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The differences between executive secretaries and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an executive secretary, becoming an administrator secretary takes usually requires 1-2 years. Additionally, an executive secretary has an average salary of $46,594, which is higher than the $34,336 average annual salary of an administrator secretary.
The top three skills for an executive secretary include office procedures, payroll and word processing. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.
| Executive Secretary | Administrator Secretary | |
| Yearly salary | $46,594 | $34,336 |
| Hourly rate | $22.40 | $16.51 |
| Growth rate | -8% | -8% |
| Number of jobs | 103,802 | 99,520 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 44% | Bachelor's Degree, 37% |
| Average age | 49 | 50 |
| Years of experience | 4 | 2 |
The primary role of executive secretaries is to provide clerical support to an executive or a high-level administrator. They are the ones who conduct the different administrative support tasks for executives which include managing the calendar of executives, answering phone calls, conducting research and sorting important files, preparing and proofreading monthly reports and industry documents that are relevant to the role of executives, and performing some bookkeeping activities such as invoice creation and office inventory tracking.
Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.
Executive secretaries and administrator secretaries have different pay scales, as shown below.
| Executive Secretary | Administrator Secretary | |
| Average salary | $46,594 | $34,336 |
| Salary range | Between $31,000 And $69,000 | Between $25,000 And $46,000 |
| Highest paying City | New York, NY | Urban Honolulu, HI |
| Highest paying state | New York | Hawaii |
| Best paying company | InfosysPublicService | Deloitte |
| Best paying industry | Government | Manufacturing |
There are a few differences between an executive secretary and an administrator secretary in terms of educational background:
| Executive Secretary | Administrator Secretary | |
| Most common degree | Bachelor's Degree, 44% | Bachelor's Degree, 37% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between executive secretaries' and administrator secretaries' demographics:
| Executive Secretary | Administrator Secretary | |
| Average age | 49 | 50 |
| Gender ratio | Male, 7.7% Female, 92.3% | Male, 5.8% Female, 94.2% |
| Race ratio | Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4% | Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 10% | 6% |