Office administrator jobs in Lackawanna, NY - 156 jobs

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

We are searching for friendly and energetic full-time Customer Service Team Members to join our Tim Hortons team at 3667 Main Street in Piffard, NY on the Evenings shifts (12pm-8pm) & (2pm-8pm) including weekends. As a team member, your top priority is guest satisfaction. Whether you are the very first person our guests encounter, or you are producing quality food items that our guests have come to enjoy and love you will have the opportunity to deliver and create exceptional guest experiences. Your energy and passion for guest service are what make you a top team member in this fast-paced environment, while your ability to multi-task and communicate with your fellow team members will contribute to your success. In this position, delivering outstanding customer service will be your main objective. Additional responsibilities include processing food orders, cleaning public spaces, and preparing food and beverage orders. The ideal candidate will be friendly, with excellent communication and interpersonal skills. Hospitality & Customer Service: Create a positive first impression by maintaining a clean and inviting dining room, parking lot, and wearing proper attire. Ensure coffee and products are always fresh and accurate by following our REV procedures. Deliver exceptional customer service through a friendly attitude, attentive behavior, and in-depth product knowledge. Enhance the customer and employee experience by following the S.E.T. Principles: Smile, Eye Contact, Thank You. Use proper procedures to ensure accurate orders, such as repeating the customer's order and verifying what products are being delivered to each customer. Greet customers promptly and warmly within 5 seconds at the front counter and drive-thru. Maintain speed of service targets by working efficiently and meeting customers' needs. Restaurant Operations: Adhere to all operational standards and guidelines for product preparation. Prepare all products accurately by following the order monitor. Communicate showcase and product needs to ensure availability for customers. Regularly monitor and record temperatures of required products. Keep the front counter and drive-thru area clean, organized, stocked, and ready for rush periods. Policies & Procedures: Follow all restaurant policies, procedures, and standards. Practice proper hand washing techniques and adhere to sanitation guidelines. Complete all sanitation tasks as outlined. Health & Safety: Work in compliance with occupational health and safety legislation. Follow safe work practices and procedures. Use required personal protective equipment. Report any injuries, accidents, unsafe conditions, or contraventions of health and safety regulations promptly to the Restaurant Manager or Human Resources. Operate equipment and machinery safely to ensure the well-being of everyone. Qualifications: Excellent customer service skills with a friendly and welcoming attitude. Ability to work in a fast-paced environment with a sense of urgency. Strong communication and interpersonal skills. Ability to work on a team and with multiple employees. Attention to detail and ability to accurately process orders. Willingness to assist with training new employees. Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed in a busy quick food service restaurant, where employees are communicating frequently with customers and other employees. Employees in this role must be able to prepare a variety of food and beverage items and work with/train other employees. There are frequent interruptions, tasks, and position changes. Physical: Primary functions require sufficient physical ability and mobility to work in a restaurant setting with multiple employees and customers; to stand for prolonged periods of time; to stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight from below temperatures and high heat temperatures, and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Ability to use and wear a headset for long period of time to take and process customer orders. Other: Regular and predictable attendance is an essential function of this job. This in no way states or implies that these are the only duties to be performed by this employee. The company maintains the right to add or change these duties of this position at any time. NOTE: By applying for this position, you acknowledge and understand the above . This job description in no way states or implies that these are the only duties to be performed by an employee in this role. It is not exhaustive and may be subject to change. The company reserves the right to assign additional duties and responsibilities as needed. Clark-Lumberg Associates LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Program Administration Coordinator Needed! Pay Rate: $27-$33 per hour (based on experience) Schedule: Monday - Friday 8:00am - 4:30pm (40 hours) If you're a strong leader who thrives on organization, compliance, and meaningful work- this role is for you! As a Program Administration Coordinator, you'll lead and mentor our Qualified Intellectual Disabilities Professionals (QIDPs), strengthen person-centered planning, and ensure services meet the highest quality and regulatory standards. Your work directly impacts the lives of individuals we support every day. You'll Love This Role if You Enjoy leading and developing professional staff Have a sharp eye for detail and documentation Care deeply about quality services and regulatory excellence Want consistent hours with no night or weekends! Your Impact Ensure Life Plans and Staff Action Plans are accurate, timely, and person-centered Train teams on documentation safeguards, and electronic health records Partner with leadership to improve systems, quality, and outcomes Serve as a key compliance and quality leader across programs Your Qualifications Bachelor's degree in human services (or related) Minimum 3 years' experience supporting individuals with developmental disabilities 3 years of supervisory experience Strong working knowledge of Office of People with Developmental Disabilities (OPWDD) regulations and person-centered planning Why You'll Love Working Here Competitive pay with stable weekday hours Leadership role with real influence and visibility Collaborative, mission-driven culture Opportunity to shape systems, training, and quality standards Strong organizational values rooted in dignity, respect and person-centered care Professional growth through leadership development and cross-department collaboration Affordable health, dental, vision and life insurance 403b Retirement program w/ employer contribution

We are searching for friendly and energetic full-time Customer Service Team Member to join our Tim Hortons team at 204 Oak St in Batavia, NY on the Evening shifts (12pm-8pm) & part-time (2pm-8pm) including weekends. As a team member, your top priority is guest satisfaction. Whether you are the very first person our guests encounter, or you are producing quality food items that our guests have come to enjoy and love you will have the opportunity to deliver and create exceptional guest experiences. Your energy and passion for guest service are what make you a top team member in this fast-paced environment, while your ability to multi-task and communicate with your fellow team members will contribute to your success. In this position, delivering outstanding customer service will be your main objective. Additional responsibilities include processing food orders, cleaning public spaces, and preparing food and beverage orders. The ideal candidate will be friendly, with excellent communication and interpersonal skills. Hospitality & Customer Service: • Create a positive first impression by maintaining a clean and inviting dining room, parking lot, and wearing proper attire. • Ensure coffee and products are always fresh and accurate by following our REV procedures. • Deliver exceptional customer service through a friendly attitude, attentive behavior, and in-depth product knowledge. • Enhance the customer and employee experience by following the S.E.T. Principles: Smile, Eye Contact, Thank You. • Use proper procedures to ensure accurate orders, such as repeating the customer's order and verifying what products are being delivered to each customer. • Greet customers promptly and warmly within 5 seconds at the front counter and drive-thru. • Maintain speed of service targets by working efficiently and meeting customers' needs. Restaurant Operations: • Adhere to all operational standards and guidelines for product preparation. • Prepare all products accurately by following the order monitor. • Communicate showcase and product needs to ensure availability for customers. • Regularly monitor and record temperatures of required products. • Keep the front counter and drive-thru area clean, organized, stocked, and ready for rush periods. Policies & Procedures: • Follow all restaurant policies, procedures, and standards. • Practice proper hand washing techniques and adhere to sanitation guidelines. • Complete all sanitation tasks as outlined. • Health & Safety: • Work in compliance with occupational health and safety legislation. • Follow safe work practices and procedures. • Use required personal protective equipment. • Report any injuries, accidents, unsafe conditions, or contraventions of health and safety regulations promptly to the Restaurant Manager or Human Resources. • Operate equipment and machinery safely to ensure the well-being of everyone. Qualifications: • Excellent customer service skills with a friendly and welcoming attitude. • Ability to work in a fast-paced environment with a sense of urgency. • Strong communication and interpersonal skills. • Ability to work on a team and with multiple employees. • Attention to detail and ability to accurately process orders. • Willingness to assist with training new employees. Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed in a busy quick food service restaurant, where employees are communicating frequently with customers and other employees. Employees in this role must be able to prepare a variety of food and beverage items and work with/train other employees. There are frequent interruptions, tasks, and position changes. Physical: Primary functions require sufficient physical ability and mobility to work in a restaurant setting with multiple employees and customers; to stand for prolonged periods of time; to stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight from below temperatures and high heat temperatures, and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Ability to use and wear a headset for long period of time to take and process customer orders. Other: Regular and predictable attendance is an essential function of this job. This in no way states or implies that these are the only duties to be performed by this employee. The company maintains the right to add or change these duties of this position at any time. NOTE: By applying for this position, you acknowledge and understand the above . This job description in no way states or implies that these are the only duties to be performed by an employee in this role. It is not exhaustive and may be subject to change. The company reserves the right to assign additional duties and responsibilities as needed. Clark-Lumberg Associates LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Part-Time Office Administrator Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

We're seeking a Administrative Coordinator who's ready to put your skills to work on projects that matter - and build a career with a company that's building North America. Job Title: Administrative Coordinator | Req ID: 15404 | HR Contact: Roscoe Chambers | Location: Pineview RMX NY ABOUT THE ROLE Under direct supervision, provides a variety of administrative and clerical support services to an organizational unit. Projects a professional company image through in person and phone interaction. WHAT YOU'LL ACCOMPLISH * Asphalt Coordination: Communicate with customers in order to schedule daily asphalt production * Responsible for coordination of asphalt production around maintenance schedule * Provides feedback on equipment operation and production effectiveness * Works with various support functions to resolve production problems and assists in troubleshooting * Prioritizes work to ensure that Manager is provided all relevant business information with accuracy * Timeliness to be able to positively impact the business. * Logistics: Receive and enter trucking rates for aggregates, asphalt and cement. * Ensure plants have proper inventory * Responsible for completing production reports pertaining to production Key Performance Indicators * Trucking Dispatch Backup: provide back-up to the Trucking Dispatch Representative when necessary. * Employee performance/conduct and process flow. * Demonstrates a commitment to communicating, improving and adhering to safety policies in all work environments and areas. * Initiate and implement production and scheduling related programs, strategies and techniques * Result in increased productivity, maintain safe operations, while containing the budgeted expenses. * Administration for Aggregate, Asphalt and Ready Mix WHAT WE'RE LOOKING FOR Education: High school diploma or equivalent or 2 years of equivalent experience Required Work Experience: 2-4 years Required Technical Skills: Intermediate computer skills in SAP, word processing and spreadsheets. Multiline telephone system, PC, Printer, Fax Machine, Copier, Postage Machine and LCD Projector Additional Requirements: * Excellent oral and written communication skills. * Ability to professionally interact with personnel and external customers. * Detail oriented with the ability to handle multiple tasks at one time. * Able to prioritize work. * Analysis and Problem Solving Business and Financial Acumen Manages Execution Customer Focus Leads for Performance * Successful candidates must adhere to all safety protocols and proper use of Amrize approve Personal Protection Equipment ("PPE"), including but not limited to respirators. Subject to applicable law, employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. WHAT WE OFFER * Competitive salary * Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings * Medical, Dental, Disability and Life Insurance * Holistic Health & Well-being programs * Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care * Vision and other Voluntary benefits and discounts * Paid time off & paid holidays * Paid Parental Leave (maternity & paternity) * Educational Assistance Program * Dress for your day Amrize is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those selected for an interview will be contacted. BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Job DescriptionBenefits: Opportunity for advancement Training & development Competitive salary Flexible schedule About Us Arrow Systems, Inc. is a Buffalobased manufacturer and distributor of advanced digital printing equipment and materials. We serve customers around the world in industries ranging from packaging and labeling to industrial and specialty printing. With decades of experience, our team focuses on delivering reliable, high-quality solutions backed by exceptional service and support. Position Overview The Office Assistant will provide day-to-day administrative support across departments, assisting with bookkeeping, shipping and receiving, order processing, and general office coordination. This role will work closely with the bookkeeping and logistics teams to ensure smooth operations. Responsibilities Administrative & Bookkeeping Support Assist with data entry, filing, and record keeping for accounts payable and receivable Help with invoice processing, payment posting, and reconciling transactions Support inventory and purchase order tracking Communicate with customers and vendors regarding billing or payment inquiries Maintain organized and up-to-date financial and administrative files Logistics & Operations Support Assist with order processing, shipping documentation, and scheduling shipments Help receive incoming goods and verify inventory accuracy Communicate with domestic and international freight carriers as needed Maintain and manage warehouse to ensure timely order fulfillment Update internal systems with shipment and tracking information General Office Support Answer and route phone calls or emails professionally Greet visitors and assist with general office needs Qualifications Previous office or administrative experience preferred Basic understanding of bookkeeping or logistics is a plus (training provided) Strong attention to detail and organizational skills Ability to prioritize and handle multiple tasks in a fast-paced environment Proficient in Microsoft Office (Excel, Outlook, Word) Excellent written and verbal communication skills Team-oriented with a positive, proactive attitude

