Executive & Event Operations Coordinator
Operations coordinator job in New York, NY
Conference Services Coordinator
Schedule Notes: Monday - Friday, 9:00 AM - 5:00 PM
Duration: Approx. 5 Months, possibility of extension, and permanent
Scheduling conference rooms for meetings and events in the main campus conference center.
Job Responsibilities:
Regularly monitoring operations of conference facilities, checking in with A/V Technician Staff, Catering, and Environmental Services.
Running both daily and weekly reports to distribute to staff and affected support departments to forecast upcoming events with a focus on VIP and large-scale events that require special attention.
Required Skills & Experience:
Experience working with Audio/Visual (A/V) teams, Facilities Management, and Catering, when planning and during events.
Must have excellent customer service skills.
Must have excellent planning and organizational skills.
Should have the ability to manage telephone, e-mail, and e-form requests, and to work under pressure of deadlines for high-volume requests.
Must be familiar with the use of a PC and Microsoft 365 applications.
Preferred Skills & Experience:
Event planning software experience.
Required Education:
High School diploma or equivalent.
Operations Coordinator
Operations coordinator job in Farmingdale, NY
Summary /Objective
We are seeking a highly organized and detail-oriented Operations Coordinator to support our Swim and Gym Business. This role will be pivotal in ensuring smooth day-to-day operations, driving team efficiency, and supporting execution across sales, service, logistics, and marketing initiatives. The Operations Coordinator will serve as the central point of communication between internal teams, swim teams, and external partners to deliver a seamless customer experience.
Position Responsibilities and Accountabilities:
Operational Support
Assist in managing day-to-day operations of the DTC Swim and Functional Fitness channels.
Coordinate team order processing, fulfillment, Inventory, PC Forecasting, and customer service inquiries.
Track and manage seasonal timelines for product launches, promotions, and events.
Communication & Coordination
Act as a liaison between swim teams, Gyms, sales, customer service, and internal departments.
Manage schedules, meeting agendas, and follow-up action items for the sales leads.
Maintain clear communication channels with swim teams and gyms to ensure accuracy and satisfaction.
Data & Reporting
Prepare weekly and monthly reports on sales performance, order status, and service metrics.
Monitor inventory levels for products and communicate replenishment needs.
Support financial tracking, including invoicing, billing accuracy, and payment follow-ups.
Process Improvement
Identify operational bottlenecks and propose solutions to improve efficiency.
Help develop standard operating procedures (SOPs) for swim team order management.
Coordinate trunk stock to ensure immediate availability for customer distribution on-site or via FedEx/UPS. Keep accurate inventory records and conduct monthly audits to manage stock levels efficiently.
Ensure compliance with company policies and service-level commitments.
Event & Program Support
Assist in planning and execution of Team activations, fittings, and promotional events.
Support marketing initiatives including email campaigns, digital content, team communications, and events.
Qualifications and Experience:
Bachelor's degree in Business, Sports Management, Operations, or related field preferred.
3+ years of experience in operations, customer service, or account coordination (sports, apparel, or consumer goods industry a plus).
Strong organizational and project management skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite, Google Workspace, and CRM/order management systems.
Detail-oriented, proactive, and comfortable working in a fast-paced, team-oriented environment.
Retail Systems Coordinator
Operations coordinator job in New York, NY
ARRANGEMENT: Hybrid - 4 days in office
STATUS: Full-time
The Retail Systems Coordinator plays a key role in supporting retail operations by ensuring the smooth integration of systems, maintaining accurate data alignment, managing IT requests, and suggesting process improvements. This position acts as the primary point of contact for IT-related needs and collaborates with retail teams to optimize operational efficiency.
MAIN RESPONSIBILITIES
Systematic Data Alignment:
• Ensure accurate and up-to-date alignment of retail store data with central systems.
• Perform regular audits to maintain consistency between store-level data and corporate databases.
• Collaborate with other teams to troubleshoot and resolve discrepancies in data.
• Monitor system performance and ensure data flow is seamless and error-free.
Primary Contact for IT Requests:
• Serve as the main point of contact for all IT-related issues and requests from retail stores.
• Manage, prioritize, and track IT service tickets to ensure timely resolution.
• Coordinate with IT teams to facilitate system updates, installations, and troubleshooting.
• Provide guidance to store teams on technology usage and address any software/hardware issues.
Process Improvement Suggestions:
• Evaluate existing retail processes and systems to identify inefficiencies or areas for improvement.
• Suggest and implement operational themes for process optimization and cost-saving initiatives.
• Work closely with retail operations and store management teams to recommend solutions that enhance productivity.
• Facilitate the rollout of new processes or tools to improve store operations.
Additional Responsibilities:
• Assist in training retail staff on new systems or technological updates.
• Monitor and report on the performance of retail systems and tools to leadership.
• Support the deployment of new systems and technology solutions in retail stores.
• Collaborate with cross-functional teams, including operations, IT, and merchandising, to ensure smooth execution of retail strategies.
SKILLS & QUALIFICATIONS
• Bachelor's degree in Business, Information Systems, Retail Management, or a related field (or equivalent work experience).
• Minimum of 1 year of work experience in retail operations, technology or a related field.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Proficiency in retail management systems, point-of-sale (POS) systems, and Microsoft Office Suite.
• Ability to manage multiple priorities and deadlines effectively.
• Familiarity with IT troubleshooting and support procedures.
• Process improvement mindset with an understanding of retail operations.
• Ability to work in a fast-paced, retail environment.
• Occasional travel to retail locations may be required.
Operations Coordinator, Retail
Operations coordinator job in New York, NY
WHO WE ARE:
The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values.
The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it.
WHO WE ARE LOOKING FOR: Operations Coordinator, Retail
POSITION SCOPE:
The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects.
RESPONSIBILITIES:
Order Coordination:
Act as the liaison between internal teams to complete all orders in a timely manner.
Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders.
Coordinate engraving artwork and execution for in-house engravings.
Communicate with Retail/Fulfillment teams regarding inventory availability.
Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders.
Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed.
Confirm product details, quality level and assembly accuracy before processing.
Order Processing:
Work with the sales team to process all orders.
Administer quality checklist and validate using brand standards.
Accurately document all inventory movement for orders.
Studio Reporting and Logs:
Log and track customer returns for repair using Repair Tracker.
Monitor and log unfulfilled work orders.
Track orders that cannot be completed because inventory is not present.
Inventory Management:
Participate in inventory cycle counting and use active problem solving to investigate discrepancies.
Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage.
Monitor internal inventory movement via transfers and use of sign out sheet.
Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor.
Ensure timely communication with management and sales team regarding new arrivals and product replenishment.
Shipping and Receiving
Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments.
Maintain organized shipping area ensuring all outgoing merchandise is properly packaged.
Follow the company guidelines regarding shipping to clients and intercompany.
Packaging and Supplies
Order and manage non merchandise supplies like stationery and packaging.
Re-stock appropriate levels of packaging supplies within the boutique.
QUALIFICATIOINS:
Minimum of high school degree, Associates/Bachelor's degree preferred
Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail
PC/Mac proficient, advanced excel skills and knowledge of design programs a plus
Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes
Self-starter and multi-tasker
Must be able to work a flexible schedule including, evenings, weekends and holidays
The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan.
Our Company's values:
We value people: we want each other to be the best versions of who we can be.
We value our relationships with our employees, suppliers and community.
We value diversity and promote inclusivity with our words, actions and images.
We value professional development and personal growth.
We value community service and philanthropy.
We value and foster creativity and self-expression.
We value accountability for ourselves and the collective and show integrity through all our interactions.
We value storytelling and reading.
Finance & Operations Coordinator
Operations coordinator job in New York, NY
Oscar de la Renta is looking for a Finance & Operations Coordinator to own the PO-to-pay process for Cost of Goods (COGS) and Samples, drive 3-way match discipline, obtain invoice approvals, and coordinate with vendors. The candidate will sit on the Finance team and have close partnership with Design, Production, and Warehouse teams. Reporting to the Controller, this role will be in office Mon-Fri and based in our midtown Manhattan corporate office.
Responsibilities
3-way match ownership (PO / Receipt / Invoice): Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production.
PO lifecycle control: Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity/price changes) and route for approval per policy.
Samples PO creation: Create POs for Samples, ensuring proper coding (GL, cost center, project/season).
Samples invoices: Collect approvals, validate back-up (packing lists, sample logs), and post timely each month.
Discrepancy resolution: Investigate shortages/overages, returns, and SKU substitutions; coordinate debit/credit memos with vendors and Inventory; document root cause.
Vendor communications: Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details.
Data stewardship: Maintain item/SKU and vendor master attributes used for purchasing and matching.
Compliance & controls: Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions.
Ad hoc & continuous improvement: Build trackers/dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis.
KPIs: Held to key metrics such as match rate and month-end close timing.
Qualifications
Education: Bachelor's degree in Business, Finance/Accounting, Supply Chain, or related field preferred (or equivalent experience).
Experience: 2+ years in wholesale/production/sales operations/AP within fashion, luxury, or consumer goods; cross-functional work with vendors, operations, and retail partners preferred.
Tools: Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting); experience with GCS A2000 a plus.
Skills: Exceptional organization, collaboration, and time management; accurate multitasking; clear written and verbal communication (including with overseas vendors). Basic understanding of landed cost components (freight/duty) is a plus.
Ecommerce Operations Specialist - European Expansion
Operations coordinator job in New York, NY
About the Company
We are a leading licensed home goods brand dedicated to combining design, quality, and innovation across global markets. As we continue our strategic expansion into Europe, we are seeking an experienced Ecommerce Project Manager to drive operational efficiency, business growth, and data accuracy and analysis across multiple ecommerce platforms. This role is ideal for a professional with a strong foundation in ecommerce systems, ERP management, understanding of logistics and operations, and analytical reporting who thrives in a structured, results-driven environment.
Position Summary
The Ecommerce Project Manager will play a pivotal role in managing cross-functional ecommerce operations to support the company's European market expansion. This role requires strong project management skills, analytical capability, and business acumen to oversee system accuracy, sales performance, and operational integrity across multiple online channels. The ideal candidate combines technical fluency in ERP systems with strategic problem-solving and a keen attention to detail.
Key Responsibilities
1. Ecommerce Operations & Platform Management
Oversee product listing maintenance, pricing accuracy, and availability across European ecommerce marketplaces.
Coordinate cross-functional activities with logistics, marketing, and merchandising teams to ensure timely product launches and updates.
Ensure all product data is accurate, compliant with local market requirements, and consistent with internal systems.
Support ongoing alignment between ecommerce platforms, ERP systems, and reporting tools to streamline operations.
2. Marketplace Expansion
Lead the launch of new ecommerce platforms expanding our reach in the regional marketplaces throughout Europe.
Collaborate with business stakeholders to gather all required documentation for onboarding new sales channels.
Review and interpret marketplace agreements and contracts to ensure compliance and operational readiness.
Work cross-functionally with technical, logistics, and business teams - as well as external partners - to define workflows, establish system connections, allocate resources, and manage the end-to-end process of platform setup, testing, and go-live execution.
3. ERP & Billing Support
Enter sales, expenses, and related transactions into the ERP system to maintain accurate financial and operational records.
Monitor inventory movement across marketplaces, ensuring all stock levels, transfers, and returns are accurately reflected in the ERP.
Reconcile marketplace and system data regularly to ensure reporting integrity and prevent discrepancies.
Collaborate with accounting and logistics teams to support billing accuracy, order tracking, and fulfillment reporting.
3. Analytical Reporting & Data Management
Develop and maintain reports tracking ecommerce performance, sales trends, and inventory metrics.
Leverage data insights to identify growth opportunities, performance gaps, and optimization potential.
Utilize advanced Excel functions (Pivot Tables, VLOOKUP) and ERP data exports for ongoing analysis.
Provide senior leadership with regular updates on channel performance, operational KPIs, and inventory health.
4. Customer Experience & Support
Manage customer inquiries and order-related issues with timely, accurate responses to ensure a consistent and high-quality service experience.
Monitor customer review to identify and flag recurring issues or opportunities to improve experience and retention.
5. Market & Competitor Research
Conduct research on European ecommerce trends, emerging platforms, and competitive activity.
Provide recommendations on listing strategies, regional optimizations, and enhancements to product imagery and content assets to ensure listings remain best-in-class within each marketplace.
Stay informed on relevant regulatory or logistical developments affecting ecommerce operations in Europe.
6. Project & Administrative Support
Manage workflows, timelines, and project deliverables across departments to ensure timely execution.
Maintain accurate documentation of processes, trackers, and standard operating procedures.
Support process automation and system improvement projects to enhance scalability and efficiency.
Qualifications
3+ years of experience in ecommerce, operations, or project management, ideally within consumer goods or retail.
Strong analytical and data management skills, with proven ability to translate insights into actionable decisions.
Proficiency in Excel (VLOOKUP, Pivot Tables, and conditional formatting).
Understanding of inventory, billing, and order management workflows.
Excellent organizational, communication, and cross-functional coordination skills.
High attention to detail and accuracy in data handling and reporting..
Nice to have:
Bachelor's degree in Business, Marketing, Ecommerce, or related field.
Hands-on experience with ERP systems (e.g., Acumatica, NetSuite, SAP, Oracle)
Experience in European Marketplaces
Fluency in an additional European language
Why Join Us
Join a globally recognized home goods company during a key phase of European expansion.
Collaborate with experienced ecommerce and cross-functional teams in a dynamic, growth-oriented environment.
Contribute to strategic initiatives shaping the future of our international digital business.
Enjoy competitive compensation, comprehensive benefits, and growth opportunities.
Featured benefits
Medical insurance
Vision insurance
Dental insurance
401(k)
Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
Trade Finance Operations Specialist
Operations coordinator job in Jersey City, NJ
Immediate need for a talented Trade Finance Operations Specialist. This is a 06+ months contract opportunity with long-term potential and is located in Jersey City, NJ(Hybrid). Please review the job description below and contact me ASAP if you are interested.
Job Diva ID: 25-95752
Pay Range: $30 - $32/hr. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
Transaction processing of all Standby letter of credit, Guarantee and Documentary letter of credit trade finance products offered by firm within the operational model in place at any given time:
Issuance and maintenance of standby letters of credit
Advising/Confirming and maintenance of standby letters of credit
Examination of default drawing and direct pay presentations (includes first or second examination function)
Processing of written correspondence and verbal communications with internal and external customers associated with the resolution of technical letter of credit construction subject matter and other associated extraordinary processes
Calculating and tracking fees and commissions
Issuance and maintenance of Documentary Letters of credit
Drafting (redlining) technical terms and conditions language to ensure proper construction of standby letters of credit, guarantees and documentary letters of credit.
Reviewing transactions for regulatory compliance and anti-boycott violations.
Interacting with various parties of letter of credit transactions to resolve disputes, issuance construction, provide first and second level technical guidance, etc.
Perform various administration functions related to the maintenance of letter of credit files.
Resolution in a timely manner of inquiries received from internal and external clients. Includes escalating any potential problems or seeking clarification as appropriate.
Ensure that all transactions are completed within the set timeframes/deadlines established by TFO management.
Stay current on Trade Finance Guidelines and Regulatory/Legal requirements by reference to related publications if available, active participation in designated in house or external training, and on the job training.
Perform Ad-Hoc tasks as directed by Team Leader / Management
Key Requirements and Technology Experience:
Key skills; Standby & Documentary Letters of Credit Processing
Trade Finance Regulations & Rules (UCP 600, ISP98, UCC Article 5, AML, OFAC, Anti-Boycott)
Transaction Examination & Risk Control and Review of LC Terms
Standby Letter of credit technical Letter of Credit experience (5-7 years) knowledge of Uniform Customs and Practices for Documentary Credits (UCP 600), International Standby Practices (ISP98), and familiarity with Uniform Commercial Code Article 5
Working knowledge of AML, OFAC and U.S. Anti-boycott regulations
Microsoft Office Suite
Familiarity with bank accounting related to trade finance products
Standby and Documentary Letter of credit technical experience (10 years plus) superior knowledge of Uniform Customs and Practices for Documentary Credits (UCP 600), International Standby Practices (ISP98), and familiarity with Uniform Commercial Code Article 5
Exposure to an automated letter of credit processing environment
Good understanding of AML and OFAC Compliance regulations
Good understanding of Letter of credit contingent and fee accounting
Microsoft Office Suite
Good written and oral communications skills
Good understanding of drafting technical letter of credit terms and conditions for both standby/documentary credits.
Our client is a leading Investments Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
Mainframe Batch Monitoring Operator Analyst ( Tivoli Workload Scheduler)
Operations coordinator job in Weehawken, NJ
Data Center Operations Analyst - MVS / ZOS - Tivoli Workload Scheduler
This role is onsite in Weehawken., NJ
We can provide some relocation support, if you are not local.
Schedule information:
12 hour “quad” (3 on 3 off/4 on 4 off) shifts (Nights and/or Days).
16 week rotation from front half to back half of week.
Weekends (Saturday and/or Sunday) and Holidays required as per Shift Schedule.
The DC Ops Analyst is responsible for system monitoring, production batch monitoring, workload throughput as well as batch and system task abend recovery for internal and external client MVS / ZOS / VM/VSE environments.
Primary Tools : TIVOLI WORKLOAD SCHEDULER - TWS / IWS / OPC, BMC Ops AMI, zCAM, Mainview, Control-D, Mainframe Console & HMC (Must)
Ticketing Tools : Service Now / ATLAS
REQUIRED QUALIFICATIONS
Typically requires a Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work experience
Experience in IT and with Data center system monitoring.
Knowledge and recent experience with mainframe (TSO, SDSF, TWS, QuickRef) and server scripts (read & code Midrange/Distributed/NDM/File Transfer server knowledge)
Proficient in MS Office (Excel, Word, and Outlook)
Strong written / verbal Communication skills
ITSM Concepts - Incident/Change/Requests/ SLAs
Analytical and Critical thinking skills
Key Areas of Focus for this Role
Monitor and manage internal and external MVS zSeries and VM/VSE environments to ensure production processing meets internal and external client agreed service levels and requirements.
High level of interaction with internal and external customers requires effective and professional communication.
Complete daily shift turnover and customer checklists associated with assigned client environment. Along with written shift turnover, verbal turnover must be facilitated.
Thoroughly document deviations within company's designated Incident Management tool, reflecting clear and tangible details surrounding each incident.
Properly escalate all events or incidents that may impact our ability to meet agreed service levels.
Ensure system IPL, maintenance and backup processes are successfully performed according to predetermined schedule and per established procedures.
Ensure all operations related changes are properly documented and approved in company designated Change Management tool prior to Follow-up and close completed changes with valid and meaningful data.
Adhere to company documented processing procedures for internal and external clients, as well as suggesting and requesting updates and improvements as needed to internal Operations SharePoint documentation repository.
Organize tasks to work independently.
Hands and feet support as required.
Perform additional duties as assigned or designated by Operations management.
The anticipated hourly rate range for this position is ($25.00-35.00), during the contract period. Actual hourly rate will be based on a variety of factors including relevant experience, knowledge, skills and other factors permitted by law. A range of medical, dental, retirement and/or other benefits are available after a waiting period.
Project Management Coordinator
Operations coordinator job in White Plains, NY
The Project Coordinator role will support Project Delivery on projects within the portfolio. Responsibilities will include governance and reporting and providing information for effective management decision-making. Both waterfall and agile project delivery approaches may be used.
Job Functions & Responsibilities
Ability to coordinate multiple projects and lead small projects as assigned.
Act as the bridge between the business and IT in support of the PM.
Support the IT workstream and documents of projects via IT PMO processes, procedures, and tools for assigned projects.
Monitor the project schedule and deliverables. Track progress and report updates to the project/program manager.
Recognize problems or situations that will or may impact the project delivery.
Coordinate the project under the supervision of the project manager.
Utilize IT project management methodologies (Agile, Waterfall, hybrid) to drive technical solution delivery.
Assist in fulfilling requirements for the IT PMO and IT Governance process.
Work collaboratively with project teams, various IT teams, and related business unit staff.
Promote and maintain communication between project team members and stakeholders and manage expectations.
Prepare correspondence, presentations and/or reports as required.
Follow-up on correspondence and outstanding requests for resolution.
Assist with the evolution of Project Delivery.
Skills
Understand the software development process and experience in IT project management methodologies (Agile, Waterfall).
Strong and tested project coordinator skills including organization skills, communication skills, daily standups, creation and presentation of data (updates, status, etc.), vendor management.
Organized, good communicator, deadline driven, planner, problem solver, and agile.
Ability to promote and maintain a positive and inclusive work environment with project team members, co-workers, management, and vendors by behaving, collaborating, and communicating in a manner consistent with professional standards.
Superior interpersonal skills to ensure open communication across project teams. Ability to handle broad-based, often complex, communication for internal and/or external audiences.
Outstanding record of project coordination success.
Intermediate-Advanced Excel, PowerPoint, SharePoint (i.e. M365) skills.
Education & Certifications
Bachelor's degree in business or technical field.
Minimum 3 years of increasing responsible experience, including successfully coordinating various IT projects in a matrixed environment.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Mohammed Mazharuddin
Email: ***************************************
Internal Id: 25-55019
Account Coordinator
Operations coordinator job in New York, NY
Sky I.T. Group is the home of SKYPAD, a leading B2B SaaS platform, supporting the collaboration of the world's most recognizable brands with the top retailers across the globe. Leveraging automation and self-serve reporting, SKYPAD provides insights into product and location level trends that drive planning, forecasting, and supply chain decisions, refining the consumer shopping experience. Today, SKYPAD services over 3,000 users, from 2,000+ brands across several industry verticals and geographic regions. Our client brand portfolio of industry leaders includes Gucci, Prada, Rag & Bone, Lucky Brand, Burberry, and L'Oréal. The SKYPAD retailer partner network includes Nordstrom, Neiman Marcus, Bergdorf Goodman, Saks Fifth Avenue, Bloomingdale's, and Macy's.
Role Overview
This position - Enterprise Account Coordinator will play a key role in supporting the Enterprise team in day-to-day client needs, coordinating deliverables, and ensuring smooth communication across internal teams. This position reports to the Director of Account Management and is based in New York City (Chelsea/Garment District).
