Order entry representative vs data entry representative

The differences between order entry representatives and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an order entry representative and a data entry representative. Additionally, an order entry representative has an average salary of $34,443, which is higher than the $33,173 average annual salary of a data entry representative.

The top three skills for an order entry representative include order entry, data entry and customer service. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Order entry representative vs data entry representative overview

	Order Entry Representative	Data Entry Representative
Yearly salary	$34,443	$33,173
Hourly rate	$16.56	$15.95
Growth rate	-	-
Number of jobs	123,220	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 28%
Average age	43	44
Years of experience	2	2

What does an order entry representative do?

An order entry representative is responsible for the accurate capture of customer orders by analyzing order information and status to fill a final order entry for processing. You will be receiving and processing order information for merchandise through phone calls, emails, or walk-ins and using the information to record shipping dates and locations, tabulate prices and invoice information, and updating customer order accounts. Order entry representatives work within the order processing team to ensure timely customer service.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Order entry representative vs data entry representative salary

Order entry representatives and data entry representatives have different pay scales, as shown below.

	Order Entry Representative	Data Entry Representative
Average salary	$34,443	$33,173
Salary range	Between $28,000 And $42,000	Between $26,000 And $41,000
Highest paying City	Cambridge, MA	Urban Honolulu, HI
Highest paying state	Rhode Island	Alaska
Best paying company	Simpson Manufacturing Co	Alere
Best paying industry	Construction	Automotive

Differences between order entry representative and data entry representative education

There are a few differences between an order entry representative and a data entry representative in terms of educational background:

	Order Entry Representative	Data Entry Representative
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Order entry representative vs data entry representative demographics

Here are the differences between order entry representatives' and data entry representatives' demographics:

	Order Entry Representative	Data Entry Representative
Average age	43	44
Gender ratio	Male, 26.4% Female, 73.6%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 9.5% Unknown, 4.3% Hispanic or Latino, 15.5% Asian, 5.9% White, 63.9% American Indian and Alaska Native, 0.9%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	6%	5%

Differences between order entry representative and data entry representative duties and responsibilities

Order entry representative example responsibilities.

Manage Facebook and patient communication programs.
Create and maintain records of sales and assets in Microsoft GP, CRM, Salesforce and the SolidWorks VRC.
Key numeric and alphabetic characters into the AS400 system.
Contribute extensive UAT for new regional ERP launch and enhancements.
Handle high call volume during the transition of an ERP system.
Resolve outstanding issues with sales and finance to expedite cohesive bookings.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Order entry representative vs data entry representative skills

Common order entry representative skills

Order Entry, 15%
Data Entry, 14%
Customer Service, 12%
Order Processing, 8%
Customer Satisfaction, 7%
Inbound Calls, 6%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Order Entry Representative
Order Entry Representative vs Data Entry Representative

Updated January 8, 2025

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