Human resources assistant jobs in Upper Southampton, PA - 185 jobs

$21-$23/hr. | On-Site Norristown, PA We are seeking a detail-oriented Human Resources Assistant to support our client's HR team. This temporary, on-site role provides a great opportunity to contribute to HR operations while performing general administrative duties. A day in the life of a Human Resources Assistant · Perform general office tasks such as filing, answering phones, and managing documents · Assist HR team with candidate follow-up and scheduling interviews · Support HR team with various administrative projects as needed Requirements for the Human Resources Assistant position Strong administrative and organizational skills Previous experience in human resources preferred Excellent communication and interpersonal skills Ability to work independently and as part of a team Additional Information: This role is on-site in Norristown, PA, with a Monday-Friday schedule. It is a temporary position expected to last until the end of the year, with potential for extension. EOE employer.

Job Purpose: The Human Resources Operations Specialist is responsible for supporting core HR processes, systems, and workflows across the organization. This role partners closely with HR, Payroll, IT, and Management to ensure accuracy, efficiency, and a positive employee experience. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment. Essential Functions and Accountabilities: 1. HR Systems Administration (InvGate and Related Platforms) Oversee and maintain the InvGate ticketing system to ensure optimal functionality and user experience. Partner closely with IT to implement system modifications and update forms. Drive ongoing automation of workflows within the ticketing system to streamline processes and improve efficiency. Maintain approval workflows and update configurations when changes in leadership occur. Create, update, and distribute training guides, job aids, and communication materials. Provide general system access support and troubleshooting for staff. 2. Pay & Employment Change Processing Review and validate employment change requests submitted through InvGate. Connect with managers and leadership to confirm details prior to processing. Collaborate with Payroll to transition pay change responsibilities as needed. 3. Reporting & Data Management Fulfill management data requests and provide staff reporting for various initiatives and projects. Generate InvGate reports, including open request dashboards, to support department and manager oversight. 4. Integration & Acquisition Support Assist with HR integration activities during acquisitions or organizational onboarding efforts. Review incoming employee census data and align job title mappings. Prepare and distribute offer letters and integration communications. Support upload of employee information into the HRIS. 5. Separation Processing & Offboarding Track, document, and process employee separations in a timely and accurate manner. Complete all employee last-day tasks, including IT termination tickets, Medsafe removal, SAP SuccessFactors termination, and employee file documentation. 6. & Role Administration Maintain and update all job descriptions and ensure accurate filing. Add and update roles within organizational platforms including ADP, SAP SuccessFactors, and InvGate. 7. Management Partnership & HR Support Partner with managers on HR-related initiatives, including performance reviews, employee relations, workforce planning, and general HR guidance. Serve as a resource to leadership by providing timely and accurate HR support. 8. Additional Projects Support HR projects and organizational initiatives as needed. Supervisor Responsibilities (if applicable): N/A Academic Training: Bachelor's degree in Human Resources, Business Administration, or related field preferred. Position Requirements/Experience: 2+ years of HR operations, HRIS, or generalist experience preferred. Experience with HRIS platforms and ticketing systems (InvGate, SAP SuccessFactors, ADP) highly preferred. Strong attention to detail, organization, and time-management skills. Excellent communication skills with the ability to partner across departments. Ability to handle confidential information with discretion. IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement About IVIRMA Global: IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: *********************** & *********************** EEO “IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”

The HR Administrative Assistant supports the Human Resources Department by performing a variety of administrative tasks. This role involves maintaining employee records, assisting with payroll and benefits administration, coordinating recruiting efforts, and ensuring compliance with company policies. In this role the HR Administrative Assistant will be organized, detail-oriented, and capable of handling highly confidential information with discretion. Key Responsibilities: Administrative Support: Provide administrative support to the HR department, including scheduling meetings, maintaining calendars, and organizing files. Handle incoming and outgoing communications, including phone calls, emails, and mail. Employee Records Management: Maintain and update employee records and files, ensuring accuracy and compliance with legal requirements. Assist with the onboarding and offboarding processes, including preparing necessary documentation. Payroll and Benefits Administration: Support payroll processing by verifying timesheets and data entry. Assist in administering employee benefits programs, including health insurance and retirement plans. Recruitment Support: Post job openings, screen resumes, and coordinate interviews. Assist in the preparation of offer letters and employment contracts. HR Policy Implementation: Help ensure compliance with company policies and procedures. Assist in the development and updating of HR policies and employee handbooks. Training and Development: Coordinate training sessions and workshops for employees. Maintain training records and track employee development programs. Employee Relations: Serve as a point of contact for employee inquiries and provide assistance as needed. Support conflict resolution and maintain a positive work environment. HR Reporting: Prepare HR-related reports and metrics for management review. Assist in analyzing data to improve HR processes and initiatives Event Coordination: Help plan and organize company events, meetings, and conferences. General Office Tasks: Perform general administrative tasks, such as filing, scanning, and data entry. Assist with special projects and initiatives as required. Qualifications: Education: High school diploma or equivalent required aPHR (Associate Professional Human Resources) Certification Preferred Experience: Previous administrative or HR experience required. Skills: Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Attention to detail and accuracy. Ability to handle confidential information with discretion. Strong interpersonal skills and the ability to work well in a team environment. Professional demeanor and positive attitude.

HR Assistant (Trenton, NJ) The Human Resources Assistant provides administrative and operational support to the HR department, ensuring the smooth and efficient handling of day-to-day HR processes. This role assists with recruiting, onboarding, employee records, and HRIS data management, while maintaining a high level of confidentiality and accuracy. Key Responsibilities Maintain and update employee personnel files and HR databases. Assist with posting job openings, scheduling interviews, and communicating with candidates. Prepare and process new hire paperwork, background checks, and onboarding materials. Support benefits administration, including open enrollment and benefits changes. Respond to routine employee inquiries regarding HR policies, PTO, and benefits. Coordinate training session logistics and track attendance/completion. Generate standard HR reports and assist with compliance audits (e.g., I-9s, EEO). Provide clerical support such as filing, copying, and preparing HR correspondence. Maintain confidentiality and ensure compliance with company and legal requirements. Qualifications Education: Associate's degree required; Bachelor's degree in HR, Business, or related field preferred. Experience: 0-2 years of administrative or HR experience. Skills: Excellent organizational and multitasking ability Strong attention to detail and accuracy Working knowledge of MS Office Suite (Word, Excel, Outlook) Familiarity with HRIS systems preferred (e.g., ADP, Workday, Paycom) Other: Strong interpersonal communication and customer service orientation.

Assumes responsibility for agency's human resource functions, including employee recruitment, retention, benefits administration, unemployment claims, and policy development. Reports to: Director of Human Resources 1. Plans, directs, and participates in all recruitment and retention functions of the agency. a. Develops and places recruitment ads. b. Interviews applicants for job openings. Hires or refers candidates to appropriate supervisors. c. Conducts reference checks. d. Participates in the development of screening tools/tests to assess applicant knowledge and skills required for posted positions. e. Reviews job descriptions annually to ensure consistency with recruitment and hiring practices. f. Facilitates the orientation program. g. Maintains applicant tracking system and statistics necessary to demonstrate compliance with applicable laws and agency quality standards. h. Maintains recruiting and retention statistics necessary for compliance with applicable laws and agency quality standards. i. Provides staff direction in matters of personnel policy and human resource issues. 2. Maintains personnel records for agency staff. a. Completes personnel files at time of hire. b. Assures documentation requirements are met for regulatory bodies and in compliance with local and federal laws. c. Assures employee confidentially is maintained and files are stored in secured area. e. Prepares benefit-related documents and coordinates with Finance department in matters applicable to pay and billing. f. Documents education and information provided to employees. Obtains consents and signatures as required. g. Coordinates health records and performance reviews to assure files are accurate and complete. 3. Administers agency benefit programs. a. Explains benefit programs to new employees at the time of hire. b. Communicates all changes or modifications in benefit structure or eligibility as needed. c. Identifies and resolves benefit eligibility questions through research and policy review. d. Arranges and coordinates benefit informational meetings. e. Participates in policy development related to benefit programs and administration of benefits. 4. Performs job in compliance with agency policies and procedures and professional and community standards. a. Accepts responsibility in accordance with the role of Human Resources Assistant. b. Accepts responsibility for personal and professional development and identifies developmental/learning needs. 5. Implements adequate workflow systems, monitoring mechanisms, and control mechanisms. a. Assures personnel files are maintained accurately and completely. b. Assures employee benefit programs are administered and documentation is present to support agency compliance. c. Reviews personnel policies and employee handbooks to assure accuracy and agency compliance. e. Establishes priorities for recruitment and training when resources are limited. 6. Demonstrates teamwork and effective communication to accomplish agency goals. a. Participates in agency/team meetings as required. b. Provides education and information to other departments and agency staff in areas of personnel management, regulatory compliance issues, benefit coordination, recruitment and retention programs. c. Participates in the agency quality improvement activities. d. Participates in agency orientation programs and development of materials to communicate agency information to new hires. 7. Performs other activities and duties as deemed necessary. 8. Must speak English and Spanish

Job Description Human Resources Assistant Self Help Movement Southampton, PA (Full Time, Permanent Opportunity) Self Help Movement is a drug and alcohol treatment facility located in the Far Northeast section of Philadelphia. We currently have an opening for a Human Resources Assistant! Job Summary: Provide administrative and compliance support to the entire HR department. Serve as a reliable source of information for employees, answering questions regarding payroll and benefits. Recruit and hire strong candidates who will positively impact on our company. Act as a liaison between the HR department and other employees. Duties/Responsibilities: Assist with full cycle recruiting (including posting job openings, screening resumes, scheduling interviews, coordinating pre-employment testing, and following up with candidates) Schedule and coordinate onboarding assignments and training sessions Assist the HR department in communicating changes and updates to employees. Assist the HR department with other administrative needs including filing. Maintain confidentiality of sensitive employee and candidate information at all times. Responds to inquiries regarding policies, procedures, and program Required Skills/Abilities: Experience in an administrative role Proficiency with the HRIS systems (experience with ADP Workforce Now preferred) Effective communication skills (verbal and written), documentation skills, people skills, and problem-solving skills. Ability to maintain confidential information. Education Requirements High School Diploma or equivalent education required. 2 years of administrative assistant experience required. Benefits: Benefits: Competitive Medical, Rx, Dental and Vision Coverage Company-paid Life Insurance Short Term/Long Term Disability 401K Generous Paid Time Off (PTO) Holidays

Provides first level support and answers first line questions to support Polarson employees and candidates. Responsibilities Responds to data inquiries and Human Resources related questions to ensure quality and timely service to Polarson employees and candidates. These requests typically come in via phone, email, Employee Support phone queue, and HR Feedback email. Approves and processes Employee Assignment changes (transfers, pay, status, manager changes) in the Oracle System to ensure salary administrative policies are met. Determines when a requested exception is appropriate and seeks input from managers on sensitive issues. Assists managers and processes new hires, employee changes, and contingent workers into multiple systems, including Oracle, to ensure timely and accurate payroll processing. Supports administration of various programs and processes (i.e. Time Off, BeneTrac administration, Tuition reimbursements, I-9's, Background Checks, Open Enrollment) to ensure quality and compliance, as needed. Administers and tracks New Hire process to ensure proper documentation has been completed and received. Utilizes HR system and reporting tool to run reports on an as needed basis or defined schedule. Other duties as assigned to support the general purpose of the position's function.

Our client is a leader in Personal Care and due to growth are seeking a HR Specialist to join a dynamic team. HR SPECIALIST Education: Bachelor's degree in human resources (Required) from US College/University Skills: Proficient in Microsoft Office Suite (Word, Excel) Knowledge of HR software systems / payroll systems and processes Knowledge of policy & procedures Federal, state, and local laws Responsibilities: Process the payroll biweekly system (80-100 employees) Receive payroll data from HR Manager Handle personnel files to maintain accurate information. Process all 401K changes in the system. Provide weekly headcounts. Provide employee verifications. Compile compensation data Manage all company credit cards. Strong Intrapersonal communications verbal and writing Handle confidential information with discretion. Ability to work independently and as part of a team. Detail oriented with strong organizational skills. Other HR Duties will be trained on: Recruiting Managing Attendance & PTO balances. Manage yearly Insurance policies. Administration of the Bonus plans.

