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The differences between facilities administrative assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a facilities administrative assistant and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $41,753 average annual salary of a facilities administrative assistant.
The top three skills for a facilities administrative assistant include purchase orders, powerpoint and payroll. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.
| Facilities Administrative Assistant | Administrative Staff | |
| Yearly salary | $41,753 | $77,101 |
| Hourly rate | $20.07 | $37.07 |
| Growth rate | -8% | -8% |
| Number of jobs | 59,827 | 119,030 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 49% | Bachelor's Degree, 63% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
The job of a facility administrative assistant is to provide administrative support to the facility's administrative director/manager. Duties may vary but typically include processing accounts payable on behalf of the facilities department, processing account fund transfers periodically, and ordering office and custodial supplies. Additionally, you will be responsible for receiving and delivering freights, managing telephone system records, and assisting with the acquisition and delivery of office furniture and other furnishings. As a facilities administrative assistant, you are also responsible for arranging meetings and appointments.
As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.
Facilities administrative assistants and administrative staff have different pay scales, as shown below.
| Facilities Administrative Assistant | Administrative Staff | |
| Average salary | $41,753 | $77,101 |
| Salary range | Between $31,000 And $55,000 | Between $58,000 And $101,000 |
| Highest paying City | Boston, MA | San Francisco, CA |
| Highest paying state | Massachusetts | California |
| Best paying company | Cognizant | NVIDIA |
| Best paying industry | Technology | Professional |
There are a few differences between a facilities administrative assistant and an administrative staff in terms of educational background:
| Facilities Administrative Assistant | Administrative Staff | |
| Most common degree | Bachelor's Degree, 49% | Bachelor's Degree, 63% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | University of Pennsylvania |
Here are the differences between facilities administrative assistants' and administrative staff' demographics:
| Facilities Administrative Assistant | Administrative Staff | |
| Average age | 50 | 50 |
| Gender ratio | Male, 12.8% Female, 87.2% | Male, 31.9% Female, 68.1% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |