Facilities administrative assistant vs associate administrative assistant

The differences between facilities administrative assistants and associate administrative assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a facilities administrative assistant and an associate administrative assistant. Additionally, an associate administrative assistant has an average salary of $46,939, which is higher than the $41,753 average annual salary of a facilities administrative assistant.

The top three skills for a facilities administrative assistant include purchase orders, powerpoint and payroll. The most important skills for an associate administrative assistant are customer service, data entry, and powerpoint.

Facilities administrative assistant vs associate administrative assistant overview

	Facilities Administrative Assistant	Associate Administrative Assistant
Yearly salary	$41,753	$46,939
Hourly rate	$20.07	$22.57
Growth rate	-8%	-8%
Number of jobs	59,827	57,908
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 52%
Average age	50	50
Years of experience	2	2

What does a facilities administrative assistant do?

The job of a facility administrative assistant is to provide administrative support to the facility's administrative director/manager. Duties may vary but typically include processing accounts payable on behalf of the facilities department, processing account fund transfers periodically, and ordering office and custodial supplies. Additionally, you will be responsible for receiving and delivering freights, managing telephone system records, and assisting with the acquisition and delivery of office furniture and other furnishings. As a facilities administrative assistant, you are also responsible for arranging meetings and appointments.

What does an associate administrative assistant do?

An associate administrative assistant is responsible for performing administrative and clerical duties to support the business operations, ensuring the timely submission of deliverables. Associate administrative assistants work closely with the financial department, especially on organizing financial reports, issuing invoices, verifying time sheets for payroll purposes, and releasing petty cash. They also manage meeting and conference schedules, coordinate with suppliers and third-party vendors for inventories, and sort documents for reference. An associate administrative assistant must have excellent communication and organization skills, as well as the knowledge of the data processing procedures to update information and track business transactions within the database.

Facilities administrative assistant vs associate administrative assistant salary

Facilities administrative assistants and associate administrative assistants have different pay scales, as shown below.

	Facilities Administrative Assistant	Associate Administrative Assistant
Average salary	$41,753	$46,939
Salary range	Between $31,000 And $55,000	Between $28,000 And $77,000
Highest paying City	Boston, MA	Beverly, MA
Highest paying state	Massachusetts	Connecticut
Best paying company	Cognizant	JPMorgan Chase & Co.
Best paying industry	Technology	-

Differences between facilities administrative assistant and associate administrative assistant education

There are a few differences between a facilities administrative assistant and an associate administrative assistant in terms of educational background:

	Facilities Administrative Assistant	Associate Administrative Assistant
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 52%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Facilities administrative assistant vs associate administrative assistant demographics

Here are the differences between facilities administrative assistants' and associate administrative assistants' demographics:

	Facilities Administrative Assistant	Associate Administrative Assistant
Average age	50	50
Gender ratio	Male, 12.8% Female, 87.2%	Male, 24.4% Female, 75.6%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.1% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between facilities administrative assistant and associate administrative assistant duties and responsibilities

Facilities administrative assistant example responsibilities.

Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
Update and maintain floor plans using PowerPoint.
Compile graphs and charts on labor and equipment efficiency and place into PowerPoint presentation.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
Schedule appointments to perform HUD require interviews making sure contractors/sub-contractors follow lead-safe rules and regulations.

Associate administrative assistant example responsibilities.

Direct correspondence and communications, monitoring emails and phone calls and managing social media and online presence on Facebook and website.
Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Reconcile credit card purchases and identify and resolve all payroll discrepancies.
Post photos of available properties on company's Facebook page.
Prepare spreadsheets, PowerPoint presentations and documentation.
Create spreadsheet to calculate payroll information collect from audit to determine findings.

Facilities administrative assistant vs associate administrative assistant skills

Common facilities administrative assistant skills

Purchase Orders, 8%
PowerPoint, 7%
Payroll, 7%
Office Equipment, 7%
Data Entry, 7%
Provides Administrative Support, 6%

Common associate administrative assistant skills

Customer Service, 13%
Data Entry, 10%
PowerPoint, 7%
Financial Reports, 5%
Payroll, 5%
Travel Arrangements, 5%

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Facilities Administrative Assistant
Facilities Administrative Assistant vs Associate Administrative Assistant

Updated January 8, 2025

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