Administrative Specialist
Office administrator job in Lexington, NC
The Bradley Group is currently seeking an Administrative Assistant to join our team!
The Administrative Assistant supports the daily operations of our staffing agency with a strong focus on payroll, compliance, workers' compensation, and benefits administration. This role is essential to ensuring accurate documentation, smooth internal processes, and a positive experience for both clients and candidates. The ideal candidate is highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced environment.
Key Responsibilities
Administrative & Operational Support
Prepare, maintain, and organize internal documentation, reports, and compliance records.
Assist with scheduling interviews, onboarding, and operational tasks as needed.
Support recruiters with job postings, sourcing coordination, and candidate communication.
Maintain accurate and up-to-date candidate and client files in the ATS/CRM.
Payroll Support
Collect and verify timesheets and hours worked for temporary employees.
Assist with payroll entry, auditing, and troubleshooting payroll discrepancies.
Communicate with employees regarding pay inquiries, missing time, or corrections.
Workers' Compensation
Assist with filing and tracking workers' compensation claims.
Maintain documentation related to incidents, claims, and return-to-work processes.
Coordinate communication between employees, work comp carriers, and internal teams.
Benefits Administration
Assist employees with benefit enrollment, eligibility questions, and status changes.
Maintain accurate benefits records and ensure timely processing of updates.
Support open enrollment activities and benefit communications.
Staffing Compliance
Ensure candidate files meet all compliance standards for federal, state, and client-specific requirements.
Maintain accurate documentation for audits, client reviews, and internal reporting.
Qualifications
Required
1-3 years of administrative or operations experience.
Strong organizational skills with impeccable attention to detail.
Experience handling confidential information.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Ability to work efficiently in a fast-paced environment.
Preferred
Experience in staffing, HR, payroll, or benefits administration.
Familiarity with ATS/CRM systems (e.g., Bullhorn, Avionté, JobDiva).
Knowledge of workers' compensation processes and employment compliance.
Bilingual skills (e.g., Spanish/English) a plus.
Administrative Coordinator
Office administrator job in Charlotte, NC
The Administrative Coordinator is essential to ensuring smooth office operations and supporting customer-related activities. This role encompasses a broad range of administrative responsibilities, including scheduling, meeting coordination, office supply management, and providing support to internal teams. Acting as a key liaison between staff and management, the Administrative Coordinator facilitates effective communication and workflow. This position is critical to maintaining the efficient functioning of the CERATIZIT US Technical Center, serving both internal teams and external customers.
RESPONSIBILITIES/DUTIES:
· Provide administrative support across multiple departments, including preparing reports and documentation to improve office procedures and operational efficiency.
· Coordinate and schedule internal and external meetings, including arranging logistics, activities, and meals.
· Prepare meeting spaces by ensuring all required materials, technology, and refreshments are available and functioning.
· Serve as a liaison between management and staff, handling incoming and outgoing mail, deliveries, and communications promptly and professionally.
· Manage office supply inventory, coordinate with vendors for maintenance and services, and maintain an organized, well-stocked office environment.
· Assist the Customer Service team with order entry and responding to inquiries, ensuring accuracy and timely resolution.
· Support the Marketing Manager by coordinating shipments and related logistics within the Charlotte office.
EDUCATION/EXPERIENCE:
· High School Diploma or GED required, associate's degree in business administration or related field preferred.
· 2-4 years of administrative or office coordination experience in a professional setting.
· Experience with scheduling, meeting coordination, and vendor management.
· Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with ERP systems (SAP experience is a plus).
· Strong organizational and time-management skills with attention to detail.
· Ability to manage multiple tasks effectively.
· Positive attitude, high energy, self-motivated, and eager to learn.
· Excellent written and verbal communication skills in English.
TRAVEL REQUIREMENTS:
This position may require 10%-25% travel, including occasional overnight stays. A valid driver's license is required.
Administrative Assistant
Office administrator job in Charlotte, NC
Job Title: Administrative Assistant
Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site)
About the Role
We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service.
Key Responsibilities
Perform general administrative tasks, including scheduling, filing, and document management
Assist with accounting duties such as invoicing, expense tracking, and data entry
Serve as a primary point of contact for customer inquiries and provide excellent service
Coordinate internal communications and support project-related activities
Maintain accurate records and ensure compliance with company procedures
Qualifications
Previous experience in administrative and accounting duties
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Customer service-oriented with the ability to build positive relationships
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Work Environment
This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.
Ticket Office Worker 25-26
Office administrator job in Rock Hill, SC
Duties And Responsibilities Student will help sell tickets at box office during all home athletic contests as assigned. Duties include but not limited to selling tickets, reconciling revenue, administering the player-guest pass list, scanning tickets and keeping the box office neat, clean and orderly.
Qualifications
Winthrop University Student Work Days/Hours : All Weekdays/Sat & Sun
Office Coordinator
Office administrator job in Charlotte, NC
At Imagine we go beyond print to help our clients deliver game-changing visual communications from concept to delivery that set the standard for our industry. The first step in this process is hiring great employees! Our innovation teams are the most committed, highly experienced artisans in the business. We are committed to delivering high-quality marketing solutions, in every environment and campaign, helping our clients capture the heart, minds, and loyalty of their customers. For more than 30 years, The Imagine Group has established itself as one of the most influential and innovative visual communications companies in the industry. Join us and let's Imagine a better way together.
Position Overview
The Office Coordinator is responsible for performing a range of administrative support and customer service tasks to ensure the efficient operation of the office environment. This role serves as a central point of coordination across teams, contributing to smooth day-to-day operations while fostering a positive and professional workplace culture.
Key responsibilities include reviewing and dispositioning resumes, preparing internal communication materials (such as presentation slides), and championing employee engagement initiatives. The Office Coordinator will also handle sensitive information and must demonstrate a high level of discretion and professionalism-confidentiality is an essential function of this role.
Responsibilities
• Manage a professional visitor experience by greeting clients and visitors and facilitate the security check in and procedures according to ISO standards.
• Answers, screens, and directs phone calls accordingly.
• Order catering as needed.
• Perform customer facing and clerical support tasks including creating and maintaining excel spreadsheets, basic website ordering (fulfillment support) and email communication (training provided)
• Ability to learn customer tasks that may use internal software, processes or websites to support account management/sales (training provided)
• Perform recordkeeping tasks.
• Monitor and order inventory for office and break room supplies.
• Manage parking passes and employee, visitor, and contractor badges. Order related badge supplies as needed.
• Directing vendors to appropriate areas while waiting for appointments
• Order and maintain office supplies and inventory.
• Contribute to safety goals by maintaining a clean, clutter-free workplace, report potentially unsafe conditions and ensure that the department meets and exceeds safety requirements.
• Meet productivity and quality standards by completing work in timely and accurate manner.
• Review and disposition incoming resumes in coordination with Human Resources Generalist
• Create and maintain professional communication slides for meetings and presentations
• Act as an Employee Engagement Champion by assisting the HR Director with organizing initiatives that promote a positive workplace culture.
• Maintain confidentiality while handling sensitive personnel and operational information
• Able to work overtime as needed.
• Other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS OF POSITION
• Associate degree or high school diploma or GED and equivalent experience
PREFERRED QUALIFICATIONS OF POSITION
• 2 + years of experience working in an office / professional environment.
• This role supports a diverse workforce and may involve interactions with Spanish-speaking employees or customers. Bilingual fluency in Spanish and English is a valued asset.
• English proficiency is preferred to support job specific operational training and instruction requirements, workplace safety, and effective employee collaboration in a fast paced, changing environment. Many safety protocols, emergency instructions, and operational documentation are provided in English. Clear communication among team members during production activities is essential to maintain efficient workflow, adapt to changing requirements, prevent accidents, ensure compliance with safety standards, and maintain efficient workflow.
KNOWLEDGE AND SKILLS
• Proficient in Microsoft Office Suite using Excel, Word, and Outlook including being able to create documents and spreadsheets.
• Ability to greet and engage visitors, clients, and colleagues in a professional, friendly and courteous manner in person or via electronic communications.
• Excellent written and oral communication skills
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Basic understanding of office equipment
• Ability to format items in excel and manage lists, or daily tasks.
• Demonstrated attention to detail.
• Excellent communication skills with the ability to effectively gather information in an accurate and detailed manner.
• Demonstrated ability to work in fast paced environment with multiple priorities.
• Demonstrated ability to plan and organize projects.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
• Occasional reaching, bending, kneeling, crouching, and stooping
• Ability to walk to other areas of the building during the day.
• Ability to sit for long period of time.
• Ability to lift, pull, push up to 25 pounds.
• Manual dexterity for repetitive work
Pay Range USD $21.00 - USD $25.00 /Hr. Pay Statement
The national pay range for this role is listed above. The pay range may be slightly lower or higher based on the geographic location. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. Imagine offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, caregiver leave, adoption assistance, and employer/partner discounts.
EEO Statement
The Imagine Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Auto-ApplySales District Administrator
Office administrator job in Charlotte, NC
Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.
Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.
We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor's "Best Places to Work in the U.S. 2024" list, and U.S. News & World Report's "Best Companies to Work for 2024" list. In addition, we have been recognized for having one of the country's Top 50 Midsize Early Talent Programs by RippleMatch's 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.
Why Insperity?
Flexibility: Over 80% of Insperity's jobs have flexibility. We want your time to have balance, whether it's spent with coworkers, clients, family or your community.
Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.
Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.
Supporting the Sales Process
* Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process.
* Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy.
* Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking.
* Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date.
* Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated.
* Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration.
Assist District Manager Proficiency
* Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports.
* Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools.
* Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity's expense guidelines.
* Assists with on-boarding and off-boarding of District Office personnel.
* Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations.
Office Management & Company Culture
* Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk.
* Manages District Office information and files according to corporate information governance and retention policies.
* Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment.
* Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations.
* Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed.
Corporate Citizenship
* Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity's mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested.
OTHER RESPONSIBILITIES
* Assists in the accomplishment of Insperity Company goals.
* Helps other employees to accomplish Insperity Company goals.
* Performs other duties as may be assigned by department supervisor.
* Participates in the Disaster Recovery plan as required.
EDUCATION / EXPERIENCE REQUIREMENTS
* High School Diploma or equivalent is required.
* Three years of related work experience in office administration and customer support is required. Experience in sales office administration is preferred.
KNOWLEDGE / SKILLS
* Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills to maintain open lines of communication for internal and external groups such as employees, prospects, clients, vendors and corporate partners.
* Ability to follow written and oral instructions and analyze situations accurately to take effective action.
* Effective and tactful verbal and written communication skills in dealing with a wide variety of people.
* Working knowledge in Word, Excel and PowerPoint required; previous experience with Windows required; report writing experience a plus; some training or facilitator experience preferred; proficiency in operating personal computers, printers, and copiers required.
* Appropriate application of Insperity's policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines.
* Proficiency in Insperity's sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom.
* Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office; performing confidential and responsible administrative duties with speed and accuracy; knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports.
* Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems.
* Ability to handle sensitive situations, materials and communications with sound judgment and discretion.
At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Auto-ApplySales District Administrator
Office administrator job in Charlotte, NC
Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.
Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.
We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor's “Best Places to Work in the U.S. 2024” list, and U.S. News & World Report's “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country's Top 50 Midsize Early Talent Programs by RippleMatch's 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.
Why Insperity?
Flexibility: Over 80% of Insperity's jobs have flexibility. We want your time to have balance, whether it's spent with coworkers, clients, family or your community.
Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.
Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.
Supporting the Sales Process
Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process.
Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy.
Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking.
Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date.
Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated.
Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration.
Assist District Manager Proficiency
Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports.
Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools.
Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity's expense guidelines.
Assists with on-boarding and off-boarding of District Office personnel.
Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations.
Office Management & Company Culture
Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk.
Manages District Office information and files according to corporate information governance and retention policies.
Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment.
Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations.
Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed.
Corporate Citizenship
Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity's mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested.
OTHER RESPONSIBILITIES
Assists in the accomplishment of Insperity Company goals.
Helps other employees to accomplish Insperity Company goals.
Performs other duties as may be assigned by department supervisor.
Participates in the Disaster Recovery plan as required.
EDUCATION / EXPERIENCE REQUIREMENTS
High School Diploma or equivalent is required.
Three years of related work experience in office administration and customer support is required. Experience in sales office administration is preferred.
KNOWLEDGE / SKILLS
Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills to maintain open lines of communication for internal and external groups such as employees, prospects, clients, vendors and corporate partners.
Ability to follow written and oral instructions and analyze situations accurately to take effective action.
Effective and tactful verbal and written communication skills in dealing with a wide variety of people.
Working knowledge in Word, Excel and PowerPoint required; previous experience with Windows required; report writing experience a plus; some training or facilitator experience preferred; proficiency in operating personal computers, printers, and copiers required.
Appropriate application of Insperity's policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines.
Proficiency in Insperity's sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom.
Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office; performing confidential and responsible administrative duties with speed and accuracy; knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports.
Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems.
Ability to handle sensitive situations, materials and communications with sound judgment and discretion.
At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Auto-ApplyCenter Administrator
Office administrator job in Charlotte, NC
Benefits/Perks
Great small business work environment
Flexible scheduling
Paid time off, health insurance, dental insurance, retirement benefit, and more!
Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job SummaryTo manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. Responsibilities
Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions
Supervise, evaluate, and execute performance evaluations of non-provider staff
Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered
Ensure staff compliance with company policies and procedures and state and federal rules and regulations
Lead and organize staff meetings, daily huddles, and in-service programs
Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools
Ensure compliance with front office procedures and accuracy of financial transactions
Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and janitorial supplies
Monitor various key performance indicators and put programs in place for continual improvement
Other duties and responsibilities as assigned.
Qualifications
Bachelor's degree preferred
A minimum of two years experience working in a supervisory role in a medical office preferred
Computer proficiency
Demonstrated skills in written, verbal, and consultative communications
Ability to deliver high levels of customer service and achieve customer satisfaction
Understanding of compliance and regulatory guidelines (HIPAA, OSHA, etc.) and revenue cycle management experience preferred
Compensation: $18.00 - $20.00 per hour
PS: It's All About You!
American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient.
If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides.
Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more.
We are an Equal Opportunity Employer.
Auto-ApplyOffice Coordinator
Office administrator job in Huntersville, NC
Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision.
The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks.
This position is based in our Huntersville, NC office.
Responsibilities:
Manage visitor access and office entry for both Huntersville and Denver locations.
Maintain office security protocols and coordinate with building management as needed.
Answer, screen, and route incoming phone calls.
Accept/sign for deliveries; distribute incoming mail and packages.
Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses.
Oversee maintenance of kitchen appliances and coordinate with vendors and external providers.
Ensure office is presentable; clean, organized, and welcoming.
Serve as liaison with building management for maintenance and facilities-related issues.
Arrange travel and accommodation for executive team members and candidates.
Support planning and coordination of onsite meetings, team lunches, and occasional events.
Provide executive support including food orders, expense handling, and event planning.
Perform general administrative and executive support.
Assist with onboarding tasks.
Support special HR projects on an as-needed basis.
Skills & Experience:
High School or GED required.
Previous experience in office coordination, facilities, or administrative support preferred.
Strong critical thinking and problem-solving skills.
Self-motivated with ability to work independently and manage multiple priorities.
Excellent verbal and written communication skills
Friendly, approachable, and customer-focused demeanor.
Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).
Benefits:
Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1
Auto-ApplyEC Office Coordinator/Treasurer
Office administrator job in Concord, NC
EXCEPTIONAL CHILDREN OFFICE COORDINATOR / TREASURER
Non Exempt
General Definition of Work
Performs intermediate skilled administrative support, works with processing purchase orders, payroll and other financial data, maintaining financial reports, receiving, processing and managing incoming and outgoing monies, processing requisitions, keeping accurate records of budget activity, maintaining program records, files and reports, working with the director and staff to complete requests for information or correspondence, taking and responding to inquiries, and related work as apparent or assigned. Work is performed under the limited supervision of the Exceptional Children Director. Continuous oversight is exercised over Receptionist, Administrative Assistant and Data Manager.
Qualification Requirements
Associates/Technical degree and considerable experience working in an office support role, or equivalent combination of education and experience.
Knowledge, Skills and Abilities
• Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques.
• Thorough knowledge of school system business and accounting functions, organization and policies.
• Thorough knowledge of business English and spelling.
• Ability to organize and perform work independently.
• Ability to operate standard office equipment and related hardware and software.
• Ability to learn specialized software and equipment related to business need.
• Ability to establish and maintain effective working relationships with board members, associates, faculty, staff and the general public.
Salary
Pay Grade NC10
Reports to
EC Director
Essential Functions
• Processes purchase order for the department.
• Requests payment for travel, telephones, printing and contracted services.
• Reviews and processes staff development reimbursement requests; verifies documentation.
• Submits payroll information for department personnel and contractors.
• Works with the director and other staff on correspondence, special requests, contracts, reports, finances, payroll approval or filling requests for information or reports.
• Maintains student information records of testing.
• Works with the staff psychologist to schedule students for testing.
• Manages issues within the department related to equipment or materials.
• Writes checks for student programs; maintains separate accounts for the program.
• Prepares and maintains financial systems and records
• Reconcile bank statements
• General financial reports for multiple programs
• Purchase and monitor department inventory
• Process travel reimbursements
• Create and manage transportation contracts and EC field trips, including creating trips in the transportation software and managing the financial processes
• Prepares for and assists with financial audits; Maintains internal audit policies and procedures
• Receives and receipts funds
• Posts receipts and disbursements to department fund accounts
• Daily receipt of funds received
• Performs related work as required.
Physical Requirements
• This work requires the occasional exertion of up to 25 pounds of force.
• Work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities.
• Work has no exposure to environmental conditions.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
Ministry Coordinator to Outreach Office
Office administrator job in Concord, NC
Ministry Coordinator - Outreach Offices & Corner Field Market
The Ministry Coordinator supports Multiply Church's mission of spreading the love of Jesus through action by assisting with the daily operations of the Outreach Offices and Corner Field Market. This role ensures that administrative, communication, and logistical needs are handled with excellence and care, helping both ministries function smoothly and effectively.
Key responsibilities include coordinating volunteers, managing communication with teams and community partners, maintaining accurate records, and supporting the planning and execution of outreach events such as water baptisms, community drives, and New Beginnings follow-up. The coordinator will also partner with Floor Supervisors at the Corner Field Market to ensure a safe, welcoming, and organized environment for volunteers and clients. Duties include overseeing volunteer onboarding, confirming background checks, and communicating expectations clearly to all participants.
This role requires attention to detail, strong organization, and a heart for outreach. The ideal candidate is dependable, adaptable, and passionate about sharing the Gospel through acts of service. Proficiency with Google or Mac products is preferred, and training will be provided.
Time Commitment: 29 hours per week with occasional weekends as needed.
Impact: This position plays a vital role in extending Multiply Church's reach and witness throughout the community.
Office Administrator
Office administrator job in Charlotte, NC
Hours: 7:30 am - 4:30 pm
Duties and Responsibilities:
Apply time management skills and prioritize material accurately and in a timely manner into the ERP system.
Record shipment data as required and defined in work instructions.
Perform incoming material receiving functions.
Generate bar code labels for inventory.
Make appointments with carriers for incoming material.
Answer questions from all team members related to receiving material, appointments, etc.
Complete invoicing daily.
Execute mill claims, customer complaints and credit process.
General clerical needs in the office.
Work with the Operations Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in.
Work with the Operations Manager and shop team on physical inventory and stock adjustments.
Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.
Follow safety procedures and company policies in the office and shop.
Recommend process improvements to enhance operational efficiency and safety.
Required Education and Experience:
High School Diploma required
Knowledge, Skills, and Abilities:
Detail oriented, professional attitude and reliable, maintaining a good attendance record.
Ability to meet deadlines. Work from written specifications and verbal instructions.
Excellent oral and written communication skills.
Excellent organizational and analytical skills with basic math skills.
Ability to interact with vendors and teammates in a professional manner.
Proficient with MS Word and Excel.
Working Conditions (Including Physical and Mental Demands):
Manual dexterity for use of computer, telephone and other office equipment as needed.
Ability to speak, hear and interpret sounds and speech.
Must be able to sit, stand and/or walk for up to 8 hours per day.
Work environment is consistent with an office setting.
Occasional exposure to loud noises.
Office Coordinator
Office administrator job in Charlotte, NC
Job Details Entry Charlotte, NC Full Time High School Negligible Admin - ClericalDescription
Why You Will Love Working With Us!
At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions.
Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Collaboration and Service. We are committed to our team and our team is committed to our clients!
We are seeking an Office Coordinator to join our team in Charlotte, NC!
Located in Charlotte, North Carolina - one of the nation's fastest-growing cities - Pasadena Villa Outpatient in Charlotte offers comprehensive behavioral healthcare services in a vibrant, welcoming community. Our outpatient center specializes in treating adults aged 18 and older who face complex mental health challenges, including depression, anxiety, bipolar disorder, and personality disorders.
Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. With 24 Outpatient locations across eight states, we are on a mission to improve mental wellness in the communities we serve. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide.
Join our team! Be part of our amazing vision of changing lives empowering each client's inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day!
