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The differences between facilities administrative assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a facilities administrative assistant and an administrative office assistant. Additionally, a facilities administrative assistant has an average salary of $41,753, which is higher than the $33,318 average annual salary of an administrative office assistant.
The top three skills for a facilities administrative assistant include purchase orders, powerpoint and payroll. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.
| Facilities Administrative Assistant | Administrative Office Assistant | |
| Yearly salary | $41,753 | $33,318 |
| Hourly rate | $20.07 | $16.02 |
| Growth rate | -8% | -8% |
| Number of jobs | 59,827 | 81,528 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 49% | Bachelor's Degree, 46% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
The job of a facility administrative assistant is to provide administrative support to the facility's administrative director/manager. Duties may vary but typically include processing accounts payable on behalf of the facilities department, processing account fund transfers periodically, and ordering office and custodial supplies. Additionally, you will be responsible for receiving and delivering freights, managing telephone system records, and assisting with the acquisition and delivery of office furniture and other furnishings. As a facilities administrative assistant, you are also responsible for arranging meetings and appointments.
An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.
Facilities administrative assistants and administrative office assistants have different pay scales, as shown below.
| Facilities Administrative Assistant | Administrative Office Assistant | |
| Average salary | $41,753 | $33,318 |
| Salary range | Between $31,000 And $55,000 | Between $25,000 And $43,000 |
| Highest paying City | Boston, MA | Sacramento, CA |
| Highest paying state | Massachusetts | Hawaii |
| Best paying company | Cognizant | Buckley King |
| Best paying industry | Technology | Government |
There are a few differences between a facilities administrative assistant and an administrative office assistant in terms of educational background:
| Facilities Administrative Assistant | Administrative Office Assistant | |
| Most common degree | Bachelor's Degree, 49% | Bachelor's Degree, 46% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between facilities administrative assistants' and administrative office assistants' demographics:
| Facilities Administrative Assistant | Administrative Office Assistant | |
| Average age | 50 | 50 |
| Gender ratio | Male, 12.8% Female, 87.2% | Male, 14.7% Female, 85.3% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |