Office administrator jobs in Echelon, NJ

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Morgan Construction Management (MCM) provides exceptional construction project management services to our clients in various markets that comprise of government, transportation, educational and religious institutions, housing and commercial. Since 2011, MCM serves its clients in the private and public sectors. MCM manages all phases of projects from programming to implementation and from pre-construction to post construction. Job Summary MCM is seeking a skilled and detail-oriented Administrative Assistant to join our team at our Philadelphia office. The ideal candidate will provide high-level administrative support to the President and ensures the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will act as a liaison between the President and staff, clients, and stakeholders. Responsibilities will include the following: Manage and maintain President's schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files, records, and databases. Schedule and coordinate meetings, conferences, and events, ensuring all logistics are handled. Prepare agendas and materials for meetings, and take minutes as required. Follow up on action items and ensure timely communication of decisions. Serve as the primary point of contact for internal and external communications on behalf of the President. Screen and prioritize incoming calls, emails, and other communications. Draft and send communications on behalf of the President when necessary. Assist in managing special projects and initiatives as directed by the President. Track project timelines and deliverables. Ensure the office is organized and well-maintained. Create memos, letters, reports and distribute as needed Manage office supplies and equipment, coordinating with vendors as necessary. Communicates on behalf of the President and serves as a gatekeeper. Support the onboarding of new employees and assist with training as needed. Maintain and handle confident sensitive information with discretion and maintain confidentiality at all times. Uphold the integrity of the President's office and represent the President positively. Prepare and process bi-weekly payrolls for all employees, including calculating hours worked, overtime, bonuses, and deductions. Ensure timely and accurate payroll processing to meet established deadlines. Review and verify timekeeping records and resolve any discrepancies. Process and submit invoices to clients. Requirements Bachelor's degree in business administration, communications, or a related field preferred. Minimum 3 years of experience as an Administrative Assistant. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Proficient in ADP and Quickbooks. Excellent verbal and written communication skills. Strong organizational and time management skills with the ability to prioritize tasks. Ability to work independently and as part of a team. High level of professionalism and strong interpersonal skills. Problem-solving skills and the ability to handle unexpected situations. Why Join Us? At Morgan Construction Management, we value our employees and provide opportunities for professional growth and development. We offer a competitive salary, comprehensive benefits package, and a supportive work environment. Join our team and contribute to exciting projects that shape the built environment! Morgan Construction Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Experience A minimum of 3 years Work Location: In person

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. KEY RELATIONSHIPS Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff KEY RESPONSIBILITIES The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. IDEAL EXPERIENCE Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable CRITICAL CAPABILITIES As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. PERSONAL CHARACTERISTICS Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

As a office team member, you'll be on the fore-front of cutting edge technology, high end training and sophisticated systems through our Office Department. As a member of our Office Staff Team your main role will be to generate leads by developing a rapport with clients, understanding our service opportunities, helping with qualifying and closing sales and more importantly keep each of our clients and their businesses informed about new products or services that they may require or wish to purchase from time to time. You'll Plan, develop business opportunities at your assigned desk. Initiate sales process by collecting and understanding clients requirements. Build rapport with potential clients, clearly presenting our value proposition and capabilities; overcome objections and negotiate while keeping the company's best interest at heart. Grow clients by both introducing them to new products/ services and by expanding existing product/service offered. Contribute by sharing competitive products information and customer needs to our clients and their businesses. Achieve revenue goals by leading customers through an end-to-end sales cycles by completing technical work fast and effectively. You'll have 7+ years of relevant work experience in business development and service work. Experience in highly cross-functional, fast-moving, global environment. Experience working with executive level business and marketing leaders within client organization. Passion to learn and solve complex customer requirement. Our Office Staff Team Job Description & Requirements Secretary and Phone Operator. Helps with office work, by straightening the office desks. Handles answering the operator extension. Handles the everyday Secretarial duties. Handles, keeping the office clean and neat for management. Requires Secretarial skills and computer knowledge to go with said title.

Vacancy Name Executive Administrator & Paralegal Vacancy No VN736 Employment Type Full Time Radnor, PA Department Legal Key Responsibilities MAIN PURPOSE OF JOB To provide comprehensive Paralegal and Administrative support to Legal and Compliance team as well as operational functions, as required. The Executive Assistant & Paralegal is a hybrid role that provides high-level administrative support and legal aide to Legal and Compliance leadership while executing core paralegal and department operations activities. The role coordinates complex calendars, meetings, and travel; manages contract and matter workflows; supports compliance investigations and policy management; and safeguards sensitive information with strict confidentiality. This role is critical to scaling Legal and Compliance effectiveness across a 500-employee biotech. KEY RESPONSIBILITIES Executive Support * Proactively manage complex calendars, priorities, and meeting logistics for GC, CCO, and Senior Director, Legal. * Prepare agendas, briefing materials, and action logs; track follow-ups to completion. * Plan global travel and itineraries; process T&E accurately and on time. * Coordinate department meetings, offsites, training sessions, Corporate Compliance Committee meetings, and town halls. * Schedule interviews as needed, and support new Legal and Compliance employee onboarding. * Assist with Staff meetings, content and scheduling. Paralegal & Legal Operations * Maintain matter files, legal mailbox intake, litigation hold tracking, and eDiscovery coordination. * Support board/committee logistics, minutes support, resolutions, and entity management. * Assist with IP coordination (e.g., docketing, NDAs, assignments and formal documents) and regulatory document tracking as applicable. * Manage document retention and ensure audit-ready records. Contracts Management * Triage contract intake; route, track, and report on status using Agiloft (or CLM). * Apply approved templates and playbooks; perform first-level redlines and escalate deviations. * Coordinate signatures (DocuSign/Adobe Sign) and maintain executed agreements repository. Compliance Operations * Coordinate compliance investigations (scheduling, notes, document collection, tracking). * Manage policy and SOP lifecycle (drafting, formatting, version control, publishing). * Track training assignments and completion; produce dashboards and metrics. * Support risk assessments and third-party due diligence workflows. * Support maintenance of Compliance Sharepoint site. Finance, Vendors, and Systems * Create/track POs; reconcile invoices and spend; support monthly accruals. * Experience working with NetSuite and Agiloft. * Maintain department trackers, dashboards, and SOPs for consistent operations. * Ensure data accuracy across NetSuite, SVB, Agiloft, and Microsoft 365/SharePoint. * Support budgeting process for Legal and Compliance. Communications & Documentation * Draft, proofread, and format internal/external communications, presentations, and reports. * Take meeting minutes (including compliance interviews) and maintain secure records. EDUCATION, EXPRIENCE, KNOWLEDGE Essential Qualifications: * 5-10 years' experience as administrative assistant or related function * Advanced computer skills, particularly Microsoft Office (i.e. Word, Outlook, SharePoint, PowerPoint and Excel) * Previously provided high level executive support * Able to manage multiple tasks and work to agreed deadlines whilst under pressure * Worked both as part of a team and independently in the office * Discreet handling of confidential documents and other information * Knowledge of office administrative practices and procedures Preferred Qualifications: * High school diploma or equivalent required; bachelor's degree preferred * Paralegal/law firm experience preferred * Audit, Finance background is helpful * Pharmaceutical experience preferred Other: * Confidentiality and Integrity. Respect confidential information and protect the privacy of employees, customers, and patients. * Taking responsibility. Take full responsibility for assigned tasks, ensure completion, and address all outcomes. * Flexibility. Adapting to new ideas, shifting priorities, and managing varied tasks efficiently. * Collaboration. Collaborating effectively with others to accomplish tasks and acknowledging the perspectives and needs of team members. * Perform other duties as required. About the Company Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry's most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions. Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases. At Immunocore, we recognize that our employees are our greatest asset. We value the unique contributions each person brings to our team. By embracing Science, Trust, Respect, Integrity, Diversity, and Entrepreneurship (STRIDE), we create an environment where collaboration thrives, ideas flourish, and transformative changes happen. STRIDE represents more than just letters; it embodies our shared identity and drives our mission. We are dedicated to developing breakthrough therapies that transform patients' lives, advancing medicine, and supporting one another in these pursuits. Immunocore is proud to be an equal opportunity employer. As such, we are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, or any other characteristic protected by law. Great vacancy Executive Administrator & Paralegal hiring now

Job DescriptionDescription: The Renfrew Center in Center City, Philadelphia offers an unmatched opportunity, in the field of eating disorders, for a Office Administrator to work in an environment that changes lives. The Renfrew Center provides opportunities for individuals of all backgrounds, that have the desire and passion to foster a positive outcome and impact on our patients' lives. The Renfrew Center's research-based treatment model, for eating disorders, is focused on treating the whole person and helping them lead a rich and fulfilling life. Our commitment to you - We are committed to providing every employee the opportunity for personal and professional development through: Competitive compensation package Healthcare benefits including Medical, Dental, Vision, Life Insurance, etc Employee Assistance Program. 401(k) with company match Generous Time Off Package - Vacation, Sick & Holiday Continuing education (CE) programs and training Advancement opportunities within the organization Multi-disciplinary collaborative work space proving opportunities for personal and team growth Position Responsibilities: Daily administrative operations of the front office while maintaining a high degree of professionalism and confidentiality to protect our client's rights. This includes professional interaction with clients, families, and staff. Maintaining charts and correspondence in a manner that demonstrates a proficient understanding and compliance with HIPAA, Local, State, and Federal confidentiality rules and laws. The ability to interact with and invoice clients and accept payments upon the day of service. Maintaining proper accounting of cash drawer and petty cash reserves. Demonstrating proficiency in Medical Billing/Scheduling software including ADS. General office clerical capability. Managing multiple tasks in a timely manner. Requirements: Education, Competencies and Credentials: High School Diploma or equivalent required. Associate/Bachelors or Business School graduates preferred. 1 - 2 years of preferred experience in healthcare office management. Familiarity with Electronic Health Records (EHR). Computer literate, with proficiency in MS-based office computer systems including Hours: 40 hours per week, Monday - Friday The Renfrew Center provides cisgender adolescent girls and adult women, transgender, and non-binary individuals with the tools they need to succeed - in recovery and in life. Offering a warm, nurturing environment, Renfrew's treatment philosophy emphasizes the importance of a collaborative therapeutic relationship, a feminist-relational approach, and the belief that every person needs to actively participate in their own recovery

**CMTA, a Legence company** CMTA (********************** is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities. **Job Summary:** The Project Coordinator/Office Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project. In addition, this role will also be responsible for general office duties and is integral to ensuring that all office operations run smoothly. **Essential Duties and Responsibilities as Project Coordinator:** + Manage bidding of projects: + Create bid packages. + Maintain bid lists. + Issue addenda's. + Provide plan holders list to contractors. + Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.). + Post bids and oversee bidding materials. + Issue recommendation letters to project owners. + Create submittal template spreadsheet for Procore. + Facilitate project closeout: + Issue award letters to contractors. + Create AIA documents and submit to contractors. + Contact needed parties for signatures and track progress. + Obtain operation and maintenance manuals, along with as-built drawings. + Create letters for the project owners and send all needed materials. + Assist with any needed building permits. + Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.). + Manage Procore database: + Bid packages. + Pay applications. + Plans and specifications. + AIA documents. + Punchlists + RFI's + Update contract amounts. + Other duties and responsibilities as assigned. **Essential Duties and Responsibilities as Office Coordinator:** + Manage office upkeep and maintenance. + Answer and direct calls. + Greet and assist clients that come into the office. + Process incoming and outgoing mail. + Monitor office supplies inventory and place orders. + Coordinate maintenance of office equipment. + Assist with new hire onboarding. + Actively participate on events and office safety committees. + Act as the main point of contact for employees with questions regarding office operations. + Support marketing department in trade show coordination and proposal printing/binding + Support local efforts in teambuilding activities/events coordination/holiday parties, etc. + Other duties and responsibilities as assigned. **Problem Solving:** Problems and solutions are unique and unpredictable, but are similar to those previously encountered. Solutions require judgment such as setting priorities, evaluating results and/or coordinating with others. Problem solving and/or critical thinking involves identification and analysis of diverse problems; solutions are often found by reviewing standard documented processes and/or work procedures and modifying them to apply to the situation. Guidance is usually provided on what source(s) to consult, and decision is reviewed by supervisor before implementation. **Supervision Required:** Supervision is present to review broad objectives relative to basic position duties and day-to-day department duties. Basic work and decisions do not require direction or review by immediate supervisor. Strategic issues are referred to supervisor. **Decision-Making Impact:** Some independent judgment is necessary to select and implement the most appropriate solution, with frequent discussion/contact with a supervisor. May occasionally make recommendations to work procedures, policies, and practices. Recommendations to create efficiencies within work procedures, policies, and practices are always encouraged. Decision-making impacts department and outside department/multiple departments. **Work Complexity:** Tasks are multiple and diverse with some connectedness across processes. Work requires the direct application of a variety of procedures, policies, and processes. Supervisory Responsibilities: No supervisory responsibilities. **Qualifications (Education, Experience, and Licenses/Certifications required):** + Degree in Business Management preferred. + 2+ years' experience in administrative or clerical work. + 1+ years' experience in the construction industry. + Proficiency in the use of Microsoft Office products. + Proven ability to maintain excellent integrity and ethical standards within role. **Physical Requirements:** Position requires regular sitting, hearing, and vision. Position frequently requires standing, walking, reaching with arms and hands, and talking. Position occasionally requires climbing/balancing, kneeling/crouching, and the ability to lift and carry over 20 lbs. We are unable to provide immigration sponsorship for this position. \#LI-JS1 #LI-Onsite **About Legence** Legence (****************************** (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. **Benefits Overview** **Health & Welfare:** Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program **Time Off Benefits:** Paid vacation, company-paid holidays, and paid sick leave **Financial Benefits:** 401(k) retirement savings plan **Reasonable Accommodations** If you need assistance or accommodations during the application or interview process, please contact us at ******************* or your dedicated recruiter with the job title and requisition number. **Third-Party Recruiting Disclaimer** Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. **Pay Disclosure & Considerations** Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. **Equal Employment Opportunity Employer** Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law **Job Details** **Pay Type** **Hourly**