What we offer
Collaborative environment dedicated to clinical excellence
Multiple Career Development Pathways
Company Supported Continuing Education & Certification
Multiple Health Plan Design Options Available
Flexible Dental & Vision Plan Options
100% Company Paid EAP Emotional Well-Being Support
100% Company Paid Critical Illness (with health enrollment plan)
100% Company Paid Life & ADD
401K with Company Match
Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts
Generous Team Member Referral Program
Parental Leave
Position Summary
The Office Coordinator provides customer service and support for day-to-day operations for our outpatient behavioral health center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, facilitating client intake/admissions process, medical records management, quality assurance, facility management, and supporting administrative functions, including various reporting.
Essential Responsibilities
Exemplifies our 5 Star Service to clients, team members, referents, and families.
Greets clients and guests in a warm and welcoming manner.
Ensures facility is clean, safe, and well presented.
Conducts medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements.
Facilitates communications with the admissions team, Executive Director, and clinical team as needed for each admission.
Assists with the admissions process, creates client's medical record, and provides new client orientation.
Tracks and maintains a variety of reports in a timely and accurate manner.
Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines.
Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff.
Qualifications
Education and Experience
Position requires a High School degree or equivalent in combined education and experience, Bachelor's degree preferred, and a minimum of two years of administrative experience in a behavioral health or medical setting. Knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software preferred. Experience working with physicians, therapists, and other clinicians strongly preferred.
Skill Competencies
• Demonstrates knowledge of and adherence to confidentiality standards, including HIPAA.
• Demonstrates a high level of customer service.
• Demonstrates a high level of attention to detail.
• Demonstrates excellent verbal and written communication skills.
• Demonstrates proficiency with Microsoft Office Suite, and other software platforms.
• Demonstrates alignment with company mission, 5 star service and treatment philosophy.
Pasadena Villa
Outpatient provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”
Dental Office Coordinator
Office administrator job in Charlotte, NC
Job Description
Pediatric Dental Office is searching for a dedicated Front office Dental coordinator with management, scheduling, and coordination experience.
Must be dedicated, reliable, and punctual
Skills:
Pediatric
Scheduling
Billing
PPO
Treatment Planning
Extended Functions
Marketing
Management Experience
Curve
Dentrix
Benefits:
Bonuses
Branch Administrator
Office administrator job in Mooresville, NC
Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service.
Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with their team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement-driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all our employees.
Summary
We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch. This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development.
Responsibilities
As a Branch/Office Administrator your daily duties will include, but may not be limited to:
Make phone calls to customers to confirm appointments for the following day.
Making changes to the service schedules to reflect canceled, moved, or new appointments.
Call customers to arrange payment on delinquent accounts as needed.
Call customers whose contract warranty has expired, reminding them that payment is due, and collect payment when possible.
Answer calls from customers and corporate personnel regarding various issues.
Office duties including typing, filing, and calculating numbers for management
Other administrative duties as assigned.
Requirements
The primary requirements of a Branch/Office Administrator involve:
Prior office and/or customer service experience required.
High School Degree or equivalent.
Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis.
Outstanding people skills.
Comfortable making outbound and taking inbound phone calls.
We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to:
Medical, Dental, and Vision Coverage.
Life and Disability Benefits.
Paid Time Off, Vacation, Sick, Personal.
401(k) and ROTH Retirement Plans
Auto-ApplyOffice Administrator
Office administrator job in Charlotte, NC
The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one.
If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to
Accessibility
(accommodation requests only; other inquiries won't receive a response).
Regular or Temporary:
Regular
Language Fluency: English (Required)
Work Shift:
1st Shift (United States of America)
Please review the following job description:
Responsible for the daily administrative functions of the office. In addition, the Administrative Services manager will be involved in a variety of tasks to include building maintenance, project work, financials, marketing, and employee items.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Supervise required administrative support staff
2. Ensure all corporate messaging and communications reach the employees in the office
3. Analyze internal office processes and recommend procedural or policy changes to improve operations.
4. Work independently and within a team on special projects.
5. Act as project manager for projects as directed by Office President.
6. Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures.
7. Ensure proper maintenance of facility by working with Truist Real Estate including cleaning, climate control, security and other maintenance issues.
8. Schedule and organize complex activities such as meetings, travel, and department activities as requested by management.
9. Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges.
