Office administrator jobs in Franklin, IN

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a full-time position working Monday-Friday, 2:00pm - 10:30pm. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Job DescriptionBenefits: Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Opportunity for advancement Training & development About the Role: This role serves as the welcoming face, heartbeat and vibrant pulse of the Academy, orchestrating the rhythm of music education with enthusiasm. From warmly welcoming students, to driving sales and developing positive relationships. You will play a pivotal role in creating exceptional experiences. If you're driven by passion, thrive in a sales-oriented environment, and crave the excitement of contributing to musical journeys, we can't wait to hear from you! Responsibilities: Administrative Support: * Provide comprehensive administrative assistance to directors and staff, including handling phone calls, emails and inquiries. Maintain and update office records, documents and filing systems, and ensuring accuracy and accessibility. * Customer Service: Greet and assist customers visiting the academy with a friendly face, and a professional first point of contact. Address customer inquiries, and provide information about our music lessons programs. * Inventory Management: Maintain inventory levels of office, retail items, cleaning supplies, etc. ordering as needed. Keep track of equipment and accessories, to ensure availability for academy, teachers and customers. * Data Entry and Reporting: Enter data into databases and generate reports as required. Compile and analyze data to support decision making, and improve operational efficiency. * Communication: Communicate effectively with Directors, Staff, Teachers and Partners of the Academy. Draft and proofread correspondence, documents, and reports as necessary.

The purpose and mission of the Office of Public Health and Safety works to address root causes of crime and reduce violence in Indianapolis neighborhoods. The office convenes public safety and public health agencies along with community partners to execute focused policy efforts in the areas of food security, offender re-entry, and homelessness. The office acts as the coordinating agency for Mayor Joe Hogsett's violent crime reduction strategies and comprehensive criminal justice reform efforts. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County. This position is responsible for the community nutrition and food policy for OPHS as mandated by the city county council. The incumbent will oversee food policy. Position reports to the Deputy Director Programs and Management. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve. Position Responsibilities * Serve as the principal advisor to the Mayor's Office on matters related to the food system including food insecurity, food access, food procurement and food equity * Represent the Mayor's Office and the City of Indianapolis as part of the Mayor's Alliance to End Hunger, United States Conference of Mayors Food Policy Advisory Board, and National League of Cities * Coordinate City-County government and government facility policies, programs and initiatives on matters related to food insecurity, food access, food procurement and food equity * Establishes and maintains strong relationships with national policy commissions, elected officials, state government offices, local non-profit agencies, businesses, and the general public * Serve as the City liaison to the new Community Food Access Coalition (CFAC) * Serve ex officio as co-chair on the new Community Food Access Advisory Commission (FAC) * Coordinate and oversee the annual budget for food insecurity and food access initiatives * Manage all additional city and county grant and philanthropic funding awarded or allocated for food initiatives * Develop and maintain system to evaluate and disseminate data related to the impact of funding initiatives on the level of food security * Oversee all ongoing food initiatives of OPHS including the Grocery Access Program, Community Compass, Indy Food Fund, Local Grocer Coalition, and technical assistance to small grocers. * Coordinate with the Neighborhood Food Champions Program and food relief efforts with LISC, Indy Hunger Network and affiliated food banks * Serve as the city's representative on the board of the Indy Hunger Network, Purdue Extension Marion County, Equitable Food Access Advisory, and any other appointed roles within the food system * Coordinate with OPHS chief communications officer to ensure accurate information about the availability of state and federal food benefits, nutrition, food insecurity resources, and OPHS initiatives is disseminated to members of the public * Coordinate with the Marion County Public Health Department on the development and implementation of overlapping nutrition and food policy initiatives * Supervise all city, coalition and contracted team members including direct reports * Ensure that OPHS initiatives in the food policy area are well-integrated with other OPHS initiatives in the areas of violence reduction, housing and homelessness, and reentry * Provide accountability and transparency to OPHS Director and OPHS CFO regarding budgeting, spending, and advance planning * Must maintain confidentiality at all times * This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time Qualifications Bachelor's Degree in Social Services, Social Administration, Nutrition, or a related field with an industry certification of CMP or FSLI. With eight (8) years of experience in a similar role with progressive responsibilities. Must be knowledgeable in effective leadership and management. Must be technology savvy. Must understand the practices and processes associated with various sectors of the food system. Preferred Job Requirements and Qualifications Master's Degree in Social Services, Social Administration, Nutrition, or a related field with an industry certification of CMP or FSLI. With eight (8) years of experience in a similar role with progressive responsibilities in the areas of public policy, public administration, food policy, nutrition, or other food science field. Experience in public-sector administration and experience in drafting and administering local government policies or federal food nutrition policies. Experience ensuring technical support and compliance with appropriate local, state, and federal food regulations. Must be knowledgeable in effective leadership and management. Must be technology savvy. Must understand the practices and processes associated with various sectors of the food system.