GME Program Adminstrator - (251578) Description The Graduate Medical Education Program Administrator administers all functions of Graduate Medical Education training programs offered at Temple University Hospital. This includes, but is not limited to: recruitment, orientation, graduation of house staff, medical licensure, employment requirements, and compliance with all hospital policies, Graduate Medical Education policies and specialty program requirements (ACGME and/or applicable education organizations). Supports program service goals by organizing workload effectively and prioritizing assignments to meet deadlines. Pays attention to details, completes follow-through, and maintains organized record keeping systems. EducationBachelors Degree (Required) Combination of relevant education and experience may be considered in lieu of degree. Experience3 Years experience in an Administrative role (Required) General experience working in a GME program (Preferred)_ Your Tomorrow is Here!Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc. , and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here!Equal Opportunity Employer/Veterans/DisabledAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here!Temple University Hospital is a nationally respected teaching hospital on Temple University's bustling Health Sciences Center campus. The hospital provides a comprehensive array of healthcare services both basic and complex to patients from around the corner, across the country and around the world. As the chief clinical training site for the Lewis Katz School of Medicine at Temple University, the hospital provides a dynamic environment for high-quality care, teaching, and cutting edge research. Primary Location: Pennsylvania-PhiladelphiaJob: Operational Admin & ManagementSchedule: Full-time Shift: Day JobEmployee Status: Regular

Job DescriptionThe Insulation Group (TIG) is a recognized leader in the New Jersey Utility Energy Efficiency Programs and Comfort Partners. TIG is an award-winning energy conservation company seeking an individual who is looking for a long-term position that will fit into our fast paced yet relaxed environment. Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Administrator to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, manage project from start to finish, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer HIGH volume incoming phone calls Schedule appointments and maintain several calendars Relay work orders, messages, or information to or from field technicians, auditors and sales. Ability to work independently and carry out assignments with minimal instruction. Contribute to company reports Strong team player with a 'happy to help' attitude. Exceptional Customer Service Daily use of Microsoft Suite i.e. Word, Excel, Outlook, and CRM programs. Responsibilities Answer HIGH volume incoming phone calls and dispatching to the field. Schedule appointments and maintain several calendars Relay work orders, messages, or information to or from field technicians, auditors and sales. Ability to work independently and carry out assignments with minimal instruction. Must be able to multitask between high-focus tasks of multiple natures. Strong team player with a 'happy to help' attitude. Exceptional Customer Service Daily use of Microsoft Suite i.e. Word, Excel, Outlook, and CRM programs. Qualifications High school diploma/GED required; administrative training is preferred. 5-yrs of proven experience in an Office setting as an Administrative Assistant, Clerical Data Entry or relevant role Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and internet based software (CRM platforms) Highly organized with excellent time management skills and the ability to prioritize project