10. Coordinate insurance licensing of employees for office.
11. Prepare various daily, weekly, and monthly reports for management as needed.
12. Manage Onboarding of employees.
13. Serve as liaison to Human Resources to ensure all employment paperwork is submitted.
14. Record attendance for employees as needed for payroll.
15. Plan, order and maintain office supplies and equipment.
16. Prepare memos, letters, reports and other correspondence for the department.
17. Perform other duties as assigned.
QUALIFICATIONS
Required Qualifications:
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. College Degree or equivalent work experience
2. One year of work experience in an administrative or office management role
3. Excellent organizational/time management skills
4. Ability to anticipate and resolve problems
5. Ability to work under time constraints and meet deadlines
6. Strong verbal and written communications skills
7. Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds
8. Working knowledge of Microsoft Office software
9. Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment
10. Ability to adhere to all organizational policies and procedures
11. Ability to work extended hours as needed
Preferred Qualifications:
1. Experience in Wholesale Insurance
General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being - physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.
CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace.
EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify
Auto-ApplyOffice Administrator
Office administrator job in Charlotte, NC
The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one.
If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to
Accessibility
(accommodation requests only; other inquiries won't receive a response).
Regular or Temporary:
Regular
Language Fluency: English (Required)
Work Shift:
1st Shift (United States of America)
Please review the following job description:
Responsible for the daily administrative functions of the office. In addition, the Administrative Services manager will be involved in a variety of tasks to include building maintenance, project work, financials, marketing, and employee items.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.
1. Supervise required administrative support staff
2. Ensure all corporate messaging and communications reach the employees in the office
3. Analyze internal office processes and recommend procedural or policy changes to improve operations.
4. Work independently and within a team on special projects.
5. Act as project manager for projects as directed by Office President.
6. Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures.
7. Ensure proper maintenance of facility by working with Truist Real Estate including cleaning, climate control, security and other maintenance issues.
8. Schedule and organize complex activities such as meetings, travel, and department activities as requested by management.
9. Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges.
10. Coordinate insurance licensing of employees for office.
11. Prepare various daily, weekly, and monthly reports for management as needed.
12. Manage Onboarding of employees.
13. Serve as liaison to Human Resources to ensure all employment paperwork is submitted.
14. Record attendance for employees as needed for payroll.
15. Plan, order and maintain office supplies and equipment.
16. Prepare memos, letters, reports and other correspondence for the department.
17. Perform other duties as assigned.
QUALIFICATIONS
Required Qualifications:
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. College Degree or equivalent work experience
2. One year of work experience in an administrative or office management role
3. Excellent organizational/time management skills
4. Ability to anticipate and resolve problems
5. Ability to work under time constraints and meet deadlines
6. Strong verbal and written communications skills
7. Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds
8. Working knowledge of Microsoft Office software
9. Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment
10. Ability to adhere to all organizational policies and procedures
11. Ability to work extended hours as needed
Preferred Qualifications:
1. Experience in Wholesale Insurance
General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being - physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.
CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace.
EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify
Auto-ApplyAdministrative Specialist
Office administrator job in Huntersville, NC
**Manage the day-to-day operations of the assigned nuclear education center.** **Specific responsibilities include:** + Open and close facilities to accommodate groups and walk-ins during regularly scheduled hours. + Maintain a presence during opening hours to answer question and greet guests.
+ Work with Site Services, Security, and local IT to ensure facility is clean, landscaped, secure and in good working order.
+ Work with Nuclear Communications to recommend IT equipment and materials to support education center presentations and activities, as needed.
+ Suggest content for digital signage to promote education center activities.
+ Manage education center email and public phone line. Work with Corporate Communications to respond to community questions via phone and email.
**Educate nuclear plant neighbors and area visitors about the benefits of nuclear energy through pre-approved presentations.**
**Specific responsibilities include:**
+ Provide educational presentations to groups at the education center based on standardized presentations. Work with Nuclear Communications to adjust presentations, as needed.
+ Schedule and organize education center groups. Work with Nuclear Communications to prioritize bookings and activities offered.
+ Work with Nuclear Communications and site personnel to support key education center events. Manage event logistics including organizing vendors and working with Nuclear Communications to order needed supplies.
+ Work Nuclear Communications and site leadership to find volunteers for presentations, as necessary.
**Support signature education center events.**
**Specific responsibilities include:**
+ Work with Nuclear Communications and site personnel to plan and promote key education center events.
+ Serve as the single point of contact for pre-event staging and day of logistics.
+ Manage event logistics including scheduling vendors, organizing volunteers, and working with Site Services to ready the facility.
+ Work with Nuclear Communications and site leadership to find volunteers, as necessary.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.
Bilingual Office Administrator at Phoenix Academy
Office administrator job in High Point, NC
School Information:
Located in High Point, N.C., Phoenix Academy opened in 1998 and serves students in K-12. At Phoenix, you can connect passion with purpose. To learn more about Phoenix Academy click here.
Why Choose Phoenix Academy:
K-12 building allows opportunities to grow with children and obtain exposure to all different grade levels and experiences.
Safe learning environment with fobs for entrances, CPI crisis training, glass films, panic buttons, safety drills, Say Something, school wide behavior recognition program and a safety team.
Recently recognized by local news for OCS program.
Promotes from within whenever possible. Offers NHA Dean Prep program to prepare employees who want to explore leadership.
New employee and beginning teacher professional development, Dean coaching, Mentor/Mentee for beginning teachers as well as new employees.
Duties and Responsibilities:
Maintain and update bookkeeping at the school and oversee the accounting process.
Maintain receptionist responsibilities and support an office environment that is supportive to visitors, parents, and students.
Ensure that security procedures are strictly followed by overseeing the visitor management system.
Complete correspondence, memoranda, and reports for the school principal, as well as maintain the calendar and appointments for school leadership.
Other duties as assigned.
Qualifications:
Associate degree and/or 2-4 years' experience in an office or school-related administrative position.
Proficient with Microsoft Office products.
Strong verbal and written communication skills.
Fluent in Spanish.
National Heritage Academies is an equal-opportunity employer.
Auto-ApplyAdministrator V Office of Sponsored Program JC314022
Office administrator job in Winston-Salem, NC
Department:
85204 Wake Forest University Health Sciences - Academic Office of Sponsored Programs
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
N/A
Pay Range
$37.50 - $56.25
EDUCATION/EXPERIENCE: Bachelor's degree in Business, Law, Accounting, Finance or related field of study.Five years of experience in grant accounting, research administration, grant/contract application and review/negotiation and/or paralegal experience; or, an equivalent combination of education and experience. Master's degree or Juris Doctor (JD) preferred.
LICENSURE, CERTIFICATION, and/or REGISTRATION: Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council preferred.
ESSENTIAL FUNCTIONS: The OSP Administrator V is expected to work at either the technical or non-technical competency level indicated for their respective area of either pre-award, post-award, or contracts.
Supports faculty members and department administrators in the various stages of grant and/or contract life cycle. At this level, the OSP Administrator V has expert level experience in techniques and concepts of contracts and grants for practical application and be able to communicate effectively to support the research community.
Expert knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle. Provides assistance for formulation and implementation of policies and procedures relating to the administration of grants and/or contracts.
Demonstrates mastery of the negotiation and documentation process related to each stage of the grant and/or contract life cycle.
Reviews financial information to ensure budgets and terms agree with grant or contract documentation. Consults with supervisor, Legal Department, and/or management as appropriate.
Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.
Expert in consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
Serves as a consultant to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution.
Possesses expert knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded.
Represents and promotes the institution's research activities at meetings.
Demonstrates mastery of skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies. Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
Maintains a positive working relationship with stakeholders and provide needed support during the grants and/or contracts life cycle.
Serves as team lead and mentor for staff members.
Performs other related duties incidental to the work described herein.
SKILLS/QUALIFICATIONS:
Exceptional attention to detail with the ability to manage multiple complex projects
Extremely organized with a focus on teamwork and creating usable and accessible administrative tools
Expert ability to use all technologies related to grants and contracts management
Advanced knowledge of WFBMC/Non-Profit Organization research administration, financial processes and systems
Advanced proficiency in Microsoft Office, Word, Excel, PowerPoint applications
Excellent comprehension, interpretation skills and application of laws, regulations, and policies
Excellent negotiation skills, composition and analysis of business contract terms and language
Excellent analytical and independent decision-making skills
Exceptional desire to manage a larger caseload and excellent self-starter and problem solver
Proven leadership skills/ability to lead a team
WORK ENVIRONMENT:
Clean, well lit office environment
May be subject to interruptions
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Auto-Apply