Office administrator jobs in Kapolei, HI - 187 jobs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently

Corporate Compliance Training Administration Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports. Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures. Administrative Support Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests. Compliance Office Support Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers. Organize and implement Compliance & Ethics Week activities. Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval. Committee Support * Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees. Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail). Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes. Manage administrative duties for external audits including preparing and coordinating for onsite examinations. Performs all other miscellaneous responsibilities and duties as assigned or directed. #LI-Hybrid

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Purpose: This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities. Essential Functions: Serve as a first point of contact for executives Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO Booking travel arrangements Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount. Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc. Handle the administration of and information for the particular Boards the executive is part of. Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff. Education: Four years of College resulting in a Bachelor's Degree or equivalent experience Relevant Work Experience: 8 to 10 years in related field Previous Administrative Assistance experience, preferably in a large corporate environment Special Knowledge, Skills and Abilities: Demonstrated communication skills, both oral and written Demonstrated organization skills Ability to work under pressure and meet deadlines Must be able to multitask and prioritize work appropriately Must be trustworthy with confidential information Must be detail-oriented and possess excellent follow-through skills Must work well in a team-oriented environment Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP Excellent problem solving and negotiating skills Must be flexible in terms of work schedule Must be available for extended hour project work and for anticipated critical deadlines that extend the workday Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes Must be very good at picking up on subtle cues from others and adjust accordingly Supervisory Responsibility: No Supervisory Responsibilities Salary Range: $70,000 - $98,000

READVERTISEMENT Title: Administrative Officer 0097193 Hiring Unit: RES & DEAN OF GRAD DIV, WATER RESOURCES RESEARCH CENTER Band: B Salary: ************************************************************ Additional Salary Info: Band B, minimum $5,434 Full/Part Time: Full-Time Month: 11-month Temporary/Permanent: Permanent Funding: General Duties and Responsibilities * * Provides professional administrative support in fiscal and human resources management. * * Serves as a fiscal administrator and oversees and executes procurement activities, travel and inventory control with $25K signing authority. * * Assists WRRC faculty and staff in preparing grant applications for submission through UH MyGrant system and exterior funding agency systems (e.g. Grants.gov). * * Works with Office of Research Services (ORS) to determine the status of impending awards and establish new accounts upon receipt of award. Creates and processes subcontracts for grants and contracts as necessary. * * Establishes and maintains relationships with funding agencies, program officers, and potential collaborators to explore partnership opportunities. * * Assists with award processes, including allowable and allocable charges, prior approval requests, re-budget requests, no-cost extensions, special purchases, tracking reporting deadlines, addressing funding agency inquiries, and grant performance indicators. * * Directs the provision of contract and grants management that includes the establishment, maintenance, and closing of accounts. * * Reviews and approves procurement transactions for extramurally funded projects. * * Manages and monitors extramurally funded personnel and payroll transactions related to FTE and funding changes. Maintain accurate record-keeping for the WRRC. * * Performs budget tracking and reconciliation for extramural accounts. Develops and maintains financial records/reports, ensures proper recording of expenditures and encumbrances and resolves erroneous actions accordingly. * * Analyzes, interprets, monitors, and creates financial reports to readily advise principal investigators of spending allocations & trends. * Assists the Director of Water Resources Research Center (WRRC) with planning, developing, implementing and leading trainings and workshops for WRRC faculty and PIs on grant writing and proposal submission processes. * Conducts comprehensive research of funding trends, policies, and guidelines to identify grant development strategies and relevant grant funding opportunities from federal agencies, foundations, and other sources in the areas of water resources. * Keeps abreast of & interprets as necessary granting agency guidelines regarding grant proposal budgets, latest salary & fringe benefit information, including proposes changes, & exercises sound judgement in projecting personnel and other cost requirements. * Tracks, facilitates, and organizes legislative efforts made on behalf of the WRRC. * Assists and coordinates special projects for WRRC by establishing and maintaining collaborative endeavors to achieve its missions. * Other related duties as assigned. * Denotes Essential Functions Minimum Qualifications * Possession of a baccalaureate degree in business administration, business management, environmental science, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for contracts, grants and/or program management, financial or cost accounting, non-profit administration or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of business administration/Management, budget/grants administration, financial accounting, non-profit administration, or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with contracts and grants management and intramural and extramural funding. * Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer and use various relevant programs for word processing, spreadsheet editing, and communications. * If applicable, for supervisory work, demonstrated ability to lead subordinates, management work priorities and projects and manage employee relations. * The incumbent may recommend or establish policy and procedures applicable to an assignment. * The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected. * Guidance is given on unusual or complex problems and procedures as needed. * The incumbent's supervisor is kept informed of general plans and progress of work. Desirable Qualifications * Master's Degree in Business Administration/Management, Project Management, or related field. * Experience as a grant Development Specialist or Project Administrator for a research academic, or business institution. * Strong experience with procedures and regulations pertaining to federal grants, contracts, and cooperative agreements and with applicable state regulations. * Experience in a sponsored project office or business office handling pre-award functions for extramurally funded grants and contracts. * Experience assisting with grant submissions to varying state and federal agencies and other funding agencies. * Familiarity with UH and RCUH policies and procedures. * Familiarity with grant funding databases, search engines, and resources. * Experience using the Kuali Financial System (KFS), MyGrant, Research.gov, Grants Online, Grants.gov and other applicable software applications or similar systems. * Familiarity in the field(s) of climate science, hydrological sciences, water quality, public health science, ecology, water and wastewater engineering, and environmental assessment and protection. To Apply: * a cover letter indicating how you satisfy the minimum and desirable qualifications; * current resume; * official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire); * Three (3) professional references (complete with contact information including e-mail address) The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Kevin Nishimura, ******************* EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:*********************************************************

