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Branch Office Administrator
Edward Jones 4.5
Office administrator job in Issaquah, WA
Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 1580 Nw Gilman Blvd Suite 6, Issaquah, WA This job posting is anticipated to remain open for 30 days, from 02-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $28.35 Hiring Maximum: $33.67 Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
$51k-66k yearly est. 1d ago
Branch Office Administrator
Edward Jones 4.5
Office administrator job in Belfair, WA
Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 23701 Ne State Route 3, Belfair, WA This job posting is anticipated to remain open for 30 days, from 18-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $26.10 Hiring Maximum: $27.74 Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
$51k-66k yearly est. 1d ago
Administrative Assistant
Solomon Page 4.8
Office administrator job in Bellevue, WA
We are hiring an Administrative Assistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend. Pay Rate: $20/hr Responsibilities: Extend a warm and professional welcome to guests, clients, and team members at reception desks Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols Execute precise vendor coordination, maintaining strict adherence to company policies and procedures Facilitate essential office processes including mail handling, supply management, and shipping logistics Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism Required Qualifications: 1+ year of experience in a similar position Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more) The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc. Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.
$20 hourly 4d ago
Grocery Category Assistant - Corporate
Uwajimaya 3.5
Office administrator job in Seattle, WA
Job Details Corporate Headquarters - Seattle, WA Full-Time $23.59 - $34.20 Hourly Day (8:00AM to 4:00PM) Description About Us: Uwajimaya is more than just a grocery store - we're a vibrant cultural destination with a rich history rooted in family, community, and food. Since 1928, we've grown into the Pacific Northwest's premier Asian retailer, known for our wide selection, welcoming atmosphere, and commitment to sharing the diverse traditions of Asian cultures. We take pride in creating a one-of-a-kind experience for customers and employees alike - one that's centered around food, culture, and people. Why Join Uwajimaya? At Uwajimaya, we believe in nurturing growth - in our communities, our customers, and our team members. We foster an environment built on collaboration, curiosity, and care. Whether you're starting your career or bringing years of experience, you'll find opportunities to make a meaningful impact in a workplace that values tradition, innovation, and connection. Who We're Looking For We're looking for team members who are collaborative, thoughtful, and passionate about making a difference. Whether you're serving customers, supporting operations, or leading a team, you bring a people-first mindset and a strong work ethic. If you thrive in a dynamic, fast-paced environment and believe in the power of inclusion, community, and connection - you'll feel right at home here. To thrive at Uwajimaya, you should embody our core competencies: Functional/Technical Skills: You possess the necessary functional and technical knowledge to perform your job at a high level. Customer Focus: You are dedicated to meeting customer expectations and requirements, using feedback for improvements, and building effective relationships based on trust and respect. Action Oriented: You enjoy working hard, are full of energy for challenging tasks, and seize opportunities with minimal planning. Peer Relationships: You can find common ground with peers, solve problems collaboratively, and are seen as a cooperative team player who encourages collaboration. Self-Development: You are committed to continuous self-improvement, adapt to different situations, and work to develop your strengths while addressing weaknesses. We offer: A flexible, inclusive, and friendly work culture Competitive starting wages Paid holidays from day one Excellent medical, dental, and vision benefits A generous retirement plan Paid time off, long-term disability, and life insurance Employee discounts on food and gift items Supplemental insurance options Opportunities for growth and advancement Position Summary: The Category Assistant at Uwajimaya will assist the Category Manager in supporting our store teams by coordinating communication with store managers and vendors, leading new item and new vendor onboarding, analyzing sales data, and providing actionable insights to improve product offerings and profitability. They must be a detail-oriented and analytical individual who thrives in a dynamic environment. The ideal candidate will have strong analytical skills and an understanding of market trends, helping to drive strategic decisions and optimizing the overall performance of their assigned categories. The Category Assistant will be fluent in Japanese, both written and spoken, and will support the Japanese purchasing desk in event planning and ordering. Position's Key Responsibilities: Gather, analyze, and interpret sales and market data to identify trends, opportunities, and challenges within assigned categories. Create and present regular reports on category performance, including sales, margin, and inventory metrics. Develop actionable recommendations based on data insights. Provide communication to store managers regarding new item launches, product availability, and promotions. Track and evaluate key performance indicators (KPIs) for assigned categories. Monitor product performance, sales growth, and inventory turnover. Collaborate with Category Managers to develop and implement category plans and strategies. Analyze vendor performance and pricing strategies. Provide insights to support negotiations and improve vendor relationships. Work closely with stores, merchandising, supply chain, and marketing teams to ensure alignment on category initiatives and promotional activities. Assist in forecasting demand and planning inventory levels to ensure optimal product availability and minimize stockouts or overstocks. Plan and execute in store demos and events Other duties as assigned. Starting Pay: $23.59/hr., Depending on Experience Pay Range: $23.59 - $34.20/hr. Uwajimaya participates in E-Verify to confirm employment eligibility. Please review the E-Verify Participation Poster and Right to Work Poster before proceeding with your application IER Right to Work Poster (English/Spanish) (PDF, 322.73 KB) E-Verify Participation Poster (English/Spanish) (PDF, 259.92 KB) Uwajimaya is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualifications Position Requirements: Bachelor's degree in Business, Marketing, Finance, or a related field are a plus. 2-4 years of experience in store, retail, or food service operations or in a Retail analysis or support role. Strong analytical and problem-solving skills with proficiency in data analysis tools (e.g., Excel, SQL, Tableau). Excellent communication skills with the ability to present complex data in a clear and concise manner. Knowledge of retail operations and market dynamics. Ability to work collaboratively in a fast-paced environment and manage multiple priorities. High level of accuracy and attention to detail in data analysis and reporting. Proficient in Microsoft Office Suite, especially Excel and PowerPoint. Fluency in Japanese. Regular visits to Uwajimaya stores.
$23.6-34.2 hourly 60d+ ago
Office Administrator
Wilson Elser 4.4
Office administrator job in Seattle, WA
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Seattle Office. The Position Wilson Elser is seeking a dynamic and experienced Office Administrator to lead and manage the operations of our Seattle office. This role requires a proven track record of effective leadership and operational management skills. The Office Administrator will be responsible for overseeing a wide range of critical functions, including in-house and outsourced services, facilities planning, human resources functions, accounting & billing processes, secretarial services, reception and conference planning, outsourced mail, messengers and legal records services, and budget planning and management. Key Responsibilities Provide proactive administrative oversight ensuring seamless operations across all areas of the office. Collaborate with firm departments and senior leadership to ensure firm programs and procedures are effectively and efficiently implemented within the office. Ensure the ongoing productivity and effectiveness of our professional staff by managing workflows and optimizing the firm's administrative support services. Initiate employee onboarding, status changes, and departure processes to maintain a positive and organized employee experience. Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations. Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth. Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters. Coordinate general office services with building management and local facilities management services to address general office service needs and maintain a productive work environment. Develop and manage operational budgets for the office, aligning financial planning with strategic objectives. Qualifications Minimum of 5+ years of proven experience in law firm administration or management. Bachelor's degree from an accredited college or university preferred. Excellent leadership and management skills, with prior direct supervisory responsibilities, with a track record of direct supervisory responsibilities, including the ability to inspire and develop a cohesive and high-performing team across multiple locations. Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes. Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership. Outstanding written and verbal communication skills. Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously. Basic knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $125,000 - $140,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR
$125k-140k yearly Auto-Apply 60d+ ago
Executive Administrative Partner
Meta Platforms, Inc. 4.8
Office administrator job in Seattle, WA
Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Minimum Qualifications * 5+ years of relevant experience providing administrative support to 1 or more executives * 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives * 5+ years of relevant calendar management and expense report management experience for 1 or more executives * Experience prioritizing multiple projects * Experience with Microsoft Office and Google Suite Preferred Qualifications * BA/BS * Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites * Experience supporting a global (APAC, EMEA, NORAM) team across several timezones * Experience maintaining confidentiality and discretion in all areas of work Responsibilities * Coordinate internal and external meetings * Manage complex calendar set-up and movement * Prepare expense reports and purchase requisitions * Coordinate both domestic and international travel arrangements * Organize space planning, strategic offsite events and team all-hands meetings * Build cross-functional relationships between departments * Partner closely with team lead admins * Communicate key organizational and company updates to admins and cross-functional partners * General office duties as needed About Meta Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today-beyond the constraints of screens, the limits of distance, and even the rules of physics. Equal Employment Opportunity Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.
$85k-122k yearly est. 13d ago
Lead Front Office Associate
Radiology Partners 4.3
Office administrator job in Seattle, WA
RAYUS now offers DailyPay! Work today, get paid today! is $22.00 - $27.00 based on direct and relevant experience. RAYUS Radiology is looking for a Lead Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Lead Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, cheerfully greeting and registering patients and performing other duties as assigned. Takes on a leadership role with the greater administrative team; from process improvements, staff planning, training and supervision. This is a full-time position, working 40 hours per week, variable hours Monday - Friday. ESSENTIAL DUTIES AND RESPONSIBLITIES: (55%) Registration Greets in and checks-in of patients scheduled for imaging services; processes payment as needed Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (25%) Scheduling & Insurance Schedules patients and enters orders Checks all exams for pre-certification with patient's insurance company Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines Assists with arranging interpreter services, transportation and hotel accommodations for patients when appropriate Maintains an up-to-date and accurate pending-scheduling list Maintains an up-to-date and accurate database on all current and potential referring physicians (15%) Staff Support Coordinates the training and onboarding of new associates Leads regular staff meetings and associate one-on-ones Assists in the hiring process for new associates Leads regular team meetings and associate one-on-ones Monitors and approves timecards Initiates and participates in annual performance evaluations, development and performance management of associates Helps develop associate schedules to provide for planned time off, ensuring appropriate staffing levels and adequate coverage Evaluates workflow and implements process improvements for the team Ensures team has knowledge of company and department policies and corresponding procedures are in place Supports associates ensuring highest level of patient satisfaction Manages department in the absence of supervisor and coordinates schedule to ensure appropriate coverage Leads special projects and/or committees, as assigned (5%) Performs other duties as assigned
$38k-44k yearly est. 3d ago
Operations Assistant
Rainier Valley Leadership Academy 3.7
Office administrator job in Seattle, WA
Job DescriptionSalary: $22-24 Operations Assistant Reports to: Operations Manager Classification: Hourly, Part Time OPPORTUNITY: We are seeking a mission aligned Operations Assistant to join the team at Rainier Valley Leadership Academy to serve scholars in grades K-12. This role will serve as a key member of the RVLA school operations team. The OA has an important role in several key areas including School Nutrition meal preparation, meal service, and special event planning. In addition, this person will serve as a support to the main office and work on special projects as assigned including assisting in building activities and all operations sponsored or related internal and external activities and events. This position is designed for someone who is outgoing and willing to find opportunities in anything. To learn more about what its like to work at RVLA, please visit: myrvla.org ABOUT RAINIER VALLEY LEADERSHIP ACADEMY: Vision: Rainier Valley Leadership Academy is an anti-racist collaborative community of critical thinkers focused on dismantling systemic oppression through scholar leadership. Mission: We fulfill our vision by ensuring scholars are college and career ready by providing an anti-racist education, opportunities for collaborative problem solving, and community leadership experiences. Rainier Valley Leadership Academy is a tuition-free, public charter school, providing an anti-racist collaborative community and rigorous education, while providing access to civic leadership and college and career success for all scholars in Seattle. RVLA serves grades K-12 in the Seattle Community. We respect and celebrate the wealth and vitality of the ethnic and cultural traditions that thrive in our neighborhood and seek opportunities to partner with our community to provide a more robust learning environment. We integrate college and career-ready hands-on instruction to expose all scholars to a variety of authentic experiences. Our teachers use data driven collection to meet scholar needs and differentiation. We use common planning time and collaborative team time to analyze data to inform instruction. We provide a teacher mentor for every scholar, and focus on personalized learning. RVLA boasts a highly-qualified and diverse faculty and staff that not only have excellent educational credentials, but also bring to their classrooms many years of dedication to scholar success and passion for our mission. Our small school community allows adults to know each and every scholar by name, strength and need. We pride ourselves on building and maintaining close relationships with scholars and families. Our academic model is based around a college and career going culture with high expectations and high support, including acceleration and intervention. ESSENTIAL DUTIES & RESPONSIBILITIES: Prepare, distribute and track school nutrition meal service Prepare, distribute and coordinate ordering special event food and logistics Restocks internal supply rooms and kitchen areas Maintain ongoing school nutrition educational requirements Support front office staff by assisting with answering phones, in person guest assistance, school nurse office support, providing coverage to the Front Office Manager, special event support Assists with attendance calls and hallway support Assist with technology swap out for scholars and staff Maintain technology log for inventory purposes Attend operations team meetings, coaching weekly check ins, and professional development Support, identify and attend community events and or opportunities in Southeast Seattle, WA to meet families and scholars for the purpose of recruiting scholars to attend as needed Support Dean of Community Engagement and Recruitment by gathering and organizing scholar recruitment data including number of complete scholar enrollment packets received at the front desk, number of interested families and number of families needing an in-person follow up Support as needed in door-to-door scholar recruitment efforts in an identified location near the school for the purpose of recruiting scholars to attend Engage in scholar recruitment phone calls by calling families that have expressed interest in enrolling a scholar for the purpose of answering questions and giving information about how and when families can engage with the school and staff. Assist, plan and organize on campus events and activities Act as back up person for other operations team members QUALIFICATIONS: Prior meal service experience preferred Demonstrate a positive attitude, good communication skills, and sensitivity to working in a diverse community Ability to maintain strong relationships with community partners Team player and results-oriented Bilingual (Somali, Vietnamese, Spanish, Tagalog) strongly preferred, but not necessary Familiarity with the Washington state charter school movement and school choice is a PLUS Ability to work independently and without significant supervision Must pass a Washington State background check RVLA is an Equal Opportunity Employer and strives for a balanced, productive workforce, which is diverse in terms of age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential. Please note that we are unable to sponsor H-1B Visa applicants. COMPENSATION: Hourly range $22-24/hour based upon experience APPLICATION PROCEDURE: Only applicants chosen for an interview will be contacted, and we interview and hire on a rolling basis. The start date for this position is January 2026. RVLA does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights, 504 and Title IX Coordinator: Chastity Catchings, **************, *****************************, 6020 Rainier Ave. South Seattle, WA 98118.
$22-24 hourly Easy Apply 14d ago
Office Services Assistant, Temporary
Baker Tilly Virchow Krause, LLP 4.6
Office administrator job in Seattle, WA
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.
$18-34.1 hourly Auto-Apply 19d ago
Project Assistant
Kennedy/Jenks Consultants 4.1
Office administrator job in Seattle, WA
We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid
$30-40 hourly 19d ago
Office Coordinator 2 (Contract Administrator)
RH2 Engineering 3.9
Office administrator job in Tacoma, WA
Office Coordinator 2 RH2 is currently seeking an Office Coordinator 2 in our Tacoma location with previous Contract Administrator experience. This position combines office and administrative support to ensure RH2's Tacoma office is operational and the professional staff receive project support. With your skills you will: Perform intermediate office tasks such as routing phone calls, processes incoming/outgoing mail, schedule meetings in MS Outlook, setup meetings in conference rooms, maintain office and kitchen supplies, and responsible for overall office organization. Coordinate the preparation of client and subconsultant contracts using the established contract review process. Track document status, ensures Director review, and obtains signatures by the deadline assigned. Assist Project Managers and professional staff with the preparation of letters, memoranda, reports, specifications, and other technical-related documents from rough drafts to final product following internal procedures. Prepares material for distribution as instructed. Maintain network and paper copies of project files. Prepare files for archiving or destruction following internal processes. Assist with other Administration responsibilities in other offices when time and workloads allow. Conduct research on various topics, as assigned. Participate in special assignments and/or on the social committee. Coordinate office social events including setup and breakdown. Other duties and responsibilities as assigned. What you'll bring: Associate's degree required, Bachelor's degree preferred 5-10 years of administrative responsibilities in a professional office setting Microsoft Office Suite including Outlook, Excel, Teams, and Word, as well as Adobe proficiency at an intermediate skill level. Experience in preparing, editing, and formatting documents in Word and Excel. Excellent communication skills, both verbal and written. Interpersonal skills to communicate to managers, clients, technical professionals, and peers. Strong time management skills and ability to prioritize tasks with changing priorities and competing deadlines. Strong organizational skills with the ability to track completion status. Ability to work in a distributed work environment where other key members may be located other offices. Physical Requirements: This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to: Sit or stand at a desk for several hours to perform work in an office setting. Ability to Lift 20 lbs. with or without accommodations. Compensation counts: RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees' contributions throughout their career with the company. Individual base compensation will vary within the following range based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees' work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week. Office Coordinator 2 (5-10 years of related experience): $32.00-$36.00/hour Benefits you'll enjoy: Health & Wellbeing - 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered. Rest & Recover - Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit. Savings Plans - 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available. Team Building & Community - Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships. Career Recognition & Development - Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you. RH2 is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, or any other characteristic protected by law. RH2 will consider qualified applicants with criminal histories for employment in a manner consistent with all federal, state, and local ordinances. Applicants requiring special assistance and/or people with disabilities can contact Human Resources.
$32-36 hourly 60d+ ago
Recruiting & Office Coordinator
Absolute Software Corporation
Office administrator job in Seattle, WA
Absolute Security is seeking an organized and detail-oriented Recruiting & Office Coordinator to support our Recruitment Team and manage the day-to-day operations and administration of our Seattle Office. This is a full-time, in-office role, based in our downtown Seattle Office (520 Pike Tower). What You'll Do Recruiting Coordinator: (approximately 50-60%) * Post job openings on internal and external platforms * Source candidates through job boards, social media, referrals, and networking events * Schedule and confirm interviews with candidates and hiring teams * Coordinate logistics for virtual and in-person interviews, including travel arrangements when needed * Serve as a point of contact for candidates throughout the hiring process * Provide timely updates, feedback, and next steps to candidates, hiring managers and recruiting team * Help maintain accurate records in the applicant tracking system (Jobvite) * Track candidate progress and hiring metrics to support reporting and compliance * Assist with pre-employment paperwork and background checks * Coordinate onboarding schedule and ensure a smooth handoff to HR and hiring managers * Identify and implement improvements to streamline the recruiting process * Support employer branding initiatives and candidate experience enhancements * Help organize hiring events Office Management: (approximately 40-50%) * Support and work the HR and leadership team to perform office based administrative tasks * Answer, screen and redirect all incoming phone calls. Provide information to callers if possible * Professionally greet all incoming employees and guests * Assign and maintain employee and visitor badges * Process and distribute incoming and outgoing mail, couriers, faxes for all departments * Manage and prepare conference rooms for meetings, order breakfast, lunch, dinner, and refreshments for clients/employees as needed * Order and fill kitchen supplies, and ensure kitchen is tidy and properly maintained * Ensure office supplies are ordered, stocked, and maintained * Process office related invoices through Concur, our accounts payable system * Assist in organizing and onsite company events or functions * Submit and manage all building requests through the building portal * Protect the security and privacy of Absolute and its customers What You'll Bring * 1-2 years of administrative or office management experience, or transferable experience is preferred * Ability to provide clear communication verbally or in written text to resolve issues and answer questions * Ability to communicate effectively in verbal and written * Aptitude to learn quickly and take on new tasks, where requested * Comfortable working in a fast-paced environment The base salary pay range for this Seattle based position is $50,000-$60,000 and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our annual bonus program. Why Work For Us: You're resilient and passionate about securing the Work from Anywhere era. So are we. We're in search of the best and the brightest - everyone from innovators, sellers and marketers to financers, operators and especially customer relationship managers - we're looking for top tier talent to help us shape the next decade of security, drive innovation that enables customers with truly disruptive solutions and are dedicated to making a meaningful difference. Headquartered in Seattle, Washington with international offices in Vancouver - BC, Austin - TX, Ankeny - IA, Reading - UK and Ho Chi Minh City - Vietnam, Absolute Security accelerates customers' shift to work-from-anywhere through the industry's first self-healing Zero Trust platform, ensuring maximum security and uncompromised productivity. Only Absolute is embedded in more than half a billion devices, offering a permanent digital connection that intelligently and dynamically applies visibility, control and self-healing capabilities to endpoints, applications, and network access to ensure their cyber resilience tailored for distributed workforces. Our vision is to be the world's most trusted security company - and to empower end users to connect securely and from anywhere, to all the applications they need to collaborate and get their work done, without interruptions and with an optimal network experience. Absolute currently serves approximately 16,000 customers with more than 13 million activated endpoints globally. G2 Recognized Absolute as a Leader in the Summer 2025 Endpoint Management and Zero Trust Networking Grid Reports, reflecting our continued customer satisfaction across product lines. To learn more about Absolute, visit our website at **************** or visit our YouTube channel Absolute Security is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you need assistance or an accommodation due to a disability, you may contact us at [email protected]
$50k-60k yearly Auto-Apply 42d ago
Program Administrator
College Success Foundation 4.3
Office administrator job in Kent, WA
SUMMARY: The Program Administrator is responsible for assisting the College Success Foundation (CSF) Director in performing critical regional functions related to data collection and analysis, system administration, event planning, project and program coordination and delivery, and high level administrative support. This is a temporary position from September, 2021 to June 30, 2023 PRIMARY DUTIES AND RESPONSIBILITIES: Provide a wide range of administrative support for regional location(s) to include, but not limited to the preparations of business correspondence, invoices, process expenses, scheduling and travel arrangements and reception duties. Co-facilitate meetings and presentations as assigned. Provide administrative and logistical support for conferences, workshops and other student or partner events. Responsible for ensuring invoices and expense reports are properly coded and paid in a timely fashion. Keeps Director(s) promptly and fully informed of all problems or unusual matter of significance and takes prompt corrective action where necessary or suggests alternative courses of action which may be taken. May be required to facilitate programming at new sites to meet the demands of business. Ensure proactive communication with team members in order to quickly resolve student or partner issues. Support student or partner events, orientations or workshops as needed. Serve as point-of-contact between R & E and IT to develop and implement effective data collection & reporting processes. Support administration of systems required to efficiently track, monitor student and partner data. Support data collection efforts as needed; manage data quality efforts. Provide input to evaluation plan, processes and tools. Stay up to date and knowledgeable on systems and processes required to implement Pre College curriculum; assist with documentation of systems and processes. Coordinate or support other data-related projects as assigned. Communicate system or process changes to CSF staff and AmeriCorps Members. Ensure program paperwork and data is reported accurately and timely in accordance with CSF policy. Support development of required proposals or reports. Performs other duties as assigned.
$47k-58k yearly est. 60d+ ago
Office Coordinator | Full-Time | Angel Of The Winds Arena
Oak View Group 3.9
Office administrator job in Everett, WA
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties. This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Open administrative office at 8:30AM, Monday through Friday Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software Answer, screen, and direct phone calls Respond to general customer questions or comments Provide general administrative support under direction from the General Manager, Directors, and staff Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed Respond to public records requests received Assist Conference Center Sales Manager with client rental inquiries and contracting of events Process staff parking passes for campus Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies Assist with various event related duties as needed Qualifications Previous office management or executive support experience preferred Communicate clearly and concisely in the English language, both orally and in writing Proficiency with computers in a Windows platform Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets Consistent and reliable attention to detail, accuracy and validity Demonstrated ability to work as part of team and with all levels of management Ability to successfully interact and collaborate all team members professionally and supportively Demonstrated ability to prioritize and meet strict deadlines Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics Experience in composition of letters including business letters, memos and basic report preparation. Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
$23-25 hourly Auto-Apply 1d ago
Office Coordinator
The Neiders Company
Office administrator job in Seattle, WA
Job Description Who we are: Since 1989, The Neiders Company, headquartered in Seattle, Washington, has been transforming communities and elevating the apartment living experience. With over 85 properties across the Pacific Northwest and Southwest, we combine strategic vision with hands-on excellence. Our team thrives on accountability, legendary service, and creating spaces where residents feel truly at home. Job Overview: We are looking for a motivated and self-directed office coordinator to join our team! The Office Coordinator ensures smooth daily operations by providing administrative and operational support. This role serves as the central point of contact for employees, clients, and vendors while maintaining a professional, organized, and welcoming office environment. Responsibilities outlined below may be supplemented with additional duties as business needs evolve. Essential Functions: Include but are not limited to: Front Desk & Customer Service: Welcome visitors and direct them to appropriate personnel or meeting spaces Manage incoming phone calls, voicemail, and email; maintain up-to-date contact lists Deliver exceptional customer service to all clients, visitors, and team members Mail & Shipping: Receive, sort, date, log, and distribute incoming mail; promptly notify recipients of time-sensitive items Prepare and dispatch outgoing mail and packages, including inter-office and courier deliveries Office & Facilities Management: Maintain a clean, organized, and welcoming office environment. Oversee office supply inventory and cultivate vendor relationships Maintain maintenance logs and coordinate service requests as needed Report maintenance issues and liaise with facilities management and janitorial services Maintain positive relationships with building tenants, keeping them informed about office updates as needed, and respond quickly to their needs. Administrative Support: Support scheduling, planning, and logistical coordination for meetings and events as requested Maintain organized recordkeeping and office documentation Code and categorize credit card transactions as required Manage corporate computer and technology inventory; set up workstations and assist with new hire equipment onboarding Provide general administrative support as requested Accounting Support: Print vendor invoices and prepare mailings with provided instructions Scan incoming deposits and collaborate with property accountants to apply them to appropriate ledgers Utilize accounting system to look up resident information and print checks as requested Operations Support: Manage uniform inventory and create name badges for new employees Administer T-Mobile account and coordinate phone orders for property locations Support event coordination: maintain supply inventory and serve as primary contact for event orders and cross-departmental planning. Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred Exceptional organizational and time management skills Outstanding communication and customer service abilities Proficiency in Microsoft Office Suite or similar productivity software Previous office administration experience required Basic understanding of financial transactions and attention to detail for accounting support tasks. Physical Requirements: Ability to sit or stand for extended periods while performing office tasks. Occasionally lift and/or move up to 25 pounds (e.g., office supplies, packages). Frequent use of hands and fingers for typing, filing, and office equipment operation. Ability to communicate clearly and effectively, both verbally and in writing. Visual acuity to read documents, computer screens, and printed materials. Hearing ability to respond to phone calls and in-person communication. Benefits: Medical, Dental, and Vision insurance (eligible after 60 days) MetLife Supplemental Insurance options Employee Assistance Program (legal, financial, and counseling services) 401(k) plan (after 90 days) Long-Term and Short-Term Disability options 15 PTO days, 8 paid holidays, and 1 floating holiday ORCA card Wellness program and e-learning platform for ongoing development The Neiders Company LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities.
$36k-48k yearly est. 4d ago
Part Time Office Administrator
The Coffee Oasis 3.2
Office administrator job in Bremerton, WA
Job Description Join our dedicated team at The Coffee Oasis in Bremerton Washington! As our Part Time Office Administrator, you will embrace an exciting opportunity to contribute to our mission in the social services sector, allowing you to play a vital part in our operations, building strong relationships within the community, all while directly supporting our staff and services. Experience our high-performance culture that encourages forward thinking and innovative solutions. You will have benefits such as Dental, Vision, 401(k), Life Insurance, Paid Time Off, Cafe Discounts, and 1 free coffee or tea per shift. Step into this rewarding position and become an integral part of a team committed to making a meaningful difference in the lives of others. Apply today to join us in fostering a strong community spirit and advancing our shared goals. A little about us The Coffee Oasis is a Christian non-profit organization that exists to create pathways of opportunity for youth to be restored in heart, soul, mind, and body. We believe youth are the future of our community, but many are hurting, homeless, and hindered from living their full potential. The Coffee Oasis youth programs offer a place for the community to invest in their future-the youth. We do this through creating safe shared spaces, mentorship, street and school outreach, goal setting, job training, shelter, and crisis services. The only way for our mission to succeed is through the support of the entire community-intentional inter-generational and cross-cultural investment. We accomplish this mission through a sustainable and successful coffee business. The cafés offer a "third place" for the community to gather and buy products with the added value of all profits returning to create opportunities for youth. Make a difference as our Office Administrator As our Part Time Office Administrator at The Coffee Oasis, you'll be the first point of contact for phone calls, emails, and visitors, ensuring a warm and professional welcome. You'll keep the office running smoothly by managing calendars, scheduling meetings, coordinating event logistics, and maintaining both digital and physical filing systems. Your responsibilities will also include Managing office supplies, equipment, and vendor relationships Processing incoming/outgoing mail and preparing routine correspondence Supporting audits and compliance tasks Assisting with financial tasks such as check tracking and bank reconciliations with the Finance team Providing support for event preparation, volunteer coordination, community outreach, and TCO projects assigned by the Operations Director Qualifications To thrive as an Office Administrator at The Coffee Oasis, candidates must exhibit strong alignment with our core values, mission, and Jesus Statement. In full agreement with The Coffee Oasis Core values mission and Jesus Statement. Previous administrative or office coordination experience (nonprofit or small business preferred) Strong organizational skills and attention to detail Proficiency with Microsoft Office and Google Workspace Ability to manage multiple tasks in a fast-paced, mission-focused environment Excellent communication skills and professional demeanor Ability to maintain confidentiality with sensitive information Physical requirements: prolonged desk work, occasional lifting (up to 15 lbs), walking/standing, and occasional offsite travel Work Environment Professional office setting with occasional visits to shelter or resource sites Regular exposure to sensitive information requiring discretion and integrity Faith-based, collaborative atmosphere rooted in Christian values Flexibility may be required for training, meetings, or events outside typical business hours How to Apply If you think this job aligns with your requirements, then submitting an application is simple. Good luck!
$28k-40k yearly est. 30d ago
Project Manager Assistant
Abw Technologies 4.0
Office administrator job in Arlington, WA
Hiring Bonus: $1000 after successful completion of 120 days and an acceptable attendance record ABW Technologies Inc. is a small business in Arlington, WA. We are a leader in the Aerospace, Defense, Nuclear and Energy industries. Our diversity allows us to maintain a high level of fabrication production during any downturn or difficult time. If you're looking for a career that offers high pay, and outstanding benefits, we have a job opportunity for you! ABW Technologies, Inc. is looking for a Project Manager Assistant to support designated projects as defined by project managers by preparing, retrieving and reviewing production related documents; examines documents to verify completeness and resolve discrepancies; sources material and procures from drawings or material lists; compiles and posts required changes and final document packages To be successful, the ideal candidate will need: excellent analytical skills, design workflows and procedures; generate creative solutions with images and design; timely troubleshoot and develop alternative solutions; assist in the development of project plans; able to read drawings, specifications, and weld symbols. Familiarity with Drafting/CAD software and a basic understanding of GDT tolerancing is a plus. Six months experience and/or training in metal fabrication project management, ability to write routine reports and correspondence, business math; working knowledge of internet and Microsoft office software. Benefits include health, dental, vision and voluntary benefits, including a generous 401(k) with company match and paid time off. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Vision insurance
$44k-62k yearly est. Auto-Apply 60d+ ago
Office Administrator
American Workforce Group, Inc.
Office administrator job in Sumner, WA
Do spreadsheets, inventory, and admin tasks make your heart happy? We've got your dream role! American Workforce Group has partnered with a fire truck service and repair shop in Sumner, WA looking for a Temporary Office Administrator! If you're a motivated, qualified individual we want you! Description for Office Administrator: 2-month temporary role Cataloging processes Gathering technical information Typing outlines Organizing information and typing it into guides Creating lists and written processes Details for Office Administrator: Pay: $20.00/hour Schedule: Monday through Thursday Shift Hours: 6:00 AM to 5:00 PM Requirements for Office Administrator: Technical knowledge and/or vocabulary is preferred (engineering, mechanical, industrial, or manufacturing) Proficiency in Typing, Microsoft Word, and Excel programs Benefits after hire: WA Sick Pay Leave Medical, Dental, Vision Our Mission Statement: "We positively impact people and our community by placing motivated qualified individuals at great places to work." To apply: Email: ************************************* Call: ************** Office Hours: Monday - Friday | 8:00 AM - 5:00 PM We are an equal opportunity employer, dedicated to a policy of nondiscrimination in employment on any basis including race, creed, color, religion, gender, sexual orientation, national origin, veteran status, age, disability, and any other status protected by law. American Workforce Group "Built on Relationships, Backed by Integrity" #IND4
$20 hourly Easy Apply 8d ago
Administrative Support Specialist
DESC 4.3
Office administrator job in Seattle, WA
Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: * Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. * Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. * Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. * Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. * Provide information about and referral to other services available in the community to homeless people and others in need. * Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: * Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. * Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. * Order, maintain and dispense office supplies and forms needed by staff. * Schedule routine maintenance of office machines. Paperwork: * Assist program staff to update and maintain current resource lists and information manuals. * Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. * Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. * Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. * Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. * Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: * Participate in staff meetings and in-service trainings, as appropriate. * Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: * Excellent typing and keyboard skills and clerical skills/experience. * Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. * Ability to work independently with a minimum of direct supervision. * Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. * Initiative and creativity in problem solving and system development. * Careful attention to detail. * Ability to communicate and work effectively with staff from various backgrounds and disciplines. * Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. * Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.
$47k-54k yearly est. 21d ago
Project Assistant
Kennedy/Jenks Consultants 4.1
Office administrator job in Tacoma, WA
We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid
$30-40 hourly 19d ago

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How much does an office administrator earn in Edmonds, WA?

The average office administrator in Edmonds, WA earns between $31,000 and $55,000 annually. This compares to the national average office administrator range of $28,000 to $48,000.

Average office administrator salary in Edmonds, WA

$42,000

$31,00010%

$42,000Median

$55,00090%

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