DUTIES AND RESPONSIBILITIES:
Manage the full cycle of Data Audit Reports that are sent and reviewed with clients on a quarterly basis (4x a year)
Assist Director and Account Managers in responding to client inquiries and providing timely updates
Track deadlines, client deliverables, and internal workflows to ensure projects stay on schedule
Log all client opportunities in internal database and take detailed notes in client meetings for recap emails
Coordinate with production, marketing, and business analyst teams as needed
Update internal systems and documentation, schedule meetings, and assist Account Managers in creating contracts for clients
Requirements
Excellent written and verbal communication skills
Proven competency of intermediate-to-advanced Excel skills required
Proactive, detail-oriented, and a problem-solving mindset
Ability to work collaboratively in a team
Demonstrated ability to work well under tight deadlines and pressure without compromising standards
EDUCATION AND/OR EXPERIENCE PREFERRED FOR POSITION:
Four-year Degree, preferably in Business, Fashion Management, or Marketing
2+ years of experience in account management, customer success, or client-facing work
Preferred 1-2 years of experience in B2B SaaS/Software Sales, e-commerce, retail, and/or technology solutions
Proven success in managing internal and external relationships
Proven ability to comprehend basic retail math and utilize intermediate-to-advanced excel skills across daily activities
Fashion or consumer products industry knowledge preferred
WHY SKYPAD?
We're creative, innovative, and experienced in helping businesses become more efficient. Ensuring that each member of our team feels fulfilled and on track to become the very best employee they can be is important - and we encourage our people to discover new ways of achieving specific goals. We fully believe that each and every individual part of our organization provides value, a new perspective and progress to SKYPAD's growth and success. Our professional team is very welcoming and eager to support our new members. Come join us so we can build together!
BENEFITS
SKYPAD offers a competitive salary and benefits package complete with medical, dental & vision insurance, a matching 401k program, flexible PTO & a wide array of holidays.
Featured benefits
Medical insurance
Vision insurance
Dental insurance
401(k)
Account Coordinator
Operations coordinator job in New York, NY
Who we are
We are a fashion-forward housewares company that is looking for the best and brightest to join our talented team in the heart of New York City. We pride ourselves on bringing the best to market, being the best place to work, and to always improving. Sound like somewhere you want to build your career? Keep reading to learn more about us!
We manufacture and sell kitchenware, hydration, and everyday products for all types of retailers - from national chains all over the world to independent shops in small towns throughout the US. We are proud to have built an incredible team of diverse people over the last 14 years in our offices throughout the world. As our business continues to grow, we are in search of motivated and talented candidates to support our Sales team as Account Coordinator.
Who you are
You- a detail-oriented individual who is looking to start their career in sales! You thrive in a fast-pace environment that will keep you motivated and on your toes. You are a self starter and quick learner. You excel at executing your work load with a high attention of detail and with juggling mutliple projects at once. You can prioritize your work load effectively and demonstrate an ability to meet deadlines.
Responsibilities:
- Manage item set up tasks in internal and customer portals
- Management of factory and customer samples
- Processing and tracking of purchase orders
- Work with in-house photographers to coordinate photography projects
- Work with cross-functional teams to develop and maintain data accuracy
- Assist with the preparation of customer presentations
- Complete administrative tasks and basic customer support to meet retailer requirements as needed
- Assist in building processes and creating guidelines to streamline customer service and efficiency within the team
Experience:
- 1-3 years of experience in an administrative role
- Bachelor's Degree
- Proficient in Microsoft Office with a focus on Excel and Powerpoint
- Exceptional attention to detail and great organizational skills
- Excellent written and oral communication skills
- Ability to adapt in a work environment with changing priorities
- Ability to work under strict deadline
-A team player
Logistics Coordinator
Operations coordinator job in New York, NY
Compensation: $65,000.00 plus (commensurate with experience)
Experience Level: Junior (2-4 years of experience in a logistics role)
About Us
We are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. Wrist Aficionado's three boutiques are located in New York City, Miami Beach, and Beverly Hills. Our websites are *********************** and *************************
What You'll Do
Independently create all of Wrist Aficionado's shipping labels (for external shipments to clients and for internal shipments to our boutiques). Purchase shipping insurance according to the value of the shipment. Shipping labels are primarily created through FedEx, Ferrari Express, Malca-Amit, and USPS.
Carefully prepare and pack all shipments that are sent from Wrist Aficionado's boutique in New York City, ensuring that all packaging meets our brand standards. Record outgoing shipments in Slack.
Manage and monitor Slack channels to track sold and returned items, ensuring records are accurate and up to date.
Handle Hermes handbag operations across all three boutiques: inspect condition, photograph, and list products on Jewels Aficionado's website.
As needed: accept and process new inventory, confirming item details and updating internal systems.
As needed: coordinate and facilitate watch repairs, communicating with repair vendors and tracking service timelines.
What You Bring to the Table
2-4 years of experience in logistics in a luxury retail setting (especially for a retailer who sells timepieces and/or fine jewelry)
Bachelor's degree
Proficient in Microsoft Office
Excellent communication skills
Detail-oriented
Preferred: knowledge of luxury watches, fine jewelry, and/or Hermes handbags
Textile Coordinator
Operations coordinator job in New York, NY
Job Title: Textile Coordinator (Contract - 2-3 Months)
Type: W2 Contract
Duration: 2-3 Months
Pay Rate: $15-$20 per hour (W2)
About the Role
We are seeking a Textile Coordinator to support the textile development team in all aspects of fabric and color development. This role is ideal for someone with a background in textiles who enjoys hands-on work with materials, maintaining organization, and supporting technical processes that ensure high-quality finished products.
You will work closely with Textile Technologists and product development teams to ensure fabrics, colors, and components meet performance and quality standards before they move into production.
Key Responsibilities
Assist in all stages of fabric development, including organization of swatches, reviewing fabric submissions, and helping evaluate performance and quality.
Support the color development process by tracking lab dips, maintaining color libraries, and organizing color submissions/approvals.
Prepare fabric and trim samples for testing; assist with basic textile quality checks such as shrinkage, colorfastness, and hand-feel evaluations.
Maintain accurate records and documentation within internal systems, spreadsheets, and tracking tools.