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

Location: 375 North French Rd, Amherst, NY, 14228 Our amazing team is looking for an office assistant in our office!As an office assistant you are a key team member in upholding our commitment to customer satisfaction and professionalism. With a career at Molly Maid, you will bring customers joy and relief, and reward yourself in the process. Ready to join a company and a team that will support you? Apply today - Molly Maid is ready for you!Prior customer service, management, and cleaning experience or equivalent experience with the ability to learn quickly!This job is right for you if you are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and can effectively manage a variety of situations on a day-to-day basis. We'll teach you everything you need to know about what makes Molly Maid unique including our proven cleaning process, highly trained programs, commercial grade equipment and supplies, and our unique culture. Once you've enjoyed training in the Molly Maid process, you'll provide support to the teams that will deliver exceptional service customers. Full-time. No nights. No weekends. No holidays. Great company! Great work environment!Work in a comfortable, safe small office environment managing customer calls, schedules and administrative tasks. No nights, no weekends! Family friendly hours. Weekly pay and a family culture Paid vacation days Paid holidays 401k with matching contributions Competitive salary based on experience$17-$20/hr depending on qualification and experience We provide:• Training on the Molly Maid Model• Training on our operational systems• Branded comfortable clothing• A stable and consistent working schedule • A fun culture where success is celebrated as a team If you like working as a team, supporting others, and growing in a career, APPLY NOW! As an Office Assistant, you will be responsible for:• Support day-to-day activities for a cleaning business including laundry, and traveling to customer's houses as needed. Open and close the office. • Perform administrative functions including data entry, payment processing, and supply inventory. • Build our culture and team - Interview, hire, and train individuals to exceed customer expectations and enhance the work environment. • Operational tasks - Grow and retain customers by creating connections with strong written and verbal communication skills. • Be a brand ambassador - Respond, resolve, and follow-up with customers, schedule estimates and be ready to jump in where needed. • Perform marketing and sales - Drive team engagement and follow through on processes to meet set goals. This job will be a great fit for you if…• You feel at home leading and supporting a team with open communication to deliver an exceptional experience for customers. • You have a positive disposition and enjoy developing relationships. • You are comfortable with a computer and technology, especially Microsoft Office. • You have strong organizational skills, which include setting priorities and executing a plan of action. You thrive in a fast-paced environment. • You like to work in a variety of environments while getting to know our team and customers. Job RequirementsMinimum requirements to be considered for this position. • Legally authorized to work in the United States• Have a valid driver license with clean driving record. • 2-3 years of experience in recruiting, training, customer service, or office administration equivalent • Detail-oriented with solid computer skills including Microsoft Office• Able to work Monday through Friday, 7:30 am to 4pm. • Natural problem solver for any unexpected challenges. • Ability to multi-task, prioritize and manage time effectively. Ready for a fresh start where you can be your best?If that's you, APPLY TODAY!If you meet the requirements for this position, our system will schedule you for an interview immediately. "You are applying to work for a franchise owner of Molly Maid, not BRAND SPV LLC or any of its affiliates. If hired, the franchise owner will be your only employer. Franchise owners are independent business owners who are solely responsible for their own wage and benefit programs that can vary among franchise owners. This job description is meant to describe the general nature and level of work being performed. "

Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures. Maintain minutes of meetings. File as necessary. Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community Supports the Administrator, DON & Business Office Manager in administration tasks. Performs clerical, accounting functions such as cash receipts and ancillary data. May assist with HR and payroll duties. Develop and maintain a good working rapport with inter department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents. File in accordance with established policies and procedures. Assist in administrative studies and projects as assigned or that may become necessary. Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work related injuries and illnesses. Ensure that an adequate supply of office supplies and equipment are on hand to meet the day to day operational needs of the facility. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. Supervisory Requirements This position has no supervisor responsibilities Qualification Education and/or Experience Must possess, as a minimum, a high school diploma or GED. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Proficiency in Excel is preferred Must be able to type a minimum of 40 words per minute and use a 10 key calculator. Must have knowledge of office machines and equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate. Additional Information Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

This is a continuous recruitment posting to fill current and future temporary part-time or full-time Office Assistant 1 (Keyboarding) positions for up to three (3) months. An Office Assistant 1 (Keyboarding) spends most of their work time performing keyboarding, data entry, chart compilation or arrangement, or tasks involving typing into computerized systems, including but not limited to: type, proofread, review, and correct correspondence, documents, records, and other written material; make appropriate corrections for format, accuracy, and validity; assist in gathering or compiling data for reports, graphs, charts, tables, or other products; create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Salary = $17.35/hourly Required Qualifications Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies. Preferred Qualifications Dependability and a good attendance record. Application Deadline Date Open Until Filled Yes Special Instructions to Applicant Applicants will only be contacted on an as needed basis for interviews. Please do not call to inquire about your application status. Applicants seeking a permanent appointment must pass a NYS Civil Service exam. For information on State examinations and a tentative schedule of upcoming examinations, visit the NYS Department of Civil Service website. Contact Person Contact Email Contact Fax Quick Link for Direct Access to Posting ******************************************* Equal Employment Opportunity/Affirmative Action Employer Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, **************. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at ************************* or call **************. Background Investigation Statement All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at *************************************************************** Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at ******************************* The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at **************. New York State Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position. The expected salary range for this job opportunity is: $22.70 to $25 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides essential support to the Associate Dean of Students for Equity and Engagement, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services. The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment. The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL) Receive and distribute mail and packages to each center Maintain files, including electronic and paper files Recommends and implements process improvements to enhance OICR's operational and administrative efficiency, and create documents and procedures to support these improvements Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR Administrative Support Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement Manages all search processes for the OICR professional staff Oversee the OICR email accounts and collective calendars Assist professional staff within OICR with administrative tasks related to hiring student staff. Manage all hiring/change of employment paperwork for professional staff Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes. Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement Organize and set up the OICR leadership working retreats and training sessions Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms Serve on campus-wide and Student Affairs committees and working groups as needed Serve as a resource to connect students to crisis management and support services Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement Events Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks. Provide staffing support for OICR programs and special events, as well as for events within Student Affairs Qualifications: Associate's Degree 3 to 5 years of related experience In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience 3 years of related experience Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills Knowledge of office management systems and procedures Excellent planning and time management skills, including the ability to multitask and prioritize work Attention to detail Strong problem-solving skills Strong written and verbal communication skills, including electronic communication Commitment to supporting a diverse student community Ability to take