ATA Services, Inc. is seeking Part-time Office Assistants at the Hawaii State Hospital. Please review the job details listed below: Hourly Rate: $22.85 Hours: 6:30 am - 10:30 am M-F Overview: Responsibilities will include answering phones, scheduling appointments and staff training, operating office equipment, creating and responding to emails, filing, research electronic files, ordering supplies and arranging service for office equipment. Job Duties/Scope of Work · Answers telephone calls, assists the caller with their inquiry, or refers to the appropriate staff. Checks and responds to email. Provides general information and resolves complaints in person or over the telephone. · Schedules/reschedules appointments and training for staff, maintains the schedules, and reminds staff of scheduled meetings/trainings. · Handles mail and inter-office documents. · Accurately and timely processes and audits employees' timesheets for payroll. Generates the attendance report. · Compiles, organizes raw data, and enters purchase orders, petty cash encumbrances and payments in the fiscal database as instructed. · Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. · Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports. · Composes letters or memos of a routine nature for staff signature as requested. · Prepares, types, and maintains/updates office forms.

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you did not choose Option C as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you did not choose the first or second options as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you. ???? Apply on our website at AlohaHP.com or call/text us at ************** for more information.

Job Description E.A. Buck and Federal Benefits Made Simple has dual headquarters in Colorado and Hawaii. We are a forward-thinking wealth management firm that is seeking an Office Coordinator to join our expanding team for each of our locations in Lakewood and Westminster, CO. The ideal candidate will be highly organized, have an eye for detail and work with a sense of urgency. Ability to work autonomously but also thrive in a highly collaborative corporate culture is a must. Candidate will be based in Colorado. NOTE: Only people currently living in Colorado will be considered for this role. Responsibilities: Office Management - set up and train new employees on administrative tasks; serve as primary point of contact for management of the office; assist receptionist with answering phones, scheduling appointments, pulling files and scanning documents. Client Service - understand the firm's financial solutions, respond to client questions, process documents, call financial vendors, and track money movement. Technology - assist in managing and maintaining software, hardware and CRM, and serve as the onsite go-to person for technically related questions and issues. Marketing Operations - help implement corporate marketing strategies, including setting up webinars, maintaining monthly inventory of event equipment and supplies, and coordinating invitations to prospects. Problem solve one-off challenges and educate team members on updated solution and process. Organize and oversee special projects. Minimum Job Requirements: Three years of financial industry experience preferred Series 65 or comparable licenses preferred Advanced computer skills Associates degree or above Additional Expectations: Highly motivated and deadline driven Ability to organize and prioritize tasks Holds self and others accountable for ensuring that results are achieved Strong communication skills Detail oriented Salary / Benefits Package: Salary to be negotiated based on experience Full benefits package includes health, dental and vision insurance, 401k with generous matching, company profit sharing, parking allowance, and paid vacation and holidays Monday - Friday Daytime Business Hours This is a full-time position.

Job Description About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

Senior Helpers - Honolulu-Moanalua is seeking a dedicated Office Coordinator to join our team in Honolulu, HI. This role is essential in ensuring the smooth and efficient operation of our office, supporting both administrative tasks and team members with daily activities. The ideal candidate will have strong organizational skills, attention to detail, and a positive attitude. Part time or Full time availability Responsibilities Provide administrative support, including answering phones, handling correspondence, coordinating schedules, and ensuring timely communication Support billing and payroll functions by preparing invoices, processing payments, assisting with payroll, and maintaining accurate financial records in accordance with company policy. Maintain accurate, organized records for clients, caregivers, and employees. Assist with on-boarding by preparing new hire materials, verifying caregiver documentation, and entering data into home care software. Support client intake and outreach efforts by processing leads, preparing and sending welcome packets, and assisting with newsletters and social media content. Requirements Nurse Aide background strongly preferred Experience in an office environment in an organizational setting preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Team player with a positive attitude and independent work ethic Drivers license required Benefits Competitive hourly wage: $17.00 - $19.00 per hour, paid bi-weekly. Supportive work environment with opportunities for growth. Health and vision for eligible employees 401(k) Mileage reimbursement Flexible work schedule in a professional setting. About the Company Senior Helpers - Honolulu-Moanalua is committed to providing compassionate and professional in-home care services for seniors in the Honolulu area. Our team values respect, dignity, and independence for all clients, and we strive to make a positive difference in the lives of the families we serve. Join us and be part of a caring community dedicated to enhancing the quality of life for seniors in our community.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Diamond Head Mortuary in Honolulu. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $20.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Job Description PATCH is seeking an individual to be responsible for providing clerical support, coordinating , identifying and attending outreach opportunities/events and build new partnerships with community based organizations for the Preschool Open Doors Program. Duties Essential Duties: Date and log all incoming mail and applications and then distributes all applications and mail to the correct Case Workers. Send requested applications to customers. Assists Case Workers in processing applications. Answer telephone, emails, and general inquiries of the POD Program. Responsible for photocopying, filing and distributing Preschool Open Doors materials. Maintains Microsoft Excel databases. Prepares reports and/or data to Program Manager on timely basis. Scans documents using DHS Encapture program and classifies scanned documents into the ECF (Electronic Case File) program. Prepares mail-merge for mass mailings All clerical and administrative support as necessary to effectively run the program. Increase program awareness, engage in community support and conducts outreach events. Keep complete record of outreach events, activities, and contacts along with the people reached Any other duties as required by the Program Manager. Requirements Working Conditions: Usually indoors in an office setting. Work Hours: 7:30 a.m. to 4:30 p.m.; Monday - Friday: duties may require overtime and weekend hours. Equipment Use: Computer and standard office equipment. Mental, Physical and Communication Demands: While performing the duties of this job, the employee is regularly required to sit. While doing outreach and training, the employee is regularly required to stand and must occasionally lift and/or move more than 50 pounds. Must have good organizational skills. Requires relating to people in a friendly and professional manner with excellent oral and written communication skills to prepare clear and concise reports and to communicate effectively with staff, funders, partners, consultants and representatives from similar programs and other community agencies. Ability to effectively supervise multi-cultural staff and interact in a multi-cultural community. Must be able to analyze problems and develop effective solutions. Demonstrate the ability to work independently and also closely in a team. Must be organized and be able to pay close attention to detail. Must be able to supervise and support employees, while working under minimal supervision. Must possess a valid Hawaii drivers license with access to an insured vehicle. The employee is required to use their personal vehicle and must be willing to travel to various locations, including off-island, for meetings. Minimum Qualification Requirements: Skills and Knowledge: Knowledge of the Preschool Open Doors Program. Knowledge of parenting and community child care and early childhood education issues and resources. Knowledge of the State's child care licensing and subsidy requirements is preferred. Excellent computer skills, proficiency in Microsoft Applications. Possess excellent oral and written communication skills. Possess excellent managerial and supervisory skills. Valid Car insurance Education and Experience: Bachelor's degree in Early Childhood Education or related field. Two years of experience in a related field may equal one year of college level education. At least two (2) years of experience in early child care or related field. At least two (2) years experience supervising people and projects. Possess a valid Hawaii driver's license, clean driving record, no-fault insurance, and access to an insured automobile. The employee is required to use their personal vehicle and must be willing to travel to various locations, including neighbor islands, to perform the above mentioned duties.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Title: Administrative Officer 0077284T Hiring Unit: SCH OF LAW Band: B Salary :salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary is temporary with the possibility of conversion to permanent Duties and Responsibilities * *Serves as senior fiscal administrator with $25,000 purchasing authority and human resources professional. * *Negotiates and resolves complex compliance, budgeting, procurement, and financial management issues with funding agencies and/or appropriate University officials. * *Provides guidance to school personnel in the securing of bids and quotations for purchases as required by state, university, federal and extramural funding agency policies and procedures. * *Provides detailed cost analysis to assist in the evaluation of proposals. * *Contributes to the development, implementation, and maintenance of a financial management reporting system. * *Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff, including documenting the procedures for reference. * *Develops and implements internal policies and procedures to enhance the efficiency and effectiveness of financial and personnel operations. * *Responsible for overall fiscal and grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout. * *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries. * *Ensures compliance of personnel actions with collective bargaining contract provisions; keeps abreast of provisions and changes to collective bargaining agreements of three bargaining units pertinent to the School of Law. * *Assists the Administrative Services Manager in the management of human resources for the School of Law. * *Provides advice and guidance on the most effective and efficient fiscal/personnel methods of managing various programs such as Research Corporation of the University of Hawai`i (RCUH), Office of Research Services (ORS), and UH Foundation, etc. * *Assists in the management and administration of the school's general fund budget including budget preparation, allocation, position control, fiscal management, purchasing, and inventory control functions. * *Researches and assists in preparing documentation for special projects and reports as assigned by the Administrative Services Manager. * *Keeps abreast of and interprets current policies, procedures, regulations, directives, and State and Federal statutory laws and rules, i.e., Hawaii Revised Statutes, Federal Acquisition Regulations, Uniform Guidelines for federal awards, and granting agency guidelines. * *Serves on special projects such as helping to generate data for expenditure monitoring and reporting, including critical matters such as annual and ten-year accreditation reviews by the American Bar Association (ABA) and American Association of Law Schools (AALS). * Attends additional professional training sessions to ensure compliance with the changes to the University's administrative policies, sponsor policies, and state/federal laws. * *Advises Law School faculty, staff, students, and guests, and find creative solutions to unique employment relationships for vital programs such as the U.S. Supreme Court and Bright International Jurist-in-Residence Programs, the Visiting Professors Program, and the J-Term Program, in which leading scholars and professors come to the Law School to teach specialized mini-courses every January. * *Responds independently to audit and compliance issues. * Other duties as assigned. * Denotes essential functions Minimum Qualifications 1.Possession of a baccalaureate degree in business administration, accounting, public administration, or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting, finance, and/or personnel management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 2.Considerable working knowledge of principles, practices and techniques in the area of professional administrative functions or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. 3.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with professional administrative functions or project management. 4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. 5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. 6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. 7.Demonstrated ability to operate a personal computer and apply word processing software. 8.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Desirable Qualifications 1.Considerable knowledge of the mission, goals, programs and administrative practices of the University of Hawai`i and the School of Law. 2.Extensive knowledge of and experience with federal regulations pertaining to administering grants, contracts and cooperative agreements and with applicable state regulations. 3.Ability to exercise judgment, tact, patience, and discretion in applying and explaining policies and procedures. To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and, (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school. Note: If you have not applied for a position before using NeoGov, you will need tocreate an account after clicking on the "APPLY" button. Inquiries: Wesley Kau, *************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