Coordinate sample shipments, deliveries, and vendor submissions as needed.
Help maintain the fabric library, color standards, and sample room organization.
Provide day-to-day administrative and operational support to the Textile Technologists and product development team.
Ensure all materials meet quality requirements before approval for production.
Required Qualifications
Degree in Textile Science or equivalent experience in textile materials, textile R&D, or fabric development.
2-3 years of experience working in textiles, raw materials, fabric testing, product development, or a related technical field.
Strong understanding of fibers, yarns, fabric construction, dyes, finishes, and basic textile testing methods.
Excellent attention to detail, organizational skills, and time-management abilities.
Ability to work hands-on with fabrics, swatches, and color samples in a fast-paced environment.
Proficiency in Excel and basic tracking tools; familiarity with PLM systems is a plus.
Who Will Succeed in This Role
Someone early in their career with strong technical textile knowledge.
A candidate who enjoys working with materials and colors in a structured, detail-driven environment.
Individuals who can multitask, stay organized, and support multiple development tasks simultaneously.
Work Environment
This is a fully onsite role in Manhattan, NY.
You will work in a collaborative product development environment with daily interaction with the textile/materials team.
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Showroom Coordinator
Operations coordinator job in Stamford, CT
Adecco Creative is partnering with a global electronics company to recruit for an Experience & Showroom Coordinator. This position will be 5 days onsite in Stamford, CT. The role is ongoing contract and requires flexibility to work weekends and holidays as needed.
Job Summary:
We are looking for an organized and customer-focused Showroom Coordinator to manage the day-to-day operations of our kitchen appliance showroom. The ideal candidate will be responsible for ensuring the showroom runs smoothly, assisting customers with product inquiries, and supporting the events & marketing team. This role requires excellent communication, organizational skills, and attention to detail to create a positive customer experience.
Our environment is not a typical corporate event space. You will be part of a team with a strong collaborative work ethic that is passionate about putting their skills to work.
Key Responsibilities:
Maintain a clean, organized, and visually appealing showroom environment.
Greet customers warmly and assist with any inquiries.
Support the marketing & culinary team with administrative tasks, including scheduling appointments, tours, managing customer follow-ups, ordering supplies, fulfilling small appliance sales, event set up/breakdown.
Monitor inventory levels and communicate restocking needs with the manager.
Assist with operations of events, demonstrations, or training sessions held in the showroom.
Help curate new experiences at the brand to drive traffic and sales leads.
Handle customer service tasks, including addressing concerns and ensuring a seamless shopping experience.
Stay informed about product updates, promotions, and industry trends to better assist customers.
Develop and maintain relationships with event-related vendors & contractors including, but not limited to creative, external caterers, chefs, talent and support staff.
Assist with developing recap reports post event.
Assist with content capture of all events and assist with socializing on social platforms and website.
Facilitate on-going tours of facility
General administrative duties.
Qualifications:
Previous experience in retail, showroom, or customer service roles.
Strong organizational skills and attention to detail.
Excellent interpersonal and communication abilities.
Ability to multitask and manage time effectively in a fast-paced environment.
Basic knowledge of kitchen appliances or willingness to learn about product features and functionality.
Proficient in basic computer applications, inventory systems and other software solutions like Canva, Mailchimp, Envoy, Shopify, Toast.
Digital / Social media expertise (Facebook, Instagram, Twitter, YouTube, TikTok)
Flexibility to work weekends and holidays as needed.
Ability to lift up to 25lbs+
Specialized Operations Associate - Saks Digital Return
Operations coordinator job in New York, NY
is All About Under the leadership of the Assistant General Manager, Operations, the Specialized Operations Associate is responsible for the daily operations of the General Office and operational functions of the Jewelry Department. Who You Are:
* Demonstrates comfort in flexing all communication styles and establishes positive interpersonal relationships
* Evaluates progress against key performance drivers and assess organizational opportunities and risks
* Drives positive outcomes through objectives and measures while monitoring progress and results
* Consistently generates and shares original ideas, tackling both simple and complex problems
You Also Have:
* Ability to lift cartons up to 15 lbs, climb ladders, and handle racks and carts of merchandise.
* Must have strong computer skills, i.e. Google, MS Office, and adapt to changing technology
* Ability to work well in a fast-paced, team oriented environment that requires a high degree of multi-tasking with minimal supervision
* Ability to work a flexible schedule as per business needs & adheres to Dependability standards
* Demonstrates attention to detail and keeps personal work space organized
* Ability to apply store policies & procedures to help in decision-making
* Verbal and written communication skills; handles telephone and face to face interactions effectively and professionally
* Maintains confidentiality when handling issues
* Other store initiatives as assigned by management
As The Specialized Operations Associate, You Will:
General Office
* Opening the store: safe, controller, registers and distributing reports
* Maintaining daily functions, including but not limited to; morning cash entry, processing bank deposits, reconciling chargebacks, and counting register and petty cash
* Resolving customer issues, both internal and external, i.e. researching/payment of bills, tracking/processing customer packages
Jewelry Operations
* Follows Jewelry Standards and Shipping Guidelines
* Receive, verify, and properly book all jewelry in accordance with Company standards
* Effectively processes re-tickets, RTV's, Transfers, ASN Shipments and price changes
* Retrieve and process all merchandise to be returned/transferred to the vendor in accordance with Company standards
* Ensure case counts are completed, all merchandise is entered into the case count system after receipt, and all discrepancies are reconciled
* Maintain a repair log, track all repairs sent to the vendor or local shop, and submit repair invoices
* Receive and verify all merchandise for trunk shows, assist in show set-up/take down and recap results
* Prepare and submit all special order requests and Statements of Sale when requested
* Communicate with Corporate Merchants, Account Payable, Inventory Control and vendors as needed
Common
* Internal Audit readiness and adherence to Internal Audit standards, including but not limited to monitoring vault/safe contents to remain up-to-date (audit ready)
* Assist managers and associates on the selling floor as necessary
* Process Fulfillment orders
* Ad hoc responsibilities as needed
Your Life and Career at SFA:
* Be a part of a team of disruptors focused on stores and redefining the luxury experience.
* Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate
* A culture that promotes a healthy, fulfilling work/life balance
* Benefits package for all eligible full-time Associates (including medical, vision and dental)
* An amazing Associate discount
Salary and Other Compensation:
The starting hourly rate for this position is between [$18.68-$23.35 per hour]. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance).
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Thank you for your interest in SFA. We look forward to reviewing your application.
SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
Loan Operations Associate
Operations coordinator job in Jersey City, NJ
The Loan Operations team is responsible for the settlement and loan life cycle events related to Jefferies' purchase of secondary loans, Collateralized Loan Obligation and Total Return Swaps. The secondary loan market refers to the sale of loans that occur after syndication. It includes sales of trades of syndicated loans made by lenders in the original syndicate and those made by subsequent purchasers. On the Loan Operations team your responsibilities would include, but are not limited to:
Arranging the funding, purchase, and settlement of loans
Interpret Credit agreements
Reconciling settled positions
Reconciling cash related to purchases, loan repayments, fees, etc.
Processing business activity into Loan IQ
Assisting product controllers with the accurate capture of details into the General Ledger
Coordinating between Closers, Product Control, Treasury, and any other involved parties
Calculating LOR, delayed comp, cost of carry payments when needed
Coordinate and monitor payments and reconcile all differences with agent
Ad-hoc tasks as needed related to business activity
Desirable Qualifications:
Thorough knowledge of Finastra LoanIQ and how to operationally process secondary loans, CLO, TRS
Strong attention to detail, strong written and verbal communication skills, strong Excel skills (especially Pivot Tables and VLOOKUP), team player, proven ability as a self-starter, ability to think quickly under pressure
Understanding of basic BBG, computer programing (SQL) and data set manipulation a plus, but not required
Primary Location Full Time Salary Range of $80,000-$100,000.
#LI-MB1
Auto-ApplyAssociate - Storm Execution & Support Ops - BW Storm Planning & Response
Operations coordinator job in Rye, NY
The Storm Planning and Response team of Bronx Westchester Storm Execution and Support Operations seeks a highly motivated Entry Professional to be part of its team. The Entry Professional (EP) will be responsible for supporting the development, scheduling and implementation of storm emergency assignment training and functional exercises, creating and organizing reference documentation in SharePoint, and communicating information to both internal and external customers. The Entry Professional will also directly coordinate tasks and complete projects with the Support Operations Administrative Support Team. This includes collaborating with key business stakeholders, hosting after action review sessions, gathering and interpreting billing information and material ordering data, providing insight into trend reports and data analytics, identifying improvement areas, and supporting various organizations outside of Electric Operations when required. In addition, the Associate will coordinate directly with the BW Program Support Team to create eLearning classes, develop Hands-On-Training, initiate training tasks for new SEAs, schedule individuals for storm training and exercises, and gather feedback through surveys and meetings. The overall objective is to improve the company's storm planning and response program that focuses on people, processes and technology. Required Education/Experience
Bachelor's Degree in Engineering, Business, Data Analytics, or other related fields and a minimum of 1 year of work experience. Includes cumulative full-time work or equivalent internship/co-op experience. Six months of Con Edison co-op or internship qualifies. or
Master's Degree in Engineering, Business, Data Analytics, or other related fields and a minimum of 1 year of work experience. Includes cumulative full-time work or equivalent internship/co-op experience. Six months of Con Edison co-op or internship qualifies.
Relevant Work Experience
Must have strong computer skills in Microsoft Office Suite, required.
Must be capable of working independently or with a team, required.
Most possess strong oral and written communication skills and committed to providing exemplary customer service, required.
Must be well organized, detail oriented and demonstrates flexibility to handle multiple assignments and meet stringent deadlines, required.
Must be collaborative, curious, empathetic, open-minded, and innovative, required.
Licenses and Certifications
Driver's License Required
Additional Physical Demands
The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
Must be able and willing to travel within and outside Company service territory, as needed.
Must be willing to respond to off hour emergencies.
Core Responsibilities
Assist team with SEA creation and SEA enhancements in full collaboration with Emergency Preparedness.
Support all facets of initial SEA operational training, refresher training and functional exercises that focus on development of response execution proficiency and readiness.
Compile data and perform required analysis to help support business decisions geared towards enhancing operational excellence and customer satisfaction.
Support the Companys mutual assistance management process and mutual assistance fly-in process at the Pomona Operations Center as required.
Participate in OFS, NMS, and other initial and just in time training activities.
Perform other related tasks and assignments as required.
Auto-ApplySales Strategy & Operations - Startups
Operations coordinator job in New York, NY
About the Team
OpenAI's mission is to build safe artificial general intelligence (AGI) which benefits all of humanity. This long-term undertaking brings the world's best scientists, engineers, and business professionals into one lab together to accomplish this.
In pursuit of this mission, our Go To Market (GTM) team is responsible for helping customers learn how to leverage and deploy our highly capable AI products across their business. The team is made of Sales, Solutions, Support, Marketing, and Partnership professionals that work together to create valuable solutions that will help bring AI to as many users as possible.
About the Role
Our GTM team is uniquely positioned to help customers realize the transformative potential of advanced AI models for their businesses and end users. As part of the GTM Strategy & Operations team, you'll play a critical role in guiding the GTM strategy and driving the operational efficiency to accomplish this mission.