At UGI Utilities, Inc. we believe in providing a superior range of energy products and services to our customers in a safe, affordable manner. As our energy needs evolve, UGI will be there providing safe and reliable service that brings warmth and comfort to our 750,000 customers in 45 counties in Pennsylvania and 1 county in Maryland. We strive to reflect the communities we serve by attracting and retaining top talent, while maintaining a diverse workforce that embraces our culture of safety, service, and integrity. As an employee of UGI Utilities, you can expect a competitive total compensation plan and comprehensive benefits. Employees work in a collaborative environment, have upward mobility opportunities, and the ability to enjoy a true work life balance. To learn more about UGI's workplace culture, sustainability efforts, and commitment to inclusivity, we invite you to visit our UGI Corporate sustainability page. Apply to UGI Utilities today to share in our mission and support countless neighbors, friends, and families in providing best-in-class products and services! Job Summary The Human Resources Coordinator provides administrative support in functional areas of Human Resources including, but not limited to, employee relations, employee lifecycle activities (onboarding, cross-boarding, offboarding, retirement), management of personnel records, compensation, workers compensation, benefits administration, random substance abuse testing, etc. Assist in the administration and translation of company policies and procedures. Duties and Responsibilities * General Human Resources Support: * Investigate problems/issues for employees or that occur in the SuccessFactors system * Provide assistance and/or information to employees and retirees related to various HR related issues: * Compensation * Benefits * Company policies and practices * Coordinate random drug testing for area employees * Coordinate employee-facing events such as: * Flu and other vaccinations * Wellness events (biometrics) * Company picnic * Other events (Bring Your Child to Work Day, etc.) Time-keeping Administration: * Administer adjustments/amendments as required * Notify benefits for unpaid leaves (including Workers' Compensation) where our COBRA provider must link with employees to continue their benefits Employee Lifecycle: * Create and post union openings and bid awards * Process new hires, rehires, transfers, promotions, compensation and job changes * Manage drug screens/physicals, background checks * Order new hire uniforms and schedule and communicate new hire orientation schedule * Secure approvals and photo for ID Badge office locations, and upload the photo on the employee's SuccessFactors profile * Process employee promotions, job changes and terminations in the HRIS * Prepare separation letters, provide to employee and ensure other actions in the checklist are completed, including termination of access to IT/Systems and building Benefits-Related Services: * Assist retiring employees with determining last workday and provide information about pension service line. * Notify Benefits team when retiree or active employee passes away for life insurance claim * Enter Worker's Comp. cases through our third-party administrator's (TPA) system (Next Level Administrators) and support Safety and Compliance with OSHA reporting * Complete Domestic Relations requests for benefit information as needed Administrative Responsibilities: * Run quarterly seniority reports for union employees * Manage CDL physical updates * Process and track reimbursements and referral bonuses * Identify documents for Data Bank record storage and coordinate storage Perform other duties as requested Knowledge, Skills and Abilities * General knowledge and understanding of employment policies, practices and procedures * Ability to show empathy and concern for employees * Experience with employment offers, background checks, substance abuse checks, fit for duty, etc. * Thorough knowledge of applicable employment laws and regulations particularly the Fair Labor Standards Act and FMLA * Extensive knowledge of advanced MS Word and Excel skills, experience with an HRIS, preferably SuccessFactors HRIS * Effective interpersonal and verbal and written communication skills * Familiarity with benefits offerings, leaves of absence, etc. * Customer service type of mentality, seeking solutions to resolve situations within legal boundaries and within Company policies Education and Experience * High School Diploma * Minimum of five years of Human Resources experience in an administrative or supporting role, or a combination of education related to Human Resources and experience #LI-hybrid UGI Utilities, Inc is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices. Successful applicants shall be required to pass a pre-employment drug screen as a condition of employment, and if hired, shall be subject to substance abuse testing in accordance with UGI policies. As a federal contractor that engages in safety-sensitive work, UGI cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician. Similarly, applicants for such positions who are actively using medical marijuana may be denied hire on that basis.

Christina Seix Academy is an independent Pre-K to 8th grade boarding school. Our purpose is to empower extraordinary young people to grow "From Potential to Achievement' by addressing the systemic educational and other barriers that have historically held back children from marginalized communities. We are proud to employ a culturally diverse faculty that is reflective of our diverse student population. We are seeking a Part-time Library and Human Resources Assistant. This position reports to the Senior Director of Academic Programs and the Director of People Operations and Talent Development. Job responsibilities will include: Library Assistant: Completing training on the Follett System; Selecting, ordering, and maintaining a collection of print and non-print resources appropriate to the curriculum, students, and teaching and learning styles inherent within the school community. Developing policies and procedures that ensure maximum accessibility, efficient operation, effective services, and facility use. This includes policies for physical and electronic access, selection, acquisition, circulation, resource sharing, and materials challenges. Training the Teachers and supporting staff to best organize and utilize the school library. Taking an active role in School Library improvement. Supporting a Program budget that adheres to CSA's library program goals. Human Resources Assistant: HR Administration & Compliance: Assist with work verifications, disability and loan forgiveness forms, maternity leave documentation, Paychex document signatures, renewal/stipend letters, employee file audits, and staff alumni directory development. Recruiting, Onboarding & Offboarding: Support preboarding, onboarding, and offboarding processes; update candidate tracking documents; assist with creating and implementing a digital employment application. Performance Management & Professional Development: Support the Exemplary Service Task Force, assist with workshop development, and help track professional development initiatives. Engagement Initiatives: Plan and prepare department appreciation events, team-building activities, and celebrations; support Sunshine Committee initiatives, including Trent Shoutouts and seasonal events. Data Analysis: Assist with analyzing employee surveys (Engagement Survey, Pulse Survey, Growth and Development Questionnaire, onboarding, and exit surveys); support DASL data collection and review. School Culture Collaborate with colleagues to support a positive, supportive and inclusive work environment to drive employee engagement and satisfaction; Model the highest ethical and professional behavior during interactions with employees; Serve as a role model for CSA students in demonstrating a positive attitude and an effective work ethic; All CSA staff are encouraged and sometimes required to attend and/or participate in school-wide events, including concerts, athletic events and celebrations Physical and Emotional Demands: Work may require long periods of sitting, standing and/or walking, as well as occasional reaching at or above shoulder height, twisting, pushing/pulling and stooping/bending/lifting to perform activities with students and staff; must be able to work in an open-concept environment where noise and other activities may at times interfere with concentration. Must be able to alter plans/routines when unexpected, stressful situations and multiple interruptions occur without projecting stress/frustration that would adversely affect the work environment. Equal Opportunity Employer Christina Seix Academy is an equal opportunity employer and does not discriminate on the basis of race, sex, color, creed, sexual orientation, national or ethnic origin, veteran or handicapped status in its hiring policies.