OA Role

About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Gmail, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3-5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment

Job Description PATCH is seeking an individual to be responsible to provide clerical support for the Child Care Registry program. Date and log all incoming mail and applications and then distributes all applications and mail to the correct Registry Specialist including electronic submittals. Send requested applications to clients Screens applications and requests for accuracy and initial eligibility Answer telephone and general inquiries of the Child Care Registry Scholarship Program Assist pulling information for Director's letter All clerical and administrative support as necessary to effectively run the program Prepare outgoing mail Scanning and indexing of all Registry application including Health Safety into global search Any other duties as required Working Conditions: Usually indoors under regular office condition. Work Hours: Full time; Forty (40) hour work week, between 7:30 am to 4:30 pm, Monday to Friday, occasional weekends with flex time. Requirements Mental, Physical, and Communication Demands: Must be organized and able to pay close attention to detail. Able to communicate well with customers on the telephone. Ability to occasionally lift and/or move more than 50 pounds. Minimum Qualification Requirement: Required excellent customer service and oral communication skills. Excellent computer skills, proficiency in Microsoft Office Applications. Knowledge about the early childhood field. Ability to multi-task with excellent organizational skills. Education/Experience: High School diploma, GED, or equivalent certification; attention to detail; experience with word processing and spreadsheet software, such as MS Word, and MS Excel; knowledge in the use of other general office equipment; excellent organizational, interpersonal, written, and verbal communication skills; ability to perform comfortably in a fast paced, deadline-oriented work environment; ability to successfully execute many complex tasks simultaneously; and ability to work as a team member, as well as independently. Benefits Sick and vacation leave 14 paid holidays annually Medical, dental, vision, prescription Cafeteria Plans/Flexible Spending Account 401 (k) Bus/rail Pass Monthly Reimbursement Costco Membership Working Advantage discounts