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Dohrn Transfer is a leading Midwest LTL Carrier providing less-than-truckload, truckload, and value-added services throughout our 10-state service area. Join our team and become a part of our new growth and bright future. We offer competitive salary and a great benefit package in an exciting, rewarding industry. Dohrn is seeking a Full Time Office Assistant at our Indianapolis, IN Terminal! Pay is $18.00/Hour Hours: Monday - Friday, 7:00AM - 3:30PM Benefits: Health/Vision/Dental insurance, 401k matching, life insurance, short/long term disability and more. POSITION SUMMARY: Review, organize and maintain onboarding, enter payroll & PTO, training, safety compliance and office administrative tasks. Responsibilities ESSENTIAL DUTIES: Source and screen leads, schedule interviews for the terminal manager Enter payroll and PTO time for hourly workforce Administer New Employee Orientation and complete the digital onboarding process for all local hires Communicate with both internal and external customers on a wide range of issues. These Include, but are not limited to, freight charges, pickups, tracing, and POD's. Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing Able to react to change productively and handle other essential tasks as assigned Set up pre-employment testing appointments for new candidates Send rejection letters to leads/applicants/candidates as needed Enter and maintain data in multiple databases and HRMS software system Assist and actively participate in meetings as required Administer multiple duties simultaneously Maintain confidentiality at all times Work in a positive, supportive, and cooperative way at all times Perform other duties as needed Qualifications MINIMUM REQUIREMENTS: High School completion or equivalent Computer skills including Microsoft Office Data entry, 10-key and typing experience Detail-oriented, organized Good communication skills- verbal and written Excellent customer service skills Problem solver, self-motivated Ability to multi-task in a fast-paced environment and react to change productively Ability to work in a team as well as individually Excellent attendance WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Primarily sedentary work, which involves sitting most of the time May be occasionally required to exert up to 10 pounds of force and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects The general office environment is favorable; Lighting and temperature are adequate, and there are minimal hazardous or unpleasant conditions caused by noise, dust, etc; Visual Acuity including regular use of items including a computer screen or monitor Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers Talking and hearing required to communicate with and listen to others to share or receive information; May be occasionally exposed to noise including telephone, office machinery, and conversations of others Dohrn Transfer Company, LLC is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity or expression, national origin, geographic background, physical and/or mental disability, protected veteran status, or any other classification protected by applicable law. Pay Range USD $18.00 - USD $19.57 /Hr.

. Must live in the Indianapolis area. Pay: $21.82/hour In this role you will: Maintain daily office administrative tasks including managing the team phone, fax lines and shared email inbox. Assist healthcare providers and reporters in gaining access to web-based applications and troubleshoot any issues in accessing the application or any of its features. Upload all laboratory reports, refusals and diagnostic information to the appropriate child health information profile in the web-based applications. Fax all newborn screening result requests to the requestor. Track all required hospital reporting for newborn screening. Organize, file and retain all consent cards according to record retention policies. Develop and publish the quarterly Genomics and Newborn Screening program newsletter. Maintain program webpages. Utilize an online listserv platform to distribute messages to Genomics and Newborn Screening partners. Maintain shared list of presentation and exhibits including processing registrations, invoices, payments, requesting and confirming staff attendance and ensuring materials are available to staff attending meetings. Attend community outreach events on behalf of the program as needed. Mail education materials, letters, or other required correspondence. Adhere to all state and federal regulations.

Be the Calm at the Center of It All At Thrive Now Recovery Center, we know that true healing requires more than clinical care-it requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, you'll play a critical role in making that happen every day. We're looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, you'll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes. 🗝️Key Responsibilities: ✦ Client & Front Office Operations Ensure the front desk is welcoming, professional, and efficient Support the intake and admissions process by coordinating schedules and managing documentation Maintain confidentiality and compliance with HIPAA standards ✦ Administrative & Staff Support Manage staff schedules, shift coordination, and coverage Oversee all clerical functions Coordinate supply orders, equipment maintenance, inventory and vendor relationships Assist ED with internal reporting and time keeping ✦ Systems & Compliance Maintain organized systems for documentation, filing, and communication Assist in preparing for audits and ensuring readiness for regulatory reviews Track administrative processes to identify and implement efficiencies ✦ Culture & Communication Foster a team-focused environment through leadership and day-to-day support Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission Communicate clearly and proactively with team members across all departments ✅Qualifications: High school diploma or GED required; Associate's or Bachelor's degree preferred Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus) Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems Strong verbal, written, and interpersonal communication skills Ability to multitask, prioritize, and stay calm in a fast-paced environment CPR and First Aid certification required (or obtained within 30 days of hire) 🏢Work Conditions: Full-time, on-site role in a professional recovery center setting Indoor, climate-controlled environment with standard office equipment Must be able to sit, stand, and lift up to 10 lbs frequently (and up to 50 lbs occasionally) Frequent interaction via phone, email, and in-person communication Why Thrive Now? We're building something meaningful in Pleasant Hill-and we want people on our team who are excited to grow with us. This is your chance to be part of a center that values compassion, structure, and service equally. Your work behind the scenes will make healing possible up front. Apply Today: If you're ready to bring order, energy, and heart to a mission-driven team, we want to meet you. Let's make recovery possible-together. Equal Opportunity Employer: Thrive Now is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran status, in accordance with federal law.

Job Description About Cornerstone Construction Group Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013. Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement. Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged. As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to: Basic Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors. Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Establishes and maintains basic project control logs. Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system. Aids estimating team as needed including potential bid opportunities and bid preparation. Assists Human Resources with hiring and orientation process. Assists safety team in administration duties. Assists payroll department with data entry and reporting. Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Additional duties as assigned. Requirements: Excellent organizational and interpersonal skills . Must be detailed oriented, punctual, and work well within a team. Initiate tasks and execute accurately. Ability to administer several tasks independently and concurrently. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Possess a positive High-energy attitude and work ethic. Ability to assess and prioritize multiple tasks, projects, and demands. Strong verbal and written communication skills. Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.) Excellent organizational and interpersonal skills. Passionate, self-motivated, and dedicated to high-quality work. 5 years' experience as an administrative assistant, secretary or receptionist minimum Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) A "Together WE Win" Team Player attitude a must! Minimum 1-2 years' project/construction administration experience preferred. 2-year College preferred Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc. Powered by JazzHR gLb8cUECSL

Job Description Office Coordinator - An integral team member who ensures that the office runs smoothly, while supporting the accounting, HR, administrative, and technical project teams. This team member should have a demonstrated strong understanding of the following skills: Technical writing and data entry Strong self-task management. This includes, but is not limited to: Prioritizing tasks. Completing tasks within the indicated timeframe. Communication Organizational skills This team member is also responsible for: Maintaining and ensuring the guest experience in a meaningful, special, and professional as needed Greeting expected guests as identified, maintaining lobby cleanliness, welcome screen setup Daily office administrative coordination Collect, file, and distribute paperwork, bills, and office supplies Assist in booking travel and event registration for staff as needed Maintain office cleanliness Wipe down surfaces and conference rooms Organize and tidy storage room Inventory management Vehicle maintenance and mileage tracking Office and kitchen supply ordering and inventory Food and beverage ordering and inventory Support accounting tasks including but not limited to: Invoice receipt and check entry Billings entry and coordination Credit card statement distribution and assistance in expense entry as needed Assist in AR tasks and follow ups Assist in project entry as needed Marketing and events coordination assistance Assist in coordinating lunch and learns and company events Track job fairs and conference events to facilitate registration assistance Leadership assistance Manage leadership calendars and coordinate internal/external meetings Assist in assigned special projects as delegated by leadership team Certifications and Compliance Support Maintain COIs and business certifications Track employee professional license renewals for technical disciplines Complete all MBE/DBE submissions Send receive and file all W9s as required

The Bilingual Family Office Coordinator serves as the first point of contact for families, students, and visitors. This role ensures smooth daily operations of the front office, provides exceptional customer service, and supports communication between the school and its multilingual families. The coordinator manages enrollment documents, attendance, family inquiries, and school communications while maintaining a welcoming, efficient, and organized office environment. This position requires strong bilingual communication skills, professionalism, and the ability to multitask in a fast-paced school setting. Requirements: Family Engagement & Communication: ● Serve as a friendly, professional representative of the school to all families, students, and visitors. ● Provide high-quality customer service in English and Spanish. ● Translate or interpret school information for families, including messages, forms, announcements, and meetings. ● Communicate clearly with families regarding attendance, enrollment, student needs, and school procedures. ● Support family onboarding, orientation, and ongoing communication throughout the year. Front Office Operations: ● Manage phone lines, greet visitors, and direct inquiries to the appropriate staff. ● Maintain a clean, orderly, and welcoming office environment. Process daily attendance, enter data accurately, and support attendance follow-up systems. ● Assist with student registration, records, and required documentation. ● Maintain confidentiality of student and family information at all times. Administrative Support: ● Support staff with copying, filing, organizing documents, and distributing communication. Maintain accurate records, logs, and required documentation (attendance, visitor sign-in, records requests, etc.). ● Help coordinate family events, school functions, and communication efforts. ● Manage office supplies and submit requests for needed materials. ● Assist administrators with scheduling meetings, preparing materials, and general clerical tasks. Student Support & Safety: ● Support daily student needs such as late arrivals, early dismissals, minor injuries, medication procedures (non-medical tasks), and basic supervision. ● Monitor student movement in and out of the office to maintain school safety and accountability. ● Follow school protocols for visitors, emergencies, and student safety. Collaboration & Professional Conduct: ● Work closely with administrators, teachers, support staff, and families to maintain strong school operations. ● Participate in staff meetings, trainings, and professional development as required. ● Maintain a high level of professionalism, discretion, and reliability. ● Uphold all school policies, procedures, and expectations. Qualifications: ● High School Diploma or GED required; associate degree preferred. ● Bilingual fluency in English and Spanish required ● Experience in a school office, customer service, or administrative role preferred. ● Strong communication, organization, and interpersonal skills. ● Proficiency with email, basic office software, and student information systems (training provided). ● Ability to multitask, handle confidential information, and maintain a calm demeanor under pressure. ● Must complete and clear all Indiana background check requirements for school personnel. Submit: ● Resume ● List of References Interested in applying or learning more? Email Principal Watson at ******************* with your resume and professional references, or to request additional information. Standard employee benefits package including: * 10 work days of annual paid time off as sick & personal days * Contribution to your State and or Federal Retirement Plan * Medical and dental insurance (60% of your monthly premiums will be paid by the employer) * Voluntary Vision Insurance (100% paid by the employee) * Voluntary Short Term Disability Insurance (100% paid by the employee) * Life Insurance (100% paid by the employer) * Long Term Disability Insurance (100% paid by the employer) * 75% and up to $3000 tuition reimbursement for your professional development courses / workshops depending on budget availability * Relocation bonus up to $2500 if you move more than 50 miles to accept this position

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

Job DescriptionBenefits: Weekly pay via Direct Deposit Bonus based on performance Company parties Competitive salary Join the Enchanted Hearts Home Care Team in Indianapolis, Indiana! Are you ready to make a meaningful impact in the lives of others? At Enchanted Hearts Home Care, we're dedicated to providing exceptional care and support to those who need it most. Join our compassionate team and start a fulfilling career today! Schedule: Monday to Friday: 35 hours per week ; 9am to 4pm (Office Hours) Pay Range: Competitive rate of $18 (with potential for bonus incentives) Company Overview: Enchanted Hearts Home Care is a dedicated provider of home care services, specializing in personalized care that empowers individuals with disabilities to thrive in their own homes and community. We foster a supportive, collaborative work environment where our team members are encouraged to grow professionally and personally. We believe in maintaining a culture that values trust, teamwork, and commitment to both our clients and our staff. What We Believe In: Compassion: We treat everyone with kindness, empathy, and respect. Integrity: We operate with honesty and transparency in all interactions. Excellence: We are committed to delivering the highest quality of care and service. Teamwork: We believe in collaboration and supporting one another to achieve our goals. Client-Centered Care: We focus on meeting the unique needs of each client, ensuring their comfort, safety, and well-being. Role Overview The Office & Field Support Coordinator plays a vital role in keeping daily operations organized, ensuring clients and caregivers are supported, and maintaining accurate schedules and documentation. This position provides a mix of in-office administrative support, caregiver and client coordination, and occasional field errands. When the Care Coordinator is in the field, youll confidently ensure nothing falls through the cracks. From handling time-sensitive client enquiries to maintaining accurate care records and coordinating staff schedules, your contribution will directly impact the quality of care we deliver and the reputation we uphold. Core Responsibilities: Scheduling & Authorizations: Create and maintain caregiver schedules in CareSmartz, ensuring hours match each client's authorized NOA (Number of Authorized hours). Review NOAs received via fax and enter correct service type, Medicaid number, and monthly hours into CareSmartz. Monitor upcoming authorizations and expiration dates, updating as needed. Coordinate with Care Coordinator and Caregivers to fill open-shifts or schedule adjustments prompty. Client & Caregiver Communication: Answer incoming calls, transfer or respond as appropriate compassionately; Assist with overflow calls when the Care Coordinator is unavailable. Conduct 30-day client check-in calls to monitor satisfaction, note changes in health or care needs, and record updates. Communicate with caregivers about compliance requirements, expired documents, or missing timesheets. Collect missing caregiver paperwork (e.g., Timesheets and TB test results) and submit via email when needed. Assist with general inquiries from clients, caregivers, and case managers via phone, email, and text. Caregiver Compliance Track and update caregiver TB test results (valid for 2 year). Contact caregivers when renewal is needed and file updated documents in the client's folder. Maintain organized compliance folders (digital and paper). Office & Administrative Tasks Open and sort mail; Deliver relevant documents to the correct team members. Maintain office supplies and perform supply runs (Walmart, Kroger, etc.) for essentials such as paper products, drinks, and front desk items. Keep the office organized and tidy, ensuring a professional environment. Company Vehicles Coordinate routine maintenance and cleaning for company vehicles (oil changes, brake checks, car washes, etc.) Drop off and pick up vehicles from Prime Car Wash or Crew Car Wash as needed. Client Transport & Support Transport clients to medical appointments or meetings as assigned (e.g., when the Care Coordinator is unavailable or attending BDS meetings). Represent the company professionally while supporting clients in transit. Events & Marketing Support Assist with marketing and community events (1 to 2 times weekly, typically Wednesdays and Fridays). Help plan and setup for caregiver and client events (e.g., holiday parties, appreciation days). General Support Step-in as needed to assist with administrative tasks, special projects, or coverage for the Care Coordinator. Maintain flexible and cooperative attitude to support smooth office operations. Results & Expectations: Shifts and Authorizations are accurate and up-to-date in CareSmartz. 30-day Client Calls are completed and documented on time. Caregiver compliance files remain current and organized. Office and company vehicles are well maintained and supplied. Tasks are completed proactively, with strong communication and minimal follow-up needed. Qualifications Strong attention to detail and organization skills. Reliable, professional, and able to handle multiple priorities. Proficient with computer systems (CareSmartz preferred, or similar software) Excellent communication skills, both written and verbal. Valid Driver's License and has Own Reliable Transportation. Experience in Home Care or HealthCare administration is preferred. Reports & Communication: End-Of-Day Reports: Summarize tasks completed, client calls, and pending items. Weekly Check-In: Brief update to the Care Coordinator on scheduling, compliance, and supply tasks. Requirements: Minimum of two (2) years of experience in a Care Coordinator or similar role within the healthcare or home care industry. Strong communication skills, with the ability to manage relationships with clients, families, caregivers, and case managers. Highly organized with exceptional attention to detail, especially in documentation and compliance tasks. Ability to manage multiple tasks efficiently and prioritize work in a fast-paced environment. Proficiency in using Care Management Software, such as CareSmartz. Compassionate and empathetic approach to client care, with a commitment to improving client's quality of life. Valid Driver's License and Reliable Transportation for in-home assessments and marketing events. Perks & Benefits Competitive Base Pay Structure: We offer salaries that reflect not only your skills & experience but rather on the specific care needs of our clients. Ensuring fairness, transparency, and sustainability to both you and our clients. Employee Appreciation & Recognition: We foster a culture of appreciation, recognizing and celebrating your achievements through various programs Weekly Pay via Direct Deposit: Receive consistent and convenient weekly payment via our direct deposit method Anniversary Bonus: We value your commitment and celebrate your milestones with us Performance Recognition: Your great contributions will be recognized and rewarded through our comprehensive recognition programs Incentive Bonus: Maximize your earning potential with our performance-based incentive bonuses, including opportunities for Referrals and Caregiver Excellence (Monthly, Quarterly, and Annually) Premium Holiday Pay: Earn time and a half for major holidays worked Professional Development: Remote training opportunities and upskilling programs. This Role Is Perfect for You If You Are Passionate about providing excellent customer service and creating a welcoming environment. Highly organized, with the ability to manage events, onboarding, and front desk operations smoothly. A strong communicator who can build rapport with clients, caregivers, and team members. Excited about the opportunity to contribute to a growing home care agency and help enhance its community presence.

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Since 1902, AAA Hoosier Motor Club, headquartered in Indianapolis, provides membership benefits including emergency roadside assistance, retail discounts and a variety of products and services for its 400,000 members across Indiana. It also operates a full-service travel agency and an insurance agency which markets and sells auto, home and life insurance. Hoosier Motor Club has 300 employees and operates 11 retail branch offices including seven in metro Indianapolis as well as Bloomington, Clarksville, Lafayette, Muncie, and Terre Haute. And it is an affiliate of the American Automobile Association (AAA), the largest motoring and leisure travel organization in North America with more than 60 million members. Here's What is in it for YOU: A company culture that provides training and learning opportunities. A brand that you can be proud to be part of. A culture that will challenge you to be your best. Health / Dental / Vision benefits. Corporate Incentive Plan (CIP) Paid Time Off. Paid Holidays. Company provided LTD & Life Insurance. Service Anniversary Recognition. Free AAA Plus Membership. Generous 401k w/ company match. Company provided HSA dollars. Position Summary: Under the direction of management, the Emergency Roadside Service (ERS) team performs a variety of administrative support functions. As team members gain proficiency, they are expected to demonstrate increased independence. All tasks must be completed accurately, promptly, and with strict confidentiality. Duties and Responsibilities: Contractor Payments - Manage and ensure timely, accurate contractor payments. Management Communication - Coordinate with management to approve contractor reconciliation requests. Contractor Incentives - Lead initiatives related to contractor incentives in alignment with organizational goals. Billing Maintenance - Maintain accurate billing records for the battery program. Contractor Deductions - Oversee deductions for battery purchases and damage repayments. Reciprocal Coordination - Manage incoming and outgoing reciprocal processes with partner clubs. File & Compliance Tracking - Track insurance certificates (COI's) for compliance and attach relevant files to management correspondence. Administrative Support - Perform routine tasks such as form processing, phone support, correspondence, and filing in a professional manner. Purchasing - Complete purchase orders for supplies, materials, and awards. Expense Review - Review and process expense ledgers and departmental bills. Relationship Building - Maintain professional relationships with members, staff, and service facilities. Other Duties - Perform additional tasks as assigned by management. Supervisory Responsibilities: This position has no direct supervisory responsibilities. Physical Effort: 1. Typically sitting at a desk or table 2. Intermittently sitting, standing, and stopping 3. Occasional lifting of up to 25 lbs. Education and/or Experience Requirements: High school diploma or general education degree (GED) required; minimum five (5) years of relevant administrative or accounting experience, or equivalent combination of education and experience. Skill Requirements: ● Accountability - Takes responsibility for actions and outcomes ● Accuracy - Delivers work with precision and attention to detail ● Active Listening - Understands and responds to others effectively ● Adaptability - Thrives in changing environments and manages competing demands ● Analytical Thinking - Understands and interprets business issues ● Communication (Oral & Written) - Communicates clearly and effectively ● Customer Focus - Prioritizes customer needs while adhering to procedures ● Detail Orientation - Pays close attention to all aspects of tasks ● Ethical Conduct - Demonstrates integrity and professionalism ● Financial Acumen - Understands budgets and financial processes ● Goal Orientation - Stays focused on objectives and outcomes ● Interpersonal Skills - Maintains confidentiality and openness to feedback ● Organization - Uses systematic methods to complete tasks ● Problem Solving - Identifies and resolves issues efficiently ● Reliability - Dependable and trustworthy in all responsibilities ● Stress Management - Performs well under pressure ● Working Under Pressure - Ability to complete assigned tasks under stressful situations. Facebook: *************************** Company Website: ******************* The above statements are intended to describe the general nature, level and work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.”

Shepherd Financial is an independent firm, utilizing a thorough and highly efficient team approach to retirement plan consulting and wealth management. Our mission is helping people and companies thrive through empowered financial solutions. We implement a holistic view of individual wealth management, creating strategies to help our clients grow, protect, and transfer their assets. Our financial wellness programs enable retirement plan participants to prepare and retire on their terms, while our proven process provides consistent engagement, encouragement, and helpful resources to instill confidence and effectively transform financial behavior. Our vision is to grow in a meaningful way, becoming a nationally recognized name as a trusted financial partner and industry leader. While we are proud of the work we do, it is clearly fueled by the team we have built. It is evident our team structure and environment set us apart in this industry. Each Shepherd Financial team member is invested in the well-being of others, offering support and assistance in any way possible. We genuinely care for one another, and that ultimately extends to every client and participant we serve. Our Core Values Integrity: We thoughtfully serve our clients and one another with trusted, dedicated, and highly responsive care. Service: We regularly and generously share our time, expertise, and money to positively impact the well-being of our clients, community, and one another Empathy: We genuinely value people, honor their unique experiences and capabilities, and create inclusive, collaborative environments. Innovation: We are engaged and passionately curious, generating creative and flexible solutions for our clients and team. Quality: We provide consistent service and resources, offering unmatched value and accountability to our clients and the financial industry. Growth: We intentionally seek opportunities to learn, develop, and flourish, emphasizing individual and team health. Position Description The Office Administrator plays a vital role in ensuring the smooth and professional operation of Shepherd Financial's main office. This individual is the first point of contact for guests, clients, and team members, providing exceptional customer service and day-to-day support across multiple areas of the business. The Office Administrator manages front desk operations, coordinates office logistics, assists with company events, and supports internal administrative functions such as ordering supplies and gifts. The ideal candidate is organized, dependable, and detail-oriented, with a proactive mindset and a strong ability to manage multiple priorities. They take pride in creating a welcoming environment and ensuring that office operations run efficiently and effectively. Role Objectives The Office Administrator's primary objective is to maintain a professional, organized, and well-functioning office environment. Success in this role is defined by reliable execution of daily office duties, responsiveness to team and client needs, and the ability to anticipate and address operational issues before they arise. This position also supports internal communication and coordination, ensuring the office reflects Shepherd Financial's brand and values in all client-facing and employee interactions. The Office Administrator will balance ongoing administrative responsibilities with ad hoc tasks and requests from the leadership and operations teams. Requirements Core Responsibilities Front Desk & Client Experience · Serve as the first point of contact for all guests and clients, greeting them warmly and ensuring a professional and welcoming experience. · Answer and transfer incoming phone calls promptly and courteously. · Monitor the Shepherd Financial general email inbox, ensuring messages are directed to the appropriate team member or handled in a timely manner. · Manage front desk coverage, including voicemails and custom greetings for office closures. · Coordinate food and beverage setup for meetings, including ordering catering or refreshments as needed. · Maintain conference rooms, ensuring they are clean, organized, and technology-ready for meetings. Office Operations & Facilities Support · Manage day-to-day office operations, ensuring the office is clean, organized, and stocked with necessary supplies. · Coordinate maintenance requests, copier support, and service calls as needed. · Create UPS shipping labels and assist with mailing and shipping needs. · Coordinate rental car reservations, catering orders, and other travel or logistical needs for employees and visitors. Administrative & Team Support · Provide administrative support for client events, including materials preparation. · Assist with ordering and tracking client gifts. · Collaborate with Operations, Marketing, and Wealth/Retirement team to ensure smooth coordination of office activities and events. Position Expectations · Demonstrates strong organizational skills and attention to detail, ensuring the office operates smoothly and professionally each day. · Provides excellent customer service to clients, guests, and employees, representing Shepherd Financial's values in every interaction. · Communicates clearly and professionally across all levels of the organization. · Manages multiple tasks and shifting priorities with a calm, solutions-oriented approach. · Takes initiative to identify and address office or process needs before they become issues. · Maintains confidentiality and discretion when handling sensitive information. · Proactively supports team members and contributes to a positive, collaborative office culture. · Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) · Displays flexibility and adaptability to assist with special projects, events, and ad hoc requests. · Complies with Shepherd Financial's internal policies and professional standards. · Works out of Shepherd Financial's Carmel, IN office from 8:00-4:30 PM, Monday-Friday.

Job Scope: The Administrative Office Assistant is to be proficient in every aspect of performing the functions of this position. The Administrative Office Assistant's overall responsibility, and objective, is to provide administrative support to the Office through a wide array of tasks while upholding Diamond Pet Foods overall mission. Duties and Responsibilities: Provide outstanding internal and external customer service Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette Promptly answer/greet door visitors assisting/checking them in/out accordingly Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors. Process Invoices and POD's accurately for Accounts Payables Process AP statements and request invoices Review and confirm all information on Receiving Logs are accurate and keyed in system correctly Responsible for sending out the load list communication Office supply inventory which includes maintaining copier machine responsibilities Maintain general cleanliness of Office/ Conference Rooms Filing and Retention of Logs Support Human Resource Manager with annual/monthly parties/luncheons and tasks Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times Report any discrepancies in paperwork to the department responsible Check system ensuring purchase order numbers are open in IFS Scanning and coping of paperwork Receive/sort/distribute mail Must maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.) Participate in all safety programs. Be an employee champion who will maintain a strong and positive working relationship with all employees with the utmost integrity, confidentiality, and ethical values. Additional Job Functions: Assist in maintaining a positive team environment and good working relationship by maintaining a positive attitude toward all Diamond team members, vendors, and customers. Assist as backup for Inputting Shipping Log data entry in various Excel spreadsheets. Assist as back up with completing international loads. Working overtime is mandatory and requires full participation including availability to work occasional weekends if needed. Accept temporary assignment changes to assist other areas including coverage for other employees' absences whether preplanned or on short notice, maintaining a positive and professional attitude. Complete work in a timely, accurate and thorough manner and be conscientious about assignments. In accordance with Diamond philosophy, the Administrative Assistant is expected to champion and direct continuous learning and improvement in all functions. Must work in a safe, professional manner while performing all functions in accordance with sound safety practices and procedures. Must promptly report all safety violations, safety hazards, accidents, property damage, or near misses to management immediately. Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship.Responsible for other duties as deemed necessary by Management. QUALIFICATIONS: Ability to work independently without immediate direction or oversight. Self-motivated with a high degree of initiative and integrity. Excellent communication skills, both oral and written, to effectively communicate in a professional manner. Excellent interpersonal skills (communication, listening, team player, cooperative, approachable). Ability to be organized, flexible, and perform acceptably under pressure. Ability to handle highly sensitive matters and maintain confidentiality. Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, Power Point and Adobe Acrobat. Must successfully pass a pre-employment background and drug screening.

Recognizing and valuing diversity strengthens our ability to attract, retain and engage associates and reinforces our relationship within our communities. Our associates are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge and talent that our associates invest in their work represents a significant part of not only our culture, but our reputation and company's achievement as well. A Centier Associate is someone who embodies a servant heart, is unaccepting of anything less than remarkable service, and is self-motivated and driven to deliver exceptional results. What are our values? Our Corporate values are Caring, Loyalty, Integrity, Friendship, Fun....who wouldn't want to work for an AWARD-WINNING company that's built on these pillars? What about the perks? Access to our Marathon Health Clinics which provide FREE visits & prescriptions, Generous Paid Time Off benefit, Tuition Reimbursement, 401K match, Associate Stock Ownership Plan, Daycare Reimbursement, FREE Onsite Fitness Center/Fitness Reimbursements, Health and Wellness Programs, the ability to have a voice with our Diversity/Equity/Inclusion Council, Career Growth, Work/Life Balance, AND MORE. This department typically works Monday-Friday from 8am-5pm. Supervisory Duties: None Summary: The Commercial Banking Administrative Specialist (BBAS) will work closely and proactively with their Lender(s) and Portfolio Manager (if applicable) on prospects and current credits. The CBAS will be the front line ambassador for Centier Bank to business banking clients and will assist them with loan inquiries and transactional needs. The CBAS will handle a loan request from inception, at time of application, through booking and loan document distribution. The CBAS should be a specialist in the laws of consumer and commercial lending and Bank policy and procedures. The CBAS should be contacting clients regarding basic renewal terms and assisting the lender by calling on his/her 45-days or less delinquencies, as well as have a thorough comprehension of the title work, appraisals and surveys. The CBAS should also be attending seminars to pass along important information at the Commercial Bank Administrative Staff meetings, as well as attending loan closings at title companies whenever possible. Essential Duties: Provide the highest levels of quality service to clients and perform client requested service in a friendly, positive, professional manner. Establish rapport with clients, display a caring attitude, identify their needs, recommend and explain solutions, handle objections and ask for their business. Comprehension and being able to interpret and present bank products and services is required. Master current credit software system for loan submissions. Gather and follow up on loan presentations submitted to a Credit Analyst whether processed inside or outside of the current credit system. Provide assistance and guidance for all complex loan requests including attorney prepared, SWAP, C & I, Leases and all types of SBA loans. Review loan requests/approvals for lending authority; bank policy and procedures and laws governing same. Assist Lender/Portfolio Manager/CDP in collecting and reviewing data, including but not limited to, title work, judgement and lien searches, appraisals, surveys, flood certifications insurance, entity documents and correspondence. Placing necessary documentation into the Image Storing System for future use by an Analyst, CDP and the Loan Servicing back department staff. Submitting/routing appropriate credit requests, files and documentation to CDP for loan preparation. Review completed documents prior to closing for accuracy and completeness. Coordinate with outside legal counsel on those loans that are prepared by them and review for accuracy and completeness, being able to correspond with attorney's on corrections needed. Coordinate closing schedules and deliver closing packages to Lender or Title Company. Review documents after closing for appropriate signatures, scan required signed documents into the Imaging Storing System, notify the Loan Operations Booking Team of document placement and distribute loan documents to the appropriate areas for processing. Prepare the necessary tickets for collection and disbursement of loan proceeds and fees collected/paid. Handle non-complex loan closings for lender in his/her absence and when appropriate, attend closing(s) at a title company. Prepare and process the appropriate tickets for client requested transactions. Assist Lender on calling clients regarding loan delinquencies, this is completed on a weekly basis. Work closely with lender on loans due to mature and gather any information needed for any loan renewing. Request financial information from clients on an on-going basis. Take the initiative to ensure each assigned current credit request loan file is up-to-date and fully documented for each specific loans status in the loan process. Assist in any special duties delegated or assigned as necessary due to location or committee memberships held by Loan Officers and/or supervisors. Identify and act on opportunities to refer clients to specialists in other departments for bank product, services and electronic delivery channels. Maintain a position of trust and responsibility by keeping all customer business confidential. Be willing to attend seminars, AIB classes or other educational opportunities to keep aware of current changes in the laws pertaining to commercial lending. Engage in personal development activities such as online learning and internal/external training to assist in career growth. Maintain a professional manner and appearance, as outlined in the Dress Code Policy, and a neat and orderly work area, adhering to the Clean Desk Policy. Follow the Essentials of Excellence and exhibit the Corporate Values in both external and internal transactions. Other Duties: The position duties outlined above are not meant to be construed as all encompassing. Other duties and qualifications may be required and/or assigned as necessary. Knowledge, Skills and Abilities required for this position: This position necessitates the associate to be detail oriented Well organized with the ability to multi-task Excellent communication and customer service skills. Individuals should be proactive and not reactive in getting tasks completed. Knowledge of loan scoring software and loan documentation as well as Microsoft Suite are required. Minimum Qualifications: High School Diploma 1-2 years of banking experience with commercial lending preferred Internal Pay Level 6 What do I do now? Apply with us! Refer this opening to others! Disability Accommodation Statement Centier Bank is an Equal Employment Opportunity/Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position at Centier Bank, please call us at ************ or send us an email at *********************. Equal Opportunity Employer: Disability/Veteran Centier Bank is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status. Member FDIC