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Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients. We are PCI. Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI. Responsibilities: Effectively working with the team to prioritize work and establish a strong partnership with HR to ensure clear governance in how value is delivered to the end users with the goal of providing an amazing employee experience. Demonstrate ability to provide Tier 1 & Tier 2 user support, troubleshooting, and education to HRIS users, primarily HR team members. Partners with HR team members in business process enhancements. Assist in the review, testing and implementation of upgrades or patches. Support in the maintenance and updating of the HRIS database, including employee records, organizational structures, job profiles, and other relevant data. Serve as a primary point of contact for HRIS related inquiries by way of the internal ticketing system and appropriately assign tickets to WD support team members. Partner with cross-functional team members and HR on HRIS-related issues/enhancements/queries. Participate and contribute to the pro-active review and implementation of process improvements to ensure enhancement of user experience and improve data management. Communicate and partner with key external vendors as needed. Generate standard and ad-hoc reports, dashboards, and analytics to support HR and business decision-making. Assist in developing and maintaining regular reporting processes to provide timely and accurate data to stakeholders. Assure data integrity of internal HR systems and databases; monitor system access and user permissions to safeguard sensitive HR data. Provide ad-hoc operational support, special programs and initiatives as needed. Qualifications: Bachelor's degree in human resources, information technology, or a related field. 7+ years of experience with Workday HR information systems (HRIS), including configuration, reporting, and data management. Workday configuration experience in one or more HR modules: Recruiting, Benefits, Performance, Comp, Payroll, Absence, or Time Tracking. In depth knowledge & experience with Payroll, Absence, or Time preferred. Working knowledge of the interdependencies of Workday modules and an awareness of potential downstream impacts of any configuration changes. Workday Reporting or Integrations experience a plus. Able to modify/update Workday business processes, eligibility rules, and condition rules. Ability to navigate stakeholder relationships and accurately gather their requirements. Effective communication in translating technical information into clear, user-friendly communications for HR and other business partners. Ability to troubleshoot issues and propose practical solutions. Adaptable and able to pivot quickly to changing requirements and business needs. #LI-EK1 Join us and be part of building the bridge between life changing therapies and patients. Let's talk future Equal Employment Opportunity (EEO) Statement: PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

Job DescriptionBenefits: Competitive salary Opportunity for advancement Training & development About the Role Robots & Mentors is rapidly expanding and seeking a highly organized HR & Credentialing Specialist to manage onboarding, background clearances, and compliance for our multi-site youth programs. This role ensures every staff member meets state (OCDEL) and school-partner requirements before working with children. If you excel at systems, documentation, and keeping teams compliant and audit-ready, this is your position. What Youll Do Manage onboarding from offer letter to first day. Process background checks, clearances, health assessments, CPR/First Aid, and mandatory trainings. Maintain digital personnel files, trackers, and audit-ready documentation. Support hiring activities: screening calls, scheduling, interviewing, reference checks, and file collection. Provide weekly compliance updates to leadership. Coordinate closely with Site Directors to ensure staffing readiness across all locations. Conduct monthly internal file audits and assist with external licensing audits. What Were Looking For 2+ years of HR, credentialing, & compliance experience -Required (childcare, OST, healthcare, or education preferred). Strong understanding ofor the ability to quickly learn PA childcare regulations (3270/OCDEL). Extreme attention to detail with the ability to manage 50100 staff files. Clear communicator who can follow up professionally and consistently. Tech-savvy and comfortable working independently in a remote environment. Why Join Us? Top-tier pay for HR/Credentialing specialists. A mission-driven organization impacting hundreds of children daily. A growing company with opportunities to expand your role over time.