initiative and work independently and collaboratively with the campus community Able to work in a dynamic, very active and fast-paced, and student-driven environment Successful completion of required reference and background checks Preferred 5 years of related experience Experience working on a college or university campus An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers Experience with Workday Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Sales Support / Administrative Coordinator / Internet Research Assistant Looking to get your foot in the door with a fast-growing company? This is a perfect opportunity for someone who loves organization, thrives in a support role, and enjoys researching online to uncover information that helps a team succeed. Our sales department is looking for a detail-oriented Office Assistant who will keep things running smoothly behind the scenes-so our sales reps can stay focused on the big picture. About Fenton Mobility Fenton Mobility is a leader in developing cutting-edge mobility solutions for the commercial vehicle industry. We specialize in creating innovative transportation and accessibility equipment for buses, vans, and public transit systems, serving individuals, organizations, and municipal transportation networks. All design, engineering, and production takes place in our modern 90,000 square-foot manufacturing facility. Why You Should Apply Be part of a team shaping the future of accessible transportation Variety in your day: scheduling, tracking, follow-ups, and internet research Learn the business side of commercial manufacturing-no experience needed Supportive, people-first culture in a close-knit office environment Competitive salary and full benefits package Responsibilities Manage schedules, documentation, and appointment setting for the sales team Track customer orders and delivery timelines with precision Conduct online research to support sales leads and market insights Coordinate follow-ups, organize files, and keep systems updated Pitch in on special projects to help the department run efficiently Background Comfortable with internet research and summarizing findings Skilled at keeping multiple tasks on track without missing details Naturally helpful and proactive in a team environment Great written and verbal communicator who thrives in a support role Apply Today! This position requires a background check.

Join Our Team! Suburban Pediatrics is looking for a dependable, detail-oriented Office Assistant to support our busy pediatric office. If you're organized, friendly, and enjoy helping families in a fast-paced healthcare setting, we'd love to meet you! About the Role The Office Assistant plays a key role in keeping our pediatric office running smoothly and ensuring excellent service for our patients and families. You'll perform a variety of administrative and clerical tasks, including scheduling, scanning, faxing, managing patient records, and following up on quality care measures. What You'll Do Schedule patient appointments and annual wellness visits Scan, fax, and process medical documentation Maintain accurate and organized patient records Follow up on quality gaps and assist with care coordination Support providers and the care team with daily office operations Deliver outstanding customer service to patients, families, and coworkers Requirements What We're Looking For High school diploma or equivalent (required) 1+ year of office, customer service, or healthcare experience (preferred) Excellent communication and organizational skills Positive, compassionate, and team-oriented attitude Comfortable using computers and electronic medical records MEDENT experience preferred Why You'll Love Working Here At Suburban Pediatrics, we make a positive IMPACT every day-through Integrity, Making a Difference, Positivity, Adaptability, Compassion, and Teamwork. We offer a supportive environment where your contributions truly matter and where families are at the heart of everything we do. Apply today to join a caring team that makes a real difference in the lives of children and families! Salary Description $18.00 - $19.00 (based on experience)

The Arc Erie County is looking for a Program Administration QIDP! What you'll be doing: As our Program Administration QIDP, you will oversee quality assurance and billing services. This includes monitoring, certification, and distribution of Staff Action Plans, providing training on individualized program planning and Life Plans while ensuring compliance with OPWDD and OMIG regulations. You will be responsible for… Ensures that State and Agency regulations regarding Life Plans and Staff Action Plans are being met. Responsible for regular communication with people supported, families, care coordination and members of the support team to ensure quality and consistency across services. This includes visits to program areas to observe plan implementation. Assist with training management on staff action plans, monitor implementation and meet with management as needed to evaluate individual's progress. What we need from you: Bachelor's Degree in one of the following professional categories (including, but not limited to) human services, sociology, special education, rehabilitation, counseling, psychology, or related field required. One year of experience working directly with people with intellectual disabilities or individuals with physical and/or related