Job Description **Job Title: Office Administrator / Care Coordinator** We are seeking a dedicated and organized Office Administrator / Care Coordinator to join our team. This dual-role position requires an individual who can efficiently manage office operations while providing exceptional coordination of care services. The successful candidate will play a key role in ensuring a smooth and efficient workflow within our organization. **Key Responsibilities:** - **Administrative Management:** - Oversee daily office operations and maintain a productive work environment. - Handle incoming and outgoing communications, including phone calls, emails, and correspondence. - Manage office supplies and equipment inventory, ensuring all necessary resources are available and operational. - Coordinate schedules, meetings, and appointments for staff and management. - **Care Coordination:** - Serve as the liaison between clients, healthcare providers, and the organization to ensure seamless care delivery. - Maintain accurate and up-to-date client records, ensuring compliance with confidentiality and data protection regulations. - Coordinate client appointments, follow-ups, and any necessary referrals. - Monitor and report on the progress of care plans to ensure clients' needs are met effectively. Knowledge of how to use HHA, EVV, and Caresmart360 will be an added advantage **Qualifications:** - Proven experience in office administration and/or care coordination. - Strong organizational skills with attention to detail. - Excellent communication and interpersonal skills. - Proficiency in office management software and tools. - Ability to multitask and prioritize effectively in a fast-paced environment. - A compassionate and client-focused approach to care management. **Benefits:** - Competitive salary and benefits package. - Opportunities for professional development and career advancement. - A supportive and inclusive work environment. - The chance to make a meaningful impact in the lives of clients and their families. We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified candidates. If you are a proactive and compassionate professional ready to contribute to our team, we encourage you to apply.

Job DescriptionAssociated Builders and Contractors of Eastern Pennsylvania is seeking to add a Membership Manager to their team. The Office Administrator is responsible for the overall coordination of daily office operations at ABC Eastern Pennsylvania offices. This role includes managing office systems, coordinating facility maintenance, supporting leadership with calendaring and scheduling, and ensuring efficient organizational processes that advance the chapter's strategic priorities. Essential Functions Oversee day-to-day office functions and workflow to ensure smooth operations. Manage supplies, equipment, vendor relations, and service contracts. Implement and maintain filing and record-keeping systems. Coordinate maintenance and security of office premises. Maintain digital and physical office procedures and standard operating procedures (SOPs). Assist with financial tasks including check requests, invoice tracking, bank deposits, cash log and petty cash reconciliation. Provide administrative support to department heads and leadership. Ensure compliance with office safety and IT procedures. Assist with scheduling meetings and staff calendar management. Serve as the point of contact for office visitors and members. Coordinate event logistics for office locations, including room setup, catering, and materials. The above requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the individual will possess the ability and aptitude to perform each duty proficiently. Educational and Other Requirements Bachelor's degree in Business Administration, Management, or related field. Prior experience in membership or association-based environments. 3-5 years of experience in office or administrative management. Strong written and verbal communication skills, tailored to suit a wide range of audiences. Strong organizational and problem-solving skills. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office tools, including Outlook, Word, Excel, Teams, and PowerPoint. Motivated self-starter with strong organizational skills and the ability to manage multiple priorities with ease. Collaborative team player with a positive attitude and a willingness to jump in and help wherever needed. Excellent interpersonal and relationship-building skills, with the ability to build consensus and contribute to a supportive workplace culture. Location Works out of our E. Norriton Office Benefits Staff Development Employer paid healthcare and dental Life insurance benefit after 1 year Employer paid short-term disability after 1 year 12 Paid Holidays 401k plan About ABC Eastern Pennsylvania Associated Builders and Contractors of Eastern Pennsylvania is committed to developing the next generation of skilled construction professionals through comprehensive apprenticeship and training programs. We work with employers, unions, and educational institutions to provide high-quality training that meets industry needs and creates opportunities for individuals in the construction trades. We are an equal opportunity employer committed to diversity and inclusion in our workplace. Powered by JazzHR 0lezcyghPl

Job Description Aerospace hardware, fasteners, electrical and miscellaneous components to some of the largest Aerospace & Defense manufacturers & Supply Chains in the world. As the Aerospace arm of Supply Technologies, a Park-Ohio Holdings Corp (NASDAQ:PKOH), we're a high performing and growing supplier to major Aerospace manufacturers such as Boeing, Airbus, Collins Aerospace, Gardener Aerospace and many others. We specialize in supplier selection and management, planning, implementation, managing the physical flow of product for world-class international manufacturing companies, and servicing customers globally. Job Summary: We are seeking an Office Admin Associate talented to join our team. The Office Admin Associate is responsible for the following: Responsibilities: · Review and process incoming DLA awards from DIBBS and related systems for accuracy, quantities, pricing, and delivery requirements. Enter and manage orders in the internal ERP system, ensuring alignment with contract terms and ship dates. Coordinate with procurement and warehouse teams to confirm material availability, certifications, and packaging requirements prior to shipment. Generate shipping labels and documentation in accordance with MIL-STD-129 and any contract-specific marking requirements. Prepare and print MSLs, container labels, barcodes, and RFID tags (if required). Create and submit shipment records in WAWF/iRAPT, including: Receiving Report (RR) Commercial invoice DD250 acceptance workflow Upload required documents into WAWF (packing list, CoC, certifications, traceability, photos if required). Verify inspection requirements (Origin vs Destination) and notify DCMA when applicable. Confirm correct shipping addresses and routing, including DLA depot codes and freight instructions. Maintain full traceability and document control (heat lots, CMTRs, CoC, manufacturer trace). Monitor order status through acceptance and payment, resolving rejects, holds, or system errors. Communicate with DLA buyers, DCMA, and carriers to clarify discrepancies, delays, or compliance questions. Record invoicing and payment details in the ERP to support financial tracking and audit readiness. Track on-time delivery (OTD) performance, shortages, and non-conformance trends for continuous improvement. Follow internal AS9120B / ISO 9001 procedures to support compliance and audit readiness. Hands-on warehouse or packaging experience, including: Basic understanding of MIL-STD-2073 packaging requirements Applying unit, intermediate, and exterior packing Handling small hardware and traceable materials Performing accurate counts and labeling Familiarity with commercial packaging workflows (bagging, tagging, boxing, kitting) Must Haves: Supply Chain, Logistics, or related field U.S. citizenship required due to handling Controlled Unclassified Information (CUI) and government shipment documentation. 3+ years of order processing or fulfillment experience in a regulated, manufacturing, logistics, or government environment. Proficient with business software, such as ERP systems, Outlook, and basic Excel (data entry, tracking, file management). WE Value: · Hands-on use of WAWF/iRAPT for submitting Receiving Reports and invoices, uploading documents, and tracking acceptance. · Ability to generate and print shipment labels and documents, including MIL-STD-129 markings, MSLs, packing lists, and commercial invoices. · Strong documentation and traceability control, including managing CoCs, lot/heat numbers, and matching paperwork to shipped material. · Experience coordinating with warehouse or operations teams to confirm quantities, packaging, and shipment readiness. · High accuracy and attention to detail, with the ability to meet strict deadlines and prevent shipment/invoicing errors. · Clear written and verbal communication skills for interacting with internal teams, carriers, or government contacts as needed. · Ability to interpret basic government contract requirements, including delivery terms, inspection (origin vs destination), and packaging notes to ensure compliance without escalation. · Problem-solving skills for resolving WAWF rejects, shipment discrepancies, or documentation errors, with the ability to follow corrective steps independently. OUR Team Members: Do The Right Thing and we will succeed: We insist on honest and ethical behavior; We treat others respectfully; Our actions are underlined with high integrity; We partner with others who hold these same values. Go One Better to achieve greatness: We strive to do our best every day; We are curious and seek alternative viewpoints; We value innovation to deliver long-term success; We will not accept the status quo and tirelessly seek to improve. Customer First balanced with Company results: We serve our customers with a sense of urgency; We strive to anticipate our customer's needs; We work with our customers to ensure we are providing them the best solutions they value; We help to deliver the long-term success of our company. WE DO what we say: We seek clarity and understanding; We follow through on our commitments; We respectfully challenge and collaborate to achieve mutual success; Once we agree, we move forward and make no excuses. Together we win: We respect and value each other's thoughts and opinions; We make the time to develop meaningful relationships; We seek new opportunities to continuously learn: We never miss an opportunity to bring out the best in others. Make a career at SUPPLY TECHNOLOGIES: Career Development: Success starts from within, and we will help you chart your path from which you can enhance your career evolution. Supply Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Job Type: Full-time Work Location: On Site

Job DescriptionGENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES: WES Health Systems is seeking a detail-oriented, compassionate Office Coordinator to support our Supervised Custody Visitation Program. This program facilitates safe, structured, and court-sanctioned visits between children and their non-custodial family members. The Office Coordinator conducts administrative tasks to ensure smooth daily operations, helping to create a safe and respectful space for families to connect. SALARY: $18.00/hr.ESSENTIAL & CORE FUNCTIONS: 1. Assist program supervisor with staff scheduling and the coordination supervised visitations per court orders and program guidelines. 2. Serve as the primary administrative liaison for families, staff, and external stakeholders. 3. Comfortable interacting with diverse populations. 4. Maintain detailed records and documentation while ensuring confidentiality. 5. Provide administrative support including filing, data entry, and responding to inquiries. 6. Ensure the visitation environment is safe, clean, and welcoming. 7. Oversee inventory of supplies and support logistical needs for visits. 8. Monitor compliance with program policies and legal requirements. ADDITIONAL RESPONSIBILITIES: 1. Performs other duties and special projects as assigned. 2. Attend scheduled training as required. 3. Assist with monitoring to provide a safe visitation services as needed. PREREQUISITES & QUALIFICATIONS FOR THE POSITION: Supervised Visit-Parental Exchange Office Coordinator shall meet the following criteria: 1. High school diploma or equivalent required; associate degree or (12) college credits in the human services field is a plus. 2. Two years prior experience in an administrative role with solid customer service experience is required; in a medical, behavioral health, or community setting is preferred; experience with community based/human services is a plus. 3. Excellent organizational, verbal, and written communication skills. 4. Proficiency in Microsoft Office Suite. 5. Ability to maintain confidentiality and neutrality in sensitive situations. 6. Willingness to work a Tuesday-Saturday schedule, 9am-4:30pm. 7. Valid FBI clearance, criminal history check and child abuse history clearance required. COMPETENCIES & PERSONAL CHARACTERISTICS To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position: 1. Ability to treat participants with respect and dignity with an empathetic and nonjudgmental demeanor. 2. Ability to remain calm under pressure with strong multitasking skills. 3. Ability to be reliable, punctual, and with a proactive response to work duties. 4. Ability to work independently and in a team-oriented environment with a service-focused mindset 5. Strong written communication skills: firm understanding of Microsoft office programs- Outlook, Excel, Word and ability to navigate the EMR system. 6. Ability to communicate with professionalism and maintain effective working relationships with families, associates, and community providers. 7. Good organizational skills, including the ability to prioritize work in accordance with a preordained schedule. 8. The ability to handle conflicts with diplomacy and tact. ORGANIZATIONAL ACCOUNTABILITY & RELATIONSHIPS 1. The individual is to be supervised by their assigned Program Supervisor under the guidance of the Senior Director. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to drive, stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. Job Type: Full-time, Tuesday-Saturday position; WES is an Equal Opportunity Employer EOE

Job DescriptionDescription: Job Title: Front Office Coordinator Employment Classification: Non-exempt, Hourly Status: Full Time M-F. Monday, Tuesday, and Wednesday are 9-5, Thursday is 9-8, and Friday is 9-1 Travel Required: Yes Position Summary The Front Office/Patient Access Coordinator is responsible for demonstrating knowledge and application of job duties and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company's core values. Summary of Duties and Responsibilities Check patients in and out Copy/scan insurance cards Take patient photo Collect co-pays and deductibles Post payments to patient account Encourage portal utilization Ensure that all required consent forms are signed Balance all money collected at the end of day and prepare deposit Answer telephone, handle all calls appropriately, and schedule appointments for new and existing patients Enter patient demographics, insurance, and referral information into IMS Prepare front desk prior to the start of clinic: confirm benefits on all testing patients, print schedules, unroll phones (if applicable), prepare all paperwork, and check messages Scan testing sheets and all other paperwork as needed Cancel and reschedule appointments as needed Keep up with medical records requests, medical records phone messages and reminders, chart views, and scan old charts into IMS as requested Process Allergy Zone purchases Responsible for individually assigned front office tasks; reminders and cancellations, failed faxes, send online survey, DOMA calls, returned mail, website appointment requests, insurance needed reminders, night calls, recall cards, adding new referring providers to IMS, recall report, and patient portal responses Maintain and follow HIPAA policies and procedures Travel to satellite clinics as scheduled Requirements Abilities, Knowledge and Skills Effective communication skills to include: Ability to fluently speak and read English Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals Ability to communicate effectively, verbally and written, with all levels of staff and patients Education, Prior Work Experience, Special Skill And Knowledge Requirements High school diploma or GED required Prior medical office experience, preferred Strong computer skills Must be a quick learner, organized, and team oriented Excellent communication and customer service skills Previous customer service experience Valid Driver's License required Acceptable results on Office of Inspector General, State Medicaid Exclusions, Abuse Registry Checks, Background Screenings, Drug Screen, and Sanction Checks Ability to travel to satellite offices, as needed Must be at least 18 years of age Ability to work with patients directly and pleasantly Ability to work independently Physical Demands and Work Environment Physical Demands The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, front office staff may be sitting 80% of their shift. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information. Work Environment The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The noise level in the work environment is usually moderate; lighting is in the standard range. The employee is subject to diseases and conditions that exist in a healthcare setting. EEOC Compliance Family Allergy & Asthma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Please Complete Survey to be Considered: ************************************** M7SYDhF/102127 Requirements:

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Your Tomorrow is Here! Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here! Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Graduate Medical Education Program Administrator administers all functions of Graduate Medical Education training programs offered at Temple University Hospital. This includes, but is not limited to\: recruitment, orientation, graduation of house staff, medical licensure, employment requirements, and compliance with all hospital policies, Graduate Medical Education policies and specialty program requirements (ACGME and/or applicable education organizations). Supports program service goals by organizing workload effectively and prioritizing assignments to meet deadlines. Pays attention to details, completes follow-through, and maintains organized record keeping systems. Education Bachelors Degree (Required) Combination of relevant education and experience may be considered in lieu of degree. Experience 3 Years experience in an Administrative role (Required) General experience working in a GME program (Preferred) _ Your Tomorrow is Here! Temple University Hospital is a nationally respected teaching hospital on Temple University's bustling Health Sciences Center campus. The hospital provides a comprehensive array of healthcare services both basic and complex to patients from around the corner, across the country and around the world. As the chief clinical training site for the Lewis Katz School of Medicine at Temple University, the hospital provides a dynamic environment for high-quality care, teaching, and cutting edge research.

Full-time Description Job Title: Front Office Coordinator Employment Classification: Non-exempt, Hourly Status: Full Time M-F. Monday, Tuesday, and Wednesday are 9-5, Thursday is 9-8, and Friday is 9-1 Travel Required: Yes Position Summary The Front Office/Patient Access Coordinator is responsible for demonstrating knowledge and application of job duties and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company's core values. Summary of Duties and Responsibilities Check patients in and out Copy/scan insurance cards Take patient photo Collect co-pays and deductibles Post payments to patient account Encourage portal utilization Ensure that all required consent forms are signed Balance all money collected at the end of day and prepare deposit Answer telephone, handle all calls appropriately, and schedule appointments for new and existing patients Enter patient demographics, insurance, and referral information into IMS Prepare front desk prior to the start of clinic: confirm benefits on all testing patients, print schedules, unroll phones (if applicable), prepare all paperwork, and check messages Scan testing sheets and all other paperwork as needed Cancel and reschedule appointments as needed Keep up with medical records requests, medical records phone messages and reminders, chart views, and scan old charts into IMS as requested Process Allergy Zone purchases Responsible for individually assigned front office tasks; reminders and cancellations, failed faxes, send online survey, DOMA calls, returned mail, website appointment requests, insurance needed reminders, night calls, recall cards, adding new referring providers to IMS, recall report, and patient portal responses Maintain and follow HIPAA policies and procedures Travel to satellite clinics as scheduled Requirements Abilities, Knowledge and Skills Effective communication skills to include: Ability to fluently speak and read English Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals Ability to communicate effectively, verbally and written, with all levels of staff and patients Education, Prior Work Experience, Special Skill And Knowledge Requirements High school diploma or GED required Prior medical office experience, preferred Strong computer skills Must be a quick learner, organized, and team oriented Excellent communication and customer service skills Previous customer service experience Valid Driver's License required Acceptable results on Office of Inspector General, State Medicaid Exclusions, Abuse Registry Checks, Background Screenings, Drug Screen, and Sanction Checks Ability to travel to satellite offices, as needed Must be at least 18 years of age Ability to work with patients directly and pleasantly Ability to work independently Physical Demands and Work Environment Physical Demands The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, front office staff may be sitting 80% of their shift. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information. Work Environment The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The noise level in the work environment is usually moderate; lighting is in the standard range. The employee is subject to diseases and conditions that exist in a healthcare setting. EEOC Compliance Family Allergy & Asthma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Please Complete Survey to be Considered: ************************************** M7SYDhF/102127