We're seeking a Sales Strategy & Operations business partner role to support our Startups segment. In this role, you'll serve as a trusted advisor to sales leadership, driving core operating cadences, delivering data-driven insights, and leading high-impact projects that accelerate growth across the startups motion. You'll also collaborate cross-functionally with Finance, Enablement, Data and Growth Strategy teams to align efforts, drive efficiencies, and accelerate growth.
This role is based in NYC. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
In this role, you'll:
Drive core operating rhythms including forecasting, pipeline reviews, top account reviews, and monthly/quarterly business reviews
Analyze performance data to identify trends, surface risks, and highlight growth opportunities
Partner with sales leaders and cross-functional stakeholders to develop go-to market strategy
Manage planning efforts including territory design, resource allocation, and target setting
Lead initiatives that enhance seller productivity and optimize funnel performance
Collaborate with GTM Systems to assess, implement, and optimize sales processes and tooling
Work closely with the data team to ensure data accuracy and availability for revenue-related activities.
You might thrive in this role if you have:
7+ years experience in revenue operations or strategy at a high-growth, technology company
Proficiency in Salesforce.com and data analysis tools (e.g., SQL, Excel)
Strong analytical skills with a focus on attention to detail
Experience building territories, comp plans, and setting quotas for GTM teams
Exceptional project management skills, with experience leading complex, cross-functional initiatives
Strong communication skills and executive presence
An understanding of the AI landscape, our applications, and the problems they solve for our customers.
The ability to thrive in ambiguity and work autonomously
Exceptional organizational skills
The ability to operate with high horsepower, be adept at frequent context switching and working on multiple projects at once with expansive ownership, and ruthless prioritization
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
For additional information, please see OpenAI's Affirmative Action and Equal Employment Opportunity Policy Statement.
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
OpenAI Global Applicant Privacy Policy
At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
Auto-ApplyInternal Systems Coordinator
Operations coordinator job in Mamaroneck, NY
PATIENT CARE ASSOCIATES, INC.
The Internal Systems Coordinator will act as an integral part of the Patient Care team. Their main responsibilities are to provide excellent customer service and provide technological support to both clients and employees.
System Coordinators should demonstrate behaviors that reflect a Culture of Service and be able to maintain composure and pleasantries while working in a fast-paced environment. Shift: Sunday through Thursday 1pm-9pm
Primary Duties and Responsibilities:
Answer phones in a professional and courteous manner
Communicate effectively with staff, clients and vendors
Review, investigate and maintain daily QA reports/checks
Assist staff with hardware and software challenges
Maintain working components through repair or replacement
Monitor deliveries and shipments for staff and clients
Conform to all applicable HIPAA compliance and safety guidelines
Conform to PCA standards and protocols
Report to Systems Administration Manager
Additional duties as delegated by management
Secondary Responsibilities:
Safe transport of vehicles and/or equipment to field staff or vendor sites
Process telephone and electronic orders/inquiries and requests as needed; refer where applicable
Verify Patient Demographics including insurance, social security numbers, DOB etc.
Request and obtain proper medical documentation/notes where applicable
Various clerical duties as needed
Marketing Systems Coordinator
Operations coordinator job in New York, NY
About OUTFRONT
We are one of North America's most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team!
What We Offer
OUTFRONT offers a comprehensive benefits program including:
Medical, Dental, Vision (including same and opposite-sex domestic partners)
HSA and FSA plans, Family Benefits, Pet Benefits
401(k) Plan with an Employer Match
Paid Time Off, Commuter Benefits, Educational Assistance
Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs)
Job Summary
We are looking for a high-energy, analytical marketing professional to join the OUTFRONT New York marketing team, supporting our sales efforts. The ideal candidate is a highly organized, insight driven strategist who has experience managing projects. Self-starter, great communicator, multi-tasker, quick to adapt in a fast-paced environment, and has a serious passion for marketing, systems, analytics and knows its value to the company. The position will bridge research, marketing, and sales with the focus on data analysis, system output, and user experience.
Your Responsibilities
Working with many departments including research, OTS, charting, real estate, sales, and more to manage projects such as packaging and pricing, impression level pairing, onboarding of new assets.
Project managing our systems output and the marketing/sales functionality through projects including, but not limited to:
Contracts and Proposal System
Inventory Management / Photosheets
Analysis of media metrics through various methodologies including Geopath, Scarborough, Kantar and other research platforms to drive sales revenue and support media/market positioning.
Investigate new OOH growth opportunities/prospects through sales assessment and trends.
Understand pricing, occupancy reporting and pair with impression delivery to support sales revenue growth.
Writing specific content that supports the insights found for narrative refresh and content inclusion.
Providing competitive spending reports to client & agency partners
Actively participate in weekly sales meetings and monthly marketing meetings
Act as a marketing systems guru for the sales team, utilizing knowledge about our industry and company to support our presentations, sales collateral, etc.
Collaborate on various projects. This includes all project phases from brainstorming, creation, delivery and follow up
Complete any other projects as needed
Your Qualifications
Bachelor's Degree
1-2 years professional experience. Advertising agency/marketing experience is highly preferred.
Able to work in a fast-paced environment, meet strict deadlines & handle multiple ongoing projects concurrently
Professional and positive attitude when interacting with all levels of management
Able to take initiative and introduce new ideas with an emphasis on forward-thinking
Comprehensive knowledge of marketing/advertising and how our business fits into both the industry and entire media landscape
Strong follow through and project managing capabilities
Drive to learn new research and data platforms
Experience utilizing Microsoft Office (Outlook, Word, Excel, PowerPoint)
The salary range for this role is $28-$31per hour. Compensation is determined during our interview process by assessing a candidate's experience and skills relative to internal peers and market benchmarks evaluated for the scope and responsibilities of the position. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.
To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location.
OUTFRONT Media is not responsible for any fees related to unsolicited resumes.
OUTFRONT Media Is An Equal Opportunity Employer
All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.
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