Requirements Roles and responsibilities Review Startup Toolkit to identify broken links Conduct literature scans to replace broken links and identify new resources in toolkit topic areas, such as complex care program design, program operations, data and process improvement, team and leadership development, community mapping and collaboration, communication and growth of success Identify gaps or redundancies that require adaptations to toolkit content areas Update language for current resource descriptions and write new resource descriptions when needed Make revisions to the toolkit text and design using Adobe Coordinate with departments across the organization to identify new resources or replace outdated resources Collaborate with the Communications team to finalize language and publish the document on the Camden Coalition website Opportunity to join team meetings and have conversations with Camden Coalition staff working in areas of interest Required qualifications Must be able to start the position before the end of February 2026 Ability to commit 15 hours/week for at least 3 months This position can be completed remotely. If remote, you must have access to technology to complete work and attend video meetings Interest or experience in public health, public policy, communications, social work, nursing, or a related field Must have some availability during working hours (Monday through Friday, 9 to 5 pm ET); however, tasks can be completed outside of working hours when needed Basic understanding of Microsoft office and Adobe Preferred skills and qualifications Experience conducting literature scans Ability to assess and synthesize information into well-written documents Strong writing, editing, and proofreading skills Strong attention to detail demonstrated through organization and documentation skills Experience managing multiple priorities and adapting timelines as needed Demonstrates the ability to work well independently by carefully setting priorities, meeting deadlines, and scheduling time efficiently. Clear and concise communication skills Strong interpersonal skills demonstrated by compassionate, courteous, cooperative, and professional interaction with diverse stakeholders Ability to collaborate with others across departments Demonstrates a strong sense of curiosity and willingness to learn Competencies Communication: Demonstrates effective oral and written communication, facilitating inclusive conversations within our diverse communities (e.g., colleagues, partners, and consumers) while practicing empathetic listening. Growth Mindset: Seeks personal and professional development opportunities; embraces change; demonstrates curiosity and eagerness to learn. Problem Solving: Identifies challenges and formulates solutions by leveraging input and expertise from others; makes decisions effectively and responsibly. Relationship Building: Supports colleagues as needed and views responsibilities as shared. Represents the organization among external stakeholders, influences audiences, and communicates effectively about the organization's vision and work. Workload Management: Breaks down tasks or projects into manageable steps and executes them effectively, adjusting as needed. Uses self-management techniques to continuously improve behavior and performance Compensation $18.00 to $25.00 per hour depending on level of education Unpaid if receiving school credit (stipend may be available) Application requirements To be considered for the Field Building and Resources Internship role, you must submit the following with your application. Resume Cover Application steps and timeline The application and decision timeline is outlined below. The following is subject to change depending on the number of applicants. Applications will be reviewed on a rolling basis. The final date to submit applications is Monday, January 5, 2026. All applicants will be contacted to set up a 30-minute phone interview by Friday, January 9, 2026. Selected applicants will be contacted to set up a 30-minute video interview by Wednesday, January 28, 2026. Applicants will be notified about the final role decision by February 9, 2026 EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, gender (including pregnancy), national origin, nationality, ancestry, age, familial status, marital/civil union status, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, disability status (mental or physical, including perceived disability, and AIDS and HIV status), protected veteran status or any other characteristic protected by law.

Job DescriptionDescription: PURPOSE OF THIS POSITION: The HR Specialist will play a key role in supporting the company's human resources functions by managing recruitment, pre-onboarding, and onboarding activities, maintaining accurate records and databases, and assisting in employee engagement initiatives. This role will also involve learning and leveraging the Paylocity system to streamline HR processes and improve overall efficiency. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Partner with hiring managers to understand staffing needs and ensure a smooth candidate experience. Oversee the end-to-end recruitment process, from crafting job postings to selecting candidates, ensuring they align with the organization's needs and values, including managing seasonal hiring requirements. Coordinate pre-onboarding activities, including background checks, offer lette preparation, and communication with new hires. Facilitate seamless onboarding experiences for new hires and manage offboarding processes with professionalism and compliance. Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements. Manage the HR database, ensuring data integrity and confidentiality. Assist in planning and executing employee engagement activities, events, and initiatives. Act as a resource for employees, addressing HR-related queries and concerns. Provide administrative support for various HR functions, including compliance audits, policy updates, and training coordination. Delivering monthly HR data reports to PSA Global, ensuring the accurate and timely submission of key metrics, including FTEs, workforce/manpower data, recruitment progress, job openings, and attrition rates. Back up key HR team members, including covering critical tasks during absences. All other duties as assigned. Job Type: Full-time Work Location: Fully Onsite Pay Range: $22 - $25/ Hour Requirements: Education - high school diploma or general education degree (GED); Computer Skills - To perform this job successfully, an individual should have knowledge of Internet software, Spreadsheet software and Word Processing software. 1-3 years of experience in an HR role, with a focus on recruitment and onboarding preferred. Familiarity with HRIS systems; experience with Paylocity is a plus.