developmental disabilities and co-morbid psychiatric diagnoses. PLUS Knowledge of community supports available to persons with developmental disabilities with an emphasis on habilitation supports/programs and waiver services. Ability to interpret and implement OPWDD regulations and Mental Hygiene Laws as they apply to the operation of programs. Proficient knowledge of Microsoft Word, Excel, and Outlook email What The Arc Erie County can offer: Affordable benefits (medical, dental & vision insurance), excellent PTO, great work/life balance, room for advancement, on the job, paid training, 40 hour work week (Monday-Friday 8am-4:30pm), employee discounts, and a positive, diverse and exciting environment. Starting rate of pay is $20.00 per hour. Full listed below: Job Title: Program Administration Qualified Intellectual Disabilities Professional (QIDP) Department: Program Administration Job Grade: 4 Position Summary: Under supervision of the Program Administration Coordinator, the Qualified Intellectual Disabilities Professional (QIDP) will oversee quality assurance and billing services. This includes monitoring, certification and distribution of Staff Action Plans; providing training on individualized program planning and Life Plans while ensuring compliance with OPWDD and OMIG regulations. Reporting Relationship: Receives general supervision of the Program Administration Coordinator. Oversees individualized program planning with a focus on quality and consistency, collaborating closely with all program directors. May also provide training to agency staff on Staff Action and Individual Life Plans. Job Duties and Responsibilities: Ensures that State and Agency regulations regarding Life Plans and Staff Action Plans are being met. Compose and assess individual plans with focus on quality content and spelling accuracy. Monitor and track individual Life Plans, Staff Action Plans, and Level of Care Eligibility (LCED) for accuracy and completion. Write and implement Staff Action Plans across various programs, promoting individual participation and decision-making. Ensure all plans address individual needs, preferences, and goals, consistent with the Life Plan. Monitor individual Staff Action Plans to align with personal needs and goals and the facilitation of community participation. Responsible for regular communication with people supported, families, care coordination and members of the support team to ensure quality and consistency across services. This includes visits to program areas to observe plan implementation. Develops, implements, and monitors goals for individuals including revising or discontinuing the goal when necessary. Provide regular review of data and individual progress. Assist in revising program goals based on each person's needs and performance, as necessary. Monitors monthly progress notes for participants to ensure they reflect the person's response to services provided and to assure compliance with OPWDD funding requirements; Tracks to ensure all progress notes are done contemporaneously to service provision. Assist with training management on staff action plans, monitor implementation and meet with management as needed to evaluate individual's progress. All other duties as assigned. Qualifications and Education Requirements: Bachelor's Degree in one of the following professional categories (including, but not limited to) human services, sociology, special education, rehabilitation, counseling, psychology, or related field required. One year of experience working directly with people with intellectual disabilities or individuals with physical and/or related developmental disabilities and co-morbid psychiatric diagnoses. PLUS Knowledge of community supports available to persons with developmental disabilities with an emphasis on habilitation supports/programs and waiver services. Ability to interpret and implement OPWDD regulations and Mental Hygiene Laws as they apply to the operation of programs. Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: The ability to read, write, analyze, be perceptive/comprehensive, show good judgement, have good math & decision-making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Be approachable, enthusiastic, personable, work under pressure and meet job-related deadlines accordingly. Human Relations Skills: The ability to communicate with individuals in a positive manner demonstrates the ability to be a leader and serves as an appropriate role model to staff members. Get supervision instruction positively. Adhere to and administer Agency's policies, procedures, rules, and regulations. Always maintain a professional attitude and appearance. Equipment Operation: The ability to operate business equipment; telephones, fax machines, copiers, calculators, etc. Proficient in the operation of the computer's hardware and software including applications and programming. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protection for those we support. These include practices that always treat people with dignity and respect, ensure safety, best health/well-being and provide the person with continuity and personal security using natural supports, positive relationships, and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues, and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time. “The Arc Erie County New York is an Equal Opportunity Employer”

Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.