This posting will be used to fill various School Security Attendant positions at the specified location. The authorized level of the position is School Security Attendant III. Applications are being accepted down to the School Security Attendant I in the event of recruiting difficulties. Salary Range: School Security Attendant I, SR-07: $2,690.92 per month School Security Attendant II, SR-09: $2,801.40 per month School Security Attendant III, SR-11: $3,031.08 per month Examples of Duties * Performs campus supervision by patrolling the school ground during class, lunch period, before and after school hours; * Observes and reports on unusual student behavior on campus; * Discusses problems with students and encourages them to seek or accept assistance and/or counseling; * Ensures the safe and orderly movement of pedestrians and vehicular traffic in and around the school grounds and may supervise and monitor the JPO program; * Enforces school rules and regulations by prohibiting student smoking, gambling, fighting, vandalism, etc.; * Inspects and patrols playground, bathrooms, assembly areas, cafeteria and other facilities to identify safety and security hazards as appropriate; * Directs unauthorized persons and drivers off the school premises observes, assesses, and reports to administrators any concerns and unusual non-student behavior; * Assists the school administration and staff with supervision and control at special student activities such as assemblies, pep rallies, athletic events, and dances; * Instructs loitering student to proceed to their destination; * Assists teaching staff and others in handling overt disturbances; * Informs school administrators and others of critical situations which may require police, fire, or other outside assistance; * May activate alarm as necessary. Minimum Qualifications Experience Requirements: Applicants must possess the ability to read, write and understand oral and written English, follow oral and written instructions, and perform simple arithmetic. General ExperienceSpecialized ExperienceTotal ExperienceLevel I6 Months-6 MonthsLevel II6 Months1 Year1.5 YearsLevel III6 Months2 Years2.5 Years General Experience: Experience such as administrative, technical, clerical, or other work that involves following written procedures, rules, or regulations in contact with coworkers, supervisors, or members of the public to provide a service, respond to inquiries, obtain information, or provide discretion. Specialized Experience: Experiences such as working with a government, military, private or non-profit organization, or a school system that involved protecting property and people against such hazards as fire, theft, damage, accident or trespass; or maintaining order and protecting life. Such experience must have provided a knowledge of basic protective systems. Substitutions Allowed: 1. A high school diploma may be substituted for six months of general experience. 2. Experience of one year or more in law enforcement, security, or an honorable discharge from military service may be substituted for six months of the general experience and one year of the specialized experience. 3. Successful completion of an associate degree or higher at an accredited college or university may be substituted for six months of general experience and one year of the specialized experience. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that the applicant has the ability to perform the duties of the position for which the applicant is being considered. Certification Required: All must be registered as a Guard with the State of Hawaii Board of Private Detective and Guards, in accordance with Act 208, Sessions Laws of Hawaii 2010. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 10-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays, Personal Leave, and Sick Leave: Many employees enjoy paid holidays, personal leave, and sick leave during the school year provided that all conditions under the respective collective bargaining agreement are met. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GUARD REGISTRATION REQUIREMENT: This position requires you to be registered as a Guard with the State of Hawaii Board of Private Detectives and Guards, in accordance with Act 208, Session Laws of Hawaii 2010. You must mail in a copy (or attach a scanned copy) of your Registration card immediately upon applying for this position. If you do not meet this requirement, your application will not be given consideration for this position. Do you meet this Guard registration requirement? * Yes * No 02 EXPERIENCE REQUIREMENT via Education: Did you graduate from high school or do you possess a General Equivalency Diploma (GED)? Note: Please list your High School information in the Education section of your application. * Yes * No 03 GENERAL EXPERIENCE REQUIREMENT: Do you have six (6) months of experience (paid or unpaid) which demonstrated the ability to meet and deal effectively with people and the ability read, comprehend and apply written directions? * Yes * No 04 SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess experience working with a government, military, private or non-profit organization, or a school system that involved protecting property and people against such hazards as fire, theft, damage, accident, or trespass; or maintaining order and protecting life? Such experience must have provided a knowledge of basic protective systems. Select the statement that best describes your experience qualifications. * (a) I have at least two (2) years of work experience as described. * (b) I have at least one (1) year, but less than two (2) years of work experience as described. * (c) I have less than one (1) year of work experience as described. * (d) I do not have any work experience as described. 05 SPECIALIZED EXPERIENCE REQUIREMENT-DESCRIPTION: List all of your paid/unpaid experiences you held that clearly shows how you meet the minimum experience requirement. Include all of the following information for EACH experience you list: (a) Your job title; (b) Employer's name; (c) Your complete dates of employment (from mm/yy to mm/yy); (d) Average hours you worked per week; and, (e) A detailed description of your job duties, including how you were able to meet and deal effectively with people and read, comprehend and apply written directions. If you selected No to the previous question, type "N/A" in the space provided. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************