Job Description $21-$23/hr. | On-Site Norristown, PA We are seeking a detail-oriented Human Resources Assistant to support our client's HR team. This temporary, on-site role provides a great opportunity to contribute to HR operations while performing general administrative duties. A day in the life of a Human Resources Assistant · Perform general office tasks such as filing, answering phones, and managing documents · Assist HR team with candidate follow-up and scheduling interviews · Support HR team with various administrative projects as needed Requirements for the Human Resources Assistant position Strong administrative and organizational skills Previous experience in human resources preferred Excellent communication and interpersonal skills Ability to work independently and as part of a team Additional Information: This role is on-site in Norristown, PA, with a Monday-Friday schedule. It is a temporary position expected to last until the end of the year, with potential for extension. EOE employer.

Job DescriptionHR Assistant (Trenton, NJ) The Human Resources Assistant provides administrative and operational support to the HR department, ensuring the smooth and efficient handling of day-to-day HR processes. This role assists with recruiting, onboarding, employee records, and HRIS data management, while maintaining a high level of confidentiality and accuracy. Key Responsibilities Maintain and update employee personnel files and HR databases. Assist with posting job openings, scheduling interviews, and communicating with candidates. Prepare and process new hire paperwork, background checks, and onboarding materials. Support benefits administration, including open enrollment and benefits changes. Respond to routine employee inquiries regarding HR policies, PTO, and benefits. Coordinate training session logistics and track attendance/completion. Generate standard HR reports and assist with compliance audits (e.g., I-9s, EEO). Provide clerical support such as filing, copying, and preparing HR correspondence. Maintain confidentiality and ensure compliance with company and legal requirements. Qualifications Education: Associate's degree required; Bachelor's degree in HR, Business, or related field preferred. Experience: 0-2 years of administrative or HR experience. Skills: Excellent organizational and multitasking ability Strong attention to detail and accuracy Working knowledge of MS Office Suite (Word, Excel, Outlook) Familiarity with HRIS systems preferred (e.g., ADP, Workday, Paycom) Other: Strong interpersonal communication and customer service orientation.

Job Purpose: The Human Resources Operations Specialist is responsible for supporting core HR processes, systems, and workflows across the organization. This role partners closely with HR, Payroll, IT, and Management to ensure accuracy, efficiency, and a positive employee experience. The ideal candidate is detail-oriented, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment. Essential Functions and Accountabilities: 1. HR Systems Administration (InvGate and Related Platforms) Oversee and maintain the InvGate ticketing system to ensure optimal functionality and user experience. Partner closely with IT to implement system modifications and update forms. Drive ongoing automation of workflows within the ticketing system to streamline processes and improve efficiency. Maintain approval workflows and update configurations when changes in leadership occur. Create, update, and distribute training guides, job aids, and communication materials. Provide general system access support and troubleshooting for staff. 2. Pay & Employment Change Processing Review and validate employment change requests submitted through InvGate. Connect with managers and leadership to confirm details prior to processing. Collaborate with Payroll to transition pay change responsibilities as needed. 3. Reporting & Data Management Fulfill management data requests and provide staff reporting for various initiatives and projects. Generate InvGate reports, including open request dashboards, to support department and manager oversight. 4. Integration & Acquisition Support Assist with HR integration activities during acquisitions or organizational onboarding efforts. Review incoming employee census data and align job title mappings. Prepare and distribute offer letters and integration communications. Support upload of employee information into the HRIS. 5. Separation Processing & Offboarding Track, document, and process employee separations in a timely and accurate manner. Complete all employee last-day tasks, including IT termination tickets, Medsafe removal, SAP SuccessFactors termination, and employee file documentation. 6. & Role Administration Maintain and update all job descriptions and ensure accurate filing. Add and update roles within organizational platforms including ADP, SAP SuccessFactors, and InvGate. 7. Management Partnership & HR Support Partner with managers on HR-related initiatives, including performance reviews, employee relations, workforce planning, and general HR guidance. Serve as a resource to leadership by providing timely and accurate HR support. 8. Additional Projects Support HR projects and organizational initiatives as needed. Supervisor Responsibilities (if applicable): N/A Academic Training: Bachelor's degree in Human Resources, Business Administration, or related field preferred. Position Requirements/Experience: 2+ years of HR operations, HRIS, or generalist experience preferred. Experience with HRIS platforms and ticketing systems (InvGate, SAP SuccessFactors, ADP) highly preferred. Strong attention to detail, organization, and time-management skills. Excellent communication skills with the ability to partner across departments. Ability to handle confidential information with discretion. IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement About IVIRMA Global: IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: *********************** & *********************** EEO “IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”

The intern will act as a Resource Liaison, provide coverage during Admissions leave, assist with counseling, offer summer support for faculty and staff, lunch coverage and aftercare, and provide classroom support as needed. Primary Responsibilities Irma Rivera Center: NEW Resource Liaison: A Resource Liaison is crucial in connecting students and families to vital community support services. By actively identifying and maintaining up-to-date information on available resources, the liaison ensures that those in need can easily access financial aid for housing, including support for rent and deposits, and benefit from food and gift programs during the holidays. This role not only helps alleviate immediate financial and logistical burdens but also fosters a supportive school environment, contributing to the overall well-being and stability of students and their families. Housing Resource: Identify Community Resources: Research and compile a list of community organizations and programs that offer financial assistance for housing, including support for the first month's rent, security deposits, and back rent. Maintain a Resource Database: Create and update a comprehensive database of housing assistance resources, including eligibility criteria and application procedures. Establish Contacts: Develop relationships with local housing agencies, non-profits, and community organizations to stay informed about available assistance programs. Provide Guidance: Assist students and families in understanding and accessing housing resources, including helping with applications and documentation. Holiday Season Support: Research Seasonal Resources: Identify and compile information on local programs that provide food, gifts, and other support during the holiday season. Coordinate with Community Organizations: Establish connections with community groups, food banks, and charities to gather details on holiday assistance programs. Create Resource Guides: Develop and distribute resource guides outlining available holiday support, including contact information and how to apply or participate. Make sure that this information goes on Dragon News Assist Families: Support families in accessing holiday resources, offering guidance on application processes and deadlines. CSA Family Connections This summer Jean will serve as the Spanish Translator substitute for home visits during the week and on Friday's depending on teachers' needs Family Support Provide assistance, guidance, and resources to families in need. Conduct assessments to identify the needs and strengths of families. Complete Family Engagement Action Plan to track family's progress. Collaborate with families to develop individualized support plans that address their unique needs and goals. Provide information and referrals to community resources and support services such as childcare, healthcare, housing assistance, financial aid, and educational programs. Provide crisis intervention and support to families during times of crisis or emergency situations. Maintain accurate and detailed records of all interactions with families through the Resource/Call Tracking Form. Assist Business Office by reaching out to families who may have outstanding tuition payments or who may need assistance. Parent Engagement Support Presenting or support with the following programs: First Steps Program: Support and lead two sessions Head's Council/Parent Ambassador Latinx Affinity Group Men's Gathering Thankfulness Event Gift Wrapping Re-Enrollment Maternity Leave for Admissions During Reem's maternity leave, temporary coverage will be provided for the Admissions office, offering assistance in processing applications, managing admissions-related documentation, and promptly responding to inquiries from prospective students and their families in a professional manner. This coverage will also involve coordinating and supporting admissions events and activities. Collaborating with the admissions team will ensure a seamless transition and continuity of operations during this period. Admissions Community Outreach August 2024 Design and produce flyers and marketing materials to promote outreach initiatives. Coordinate with the team to schedule four distinct days for community outreach events. Community outreach to inform the community and organizations about the application start date through effective communication channels. Review Admissions Applications September 2024 - October 2024 Evaluate and categorize all applicants according to whether they meet our primary three qualifications. Thoroughly examine applications to verify the completeness of uploaded documents. Determine which applications will progress to the interview and Brigance stage based on thorough review and assessment. Interviews and Brigance October 2024 - December 2024 Support Jessica in the utilization of Calendly to create a user-friendly scheduling system. Transfer confirmed appointments from Calendly to the team's Google calendar. Conduct 70-80 Interviews and Brigances as a team (in partners for each interview and brigance appointment). Collaboratively review each applicant's interview and Brigance assessment as a team. Engage in discussions to narrow down the pool of applicants, selecting those to advance to the next stage of admissions. Counseling Assistance: Support the school counseling team by scheduling appointments and managing student referrals. Help in organizing counseling sessions, workshops, and support groups. Assist with the preparation and distribution of counseling materials and resources. Maintain confidentiality and handle sensitive information with care. Summer Support for Faculty and Staff: Jean will be supporting the Summer Experience in the following areas: Week 1, 3, 4, 5, & 6: On Monday/Wednesday she will cover Camp Blocks from 10:00 am-11:00 am & 12:30-1:30 Camp Block (lunch break 11:15 am 12:15 pm) Week 2: On Tuesday/Wednesday she will cover lunch from 11:30am -12:00pm in the Dining Hall and cover Ms. Jordan's classroom from 12:30pm -2:00pm. (lunch break from 12:00-12:30) Lunch and Aftercare Management: Availability based on Admissions Appointment scheduled prior to coverage request. Classroom Support: Availability based on Admissions Appointment scheduled prior to coverage request. She can definitely support after Admissions Acceptances Day. General Duties: Attend training sessions and meetings as required. Attend weekly supervision meetings. Adhere to school policies and procedures, including confidentiality and professional conduct. Communicate effectively with students, parents, faculty, and staff. Perform other duties as assigned by the supervisor to support the overall functioning of the school.