefits:** + Medical + Dental + Vision + 401k + Company Match + Employee Assistance Program + Paid Time Off + Flexible Work Schedules (when possible) + And more! **Pay Range:** $20-$22 per hour _*The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws._ \#INDEED Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com . Apply Now Apply Now United States Of America, Northlake United States of America,Illinois,Northlake,60164 Full time Day Shift (United States of America) Created: 2026-01-16 Contract type: Regular Job Flexibility: Site Based Ref.R168648
    $20-22 hourly 36d ago

Learn more about operations coordinator jobs

How much does an operations coordinator earn in Barrington, IL?

The average operations coordinator in Barrington, IL earns between $29,000 and $57,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.

Average operations coordinator salary in Barrington, IL

$41,000
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